visibility system - eusu logisticsvis.eusu-logistics.com/hjlvis/web/xls/esl visibility...

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SEP, 2016

ELIS (Eusu Logistics Information System)

Visibility System

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I. System Introduction 3

II. Log-In & System Layout 11

III. Order Visibility 14

IV. Booking Visibility 17

V. Sea Visibility 25

VI. Air Visibility 55

VII. Warehouse Visibility 78

VIII. Document Visibility 92

Contents

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I. System Introduction

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1. Visibility System Overview (1/2)

Supply Chain Integrated Visibility

Tracking Visibility Warehouse Visibility Order/Doc Visibility

Event Milestones

Booking Order receipt, Booking completion

POL Gate-in at loading port, Departure at POL

T/S 1,2,3 Arrival at T/S port, Departure at T/S port

POD Arrival at POD, Terminal out for delivery

CY 1,2,3 Arrival at inland CY , Departure (Rail/Truck)

DEL Arrival at final destination

Customer Portal System Tracking Event

Cargo In/Out Mgmt.

Inventory Aging Mgmt.

Current Inventory Mgmt.

Tracking, Irregularity Mgmt.

In-transit Inventory Mgmt.

Forecasted Inventory Mgmt.

Order Mgmt.

Customer PO Mgmt.

Sea/Air document

HJL Customer Portal gives a various shipment status and tracking information in real time in order to support optimized logistics process of our customers.


http://vis.eusu-logistics.com

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We provide customized visibility system based on requirements of each customers.

1. Visibility System Overview (2/2)

…

Order

Booking

Sea

Air

Warehouse

Doc & Report 1 2 4

In-transit Inventory

Document Management

Exception Service

KPI Management

Tracking Information

Visibility 6 Fields

Stock Aging

Customer Main Function

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2 4

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Customer A

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1

3

4

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Customizing Fields

Customer B

Customer C

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Origin Transit Destination

Procedure

Order Booking Trucking Terminal Shipping Unloading C/C Trucking Arrival

Data in VIS

PO , Item HBL, ETD/ETA Pick up ATD POL Gate In POL ATD POD ATA Customs

Clearance CY ATD DEL ATA

Data method

OMS / Customer EDI

FMS / VIS / Carrier EDI

VIS / Carrier EDI

2. Milestones

Sea

Air

Origin Transit Destination

Procedure

Order Booking Trucking Shipping Airport C/C Trucking Arrival

Data in VIS PO , Item HBL, ETD/ETA Pick up ATD POL ATD POD ATD Customs

Clearance Truck ATD F.DEST ATA

Data method

OMS / Customer EDI

FMS / VIS VIS

All tracking information is updated in our visibility system by manual input or EDI. (PO to Final destination)


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Discharging Port

3. Data Flow to Visibility

FMS House BL

Data Hub (OMS)

Visibility

OMS PO

Supplier Booking

VIS Tracking

WMS Inventory

• Purchase Order • Supplier Booking • Cargo Receiving • Container Load Plain

• HBL/HAWB Info. • Vessel, Container Info. • POL ETD, POD ETA, DEL ETA (Estimated Date)

• Cargo In/Out • Inventory Aging • Current Inventory

• Cargo Tracking (Estimated/Actual Date) • W/H Web Booking • Document Upload & Download

EDI

• Customer EDI - Booking , PO Info. - W/H Booking, Inventory • Carrier EDI - Cargo Tracking

Global Single Data Hub is connected with shipping by EDI, and interacts with HJL System and allows clients to the customized service.


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4. Main functions

Order Visibility Tracking Visibility

Warehouse Visibility Customized Report

Tracking information of arrival & departure

including exception.

EDI connection with Liners.

Cargo Status starting from „Order Receipt‟ to

„Completion of Delivery‟

Order progress by item, PO and container No

User defined report function

Auto-emailing function

W/H inventory by item

Cargo In & Out

Integrated Visibility System provides various functions such as Order Visibility,

Tracking Visibility, Warehouse Visibility and Customized report.


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5. Introduction of System Menu (1/2)

Order

PO Management

Customer PO Search Customer PO Details

Booking

Supplier Booking Supplier BKG Search Supplier BKG Detail

W/H Web Booking In-Booking Search In-Booking Request(Web Only) Out-Booking Search Out-Booking Request(Web Only)

Sea

Track Mgmt (Internal) Tracking Mgmt (Multi) Tracking Mgmt Tracking Mgmt by PO Sea Optional Field Mgmt

Tracking Tracking List by PO Tracking List by CNTR Tracking List by Item

KPI (Internal) Sea Tracking KPI Data Missing Carrier Status Report

Inventory Current Inv By CNTR Current Inv By Item Forecast Inv By CNTR Forecast Inv By Item CY Inventory CY Inventory Detail

Exception Exception List

Summary Lead Time Summary Exception Summary

Cargo Receiving Cargo Receiving Search Cargo Receiving Detail

Container Container Search Container Detail


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5. Introduction of System Menu (2/2)

Air

Track Mgmt (Internal) Tracking Mgmt (Multi) Tracking Mgmt

KPI (Internal) Air Tracking KPI

Tracking Tracking List by HAWB Tracking List by Item

Inventory Current Inv by Item Forecast Inv by Item

Exception Exception List Exception List by Item

Summary Lead Time Summary Exception Summary

Warehouse

W/H Transaction Inbound Search Outbound Search Inbound & Outbound Search Transloading Search

Inventory Inventory by Item Inventory by LOT Inventory by Location Aging Search Safety Inventory Monitoring

Master Info Item Search Kitting History

Doc & Report

Report Mgmt(Internal) Report Form Setting Customized Report

Document Doc Upload&Download Sea Document List Air Document List Sea Doc. Status List

Information

Our Service Freight Forwarding IT Service Project Cargo Contract Logistics

HJL Network Global Network

News & Notice


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II. Log-In & System Layout

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1. Log-in & System Layout

Cargo Tracking without login

System access will be registered & controlled by Visibility System Admin.

II. Log-In & System Layout

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2. Main page II. Log-In & System Layout

Main Menu Sub Menu User Group - Common : Internal User for Tracking Management

- Other user group : Group by Contract No, Customer code

Operation Part

Manual

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III. Order Visibility

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You can search the customer PO list that the customer sent to HJL.

1. Customer PO Search

- When you click the order no, you can find the PO detail information.

* VIS > Order > PO Management > Customer PO Search


System can retrieve up to 3000 lines at once Page will be separated in case of more than 3000

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2. Customer PO Details

You can search customer PO details (PO No, Item, Optional field, Document detail).

- In this screen, you and your customer can update comment. * VIS > Order > PO Management > Customer PO Details

Function to communicate with customers.

If customers want to specific data, we can provide optional fields.


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IV. Booking Visibility

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- Vendor Portal for buyer‟s consolidation in the 1st stage. - When you click the supplier booking no, you can find the detail information.

1. Supplier Booking Search

Searching the supplier booking list.

* VIS> Booking > Supplier Booking > Supplier Booking Search


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2. Supplier Booking Details

You can search supplier booking details.

- Booking no, PO/Item, optional filed, document details - When you click „Doc upload‟ button, you can go to „Document upload&download „screen.

* VIS > Booking > Supplier Booking > Supplier Booking Details

Link to the Document upload&download screen


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3. Warehouse Web Booking Process

Warehouse

Booking

VIS WMS

Warehouse

Booking

Usual method

Customer Warehouse

Customer Warehouse

Web Order method

VIS WMS

In-Booking Request (Web Only) Inbound Booking Management

Out-Booking Request (Web Only) Outbound Booking Management

** Entered data in VIS by Customer saved into each menu of WMS as above table.

Instructing the booking order to warehouse(WMS) by Visibility System.

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4. W/H Inbound Booking Search

* VIS > Booking > W/H Web Booking > In-Booking Search

Searching the inbound booking order which instructs to WMS.


- User can‟t search the inbound booking order that created by WMS. - This is limited to the data created by VIS.

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5. Warehouse Inbound Booking Request

* VIS > Booking > W/H Web Booking > In-Booking Request (Web Only)


Customer can request directly the inbound booking to warehouse in this page

Quick Search Condition

Detail Information of Inbound Booking

Master Information of Inbound Booking

- Entered data in this page is saved 'Inbound Booking Management' of WMS.

- If Inbound process of the booking start in WMS, user can‟t modify(or cancel) the

inbound booking data.

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6. W/H Outbound Booking Search IV. Booking Visibility

* VIS > Booking > W/H Web Booking > Outbound Booking Search

Searching the outbound booking order which instructs to WMS. - User can‟t search the outbound booking order that created by WMS. - This is limited to the data created by VIS. - If user-created data is deleted in WMS, Status of the data is „Reject‟. And If customer deleted his booking data from VIS, Status of the data is „Cancelled‟.

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7. Warehouse Outbound Booking Request

Customer can request directly the Outbound booking to warehouse in this page.

- Entered data in this page is saved „Outbound Booking Management' of WMS. - If Outbound process of the booking start in WMS, User can‟t modify(or cancel) the Outbound booking data. - When requested outbound booking, User can use only an Item code registered in WMS.


* VIS > Booking > W/H Web Booking > Out-Booking Request (Web Only)

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V. Sea Visibility

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V-1. Internal User

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1. Sea Tracking Management(Multi)

You can update cargo tracking of sea shipment in this screen.

- After users created HB/L data in FMS, they can see shipments and cargo tracking data in this screen. - You can search and update tracking data per container.

V. Sea Visibility

* VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management (Multi)

You can search data by specific number.

(Container No, HBL No, MBL No)

Quick search

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1. Sea Tracking Management(Multi) V. Sea Visibility

1) Search Option

Seq Condition Description

1 Period (Mandatory) Select POL ETD/ATD , POD ETA/ETD

2 Consignee/ Shipper Choose consignee or Shipper

3 Container info. If you select „No‟, you can search data which won‟t updated container info.

4 POL/POL Nation Select loading port. Also can choose loading port nation.

5 POD/POD Nation Select discharging port. Also can choose discharging port nation.

6 DEL/DEL Nation Select final destination. Also can choose final destination nation.

7 BL TYPE/Load to BL Type - Own Hose B/L, Bypass B/L , Load To - other FWD(Co-load), Liner

8 Carrier/Carrier Group Choose specific carrier or carrier group.

9 Vessel Enter specific vessel.

10 Status Select shipment movement status.

11 Exception Select exception status (yes or no).

12 Contract ID (Mandatory) Select your contract ID of your customer.

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2) Handling fuction (Form Setting)

- We provide many tracking events. So you can choose needed columns using form setting function.

How to add a new form setting (1) Click “NEW” (2) Define “Form Name” (3) Select the item on the left and move

to the right part (4) Save (5) Select form name in My form column and click „Use Form‟ button. (6) Close • Fix : Freeze Pane


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Step1) Check search conditions. - Select period type and date (POL ETD, POL ATD, POD ETA, POD ATA) - Input Contract ID

Step2) Click Search button.

- You can search tracking list by Container base * VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management (Multi)

Input Contract ID 3

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2

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2

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3

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V. Sea Visibility

Step3) Check Shipment & tracking information.

- Link to MB/L , Link to HB/L

A certain tracking event related to Ocean movement will be updated to all the shipment under the selected Master B/L.

LINK TO MB/L LINK TO HB/L


Click on the H B/L Number

to show check B/L.

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V. Sea Visibility


- Click on the Container Number to show whole shipment progress.

LINK TO Container

Shipment Information

Image of shipment progress (Current status & event time displayed in color)

Event history for shipment

milestones.


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V. Sea Visibility

Step4) Event Date Update & History

DATE INPUT FORMAT :

YYYYMMDDHHMM

- You update event date and search tracking history.


Tracking History to show by whom, what, and when the event date was updated

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V. Sea Visibility

Step5) Update Exception info.

- When you click „Exception‟ column, you can see exception management pop-up window. - You can update exception type, reason, event date and location.


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V. Sea Visibility

- If you want to add tracking event, you have to click „Add‟ button. - Select tracking event code and input location, event date.

2. Sea Tracking Management

You can search & update cargo tracking of selected one container.

* VIS > Sea > Track Mgmt (Internal) > Sea Tracking Management

Click „Add‟ button in order to add new tracking event.

DATE INPUT FORMAT :

YYYYMMDDHHMM Input location & event date

Select tracking event code.

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V-2. Customer

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3. Tracking > Tracking List by Container

You can search tracking list by Container base .

- You can inquire about tracking list according to POD ETA /ATA, POL ETD/ATD, DEL ETA. - Any shipment with exception will be displayed in red background.

* VIS > Sea > Tracking > Tracking List by Container

V. Sea Visibility

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1) Click on PO NO

- Click on the PO Number to show all shipments with the same PO Number in a pop-up screen

V. Sea Visibility

2) Click on HB/L No

- Click on the House B/L Number to show check B/L.

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3) Click on Container No

- Click on the Container Number to show whole shipment progress. - Section 1: Shipment information - Section 2: Image of shipment progress (Current status & event time displayed in color) - Section 3: Item Detail & Event history

V. Sea Visibility

Section 1

Section 2

Section 3

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4) Click on “Y” in Exception column

- Click on “Y” in Exception column to show details of exceptions.

V. Sea Visibility

5) Current Status

Status type Description

Factory Out • From Booking To Onboard (Before POL ATD)

On the Sea

• Shipment location on the sea - From POL ATD To T/S Port ATA , From POL ATD To POD ATA - From T/S Port ATD To POD ATA

T/S (Location) • Shipment location at T/S Port - From T/S Port ATA to T/S Port ATD

CY Inventory (Location) • Shipment location at destination Terminal or inland CY - From CY Gate-in To CY Gate-out

In Land(Rail/Truck)

• Shipment location on the road of destination by truck or rail - From CY Gate-out To CY (or Rail ramp) Gate-in - From CY Gate-out To Final Delivery

Finish • Shipment location at final destination - Door Term : DEL ATA , CY Term : POD ATA

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4. Tracking > Tracking List by Item

You can search tracking list by Item.

- If you want search specific item for tracking, simply type the item name in the item field what you want. - Other functions are the same as tracking by container menu.

* VIS > Sea > Tracking > Tracking List by Item

V. Sea Visibility

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5. Inventory > Current Inventory By Container

This screen shows current in transit inventory by container base.

- Basically inventory is sorted by destination. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee.

V. Sea Visibility

* VIS > Sea > Inventory > Current Inventory By Container

How many containers are moving at origin now?

How many containers are moving on the sea now?

How many container are staying at T/S port?

How many containers are staying at destination CY?

How many containers are staying at destination now?

How many containers are on transportation to destination now?

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6. Inventory > Current Inventory By Item

This screen shows current in transit inventory by Item.

- Basically inventory is sorted by final destination and Item. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee, Item.

V. Sea Visibility

* VIS > Sea > Inventory > Current Inventory By Item

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7. Inventory > Forecasted Inventory By Container

This screen shows estimated container inventory of POD to the next four weeks.

- If you click on quantity of container, it shows shipment list with pop up screen.

V. Sea Visibility

* VIS > Sea > Inventory > Forecasted Inventory By Container

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8. Inventory > Forecasted Inventory By Item

This screen shows estimated item inventory of POD to the next four weeks.

- If you click on quantity of item, it shows shipment list with pop up screen.

V. Sea Visibility

* VIS > Sea > Inventory > Forecasted Inventory By Item

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9. Inventory > CY Inventory

This screen shows current CY inventory for aging days.

- It provides variety of conditions such as CY, Port of loading, Final destination, Shipper. - If you want shipment detail for idling container in CY, click on quantity fo container. It shows idling days in CY.

V. Sea Visibility

* VIS > Sea > Inventory > CY Inventory

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9. Inventory > CY Inventory detail

It shows container aging status once check include history stock column.

- If ATD field is blank, it means containers are still in the CY

V. Sea Visibility

* VIS > Sea > Inventory > CY Inventory detail

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10. Exception > Exception List

This screen shows exception list during in-transit.

- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason.

V. Sea Visibility

* VIS > Sea > Exception > Exception List

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11. Summary > Lead Time Summary

It shows actual lead time and scheduled lead time gap during specific period.

- It provides a variety of search conditions such as Port of loading, Port of discharging, Carrier

V. Sea Visibility

* VIS > Sea > Summary > Lead Time Summary

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12. Summary > Exception Summary

It shows exception summary for specific period by each carrier.

- It provides lists of exception reason. - If you want shipment list for customs delay, simply double click red number of containers.

V. Sea Visibility

* VIS > Sea > Summary > Exception Summary

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13. Cargo Receiving > Cargo Receiving Search

It shows cargo receiving list updated by OMS.

V. Sea Visibility

* VIS > Sea > cargo receiving > Cargo Receiving Search

- If you click on work order number, it shows cargo receiving detail screen.

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14. Cargo Receiving > Cargo Receiving Detail

Cargo Receipt Details to show PO & Item information received to the Warehouse

V. Sea Visibility

* VIS > Sea > cargo receiving > Cargo Receiving Detail

- In this screen, you and your customer can update comment.

Function to communicate with customers.

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15. Container > Container Search

It shows Container Load Plan & CLP Result operated by OMS (Consolidation Part).

V. Sea Visibility

* VIS > Sea > container > Container Search

- If you click on container number, it shows container detail screen.

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16. Container > Container Detail

It shows PO & Item details which will be or have been stuffed into the container.

V. Sea Visibility

* VIS > Sea > container > Container Search

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VI. Air Visibility

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VI-1. Internal User

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1. Air Tracking Management(Multi)

You can update cargo tracking of air shipment in this screen.

- After users created HAWB/L data in FMS, they can see shipments and cargo tracking data in this screen. - You can search and update tracking data per HAWB.

VI. Air Visibility

* VIS > Air > Track Mgmt (Internal) > Air Tracking Management (Multi)

You can search data by specific number.

( HAWB No, MAWB No, Commercial Invoice No)

Quick search

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1. Air Tracking Management(Multi) VI. Air Visibility

1) Search Option

Seq Condition Description

1 Period (Mandatory) Select POL ETD/ATD , POD ETA/ETD

2 Consignee/ Shipper Choose consignee or Shipper

3 Trans mode Select AIR and SEA&AIR.

4 POL/POL Nation Select loading airport. Also can choose loading airport nation.

5 DEST/DEST Nation Select destination airport. Also can choose destination airport nation.

6 FDEST/FDEL Nation Select final destination. Also can choose final destination nation.

7 BL TYPE Consol, Direct, Co-load, Masterload

8 Carrier Choose specific carrier.

9 Flight No Enter specific Flight.

10 Status Select shipment movement status.

11 Exception Select exception status (yes or no).

12 Contract ID (Mandatory) Select your contract ID of your customer.

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2) Handling fuction (Form Setting)

- We provide many tracking events. So you can choose needed columns using form setting function.

How to add a new form setting (1) Click “NEW” (2) Define “Form Name” (3) Select the item on the left and move

to the right part (4) Save (5) Select form name in My form column and click „Use Form‟ button. (6) Close • Fix : Freeze Pane


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Step1) Check search conditions. - Select period type and date (POL ETD, POL ATD, DEST ETA, DEST ATA) - Input Contract ID

Step2) Click Retrieve button.

- You can search tracking list by HAWB. * VIS > Air > Track Mgmt (Internal) > Air Tracking Management (Multi)

1

2

3

1

2

3

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VI. Air Visibility


- Link to MAWB , Link to HAWB


LINK TO MAWB LINK TO HAWB

A certain tracking event related to Air movement will be updated to all the shipment under the selected Master AWB.

Click on the HAWB Number to

show check HAWB.

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VI. Air Visibility


- Click on the current status to show whole shipment progress.


LINK TO Current status

Shipment Information

Image of shipment progress (Current status & event time displayed in color)

Event history for shipment milestones.

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VI. Air Visibility

Step4) Event Date Update & History

- You update event date and search tracking history.


DATE INPUT FORMAT :

YYYYMMDDHHMM

Tracking History to show by whom, what, and when the event date was updated

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VI. Air Visibility

Step5) Update Exception info.

- When you click „Exception‟ column, you can see exception management pop-up window. - You can update exception type, reason, event date and location.


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VI. Air Visibility

- If you want to add tracking event, you have to click „Add‟ button. - Select tracking event code and input location, event date.

2. Air Tracking Management

You can search & update cargo tracking of selected HAWB.

* VIS > Air > Track Mgmt (Internal) > Air Tracking Management

Click „Add‟ button in order to add new tracking event.

DATE INPUT FORMAT :

YYYYMMDDHHMM Input location & event date.

Select tracking event code.

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VI-2. Customer

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3. Tracking > Tracking List by HAWB

You can search tracking list by HAWB.

- You can inquire about tracking list according to POL ETD/ATD, DEST ETA. - Any shipment with exception will be displayed in red background.

* VIS > Air > Tracking > Tracking List by HAWB

VI. Air Visibility

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1) Click on PO NO

- Click on the PO Number to show all shipments with the same PO Number in a pop-up screen

2) Click on HB/L No

- Click on the HAWB Number to show check HAWB.

VI. Air Visibility

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3) Click on Current status column

- Click on the Current status column to show whole shipment progress. - Section 1: Shipment information - Section 2: Image of shipment progress (Current status & event time displayed in color) - Section 3: Item Detail & Event history

VI. Air Visibility

Section 1

Section 2

Section 3

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4) Click on “Y” in Exception column

- Click on “Y” in Exception column to show details of exceptions.

5) Current Status

Status type Description

Factory Out • Air : From Booking To Air Departure at Origin port • Sea&Air : From Booking To Vessel departure at Origin port

Vessel Onboard • From Vessel departure at origin port To Air departure at port(T/S) (Only for SEA&AIR Shipment)

Air Departure • From Air Departure To Air Departure at T/S Port • From Air Departure To Arrival at Destination port

Transit • From Air Arrival or Departure at T/S Port To Air arrival at Destination port

POD Arrival • Arrival at destination port

In Land • From Departure at POD To arrival at Final destination.

Finish

• Final Delivery - Door Term : ATA Update at Final destination - Port Term : ATA Update at Destination port

VI. Air Visibility

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4. Tracking > Tracking List by Item

You can search tracking list by Item.

- If you want search specific item for tracking, simply type the item name in the item field what you want. - Other functions are the same as tracking by HAWB menu.

* VIS > Air > Tracking > Tracking List by Item

VI. Air Visibility

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5. Inventory > Current Inventory By Item

This screen shows current in transit inventory by Item.

- Basically inventory is sorted by final destination and Item. - It provides variety of search conditions such as POL, POD, DEL, Shipper/Consignee, Item.

* VIS > Air > Inventory > Current Inventory By Item

VI. Air Visibility

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6. Inventory > Forecasted Inventory By Item

This screen shows estimated item inventory of POD to the next four weeks.

- If you click on quantity of item, it shows shipment list with pop up screen.

VI. Air Visibility

* VIS > Air > Inventory > Forecasted Inventory By Item

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7. Exception > Exception List


- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason.

* VIS > Air > Exception > Exception List

VI. Air Visibility

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8. Exception > Exception List by Item


- It provides variety of conditions such as POL, POD, DEL, Status, Exception type and reason. - If you want search specific item, simply type the item name in the item field what you want. * VIS > Air > Exception > Exception List by Item

VI. Air Visibility

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9. Summary > Lead Time Summary

It shows actual lead time and scheduled lead time gap during specific period.

- It provides a variety of search conditions such as Port of loading, Port of discharging, Carrier

* VIS > Air > Summary > Lead Time Summary

VI. Air Visibility

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12. Summary > Exception Summary

It shows exception summary for specific.

- It provides lists of exception reason. - If you want shipment list for customs delay, simply double click red number of HAWB.

V. Sea Visibility

* VIS > Air > Summary > Exception Summary

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VII. Warehouse Visibility

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0. System Structure

WMS Booking Inventory Outbound Inbound

VIS Inbound

Transaction

Inventory

Reports

Outbound

Transaction

Web Booking

Mgmt

W/H Operation

VIS is connected organically with WMS and User can see the real-time data of WMS

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1. Warehouse Transaction process

VIS

WMS

Inbound Outbound Inventory Master

Inbound

Search

Outbound

Search

In & Out

Search

Inventory

Search

Aging

Search

Master

Search

Inbound

Booking Mgmt

Outbound

Booking Mgmt

Inbound

Complete Mgmt

Allocation Outbound

Complete Mgmt

Inventory

Movement

Inventory

Adjustment

Kitting/

Dekitting

Item

Master

Location

Master

Lot

Master

VIS page name WMS page name

Relation between VIS and WMS

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Searching the WMS data which inbound process was completed.

2. W/H Transaction >Inbound Search VII. Warehouse Visibility

* VIS > Warehouse > W/H Transaction > Inbound Search

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Searching the WMS data which Outbound process is progressed.

(Booking, Allocation, Completion)

3. W/H Transaction > Outbound Search VII. Warehouse Visibility

* VIS > Warehouse > W/H Transaction > Outbound Search

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Searching the inbound & outbound History of each stock items.

4. W/H Transaction > Inbound & Outbound Search VII. Warehouse Visibility

* VIS > Warehouse > W/H Transaction > Inbound & Outbound Search

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5. Inventory

The inventory expression depends on the minimum unit of aggregate stock.

SKU : CM-100

Qty : 12

Aggregate Unit : Item code

Item : CM-100

Total Qty : 12

SKU : CM-100

LOT : A010101 / Qty : 4

SKU : CM-100

LOT : A020202 / Qty : 4

SKU : CM-100

LOT : A030303 / Qty : 4

Location : LOC01-01

SKU : CM-100

LOT : A010101 / Qty : 2

LOT : A020202 / Qty : 1

Location : LOC02-02

SKU : CM-100

LOT : A010101 / Qty : 1

LOT : A030303 / Qty : 2

Location : LOC03-03

SKU : CM-100

LOT : A020202 / Qty : 3

Location : LOC04-04

SKU : CM-100

LOT : A010101 / Qty : 1

LOT : A030303 / Qty : 2

Aggregate Unit : Location No

Item : CM-100

Total Qty : 12

Aggregate Unit : LOT No

Item : CM-100

Total Qty : 12

(=) (=)


Inventory Hierarchy

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5. Inventory > Inventory by Item

Searching current stock in warehouse per Item unit.


* VIS > Warehouse > Inventory> Inventory by Item

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5. Inventory > Inventory by LOT

Searching current stock in warehouse per LOT unit.


* VIS > Warehouse > Inventory> Inventory by LOT

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6. Inventory > Inventory by Location

Searching current stock in warehouse per location unit.


* VIS > Warehouse > Inventory> Location

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7. Inventory > Aging Search

Searching inbound state of each stock per particular period (3, 6, 9, 12 Month)

Mainly used to check the long-term storage inventory.


* VIS > Warehouse > Inventory> Aging Search

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8. Inventory > Safety Inventory Monitoring

Searching current stock contrast safety inventory qty. - If current stock qty is less than safety stock qty, row of the item is highlighted in red color.

- If current stock qty is more than safety stock qty, row of the item is shown in white color.

- The stock Item which is not set safety stock quantity is shown in gray color.

(The safety stock qty is set in WMS.)


* VIS > Warehouse > Inventory > Safety Inventory Monitoring

90

9. Master Info > Item Search

Searching item master information which was generated in WMS.


* VIS > Warehouse > Master Info > Item Search

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9. Master Info > Kitting History

Searching the kitting work history which executed in WMS


* VIS > Warehouse > Master Info > Kitting History

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VIII. Document Visibility

93

1. Report Mgmt(Internal) > Report Form Setting

You can provide specific customer report related customer requirement.

- No need to additional system development.

- Users can set up the report by themselves.

1) Flexible report columns.

- You can choose specific columns.

- Column list : BL Information, Tracking events, Optional fields

2) Various date format

- We provide various date format for each customer. (MM/DD/YY, YYYY-MM-DD ..)

- If users want to add other date format, please contact system administrator.

3) Customized column Title

- You can change column titles directly in the system.

4) Optional Fields

- You can add optional fields based on requirements of each customers.

Main Feature

VII. Document Visibility

94

To retrieve data after creating new report form

To retrieve data after creating new report form including optional fields.

Create Report Form

Search Customized Report

* Input Condition for query


Create Report Form

Add Optional Fields

OMS VIS VIS

VIS VIS

Basic step to handle “customized report”

1. Report Mgmt(Internal) > Report Form Setting VII. Document Visibility

95

1) Add new report form by registering “Report Name”

Create Report Form


Add new Report Form in the Report list

Select Type, Contract No, Date Format, Share Type and input Report Name.

Click Save Button for New Report Form.

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Create Report Form


* VIS > Doc&Report> Report Mgmt(Internal) > Report From Setting

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2) Save customized report column list.

Click report code in order to search default column list.

Select the item on the left and move to the right part.

You can select optional fields.

Click Save button.

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5

6

4

6

Create Report Form



5

optional fields.


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3) Change column title of customized report.

When you click “Change Name” button, you can see the report change name

pop-up window.

You can change display name.

Create Report Form


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Select the defined report name and period. (Mandatory)

You can input other search options.

Click retrieve button.

1) Search customized report.

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Create Report Form


2

Optional fields

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2


* VIS > Doc&Report> Report Mgmt(Internal) > Customized Report

2. Report Mgmt(Internal) > Customized Report VII. Document Visibility

99

If your customers want to manage specific data, you can use optional fields.

3. Add optional fields in OMS

1) Go To OMS > Sales/Contract > E-SOP Management

You have to add optional fields in the optional field tab in order to manage specific data of customers.

Select & update category, field SEQ, field name and filed type.

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• Category (unit of data input) - PO, SO, Supplier Booking, Cargo Receipt, Container, Item, HBL, HAWB, HBL Container

• Field type - Default : Text - Other Type : Date, Date time, Number


100

You update optional fields in other tab of FMS.

Select & update optional field.

1) If you add optional fields of Contract ID, you can see them in other tab of House B/L Mgmt.

2) You can see these data in VIS.

4. Update Optional fields. (FMS)

1

When you update these data in FMS, it will be transferred to VIS automatically.

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101

If you want to send a report to the customers automatically by email,

You should set up the email conditions.

5. Mail Mgmt(Internal)> Customer Mail Set up VII. Document Visibility

1) Select report name in order to set up the customer report auto mailing.

- Select saved customized report.

(You can create each customer report in the „Report Form Setting‟ screen.)

* VIS > Doc & Report > Mail Mgmt(Internal) > Customer Mail Setup

102


2) Update Conditions tab.

: You have to update search conditions of the report.

- Input email name.

- File name: If you don‟t enter a file name, the file will be created with the same name

as the report.

- Add search conditions of data.

„ Period (POL ETD/ATD, POD ETA/ATA, DEL ETA/ATA) : Mandatory

„ Port (POL, POD, DEL) / Nation (POL, POD, DEL)

„ Customer (Shipper, Consignee)

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5. Mail Mgmt(Internal)> Customer Mail Set up

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[ Default cycle ]

3) Update Receivers tab (1/2)

: You can input receivers and mailing cycle.

- You can search user list by customer/Target/Office.

- Check user and click the button in order to move user to the right list.

- You have to choose mailing cycle.

„ Daily / Weekly (Sun ~ Sat) / Monthly (1~31)

- When user info move to the right list, cycle info is set same as default cycle.

You can directly change cycle info in the list.

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3) Update Receivers tab (2/2)

- In case of changing cycle of receivers,

(1) Select specific users. (2) Change the default cycle. (3) Click the „Apply‟ button.

- You can add receiver directly using „Row Add‟ button.

- When you want to delete receivers,

select specific users and then click „Row Del‟ button.

- Finally, you click the „Save‟ button to save the changed data.

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4) Update Mail Contents tab

: You can enter subject, contents and signature in this page.

- Contents : Type some phrases that will be the body of your email.

- Signature and email are mandatory.


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5) Update PIC Notice tab

: PIC can receive email before customer report is sent.

- You have to register PIC name and email in order to send Pre-Notice.

- [Example]

(1) Customer Report sending date : 2014-12-10

(2) Pre-Notice date : -1 2014-12-09

„ PIC can receive pre-notice before 1day.

„ PIC have to check data before send report to the customer. (HB/L info, tracking info…)


PIC

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6) Check Cycle code tab (1/3)

: You can set up conditions of email sending. (Conditions of cycle, Pre Notice usage, sending time. )

- Conditions of cycle : The customer report will be sent based on below data.

(1) Daily (0~-21)

ex 1) Select 0 , Sending date : 2014-12-17 , Search date : 2014-12-17

ex 2) Select -1, Sending date : 2014-12-17, Search date : 2014-12-16

(2) Weekly (Sun~-Sat)

ex 1) Select Sun ~ Sat

Sending date : 2014-12-24, Search period : 2014-12-14(Sun)~2014-12-20(Sat)

(3) Monthly (1~31)

ex 1) Select 1 ~ 31 , Sending date : 2015-01-05, Search period : 2014-12-01 ~ 2014-12-31

ex 2) Select 15 ~ 14 , Sending date : 2015-01-17, Search period : 2014-12-15 ~ 2015-01-14

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- Pre Notice: PIC can check report before email will be sent to the customer.

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Columns Description

Use Pre-Notice Can choose Pre-Notice usage. (Yes / No)

Days Set up the sending date of pre-notice by customer sending date.

ex 1)* Receivers : Weekly – Tuesday

* Pre Notice : Weekly pre-notice : YES, Days : -1

PIC Notice : PIC can receive pre-notice every Monday.

Customer Report : Receivers can receive the customer report every Tuesday.


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- Sending Info : You have to set up the time zone and sending time. (Local Time) ( default value : time zone of your branch , sending time : 9:00 )

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VIS Mail Table Customer AM 1:00 Sending Time

* Email sending process

• Customer report data will be transferred to the mail table at 0:01 am due to system performance. * system batch time : 1:00 am (one time a day)

• User has to update report data before that time.

• Customer reports will be sent at the specific time that you saved. (your local time.) * system batch time : every 5 minutes

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6. Document > Document Upload & Download VII. Document Visibility

You can upload and download document files in this screen.

- If you click file name, you can download uploaded file.

* VIS > Doc&Report > Document > Document Upload & Download

Click „Save‟ button in order to upload file.

Select Document no.

Select document file. Click file name to download it.

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7. Document > Sea Document List VII. Document Visibility

* VIS > Doc&Report > Document > Sea Document List

View & download of documents related to Sea shipment.

(MB/L, HB/L, C/Inv, P/List, Manifest, ISF, FCR, D/R, Certificate of Origin, Shipper‟s SR, Declaration for Non wood Packing, MSDS(Material Safety Data Sheet), etc)

112

8. Document > Air Document List VII. Document Visibility

* VIS > Doc&Report > Document > Air Document List

View & download of documents related to Air shipment.

(MAB/L, HAWB/L, C/Inv, P/List, Manifest, ISF, FCR, D/R, Certificate of Origin, Shipper‟s SR, Declaration for Non wood Packing, MSDS(Material Safety Data Sheet), etc)

113

9. Document > POD (Proof of Delivery) List VII. Document Visibility

* VIS > Doc&Report > Document > POD List

View & download of POD (Proof of Delivery).

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10. Document > Sea Document Status List VII. Document Visibility

Visibility to show the document handling status.

- BL Status, S/O Type, BL Issued, ISF Field, DO Submitted

* VIS > Doc&Report > Document > Sea Document Status List

115 115

Appendix 1. Tracking Event for Sea shipment

R&R Event Description

Origin

Booking Booking date

Empty Dispatch Actual empty dispatch to pick up

Pick Up ETD Estimated pick up from customer

Pick Up ATD Actual pick up from customer

POL Gate-In Actual origin terminal gate in

POL ETD Estimated vessel departure at POL

POL ATD Actual vessel departure at POL

T/S1 Port 1st T/S Port

T/S1 ETA Estimated vessel arrival at 1st T/S port

T/S1 ATA Actual vessel arrival at 1st T/S port

T/S1 ETD Estimated vessel departure at 1st T/S port

T/S1 ATD Actual vessel departure at 1st T/S port

T/S2 Port 2nd T/S Port

T/S2 ETA Estimated vessel arrival at 2nd T/S port

T/S2 ATA Actual vessel arrival at 2nd T/S port

T/S2 ETD Estimated vessel departure at 2nd T/S port

T/S2 ATD Actual vessel departure at 2nd T/S port

T/S3 Port 3rd T/S Port

T/S3 ETA Estimated vessel arrival at 3rd T/S port

T/S3 ATA Actual vessel arrival at 3rd T/S port

T/S3 ETD Estimated vessel departure at 3rd T/S port

T/S3 ATD Actual vessel departure at 3rd T/S port


Destination

POD ETA Estimated vessel arrival at POD

POD ATA Actual vessel arrival at POD

Port CY ATA Actual time of arrival at port CY

Port CY ETD Estimated time of departure at port CY

Port CY ATD Actual time of departure at Port CY

Customs.Start Submitted to customs (Start)

Customs clearance Customs clearance

Carrier Released Carrier Released

CY1 Location 1st Inland CY Location

CY1 ETA Estimated time of arrival at 1st CY

CY1 ATA Actual time of arrival at 1st CY

CY1 ETD Estimated time of departure at 1st CY

CY1 ATD Actual time of departure at 1st CY

CY2 Location 2nd Inland CY Location

CY2 ETA Estimated time of arrival at 2nd CY

CY2 ATA Actual time of arrival at 2nd CY

CY2 ETD Estimated time of departure at 2nd CY

CY2 ATD Actual time of departure at 2nd CY

DEL ETA Estimated time of arrival at final destination

DEL ATA Actual time of arrival at final destination

Empty Return Empty Container Return

116 116


Origin

Booking Booking date

Factory Out Factory out date

Pick Up ETD Estimated pick up form customer

Pick Up ATD Actual pick up form customer

W/H ETA Estimated time of arrival at export W/H

W/H ATA Actual time of arrival at export W/H

W/H ETD Estimated time of departure at export W/H

W/H ATD Actual time of departure at export W/H

POL ETD Estimated time of departure at origin port

POL ATD Actual time of departure at origin port

T/S1.A.Port 1st T/S Arrival Port

T/S1 ETA Estimated airplane arrival at 1st T/S port

T/S1 ATA Actual airplane arrival at 1st T/S port

T/S1.D.Port 1st T/S Departure Port

T/S1 Flight 1st Flight No

T/S1 ETD Estimated airplane departure at 1st T/S port

T/S1 ATD Actual airplane departure at 1st T/S port

T/S2 Port 2nd T/S Port

T/S2 Flight 2nd Flight No

T/S2 ETA Estimated airplane arrival at 2nd T/S port

T/S2 ATA Actual airplane arrival at 2nd T/S port

T/S2 ETD Estimated airplane departure at 2nd T/S port

T/S2 ATD Actual airplane departure at 2nd T/S port

T/S3 Port 3rd T/S Port

T/S3 Flight 3rd Flight No

T/S3 ETA Estimated airplane arrival at 3rd T/S port

T/S3 ATA Actual airplane arrival at 3rd T/S port

T/S3 ETD Estimated airplane departure at 3rd T/S port

T/S3 ATD Actual airplane departure at 3rd T/S port


Destination

POD ETA Estimated time of arrival at destination port

POD ATA Actual time of arrival at destination port

Customs.Start Submitted to customs (Start)

Customs Release Customs clearance

Truck ETD Estimated time of truck departure

Truck ATD Actual time of truck departure

W/H ETA Estimated time of arrival at import W/H

W/H ATA Actual time of arrival at import W/H

W/H ETD Estimated time of departure at import W/H

W/H ATD Actual time of departure at import W/H

F.DEST ETA Estimated time of arrival at final

destination

F.DEST ATA Actual time of arrival at final destination

Appendix 2. Tracking Event for Air shipment

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Appendix 3. FMS > HBL/HAWB Management

◈ HAWB Management

◈ HBL Management

• When you update schedule information, tracking events will be created automatically.

- POL ETD, POD ETA, DEL ETA, T/S ETA, ETD

118 118

Appendix 4. OMS > Customer PO / Supplier Booking Management

◈ Customer PO Management

◈ Supplier Booking Management

119 119

Appendix 5. WMS > Cargo In/Out & Item Inventory

◈ Item Inventory

◈ IN & OUT Summary

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