visitor management system
TRANSCRIPT
April 15, 2023 1
Visitor Management System
Made simpler and more secure…
2
Make a good First Impression
Improve Security
Improve visitor service
Emergency evacuation report
Pre-register Visitors
Cost Effective
Agenda
Photographic record of visitor
Restricted access to visitor
Customized Visitor Passes
Appointment Scheduling and Management
Track Entry and Exit of Visitor
Access to any Visitor information anytime
Access details reports for visitors
Value Additions
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Features of VMS system
• Unlimited Visitors
• Simple & easy to use interface
• Visitor Pre-Registration through a simple
web page
• Access control system integration
• Visitor history & Dashboard Statistics (check
in count, check out count, visitor count, etc.)
• Visitors check-in & check-out tracking
• Visitor Reports (daily / monthly / customize
fields for filtering reports)
• Auto fill for visitor details on revisit
• Frequent visitor records maintained
• Photo capture & ID & badge printing
• Details of items carrying
• Vehicle management by entering vehicle details
• Email notifications for the person to be visited
on visitor arrival
• User Rights management
• Visitor Blacklist for recognizing & preventing
entry for banned individuals
• Today’s appointments and expected visitors :
Screens for employees an reception desk for
better planning and management
• Customized Badges (Various designs / layouts /
company logo, etc.)
• Enforced check-out through emails sent to
visitors who have not checked out
VMS Workflow
VMS Main Dashboard
VMS Dashboard
Total no. of visitors inside the premises
Today’s no. of visitors checked out of the premises
Total no. of visitors expected for today
Total no. of visitors for Today
Total no. of visitor’s exceeding entered visit time
Over Due Visitor details
Visitor Entry for recurring Visitors by search using Mobile no, Visitor name etc. fields
Visitor Registration Form- 1
Visitor Registration Form- 2
Before completing visitor entry and generating
visitor Gate pass the Security person can click
Check Authorization button. The below pop-up
will be displayed on employee PC screen who can
Allow / Do not allow with his response in text.
This pop-up msg will be shown on Security PC
screen from which check authorization request
was sent. Post this security person can click
Proceed to Check-in and generate Gate pass for
visitor if required.
Visitor Pop-up Request for employee client PC
Before completing visitor entry and generating
visitor Gate pass the Security person can click
Check Authorization button. The below pop-up
will be displayed on employee PC screen who can
Allow / Do not allow with his response in text.
This pop-up msg will be shown on Security PC
screen from which check authorization request
was sent. Post this security person will not be
able to make visitor entry for that visitor.
Visitor Pop-up Request for employee client PC
VMS Reports
VMS employee web based portal
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VMS Mail alert Visit Details
Automatic visit details email alert to visitors when employee pre-register visitors from their portal
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VMS Mail alert Check-in & Check-out notification
Automatic Check-in Notification mail to employee on visitor arrival
Automatic Check-out Notification reminder mail to employee if visitor has not check-out as per meeting duration
THANK YOU !!!Email: [email protected]: 07798981536, 09764579021, 020-25430193Website: www.seedmanagement.net/vms