vla public library collection management program 2015
TRANSCRIPT
VLA: PUBLIC LIBRARY COLLECTION MANAGEMENT DISCUSSION
October 2015
None of us is as smart as all of us - Japanese Proverb
Ann & Shari
PRIZES! Fundamentals of Collection Development &
Management by Peggy Johnson Assorted Books & Advance Reading Copies Pair of Banned Book Socks
Agenda
Welcome & IntroductionsCM Buzzword BingoSurvey ResultsCM JeopardyDiscussionsWhat Next?Evaluations
VLA CM PUBLIC LIBRARY SURVEY Results: https://www.surveymonkey.com/results/SM-LWDDS3G2/
SURVEY HIGHLIGHTS
Survey HighlightsCollection Management What are your most pressing concerns
about Collection Management work? Please rank these options for sharing
information with other Collection Management librarians
What kind of support for public library collection management would you like from the Library of Virginia?
VLA Program• What trends and emerging issues
keep you awake at night?• What trends and emerging issues are
you excited about?• What topics would you most like to
learn about or discuss at the VLA program?
• Are there any specific questions you would like to be addressed at VLA Public Library Collection Management Discussion?
• Are there successful practices, workflows, presentations, documents, or ideas that you would like to share with your colleagues?
VLA PROGRAM Survey Highlights
What topics would you most like to learn about or discuss at the VLA Public Library Collection Management Discussion? Page 1
Trends in budget allocations for print vs. eBook; how libraries are handling demand for eBooks in relation to the budget (different holds ratios, for instance?). I can still get so many more circs from a print book than from a Random House eBook :( Trends in Reference purchasing (resources to support reference work) - databases/linking to online resources vs. purchasing print Reference materials and nonfiction
Collection analysis tools; increasing collection use How librarians are applying their respective collection analysis tools,
whether an ILS or outside product like Collection HQ. What selection model works best.
Measuring public demand--how not to let what circs become a self-fulfilling prophesy; ie., not just buying more of what circs know it will but perhaps limiting service to just that demographic.
What topics would you most like to learn about or discuss at the VLA Public Library Collection Management Discussion? Page 2
Creating a balanced collection when only certain types of items are checked out (e.g. the community has a large African American population, but the children's books with African American characters never get checked out; weed them or not?)
Collection analysis; division of resources among areas Balance Contracts and ebook licenses Budgeting The future of collection management. Best practices. Networking
What topics would you most like to learn about or discuss at the VLA Public Library Collection Management Discussion? Page 3
Plans for statewide purchases for public libraries Share war stories, in a way Purchasing/contracts New trends in collection development, new selection resources Shared collections, collections of last resort
What changes are you anticipating for the next fiscal year? Increase in electronic items; decrease in print None No major changes, perhaps some additional spending on digital magazines and ebooks Cutting databases With a flat budget, we are looking at dialing back on databases, print reference, and print periodicals,
as well as being careful across the board in other areas. Cuts across the board Asking for more money, esp for print and eBooks. Slightly less in print, slightly more in digital/DVD Not sure at this time. I am struggling to keep up with demand for eBooks. So far, all eMaterials have been funded by
allocations from our library's Foundation, not by our regular materials budget. But demand is steadily increasing. I'm reluctant to redirect money from the materials budget to increase $$ available for eBooks because I have 9 branches with circulating collections and so far the eBook demand is mostly coming from the few that are also high-circulating for print materials. I hate to take money away from the lower-circulating branches since they are already on shoestring budgets and am not sure what to do...
Specific Questions & Successful Practices
Are there any specific questions you would like to be addressed at VLA Public Library Collection Management Discussion?
Curious to know what benchmarks/targets others use to measure collection use (turnover rate, cost per circ for different areas of the collection, for instance)
Rising cost management
Are there successful practices, workflows, presentations, documents, or ideas that you would like to share with your colleagues?
Ideas about promoting databases to public/staff and getting buy-in from staff for new processes, ie floating -Shari Henry, Arlington Public Library
The acquisitions team has a wiki on which we keep our budgetary spreadsheets as well as recommendations for each other, etc.. We don't get to see each other face to face much so this helps keep us in touch. -Nan B Carmack, Campbell County
MISSION (IM)POSSIBLETrends, Concerns & Emerging Issues
What trends and emerging issues are you excited about:
Ebooks Digital collections eMaterials Weeding Minimum copies Shared storage Self publishing and creation platforms PDA The shift towards digital materials is both exciting and stressful! User based selection Collection analysis and purchasing based on circulation Competition for OverDrive; expanding electronic resources and balancing with print
What trends and emerging issues keep you awake at night?
Lack of well-written, non-preachy, literary and popular fiction for those who prefer "clean" stories, especially for teens and adults
Ebooks Digital collections “Crappy” service provided by some vendors (how difficult OverDrive is to use with Kindle, multiple
screens you have to go through on Zinio) Cost of eMaterials Expenses Major publishers' eBook pricing models, particularly for hot bestsellers where we aren't currently
meeting demand Articles about the death of the library Marketing/Merchandising All of the above Money
What are your most pressing concerns about Collection Management work? Top Three
1. Long range planning
2. eMaterials: formats, platforms, vendors, access, etc.
2. Promoting collections & Readers Services
3. Collection analysis - tracking the performance of collections
What kind of support for public library collection management would you like from the Library of Virginia?
Coordination of regional networking/sharing groups would be great! Continued support for state-wide digital collections. would love to see more databases purchased for all, like NewsBank, Mango,
etc... We can't afford on our own but would love to be able to offer it. I am at the Library of Virginia and I'd like to know, too A list of resources for finding titles, especially in those genres that are more
difficult to find quality materials (e.g. a list of websites that review "clean" fiction or a list of sites that have mystery series lists)
Training on selection, weeding, analysis for staff
What kind of support for public library collection management would you like from the Library of Virginia?
Not sure I don't really hear directly about any Library of Virginia support. I certainly
appreciate the Zinio platform and subscription coverage more input into LVA purchases for resources Support for and information about Virginia authors Programming/webinars. More money; less time needed for staff at libraries to fill out antiquated
forms such as Bibliostat
COLLECTION MANAGEMENT Nyx the eyeless semi-retired library cat (& Sookie)ACT’s blatant blind cat and book promotion ;-)
What are your most pressing concerns about Collection Management work?
Allocating & tracking materials budgets
Collection analysis - tracking the performance of collections
eMaterials: formats, platforms, vendors, access, etc.
Weeding
Long range planning
Selection processes
Keeping current with trends and increasing professional awareness
Promoting collections & Readers Services
Communication with Adminstration
Communciation with Public Services
Communciation with Customers/Patrons
0 0.5 1 1.5 2 2.5 3 3.5
2.67
3.11
3.22
2.33
3.33
2.56
2.94
3.22
2.89
2.72
2.94
VLA CM Pressing Concerns
CM Areas Expertise
Acquistions (order ing, rece iving, paying)
Budgeting (a l location, tracking fund expenditures)
Purchasing (RFP's, bids, contracts, etc .)
Col lection Ana lysis (statistics,co l lection reports, data)
Technica l Services (cata loging, processing)
Vendor Relations
Opening Day Col lections
Se lection
Weeding
Print and AV mater ia ls
eMater ia ls: eBooks, eAudiobooks, eZines, eVideo, eMusic
4
2
5
1
7
4
3
1
1
0
7
8
8
4
8
5
8
1
7
6
9
4
4
7
4
8
6
5
5
10
10
9
6
3
2
6
2
1
2
10
1
2
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2
ok good very good N/A
BUDGETS
HCPL Adult ITypes FY15 (% of circulation)
Audio7%
DVD13%
Book38%
Lease12%
Paperback6%
eBook20%
eAudio4%
HCPL Library Circ 2014 (calendar year)BOOKMOBILE
1% DUMBARTON9%
FAIRFIELD6%
GAYTON8%
GLEN-ALLEN9%
MUNICIPAL0%
NORTH-PARK5%
SANDSTON3%
TUCKAHOE24%
TWNHICKORY20%
VARINA2%
OverDrive13%
BOOKMOBILE DUMBARTON FAIRFIELD GAYTON GLEN-ALLEN MUNICIPALNORTH-PARK SANDSTON TUCKAHOE TWNHICKORY VARINA OverDrive
Print note to self add library names and remove dups
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 160.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
58.00%
48.00%
40.00%
52.00%
60.00%
12.00%
60.00%
67.00%
30.00%
45.00%
31.00%
52.00%49.00%
45.00%
57.00%60.00%
Print Funds
Periodicals
eMaterials
AV
Databases
RESOURCESVLA Regions: http://vpl.virginia.gov/directories-listservs/vla-regions/
VENDORSMore vendor survey information available (VLA CM program longer version.pptx)
Hoopla
Drop Box Contents
Folders
Survey: Questions, Individual Responses
Resources: CM Competency Index, articles
Reports: LOV Turnover, HCPL reports
Assessments: Edge Assessment
Drop Box Contents
Dropbox URL: https://www.dropbox.com/sh/wh2n53mo1lfk0nv/AACwNQZK7cC27tOzT4jb37jHa?d
l=0
Google Site URL: https://sites.google.com/a/overbooked.com/libraryland/
Survey Results: https://www.surveymonkey.com/results/SM-LWDDS3G2/
PowerPoint Presentations Program Presentation Program Presentation (longer) more
complete survey information Pre-Program HCPL
Directory
Other: Buzzword Bingo CM Buzzword Bingo
WHAT NEXT?
Options for sharing information with other Collection Management librarians
VLA c
onfer
ence
sessio
n
Share
d goog
le work
site (
online
discu
ssion
s, file s
harin
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.)Blo
gEm
ail
Regio
nal meet
ings
VLA l
istserv
newsle
tter
Other (p
lease
specify
)0
0.51
1.52
2.53
3.54
3.29
2.29 2.413
3.53 3.653.18
2.38
Rating Average
Contact Ann Chambers Theis, Henrico
County Public Library: [email protected]
Shari Henry, Arlington County Public Library: [email protected]
EVALUATIONSPlease fill out the VLA program evaluation form
Also, a link will be sent to a follow up (brief ;-) survey
Additional CM surveys?
Thanks to those who filled out the survey and thanks to those who attended the VLA program!
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