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VM-BASE pilots & cases

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Page 1: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

VM-BASE pilots & cases

Page 2: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Orientation Guidelines

Buddy System KHLeuven

A ‘matchmaking service’ to link incoming students (before their arrival) with local students from KHLeuven,

to support the process of getting information about the cultural, educational and practical aspects of the exchange.

Advantages not exclusive to incoming students 2 Pilots: first time from November 2006 until

February 2007 (e-mail, website), second time from October to December 2007 (website, skype, MSN)

Page 3: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Orientation Guidelines

Buddy System KHLeuven

http://www.khleuven.be/index.php?page=288

Page 4: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Promoting the idea of buddies to students• Testimonials, feedback from incoming students on

the website

• Credits for support

Organising the e-support/e-coaching• Brief instructions to prepare the buddies

• Continues to depend on individual engagement

Before > Orientation Guidelines

Buddy System KHLeuven

Page 5: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Pre-selection Tools

Master in Physiotherapy KULeuven

Online Testing and Learning Platform for International Students enrolling for the Master in Physiotherapy

To equalise the initial level of the knowledge of the (international) students for the Master • Successful pre-tests allow full participation

• Unsuccessful pre-tests give access to online learning modules from the K.U.Leuven Bachelor degree, followed by new pre-tests

Some modules (pediatric revalidation) contain streaming video in a ‘videojukebox’ (video with comments and text)

Expectations are now more transparent

Page 6: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Pre-selection Tools

Master in Physiotherapy KULeuven

Page 7: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Pre-selection Tools

Master in Physiotherapy KULeuven

Page 8: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Orientation Guidelines Multimedia presentation & student interviews

Offer general information about TKK through visual means (MM presentation)

Offer potential exchange students the possibility to hear other student’s experiences on student exchange at TKK (student interviews)

Helsinki University of Technology (TKK)- International Relations Office- PR & Communication Office- Lifelong Learning Institute Dipoli

Page 9: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)
Page 10: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Orientation Guidelines Multimedia presentation & student interviews

Challenges Costs - infrastructure From PR perspective

- high quality only Organisational ”slow downs”, barriers Rapidly changing environments

Page 11: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Orientation Guidelines Multimedia presentation & student interviews

TKK multimedia presentation

Student interviews

• More marketing material• Good general information about TKK• Visually impressive

• Personal• Relevant cultural information (experiences that the students go through during the first days)• should not replace other sources of information, e.g. guide for international students• students’ need to share their own experiences already during the exchange

Page 12: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Multilingual survival kit GIS

Course in a virtual learning environment for exchange students

Preparation for technology used during practical and field work

Main language: English Description of special technical terms used in

GIS provided in English, German and Hungarian

Page 13: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Multilingual survival kit GIS

Course structure

Page 14: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Multilingual survival kit GIS

Sample WIKI article

Page 15: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Multilingual survival kit GIS

WIKI editing

Page 16: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Multilingual survival kit GIS

Challenges Different level in knowledge of languages. Hard to

write articles if begin to learn a language.

Students tend to choose facility (the language they know best, their favorite topic).

No lively virtual community, because number of participants was low

Page 17: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Go Abroad!

Laurea's existing prep-course for outgoing exchange students did not meet the current needs

Need for more interactiveness and more support during the exchange

Added:• an interactive online discussion forum for students

before, during and after exchange• the possibility for eTutoring and eSupport during the

exchange.

Page 18: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Go Abroad!

Contents of the course: before the exchange

Meeting with the other students and International Coordinators: Information on practical arrangements (info provided online as well)

Personal meetings with the International Coordinator: information on studies abroad (host institution and study offer, accommodation, location (country, area, city), Learning agreement

Meeting with the other students and International Coordinators- Final information about the Go Abroad -course- Cultural encounters (culture shock)- Orientation for the exchange/placement

Assignments to be completed online

Page 19: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Go Abroad!

Contents of the course: during the exchange

Assignments to be completed online:

• Writing the Go Abroad diary regularly • Participation in discussions during different phases of the

exchange/placement with the International Coordinators and other students abroad

• Photography contest (voluntary)

Page 20: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Go Abroad!

Contents of the course: after the exchange

Go Abroad assignments

Meeting with the International Coordinator

Filling out a feedback form

Sharing the experiences in the classroom and / or at the International info Days 

Page 21: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Before > Preparatory courses Go Abroad! conclusions

Steps of the process In the beginning of the preparation a need for face to face

meetings In the beginning of the exchange a need for discussions Students were rather passive in the middle of the exchange At the end the discussion started again After arrival no need for the virtual workspace

Important to support not just the exchange, but students’ learning process as a whole

Has deepened the learning experience of some students

Page 22: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Master European Social Security (Faculty of Law)• one-year international study programme in English

• Blends regular with distance learning

This pilot:• 2007-2008: need for oral examination at a distance

• Set-up of e-assessment through webconferencing

After > E-assessment

E-assessment K.U.Leuven

Page 23: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

What did we need?• Webconferencing through FlashMeeting

• Laptop and webcam on both sides

• Support staff

What did we do?• Booking of meeting + manual for students

• Students receive link to meeting through e-mail

• Online examination + recording

After > E-assessment

E-assessment K.U.Leuven

Page 24: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Some reactions…• Quality similar to F2F

• Recordings are added value

• F2F meeting for authentication

• The technology should disappear

• Time consuming

• Connectivity, crucial for timing

After > E-assessment

E-assessment K.U.Leuven

Page 25: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

To be continued…• Sequel in June 2008: oral defense master paper

• Adobe Connect, more sophisticated

• For small groups

• Webconferencing as a second-line instrument

After > E-assessment

E-assessment K.U.Leuven

Page 26: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Already exists in Finland Web-based examination

system• Camera-guarded and computer-

equipped room

• Special software

This pilot: how can we use this system for incoming and outgoing exchange students at TKK?

After > Exam Aquarium

Exam Aquarium, TKK

Pictures: TietäNet 2/2007

Page 27: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Exam Aquarium

Exam Aquarium, TKK

Strengths Weaknesses

• More flexibility• Time savings for everyone• Self-assessment & feedback

• Time-consuming• No direct contact between teacher and students• Challenges in the technical field – how to solve mathematical problems?• Threat to equal grading

Page 28: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

Challenges Sustainability (technology, support, scalability,

costs, individual data protection) Teachers see this as a service for students, not

mainstream type of activity – motivation?

After > Exam Aquarium

Exam Aquarium, TKK

Page 29: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Virtual Alumni

Virtual Alumni

“Big gap in information about Erasmus Students after graduation” … “Former

Erasmus Students are the greatest resources of the Erasmus programme”(UK Socrates Erasmus Council on Experience Erasmus)

“Most student loose their connection to their ‘host’ institutions after they had

returned home”(Victorious Project)

Page 30: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

4 DIFFERENT CONCEPTS

4.1 Commission driven

4.1.1 Erasmus Mundus Students and Alumni Association (EMA)

4.1.2 Alumni for Europe (AfE)

4.1.3 Other Commission driven networks

4.2 Institution driven

4.2.1 The OU Alumni

4.2.2 PoliAlumni

4.2.3 DAAD Alumni

4.3 User driven

4.3.1 Facebook and MySpace

4.3.2 LinkedIn

4.4 Student organization driven

4.4.1 Erasmus Student Network Alumni Society

4.4.2 BEST AlumniNet

5 RECOMMENDATIONS: SETTING UP A NETWORK

After > Virtual Alumni

Virtual Alumni (Feasibility Study)

Page 31: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Virtual Alumni

Virtual Alumni: examples

Erasmus Student Network Alumni Societywww.esn.org/alumni

Erasmus Mundus Alumni Associationwww.erasmusmundus-alumni.eu

Page 32: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Virtual Alumni

Virtual Alumni Facebook KHLeuven

Page 33: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

General Growth * More than 60 million active users * An average of 250,000 new registrations per day since Jan.

2007 * An average of 3% weekly growth since Jan. 2007 * Active users doubling every 6 months

User Demographics * Over 55,000 regional, work-related, collegiate, and high

school networks * More than half of Facebook users are outside of college * The fastest growing demographic is those 25 years old and

older

After > Virtual Alumni

Virtual Alumni Facebook KHLeuven

Page 34: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Virtual Alumni

Virtual Alumni Facebook KHLeuven

Page 35: VM-BASE pilots & cases. Before > Orientation Guidelines Buddy System KHLeuven  A ‘matchmaking service’ to link incoming students (before their arrival)

After > Virtual Alumni

Virtual Alumni