wakefield regional · pdf filewakefield regional council meeting of 16 december 2015 . ......

WAKEFIELD

REGIONAL

COUNCIL

Scotland Place BALAKLAVA SA 5461

NOTICE is hereby given pursuant to the provisions of Section 83 of the Local Government Act, 1999, that an Ordinary Meeting of Council will be held in the Phil Barry Chamber, Scotland Place, Balaklava on Wednesday, 16 December 2015, commencing at 6.30 pm. A copy of the Agenda for the above meeting is supplied as prescribed by the aforesaid Section of the Act. The relevant reports and documents relating thereto have also been supplied for the Council Members’ perusal.

Council’s Vision

“Sustainable, strong and vibrant communities supported by an engaged Council, recognised for its proactive leadership”

Cate Atkinson CHIEF EXECUTIVE OFFICER Dated: 10 December 2015

Wakefield Regional Council Meeting of 16 December 2015

AGENDA Page No 1. Opening of the Meeting by the Mayor 1.1 Mayor to declare the meeting open 1.2 Mayor to read the Council’s Vision 2. Attendance Record 2.1 Present 2.2 Apologies 3. Confirmation and Receiving of Minutes 1 3.1 Ordinary Meeting – Wednesday 2 December 2015 1 3.2 Audit Committee – Wednesday 9 December 2015 4. Deputations/Presentations 1 Trevor Naismith, Regional Manager of Natural Resources

Management 1

Laura Perdue, OPAL Network Manager 1 5. Mayor’s Report 2 6. Delegates’ or Representatives’ Reports - Nil 3 7. Elected Members Reports and Briefings 3 8.. Declaration of Interest by Council Members 3 9.. Questions without Notice 3 10.. Questions on Notice 3 10.1 Cr Pain – Corporate Uniform 3 3 11. Petitions - Nil 3 12. Notices of Motion – Cr Williams – Reviewing tree policies E14 Roadside Tree

Planting and Vegetation and E16 Tree Removal 4-14

15 13. Items for Information 13.1 CEO Monthly Meeting/Function Attendance Summary 15-16 13.2 Monthly Finance Reports 17-22 13.3 Monthly Inspectorial Report 23-27 13.4 Pinery Bushfire event – 25 November 2015 – Council involvement 28-31


14. Items for Decision 14.1 Review of Council decision – Rent of Road Reserve near Beaufort 31-33 14.2 Postponement of Rates Instalment for Ratepayers Affected by Pinery

Bushfire 34-36

14.3 Review of Northern & Yorke Natural Resources Management Board Business Plan 2016-2019

37-42

14.4 Electronic Devices for Use by Council Members 43-45 14.5 Quarterly Review of Council Policies 46-96 14.6 Community Groups - Public Liability Insurance Policy 97-102 14.7 Council’s Development Assessment Panel Membership Renewal 103-104 14.8 Waiving of Development Application and Waste Control Fees for

victims of the Pinery Fire 105-108

15. Confidential Items 109 15.1 Staff Matter 109-110 15.2 Disposal of Council land located at Lot 2, F12339, 3 Cooper Street

Hamley Bridge 111-136

15.3 Australia Day 2015 Local Annual Awards - selection 137-138 CLOSURE 139


3. CONFIRMATION AND RECEIVING OF MINUTES

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on Wednesday, 3 December 2015, be taken as read and a true and correct record. That the Minutes of the Audit Committee Meeting of Council held on Wednesday, 9 December 2015 be taken as read and endorsed.

4. DEPUTATIONS/PRESENTATIONS

Trevor Naismith, Regional Manager of Natural Resources Management Laura Perdue, OPAL Network Manager


5. MAYOR’S REPORT

The following table provides information on meetings/functions I have attended during the current reporting period. The detail is in summary format only.

DATE SUBJECT/ITEM COMMENTS

3 December Fire Recovery Meeting at Hamley Bridge

4 December Blaze Aid at Hamley bridge Met the coordinator and spoke with volunteers in place already.

7 December

Met with Uniting Church Synod officials at Hamley Bridge

Seeking extra support time for a local minister to visit fire affected people over the next 6 months.

Blaze Aid at Hamley Bridge Delivered donated food goods for their use.

Owen Primary School Concert Presenting if required

8 December Allan Tiller’s Funeral at Owen

9 December

Regional Development Australia Monthly meeting

Audit Committee Meeting

10 December Snowtown Primary School Presentation Evening Presenting awards

13 December Blaze Aid Fund Raiser at Long Plains Offering support to the community

Carols in the Triangle at Balaklava

15 December Deputation to Minister Mulligan YP Alliance mayors and WRC CEO re Port Wakefield Road needs.

Weekly meeting with CEO Cate continue. The following table lists up and coming events for the Mayor.

DATE SUBJECT/ITEM COMMENTS 19 December Hamley Bridge Christmas Evening at The

Oval Offering support to the community

22 December Hamley Bridge Christmas Carols Offering support to the community RECOMMENDATION That the report be noted.


6. DELEGATES’ OR REPRESENTATIVES’ REPORTS - Nil 7. ELECTED MEMBER REPORTS AND BRIEFINGS

8. DECLARATION OF INTEREST BY COUNCIL MEMBERS 9. QUESTIONS WITHOUT NOTICE Rules per Local Government (Procedures at Meetings) Regulations 2013:

• Questions and replies are not entered in the minute book unless expressly required by resolution.

• If required by the presiding member such question shall be put in writing. • The presiding member may direct that a reply be given at the next meeting. • The presiding member may rule that a question without notice not be answered if the

presiding member considers that the question is vague, irrelevant, insulting or improper. Other helpful references are the LGA Meeting Procedures Handbook for Council Members, including:

When a question is asked at either a Council or Committee meeting normal process is that the presiding member will reply to the question. This procedure enables Councillors to obtain information that is relevant to their role as a member of the governing body and the function of that body. The question should relate to functional, strategic, or policy issues of the Council. Questions of an operational nature are the domain of the CEO and should be directed to the CEO outside of a meeting and during business hours.

10. QUESTIONS ON NOTICE CR Pain

1. Why are the initials “LG” embossed on the corporate uniforms of staff?

2. Who or what do they represent?

3. When was it decided to use the initials “LG” on the staff uniforms?

4. Who decided not to have the Wakefield Regional Council Logo on the corporate uniforms?

5. As the WRC pays for the corporate uniforms does the Local Government Ass

reimburse the WRC the cost of these uniforms as we are now promoting the “Local Government Association?

6. Was the Wakefield Regional Council approached by the “Local Government”

or by another outside party with a request to change the WRC Logo on Council Corporate uniforms to the “LG” logo?

7. If there was a request from the “Local Government” or an outside party to

change the WRC corporate logo who was the person or organisation that requested the change?

8. If there was a written request from the “Local Government” or another party,

was this in the form of a written request? 9. If so can that written request be produced? 10. If a request was from an outside party for a change of the WRC logo on the

Corporate uniforms why weren’t the Elected Members informed before any decision to change the Logo was made?

11. Was the change of the WRC logo, on the corporate uniforms, to the “LG” logo

supported or promoted by the Local Government Association? 12. If this decision was made by staff, to change the corporate logo on their

uniforms, did any discussion take place, by staff, that the Councillors, all staff and volunteers should also change over the “LG” logo?


11. PETITIONS – Nil 12. NOTICES OF MOTION

Item 12 To: Council Report Date: 10 December 2015 Reporting Officer: Infrastructure Servces Manager, David Hassett Responsible Manager: Infrastructure Servces Manager, David Hassett Subject: Notices of Motion – Cr Williams – Reviewing tree policies

E14 Roadside Tree Planting and Vegetation and E16 Tree Removal

File Number: 14.36.1.3, 9.24.1.1 Previous Reference: Council meeting 28 October 2015 Agenda item 14.11 and

Council meeting 2 December 2015 Agenda item 12 1. Report Purpose

To consider a notice of motion to review existing policies in respect to street trees, their placement and mangement.

2. Statutory Responsibilities

Local Government Act 1999 3. Strategic Plan Reference 2.1.1 Develop sustainable assets across the Council 4. Other Plan or Policy References

Tree Removal Policy E16 Roadside Tree and Vegetation Planting Policy E14

5. Report

Council considered a report in respect to trees in Bruce Drive at its meeting on 2 December 2015. The issue of tree management is complicated and there can be many varying opinions expressed in seeking to resolve any issues associated with street trees. A number of views were presented during the discussion in respect to Council’s approach to managing street trees. The Infrastructure Services Manager has been working on a street tree project for townships with a tree arborist. The project objectives are to identify preferred street trees in consultation with communities to establish a uniform approach and this has been trialled successfully in Brinkworth and Owen.

The Notice of Motion seeks a further report and this will be presented outlining the work and to provide an opportunity to update the two policies E14 and E16 to incorporate Council views. It will also provide an opportunity to address the views expressed by Councillors and combine them and ensure greater clarity on street tree selection and management.


6. Notice of Motion

That Council staff prepare a report with suggested modifications, revisions or adaptations to Policy E14 and to Policy E16 for consideration by Council in the first quarter of 2016 in order to provide greater clarity on street tree selection, management, and retention.

7. Financial Implications (of the recommendation).

7.1 Capital/One off Cost - Nil 7.2 Recurrent Cost – Nil

8. Risk Assessment (of the recommendation)

The review of the policies will ensure greater clarity in respect to street trees and will therefore reduce operational risk.

9. Attachments 9.1 Cr William’s Notice of Motion 9.2 Policies E14 and E16

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Preierred Meeting: December 2015

Preferred Meeting Date: _

QuestionIMotion

That Council staff prepare a report with suggested modifications, revisions or adaptations to Policy E14 and to Policy E16 for consideration by Council in the first quarter of 2016 in order to provide greater clarity on street tree selection, management, and retention.

Please provide a brief overview of the key issues and the reasons for the QuestioniMo'tion on Notice: _tp|et-res ma additional gas il required)

The aim is to incorporate into Policy E16 necessary safeguards, such as root barriers or other procedures, to address any issues arising from and before removal of particularly recognised or identified trees across the council region.

In doing so, council should seek the expertise of (a) suitable tree expert(s) to provide advice and costings on such specifically identified trees - for example, Mr Glenn Williams, Director, TREENET, an independent non-profit organisation dedicated to improving the “urban forest.” TREENET is based at the Waite Arboretum‘

Council staff to prepare a report with suggested modifications, revisions or adaptations particularly to Policy E16 but also to Policy E14 for consideration by council in the first quarter of 2016.

Please see notes over page

Oftlce Use Only

Date Received: Received By:

Name of responsible Executive member:

Date referred to responsible Executive member".

Date of meeting Question/Motion on Notice presented: Motions on Notlco Notes: Regulation 12 prescribes -

�

A member may bring forward any business by way of a motion on notice. Notice of motion requires written notice from the member to the CEO at least five clear days before the date of the meeting at which the motion is to be moved.

1. Councillors may submit Motions of Notice for consideration of any matter not included on the agenda or altematively, to revoke or amend a previous Council decision, as desired by the Councilior.

2. All Motions on Notice to Council must be submitted to the Chief Executive Officer at least five (5) clear days before the meeting and will be featured in the meeting agenda.

3. Motions on Notice will be included in the agenda, with only the title of the motion included in the owning agenda pages.

4. The Motion on Notice for Council will not proceed unless the Councillor who submitted the motion is present or another member has been authorised in writing to move the motion.

5. Motions on Notice have the same status as any other motion and can be amended during the debate.

Question on Notice Notes: This procedure enables Councillors to obtain information at the Council meeting that is relevant to their role as a member of the governing body and the function of that body. The question should relate to functional. strategic or policy issues of the Council. Questions of an operational nature are the domain of the CEO and should be directed to the CEO outside of a meeting and during business hours.

Regulation 9 prescribes- 1. A member may ask a question on notice by giving the CEO at least five clear days notice in writing before

the date of the meeting.

2. if notice is given— the CEO must ensure that question on notice is placed on the agenda for the meeting for which the question is to be asked, and the question and reply must be recorded in the minutes of the meeting.

3. A member may ask a question without notice.

4. The presiding member may allow the reply to that question to be given at the next meeting. This does not mean that the question becomes a question on notice. it simply gives the relevant person time to formulate the reply. if the member who asked the question without notice wished the question to go on notice for the next Council meeting he or she would be required to put the question in writing with the prescribed five clear days notice‘

5. A question without notice will not be entered in the minutes unless the members present resolve that an entry should be made.

6. The presiding member may rule that a question with or without notice not be answered if the presiding member considers that the question is vague, irrelevant, insulting or improper. if the presiding member rules that the question not be answered, that decision is made at his or discretion and cannot be overturned by the meeting.

Scotland Place | PO Box 167 Ph 08 B862 0800 [email protected]

Balaklava SA 5461 Fx 08 8862 1115 www.wakefie|drc.sa.gov.au

WAKEFIELD REGIONAL COUNCIL Policy Number: E14

Version No: 3 Adopted: Mar 2010 Last Review Date: Jun 2015 Next Review Date: Jun 2017

Electronic version on the Central Server Computer System is the controlled version. Printed copies are considered uncontrolled.

Before using a printed copy, verify that it is the current version.

Page 1 of 2

ROADSIDE TREE & VEGETATION PLANTING

POLICY OBJECTIVES:

To ensure consistency for tree and vegetation planting within the district

POLICY STATEMENT:

Any authorisation pursuant to Section 232 of the Local Government Act 1999, for the owner or occupier of land abutting any public street or road to undertake the planting of trees, shrubs, lawns or gardens in any street or road in the Council area, must be in the form of a Section 221 Permit (Alteration of a Road) and is to be subject to the following conditions;

Rural Roads

planting shall be of varieties approved by Council, in a single row only and be planted so as not to have the potential for interference with road traffic (including farming implements) when the trees are fully mature. Furthermore no planting shall occur within 20 metres either side of any gate way or entrance way.

planting shall not be permitted which has the potential to damage and / or interfere with services provided by public utilities (eg ETSA, SA Water and Telstra).

in areas involving a rural intersection, planting shall not be permitted within 200 metres for a main arterial road or 150 metres all other roads.

the area to be planted should be cleared of all proclaimed plants and vermin (eg rabbits) prior to planting and soil disturbance should be kept to a minimum prior, during and after planting where there are known infestations of proclaimed plants (the adjoining landowner remains responsible for control and eradication of proclaimed plants that surface from roadside tree planting activity).

and further that Council’s Street/Roadside Tree Assessment List (Appendix 1) shall be referred to in relation to the selection of appropriate trees for planting by Council, landowners or occupiers.

Urban Footpath Planting

Should not occur other than street trees of the type approved by Council.

planting shall not be permitted which has the potential to damage and / or interfere with services provided by public utilities (eg ETSA, SA Water and Telstra

RESPONSIBILITIES:

The Infrastructure Services Manager is accountable for ensuring the proper operation of this Policy.

LEGISLATION:

Local Government Act, 1999

REFERENCES:

Appendix 1 - Street/Roadside Tree Assessment List

WAKEFIELD REGIONAL COUNCIL POLICY E14 (Ver. 3)

ROADSIDE TREE PLANTING

Issued : Mar 2010

Review : Jun 2017



Page 2 of 2

REVIEW:

This Policy shall be reviewed at least every 24 months or more frequently if legislation or Council needs changes to the content.

______________________________________________

Document History;

Version Adopted Description of Change

1.0 May 1998 - Min 385 New Document

Jun 2000 - Min 203 Update for new LG Act 1999.

2.0 Mar 2010 - Min 211 Reword to include matters from deleted policy W2.2 Lawned Areas 7 Vegetation on Footpaths.

November 2014 Policy Numbering System Changed and inclusion of this Document History Table.

3.0 June 2015 - Min 273 Inclusion of Objectives and removal of Plane Trees from Appendix 1.



APPENDIX 1

Issued : May 1998

Review : July 2017

Electronic version on the Central Server Computer System

is the controlled version. Printed copies are considered uncontrolled.


Page 1 of 4

STREET TREE PLANTING POLICY – Appendix A (refer to notes after table for abbreviations used) Updated May 2001

Botanical Name Common Name

Ver

ge

Su

itab

ilit

y

Wh

ere

Str

eet

Tre

e

Exis

ts

Rem

ove

Fro

m L

ist

Rem

ain

On

Lis

t

Ton

y

Wh

iteh

all

SA

Wate

r’s

Su

itab

ilit

y

ET

SA

's

Su

itab

ilit

y Comments

Callistemon “Harkness” Gawler Hybrid Bottlebrush S HB/COS HB 1 2 Requires pruning/shaping, drops flowers

Celtus Australis Southern Hackberry or

Celtus

S W X - 2 X Roots can present a problem

Eucalyptus lencoxylon

(megalocarpa)

Large Fruited SA Blue

Gum

L COS X PW 2 X Too big – not suitable as a street tree

Eucalyptus platypus Round Leaved Moort S/L PW/COS X PW 2 X Not suitable as a street tree

Fraxinus excelsior Golden Ash or English Ash L W X - 3 (Prov) X Messy, large leaves/seed pods. Metro Councils are

removing this species (vigorous and invasive)

Fraxinus griffithi Flowering Ash L COS/W X - 3 (Prov) X Water hungry. Vigorous and invasive. Preferable to other

Ash’s

Fraxinus oxycarpa Desert Ash or Cucasian

Ash or Calodendron

capensis

L X All

towns

3 X Water hungry, lime intolerant. Metro Councils are

removing this species (vigorous and invasive)

Fraxinus raywoodii Claret Ash L - 3 X OK where no powerlines or SA Water mains. Preferable

to other Ash’s

Fraxinus velutina Velvet Ash or Arizona Ash L X All

towns

2 (Prov) X Metro Councils are removing this species (vigorous and

invasive)

Hymenosporum flavum Native Frangipani or

Woodum

S COS X - 2 X Water hungry

Jacaranda mimosifolia Jacaranda L HB/COS All

towns

2 X OK where no powerlines. Formative pruning/shaping

required

Koelreuteria paniculata Golden Rain Tree, Varnish

Tree

L W/COS All

towns

2 2 Walkerville Council are removing from their streets

though



APPENDIX 1

Issued : May 1998

Review : July 2017




Page 2 of 4

Botanical Name Common Name

Ver

ge

Su

itab

ilit

y

Wh

ere

Str

eet

Tre

e

Exis

ts

Rem

ove

Fro

m L

ist

Rem

ain

On

Lis

t

Ton

y

Wh

iteh

all

SA

Wate

r’s

Su

itab

ilit

y

ET

SA

's

Su

itab

ilit

y Comments

Lophostemon confertus or

Tristiana conferta

Brush Box L W/COS - 2 X OK where no powerlines. Walkerville Council are

removing

Melia azedarach White Cedar S/L BAL - 2 X Not ideal, but can remain on list. Walkerville and other

Councils are removing

Photinia robusta/Serrulata Chinese Hawthorn S W - 1 1 Bushy, needs pruning. Better for screening than street tree

Pinus halepensis Aleppo Pine L BAL/SN

OW

X - 3 (Prov) X Not suitable due to tree root problems, dropping sap, water

hungry, etc. Remove gradually

Pistacia chinensis Chinese Pistacio S COS All

towns

2 (Prov) X OK where no powerlines

Pittosporum crassifolium Karo S W X All

towns

1 2 Bushy to ground level, high maintenance

Prunus Bleirana Flowering Plum S CS - 2 (Prov) X Needs formative pruning

Pyrus ussuriensis Flowering Pear or

Manchurian Pear

S W/COS/

BAL

- 2 (Prov) X

Robinia psendoacacia Black Locust, False Acacia

or Compressed Robinia

L COS/W X - 3 2 Thorns are not very “user friendly” and is susceptible to

termites as they get older. If roots damaged then suckers

occur

Sophora japonica Pagoda Tree L COS - 2 X OK where no powerlines

Ulmus parvifolia Chinese Elm L COS/BA

L

- 2 (Prov) X OK where no powerlines and formative pruning required.

Poor structure. Prone to wind damage (5 years and older)

Vitis species Grape Vines (inc Glory

Vines)

S BAL

CBD

- 2 (Prov) Ex



APPENDIX 1

Issued : May 1998

Review : July 2017




Page 3 of 4

Notes:

1. Abbreviations in table

S = Small CS = City of Charles Sturt (Fulham Gardens

L = Large HB = Hamley Bridge

Adel = City of Adelaide PW = Port Wakefield

Bal = Balaklava Snow = Snowtown

COS = City of Salisbury street tree planting guidelines W = Corporation of the Town of Walkerville Tree Replacement Schedule

2. Tony Whitehall’s (Botanic Gardens) recommendations – 1992

Other recommendations on a more extensive native tree list were made in 1992 (attached), but these have been deliberately deleted from Appendix A for adoption by

Council. As more study into native tree being used as street trees has occurred over the last 5 – 7 years, the general consensus by most Council’s is that most types are not

suitable.

3. SA Water Codes

1 These trees and shrubs are listed in Regulation 12.1 under the Sewerage Act and may be planted in any street or road in any drainage area provided they are not

planted closer than two metres to any sewer main, water main or connection.

1 (Prov) These trees are comparable to those listed in Schedule 1, but require written Ministerial approval prior to planting in streets or roads.

2 These trees and shrubs are listed in Regulation 12.1 under the Sewerage Act and may be planted in any street or road in any drainage area provided they are not

planted closer than 3.5 metres to any sewer main, water main, or connection.


3 These trees are listed in Regulation 12.3 under the Sewerage act and are not permitted in streets or roads without the prior approval of the Minister for

Infrastructure in writing and subject to any conditions specified by him.




APPENDIX 1

Issued : May 1998

Review : July 2017




Page 4 of 4

4. ETSA Codes (also refer attached views of clearance zone)

Ex All vegetation with a mature height of less than 2 metres is exempt.

1 Vegetation with an expected mature height of 3 metres or less that may be planted in proximity to certain public powerlines.

2 Vegetation with an expected mature height of more than 3 metres, but not more than 6 metres that may be planted in proximity to certain public powerlines.

X Vegetation not allowed within 6 metres of centreline for all voltages under overhead 66kV lines an 3 metres for underground 66kV, except for exempt, 1 or 2

vegetation.

WAKEFIELD REGIONAL COUNCIL Policy Number: E16

Version No: 3 Adopted: Mar 2010 Last Review Date: Jun 2015 Next Review Date: Jun 2017



Page 1 of 1

TREE REMOVAL

POLICY OBJECTIVES:

To ensure consistency and objective assessment for the removal of trees within the district.

POLICY STATEMENT:

That prior to the removal of any trees in urban areas an assessment of the tree must be made, based on standard criteria as follows:

obvious signs that the tree is dead

damage to infrastructure or property

splitting in main trunk.

signs of pest infestation; or

indication of risk to the community

RESPONSIBILITIES:

The Infrastructure Services Manager is accountable for ensuring the proper operation of this Policy.

LEGISLATION:

Local Government Act 1999

REFERENCES:

Nil

REVIEW:

This Policy shall be reviewed at least every 24 months or more frequently if legislation or Council needs changes to the content.

______________________________________________

Document History;

Version Adopted Description of Change

1.0 Aug 2004 - Min 65 New Document

2.0 Mar 2010 - Min 211 Removal of delegation references

November 2014 Policy Numbering System Changed and inclusion of this Document History Table.

3.0 June 2015 - Min 274 Removal of signs of borers or white ants, replaced with signs of pest infestation and risk to community


13. ITEMS FOR INFORMATION Item Number 13.1

To: Council Report Date: 7 December 2015 Reporting Officer: Chief Executive Officer, Cate Atkinson Subject: Meeting/Function Attendance Summary – Past Month File Number: - Previous References: - The following standard table provides information on key meetings/functions I have attended during the current reporting period. The detail is in summary format only and where decisions will be required or the provision of more information is justified, then additional detail will be reported as a separate item. DATE SUBJECT/ITEM OTHER ATTENDEES COMMENTS 23 November PIRSA staff introduction Christopher Parish (Community

and Development Services Manager), Andrew Christianson

Introduction of Andrew Christianson, newly appointed project officer to the region for PIRSA (based in Clare).

24 November LEAN Management Mayor Reid, Cr Williams and May, Executive staff

Initial meeting to discuss LEAN management project and next steps. Proposed to meet with some service providers to have further discussion in order to refine the project brief.

Balaklava Childrens Centre Dale Gathercole Discussion regarding future development of the site, lease arrangements

27 November Pinery Fire response Mayor Reid, Minister Bettison, State Govt staff, Vince Monterola (Local Recovery Coordinator), Mayors and CEOs from affected Councils

Briefing of fire and immediate response actions, establishment of Local Recovery Coordinator position and next steps in respect to establishing a local recovery centre

30 November Pinery Fire response Vince Monterola (Local Recovery Coordinator), CEOs from affected Councils, State Govt representatives, Ronnie Faggotter (Director Dept for Communities and Social Inclusion)

Initial Recovery Management Team meeting in response to fire


3 December Blazeaid Blazeaid representatives Discussion on next steps regarding supporting the community. Establishment of a centre at Hamley Bridge Recreation Centre and at Roseworthy College.

4 December Pinery Fire Vince Monterola (Local Recovery Coordinator), CEOs and community development officers from affected Councils, State Govt representatives,

Local Recovery Committee establishment

8 December Allan Tiller Mayor Reid, Councillors, community

Attendance at funeral

11 December Central Local Government Region CEO meeting

CEO’s from Councils within the CLGR, David Stevenson (CEO CLGR)

Regular meeting of CEO group and introduction with David Stevenson, newly appointed CEO

15 December Port Wakefield Road traffic issues Mayors Reid, Agnew, Duxford, Thomas (YP Alliance), Minister Mullighan

Deputation seeking further work on Port Wakefield Road traffic management and review of the holiday diversion traffic trial in October 2015

Officer Recommendation That the report be noted


Item Number 13.2 To: Council Report Date: 7 December 2015 Reporting Officer: Accountant, Clive Hempel, Finance Officer, Liza Fuller, and Creditors

Officer, Lorraine Mills Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Monthly Finance Reports File Number: - Previous References: -

1. Report Purpose Provide Council with monthly financial summaries. 2. Statutory Responsibilities – Nil

3. Strategic Plan Reference

Objective 4.4 Effective management of our financial resources 4. Other Plan or Policy References – Nil 5. Report

Finance reports regarding uniform presentation of finances, balance sheet, material expenditure items, bank account reconciliations, accounts paid, investment and bank account balances and debtors as at 30 November 2015 are attached for information. Some points arising from these reports include: • rates debtors in arrears has decreased by about $25,700 since the end of October, and • the 90+ days other debtors balance remains at a similar level to last month but will reduce by

$5,500 in December as a result of the bad debt written off by Council at its meeting on 2 December.

6. Officer Recommendation

That the report be noted.

7. Financial Implication (of the recommendation)

7.1 Capital/One off Cost – Nil 7.2 Recurrent Cost – Nil

8. Risk Assessment (of the recommendation) Low risk as the report is for information only.

9. Attachments

9.1 Uniform Presentation of Finances 9.2 Statement of Financial Position 9.3 Material Expenditure Items Report 9.4 Bank Account Reconciliations 9.5 Investment and Bank Account Summary 9.6 Debtors Report and Accounts Paid

N:\Departments\Corporate\OfficerAccountant\2015-16\Agenda Monthly Financial Report\Financial Reporting for Monthly Council Agenda 2015-16.xlsx | Uniform Pres and BalSheet Rpt

Original Current Current Actuals ActualsAdopted Budget Budget as at vs YTDBudget YTD 30/11/2015 Budget

$ $ $ $ %OPERATING ACTIVITIES

Operating Revenues 12,892,845 13,318,833 10,590,979 11,637,098 110%Less Operating Expenses 13,161,970 13,255,014 5,880,352 5,377,234 91%

Operating Surplus / (Deficit) (269,125) 63,819 4,710,627 6,259,864

CAPITAL ACTIVITIESLess Net Outlays on Existing Assets

Capital Expenditure on renewal and replacement of Existing Ass 5,037,748 5,082,282 1,019,921 1,185,299 116%Less Depreciation, Amortisation and Impairement 4,874,726 4,874,726 2,030,961 2,031,136 100%Less Proceeds from Sale of Replacement Assets 194,000 194,000 36,665 19,136 52%

Net Outlays on Existing Assets (30,978) 13,556 (1,047,705) (864,973)

Less Net Outlays on New and Upgraded AssetsCapital Expenditure on New and Upgraded Assets 392,151 655,446 321,490 48,881 15%Less Amounts received specifically for New and Upgraded Asset 30,000 159,205 66,745 130,035 195%Less Proceeds from Sale of Surplus Assets 214,000 353,032 353,032 353,033 100%

Net Outlays on New and Upgraded Assets 148,151 143,209 (98,287) (434,186)

Net Change in Assets & Liabilities including Lending / (Borrowing) (386,297) (92,946) 5,856,619 7,559,023

Note Depreciation actual has been estimated when actual depreciation calculations can not yet be reliabily calculated.

STATEMENT OF FINANCIAL POSITION31/10/2015 30/11/2015

ASSETS $'000 $'000 Current Assets

Cash and cash equivalents 853 1,411 Trade & other receivables 5,947 5,450 Inventories 213 213

Total Current Assets 7,013 7,074

Non-current AssetsFinancial assets 113 113 Infrastructure, property, plant & equipment 161,917 162,101 Other non-current assets 786 786

Total Non-current Assets 162,816 162,999 Total Assets 169,829 170,073

LIABILITIESCurrent LiabilitiesTrade & other payables 469 320 Borrowings 148 148 Provisions 1,016 1,016

Total Current Liabilities 1,633 1,484

Non-current LiabilitiesBorrowings 1,540 1,540 Provisions 118 118

Total Non-current Liabilities 1,658 1,658 Total Liabilities 3,291 3,142 NET ASSETS 166,537 166,931

EQUITYAccumulated Surplus 27,503 27,897 Asset Revaluation Reserves 138,869 138,869 Other Reserves 165 165 TOTAL EQUITY 166,537 166,931

UNIFORM PRESENTATION OF FINANCES

N:\Departments\Corporate\OfficerAccountant\2015-16\Agenda Monthly Financial Report\Financial Reporting for Monthly Council Agenda 2015-16.xlsx | Major Expend Graph

Data extract was performed on 09/12/15

1,961

2,486

1,633

1,032 1,024 969

764 634

859

230

822

417 483 385 307

27

107%

87%

94%

82%

112%

88% 77%

40%

0

500

1,000

1,500

2,000

2,500

3,000

Unsealed RoadConstructionExpenditure

Sealed RoadConstructionExpenditure

Unsealed RoadMaintenance

(excluding Depn)

CommunityWastewaterManagement

SchemeExpenditure

GovernanceExpenditure

WasteManagementExpenditure

Sealed RoadMaintenance

(excluding Depn)

Plant Purchases(Net

Changeover)

Thou

sand

s of D

olla

rs

Current Budget YTD Budget YTD Actual

Material Activities (Expenditure) - Period ending 30 November 2015

Percentages shown represent YTD Actual Expenditure as a percentage of YTD Budgeted Expenditure


ANZ Cheque Account

Balance per General Ledger (30/11/2015)

$195,890.10 Dr Payments not posted

$0.00 Cr

Deposits not posted

$17,899.12 Dr $17,899.12 Dr

$213,789.22 Dr

Balance per Bank Statement (30/11/2015)

$201,178.87 Cr Payments not presented

$17,385.40 Dr

Deposits not presented

$29,995.75 Cr $12,610.35 Cr

$213,789.22 Cr

Balance per General Ledger (31/10/2015)

$73,803.96 Dr

Add Receipts:

$1,397,321.19 Dr

Less Payments:

$1,275,235.05 Cr

Payments not posted

$0.00 Cr Deposits not posted

$17,899.12 Dr $17,899.12 Dr

$213,789.22 Dr


DESCRIPTION INVESTMENT

ACCOUNT BALANCE AT 31/10/15

CASH MOVEMENT IN

CASH MOVEMENT

OUT

INVESTMENT ACCOUNT

BALANCE AT 30/11/15

INTEREST ACCRUED

LG FINANCE AUTHORITY DEPOSITS Wakefield General $704,463.79 $784,484.00 $350,000.00 $1,138,947.79 $2,862.77 Wakefield 48 Liptrot Trail $85,423.63 $0.00 $0.00 $85,423.63 $292.56 TOTAL LGFA DEPOSITS $789,887.42 $784,484.00 $350,000.00 $1,224,371.42 $3,155.33 ANZ ACCOUNTS Cash at Bank - ANZ Cheque Account $81,641.86 $1,388,021.97 $1,268,484.96 $201,178.87 Cash at Bank - Water Mains Upgrade Project $0.00 $0.00 $0.00 $0.00 Cash at Bank - Port Wakefield Caravan Park $10,668.80 $27,644.53 $158.21 $38,155.12 TOTAL ANZ ACCOUNTS $92,310.66 $1,415,666.50 $1,268,643.17 $239,333.99 $0.00 TOTAL CASH DEPOSITS $882,198.08 $2,200,150.50 $1,618,643.17 $1,463,705.41 $3,155.33


Debtors For Month Ending 30th November 2015

Debtors Rates September 2015 October 2015 November 2015

Current 5,456,320.55 5,329,892.52 4,855,215.79 Arrears 589,406.56 541,690.67 516,001.02 Paid In Advance -1,987.10 -2,397.26 -3,375.61

$6,043,740.01 $5,869,185.93 $5,367,841.20

Debtors - Others September 2015 October 2015 November 2015

90+ Days 29,645.41 29,538.71 30,153.79 60-89 Days 0.00 615.08 0.00 30-59 Days 1,980.85 13,823.98 220.00 Current-29 Days 21,803.59 9,181.70 24,148.95

$53,429.85 $53,159.47 $54,522.74

Total Debtors $6,097,169.86 $5,922,345.40 $5,422,363.94

Accounts Paid

Cheque No's 122552-122563

EFT No’s 17708-17887

Totalling $596,358.98 TOTAL PAYMENTS $596,358.98 The Accounts Paid represented by cheques numbered from 122552-122563 and EFTs numbered 17708-17887 are hereby certified as to; (a) The receipt of goods and services being in accordance with the

relevant official order. (b) The prices charged are fair and reasonable. (c) The calculations and additions are correct.


Item Number 13.3 To: Council Report Date: 13 October 2015 Reporting Officer: Development Support / Clerical Officer, Sonya Jones Responsible Manager Community & Development Services Manager Christopher

Parish Subject: Monthly Inspectorial Report File Number: - Previous Reference: - 1. Report Purpose

To provide Council with an overview of operations relating to planning and building, environmental health, and general inspectorial services.


Development Act 1993 – various provisions Development Regulations 2008 Public Health Act 2011


4.2 Responsible and accountable leadership and management of Council operations 4. Other Plan or Policy References – Nil

5. Report

The following is a summary of works undertaken in the last month in relation to planning and building, environmental health and general inspectorial services. Planning/Building: There were eight applications approved in November the majority of which were associated with residential development: one residential dwelling, four for additions, and one commercial and two for industrial. The applications had a total value of $933,658. In comparison with the year to date 2014/2015, both application numbers and the overall dollar value of the applications are down. Environmental Health: There were four waste water approvals, together with four waste control inspections. The Environmental Health Officer also conducted nine food inspections and one swimming pool inspection. General Inspection: A total of nine dog incidents were responded to and investigated together with three general responses including parking issues, rubbish and abandoned vehicle complaints.


That the report be noted 7. Financial Implications (of the recommendation).

7.1 Capital/One off Cost - Not Applicable as the report is for information only. 7.2 Recurrent Cost – Not Applicable as the report is for information only.

8. Risk Assessment (of the recommendation) Low risk as for the report is for information only.


9. Attachments 9.1 Monthly Development Statistics for 2015/2016 and Monthly Development

Approvals, and Development Applications, Land Divisions and Section 49 Advice

9.2 Environmental Health Schedule 9.3 General Inspector Schedule


9.1 Monthly Development Statistics for 2015/2016 and Monthly Development Approvals; and Development Applications, Land Divisions and Section 49 Advice

Table 1: Number of Applications Approved MONTH

CLASS J A S O N D J F M A M J TOTAL 1a New

Residential 2 4 2 4 1 13

1a, 10 Additions 3 5 11 8 3 30 10b Other 1 1 12 1 15 9 New 7, 8 New Industrial 5 2 4 2 13 Additions 3, 5, 6 New Commercial 1 1 2 Additions New Rural Additions Planning only

Including Land Divisions

3 2 1 1 7

TOTAL 15 13 19 25 8 80 Graph 1: Approved Development Value

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000Development value per financial year

2013/2014

2014/2015

2015/2016


9.2 Environmental Health Schedule:

ITEM COMMENT

Waste Control System Approvals

4 Waste Control Approvals.

Waste Control System Inspections

4 Waste Control System Inspections.

Food Premises Inspections

8 Food Inspections Conducted in November. 1 Follow up Inspection was conducted.

Swimming Pool Inspections

One swimming pool inspection was conducted of the Brinkworth Primary School swimming pool.

Other Prepared a holiday season food safety tip fact sheet, completed 2014- 2015 grant report, completed water supply and services survey 2014-2015.


9.3 General Inspector Schedule

Dog Management

DATE COMPLAINT LOCATION 3 November Dog wandering at large Balaklava 5 November Dog wandering at large Balaklava 9 November Barking dog Owen 10 November Dog wandering at large Balaklava 13 November Dog wandering at large Hamley Bridge 19 November Dog wandering at large Balaklava 25 November Dog wandering at large Port Wakefield 27 November Dog wandering at large Balaklava 27 November Dog harass Snowtown

General Inspections

DATE COMPLAINT LOCATION 10 November Parking on footpath Balaklava 16 November Deposit rubbish (General ) Hundred of Inkerman 17 November Abandoned Car Nantawarra

Fire Prevention

DATE LOCATION ACTION November Council area Inspected numerous hazard complaints 16 November Hamley Bridge CFS Burning complaint and enquiries 18 November Dalkey Harvest enquiries during Total Fire Ban November Council area Conducted second Hazard Inspections 25 November Pinery Bushfire Assisting with animal rescue


Item Number 13.4 To: Council Date: 7 December 2015 Reporting Officer: Infrastructure Services Manager, David Hassett Responsible Officer: Infrastructure Services Manager, David Hassett Subject: Pinery Bushfire event – 25 November 2015 – Council

involvement File Number: Previous References: - 1. Report Purpose

To update Council on the direct impact to Council stemming from the Pinery fire event.

2. Statutory Responsibilities Local Government Act 1999 3. Strategic Plan Reference 4.5 Effective risk management and accountability of our resources

4. Other Plan or Policy References Policy E11 - Provision of Council resources to support emergency services in emergencies iResponda (LGA and SAFECOM) initiative 5. Report

As Council is aware, a significant response effort to the Pinery bushfire was undertaken by Council staff as detailed at the Council Member briefing on Friday 27 November 2015 and at the 2 December Council meeting. The following information provides a more comprehensive overview of Council’s involvement during the fire and now as part of the recovery process. The Zone Emergency Management Committee was implemented on the fire day and remained in contact with Council during this fire event. Council responded with equipment as required and was requested to assist with the provision of water carts to provide extra capacity for CFS response. Whilst Council is not required or authorised to actively participate in a fire fighting capacity, resources can be utilised when requested in accordance with the appropriate engagement and utilisation. Further to this initial response, the water carts were deployed into the evening to assist within adjoining towns and councils. The ensuing days required Council resources to inspect and clear roadways within the fire ground. There were approximately 150kms of road network which was inspected and together with other local farming resources, the fallen tree clearance was attended to by pushing the trees off the road carriageways. This was undertaken over 2 days and remains an ongoing task as trees will continue to fall for a significant period. Concurrently there were also calls to assist Primary Industries and Regions of South Australia (PIRSA) in the disposal of dead stock. Earthmoving equipment was introduced and utilised to dispose of stock on each relevant site.


The erosion of topsoils continues to be an issue for the local property owners and it is having a significant affect on local road corridors through sand drift. The graders are continuing to monitor this and are focussing on major local roads only. The ongoing grading and removal of sand drift together with the fallen trees will continue. The transfer stations of Owen and Hamley Bridge were provided extra resourcing on the first weekend and charges have been waived for fire affected properties. Hamley Bridge has been available daily and significant visitation has occurred. The disposal of bulk demolition product has been referred to Transpacific at Inkerman which sought approval to vary the relevant license conditions to assist in the disposal of fire affected demolition product together with dangerous goods such as oils and batteries. At the time of compiling this report there are approximately 40-50 fire damaged signs that require replacement, including other road furniture (guide posts), cemetery fencing (Alma South), and more items that need investigating (bridges/culverts). There has been a range of assistance offered by other councils which is being facilitated by the LGA and the 4 affected councils. It is anticipated this assistance will continue over the coming months. The expenditure to date is being recorded and the ongoing effort will be monitored for budgetary assessment as a determination will be required to make the necessary budget allocation to cover these expenses. Whilst each Council affected by the fire event can access insurance upon reaching a predetermined criteria, on this occasion the expenditure forecast is unlikely to reach the required threshold. As such, Council will need to reallocate resources. It is anticipated that demands on resources will continue as support is provided to assist the community recover from this tragic event. The Local Recovery Committee has been set up to assist property owners in the immediate recovery and effects resulting for the fire. As part of this a number of committees have been established with Council representation, together with State Government and Not for Profit agencies. Volunteer programs are being established and Blazeaid has been located at Hamley Bridge. Red Cross is providing on ground counselling services, and Centrelink is available to assist with immediate financial support. A range of community events are being planned and Council staff will provide as much support as possible. Council will consider further ways of assisting later in this meeting including considering a deferral of rates and reduction in development application fees, together with expediting any application assessment. The broader community, authorities and community groups need to be commended and recognised for their response, assistance and resilience in dealing with this event.

6. Officer Recommendation That the report be noted

7. Financial Implications (of the recommendation)

7.1 Capital/One Off Cost – yet to be determined 7.2 Recurrent Cost – yet to be determined

8. Risk Assessment (of the recommendation) 9. Attachment – Fire ground map


14. ITEMS FOR DECISION Item 14.1

To: Council Report Date: 1 December 2015 Reporting Officer: Chief Executive Officer, Cate Atkinson Subject: Review of Council decision – Rent of Road Reserve near

Beaufort File Number: 16.36.1.1 Previous References: Council meeting October 2015 minute 94 1. Report Purpose

To consider a request for a review of Council’s decision in respect to road rental of land situated between section 183, Hundred of Clinton, and section 150, Hundred of Kulpara, near Beaufort.

2. Statutory Responsibilities Section 222 of the Local Government Act 1999 – Permits for business purposes Section 270 of the Local Government Act 1999 – Council to establish grievance procedures.

3. Strategic Plan Reference Strategy 3.4.4 - Facilitate effective roadside vegetation management including the enhancement of native vegetation within Council reserves whilst acknowledging the needs of a rural community.

4. Other Plan or Policy References - Nil

5. Report Council has received a request from Steven Griffiths Member for Goyder for a review of its decision in respect to road rental to Remo Bria, of Top of the Gulf Enterprises, in respect to the unused road reserve between section 183, Hundred of Clinton, and section 150, Hundred of Kulpara. At Councils meeting of 28 October 2015 the following resolution was adopted: Rent of Road Reserve Near Beaufort Moved Cr Pain Seconded Cr Williams

94. That, pursuant to Section 222 of the Local Government Act 1999, Top of the

Gulf Enterprises Pty Ltd be granted permission for exclusive use of the unused road between section 183, Hundred of Clinton, and section 150, Hundred of Kulpara, for a period of 5 years, with a condition that provides opportunity for water access by the adjoining property owner(s).

Carried Pursuant to Council policy relating to Council Decision Internal Review Procedures (Policy A6) a request for a review of a Council decision can be made by an individual who is not the direct subject of the decision. Mr Griffiths MP has lodged this request on behalf of Mr Steven Brown following a discussion with him in respect to Council’s decision.


As set out in Policy A6, the elected Council will be the reviewer when the decision being reviewed was made by the elected Council. Council is also responsible for determining who will undertake the investigation and the preparation of a report for Council consideration. In order to establish procedural fairness in respect to the review it is considered a staff member who was not involved in the preparation or inspection of the site be appointed. In this respect it is therefore suggested that Christopher Parish Community and Development Services Manager undertake this role. The utilisation of a internal staff member will provide a cost effective and efficient approach to the review.

6. Officer Recommendation That Council: 1. determine to refer the review of its decision for road rental, minute 94 October

2015 to Christopher Parish, Community and Development Services Manager 2. Receive a report outlining the review and any further recommendations within

three months. 7. Financial Implication (of the recommendation)

7.1 Capital/One Off Cost – Nil 7.2 Recurrent Cost - Nil


Low risk as the recommendation complies with Policy A6.

9. Attachments Email request from Steven Griffiths MP


Item Number: 14.2 To: Council Report Date: 4 December 2015 Reporting Officer: Corporate Services Manager, Steve Jonas, and Rates

Officer, Ros Jarvis Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Postponement of Rates Instalment for Ratepayers

Affected by Pinery Bushfire File Number: - Previous References: - 1. Report Purpose

Consider assistance to ratepayers affected by the Pinery bushfire who have not yet paid their Council rates.


Local Government Act 1999: Section 181 – Payment of rates – general principles, and Section 182 – Remission and postponement of payment


Goal 1 - Community Sustainability 4. Other Plan or Policy References - Nil 5. Report

At the Elected Member briefing about the Pinery Bushfire held on Friday 27 November it was proposed that in order to provide some assistance to the ratepayers significantly affected by the Pinery bushfire the December rate instalment should be postponed. The rate instalment was due on Friday 4 December. Sections 181 and 182 of the Local Government Act 1999 contain clauses that can be utilised to provide assistance to ratepayers affected by the fire by postponing rates payments and/or remitting fines and interest raised. Council’s adopted delegations provide the Chief Executive Officer with the delegated authority to postpone rates payments and to remit fines and interest raised. We have therefore instigated an offer of postponement of the December rate instalment to the due date for the next instalment, i.e. 4 March 2016, for property owners within the Council area whose dwelling was destroyed or significantly damaged by the fire. It should be noted that some of these ratepayers have already paid that rates instalment and it is not intended to refund these payments. Nonetheless, the offer has been made for those rates not yet paid and fines and interest will not be applied to any such rates amounts. It is felt that, in relation to rates payments, Council should consider extending its support to ratepayers affected by the fire. This could occur in two ways: 1. by expanding eligibility for access to postponement of rates to include all

ratepayers in the bushfire ground foot print and 2. by prolonging the length of rates postponement.


Expanding eligibility for access to postponement of rates is considered reasonable because there are many property owners in the affected area who, while their house may be intact, have still suffered significant losses and damage to property and belongings. It is therefore recommended that all ratepayers in the defined bushfire ground foot print area, including the township of Hamley Bridge, be offered postponement of their rates instalment. Prolonging the length of rates postponement should be considered because the March 2016 rate instalment will be due within the early part of the recovery period. It is therefore suggested that the March 2016 rate instalment should also be postponed. Deferring rates instalment payments for affected property owners for six months, rather than three months, will allow more time for assessment of the situation to gain a better understanding of the physical and financial resources available or required to rebuild property going forward. Other councils whose areas have been affected by the Pinery fire are also considering rates postponements for ratepayers in the bushfire ground foot print. Light Regional Council was making a decision at their meeting on 8 December, with the recommendation being to postpone rates until the June instalment. It is understood that Mallala and Clare and Gilbert Valleys Councils are considering similar postponements. Following Council’s decision in this matter, affected ratepayers will not be required to make an application to access these rates postponements. Council’s decision will be communicated to the affected ratepayers and the rates postponement will be applied automatically should the relevant rates instalment not be paid, i.e. non payment of the rates instalment on an assessment in the bushfire ground foot print will be deemed a postponement of that instalment and fines and interest will not be raised for non payment.

6. Recommendation

That, in accordance with sections 181 and 182 of the Local Government Act 1999, to assist ratepayers whose rateable assessment is located within the Pinery bushfire ground foot print area, as officially defined by the State Government, Council: 1. offers postponement of the payment of Council rates instalments on rateable

assessments in the bushfire ground foot print area due on Friday, 4 December 2015 and on Friday, 4 March 2016 until Friday, 3 June 2016,

2. deems non payment of rates instalments due on those dates on any rateable assessment in the bushfire ground foot print area to be a postponement of the instalment(s), and

3. will remit in full any fines and interest raised or to be raised on outstanding Council rates instalments due on Friday, 4 December 2015 and on Friday, 4 March 2016 on rateable assessments in the bushfire ground foot print area for the period up to and including Friday, 3 June 2016.


7.1 Capital/One off Cost - Nil. 7.2 Recurrent Cost – based on rates outstanding as at 2 December and on the

unlikely event that all ratepayers in the bushfire ground foot print area take up the offer of postponement of the March 2016 rates instalment, it is estimated that interest paid on Council’s cash flow will increase by approximately $7,400. Should Council resolve to postpone rates for only one instalment, increased interest on our cash flow is estimated as $2,700.



Low risk in postponing rates for those affected by the Pinery bushfire. 9. Attachments - Nil


Item Number: 14.3 To: Council Report Date: 30 November 2015 Reporting Officer: Corporate Services Manager, Steve Jonas Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Review of Northern & Yorke Natural Resources

Management Board Business Plan 2016-2019 File Number: 7.85.1.9 Previous References: - 1. Report Purpose

Consider the review of the Northern & Yorke Natural Resources Management Board Business Plan 2016-2019 and endorse the response that has been forwarded on behalf of Council.


Natural Resources Management Act 2004: Section 75 – Regional NRM plans, Section 92 – Contributions by constituent councils, and Section 95 – Imposition of levy by councils.

3. Strategic Plan Reference - Nil 4. Other Plan or Policy References - Nil 5. Report

The Northern & Yorke Natural Resources Management Board (NRM Board) recently released its draft Business Plan for 2016-2019 for public consultation, which closed on Friday 27 November. A copy of a letter from the NRM Board and the news release about consultation on the draft Business Plan is attached. The NRM Board’s letter to Council summarises considerable cost pressures placed on it following recent announcements by the Minister of Sustainability, Environment and Conservation and the Department for Environment, Water & Natural Resources (DEWNR). It also states “the N&Y NRM Board will need to raise increased revenue through NRM levies in 2016-17 and beyond to meet these additional costs.” The news release mentions proposed Natural Resources Management (NRM) levy increases, set out as average increases in dollar terms. The draft Business Plan can be viewed at www.naturalresources.sa.gov.au/northernandyorke/about-us/our-regionsplan. It shows the total proposed NRM levy increases for the Northern and Yorke region to be 25% for 2016/17, 5% for 2017/18 and 5% for 2018/19. The planned increase in the NRM levy for the ratepayers of our Council area in 2016/17 is 26.6%. The Business Plan shows the NRM Board’s estimated income for the next three years. Interestingly, while NRM levies (which Council is required to charge its ratepayers) increase substantially, there is no State government funding and Federal government funding reduces over the period of the Business Plan.

http://www.naturalresources.sa.gov.au/northernandyorke/about-us/our-regionsplan

http://www.naturalresources.sa.gov.au/northernandyorke/about-us/our-regionsplan


A summary of estimated expenditure shows expenditure decreasing in the second and third year. However, there is no comparison with 2015/16 expenditure, although the comments in the letter from the NRM Board and its news release suggests there is a significant increase between 2015/16 and 2016/17, principally resulting from the State government ministerial and departmental decisions referred to in the letter and news release. As public consultation of the Business Plan review closed on 27 November, the attached response has been forwarded on Council’s behalf. It is recommended that Council ratifies the views expressed in the response.


That Council: 1. strongly objects to the NRM levy increases proposed by the Northern & Yorke

Natural Resources Management Board Business Plan 2016-2019, and 2. endorses the response to the review of the Northern & Yorke Natural

Resources Management Board Business Plan 2016-2019.


7.1 Capital/One Off Cost - Nil. 7.2 Recurrent Cost – Nil.

8. Risk Assessment

Low risk in expressing our views in relation to the proposed significant NRM levy increases contained in the Northern & Yorke NRM Board’s draft Business Plan 2016-2019.

9. Attachments

9.1 Letter from Northern & Yorke Natural Resources Management Board regarding the review of their Business Plan.

9.2 News release in relation to public consultation of the review of Northern & Yorke Natural Resources Management Board Business Plan.

9.3 Response to the Northern & Yorke Natural Resources Management Board, on behalf of Council, regarding the review of its Business Plan 2016-2019.


Item Number: 14.4 To: Council Report Date: 8 December 2015 Reporting Officer: Corporate Services Manager, Steve Jonas, and

Accountant, Clive Hempel Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Electronic Devices for Use by Council Members File Number: - Previous References: Informal Council meeting 25 February 2015 item 3.3

Electronic Devices 1. Report Purpose

Consider the use of electronic devices by Council Members for Council business. 2. Statutory Responsibilities - Nil 3. Strategic Plan Reference - Nil

Strategy 4.2.3 - Continue to develop and implement systems and processes that support and improve the operations of the Council.

4. Other Plan or Policy References - Nil 5. Report

Council received a presentation to Council about electronic devices for Council members’ business use at the informal meeting held after the Council meeting at Blyth on 25 February 2015. Since that time we have continued to investigate the use of electronic devices, as part of the ongoing goal of improving systems and processes. The provision of electronic devices is seen as an opportunity to establish greater efficiency and effectiveness for Council members to view Council documents, send and receive emails and access the internet. An extranet, which is a secure area on Council’s website that can only be accessed by Council members, is nearing completion and it will contain Council documents such as agendas and minutes (including confidential items), strategic documents, and policies. These documents will be in pdf format, they will be bookmarked for ease of use and Council members will be able to make notes and comments on saved copies of the documents on their device. The main benefit of Council members using electronic devices is to improve the process of preparing and distributing Council documents to Council members. It will provide productivity gains by reducing printing costs and time, as well as paper use. Documents will also be distributed to Council members more quickly and efficiently and can be viewed in colour (currently most are printed in black and white to reduce costs). As a guide, it is estimated that copying and distributing Council agendas to Council members by post each month costs around $200. If the agendas are delivered rather than posted, which occurs at least 3-4 times each year, the calculated cost increases to approximately $500 per month. In addition to this, the estimated cost of printing other documents for Council members, such as annual reports, annual business plans, etc., is in the vicinity of $100 per distribution. Over the term of Council it is considered these cost savings together with staff time will result in considerable savings.


The proposed uses on electronic devices can all be performed on a tablet, such as the Samsung Galaxy tablet or the Apple iPad, which are considered more suitable for the desired purposes than a laptop computer. They are generally smaller and lighter and require less IT support than laptops, with their Windows based operating systems. Tablets have also been successfully implemented for Council members’ use at some of our neighbouring councils. Laptops have larger screens but require IT support, which would be essential and significantly more expensive. Quoted support costs by our current IT service provider are $1,360 per annum per laptop compared to $450 per annum per tablet, if required (please note: all costs quoted in this report are GST exclusive). For that reason, use of tablets rather than laptops is recommended. At the time of making the verbal presentation in February, it was suggested that the Samsung Galaxy tablet was the more suitable tablet. It had a marginally larger screen than the Apple iPad (10.2” v 9.7”) and was less expensive to purchase, whether buying outright or on a monthly plan. However, the recent release of the Apple iPad Pro has changed the market for these devices. It has a 12.9” screen and 128 gigabytes (GB) data storage capacity. By comparison, the new Samsung Galaxy Tab S2 has a 9.7” screen (reduced from the previous Samsung Galaxy model) and 32 GB of data capacity. The difference in data capacity is not a vital consideration, given that most Council documents are reasonably small. For example, Council agendas are generally 5-10 megabytes (MB) in size. Therefore hundreds of Council agendas could be stored on 1 GB (or 1,000 MB) of disk space. The larger screen size of the iPad Pro is a more important factor when comparing these two tablets. A 12.9” screen provides a viewing area of approximately 89% of an A4 sheet of paper. By comparison, the area of a 9.7” screen is around 67% of that of an A4 sheet. The iPad Pro also comes with a higher price tag of $1,462 if purchased outright and $27 per month for data on a 1 GB per user shared plan. A shared data plan allows data to be shared across the group, i.e. 10 x 1 GB per user = 10 GB for the group, so if any one user were to exceed their data allocation they would utilise unused data from the group. If purchased on a two year plan it will cost $79 per month for the iPad and 1 GB of data per user on a shared plan, a total of $948 per annum for each iPad. After two years there will be no charge in the plan for the iPads so ongoing costs will reduce to $27 per month per iPad. If the smaller screen of the Samsung Galaxy Tab S2 is considered adequate, its ongoing costs are lower than the iPad. Samsung are heavily subsidising their product currently to coincide with the release of the new iPad. It can be purchased for $720 outright and we would again buy data on a 1 GB per user shared plan. Purchase on a two year plan would cost $36 per month for the tablet and 1 GB of data per user on a shared plan, a total of $432 per annum for each tablet. Again, after two years there will be no charge in the plan for the tablets so ongoing costs will reduce to $27 per month per tablet. The table below compares the annual costs of the two devices, based on the purchase of 10 tablets:


Device Apple iPad Pro Samsung Galaxy Tab S2 Purchase Method Outright Plan Outright Plan

Purchase Price

$14,620 - $7,200 -

Plan – 1st year $3,240 $9,480 $3,240 $4,320 Plan – 2nd year $3,240 $9,480 $3,240 $4,320 Plan – 3rd year $3,240 $3,240 $3,240 $3,240 Total cost (over 3 years)

$24,340 $22,200 $16,920 $11,880

In both cases, the total cost over three years is less expensive by purchasing on a plan. In terms of a preferred device, Councillors should consider: • the size of the screen and readability (particularly for financial reports), • ease of use, and • data storage. The current budget allocation is split with $5,350 notionally earmarked for the annual costs of the device and data and $5,000 for IT support. As such, either the Apple iPad Pro or the Samsung Galaxy Tab S2 are within budget, given that it is believed that IT support will not be required for either, provided adequate training is delivered upon implementation. Caution is offered in respect to determining the preferred device on cost only, as there are examples within local government of electronic devices with smaller screens proving to be not adequate for Council member use. While more expensive, the larger screen of the Apple iPad Pro would make it easier to read and use than the Samsung Galaxy Tab S2. The operating system is also user friendly. Principally for these reasons and given that the annual cost of buying these devices on a two year plan is within the current budget allocation, it is suggested that the use of Apple iPad Pro tablets by Council members be implemented.

6. Recommendation

That Council approve the purchase of Apple iPad Pro tablets for use by Council members.


7.3 Capital/One off Cost - Nil. 7.4 Recurrent Cost – $9,480 per annum in each of years 1 and 2 (plus

approximately $500 in year 1 for training) and $3,240 per annum in year 3 and beyond (2015/16 budget allocation is $10,350).


Low risk in improving efficiencies by introducing the Apple iPad Pro tablets for Council members’ use

9. Attachments - Nil


Item Number: 14.5 To: Council Report Date: 3 December 2015 Reporting Officer: Governance Officer, Deb Brokenshire Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Quarterly Review of Council Policies File Number: 9.63.2.1 Previous References: Audit Committee meeting 9 December 2015, item 4.3

Quarterly Review of Council Policies 1. Report Purpose

Consider the next group of Council policy documents scheduled for review. 2. Statutory Responsibilities

Section 132A of the Local Government Act 1999 – Related administrative standards 3. Strategic Plan Reference

Objective 4.3 - Comprehensive practices and processes to meet legislative and compliance responsibilities. Objective 4.5 - Effective risk management and accountability of our resources.

4. Other Plan or Policy References - Nil 5. Report

Policies are designed as a mechanism for controlling the actions of an organisation by governing the behaviour of people who work within. Policies exist to ensure, in particular situations, Council will respond in a predictable, advisable, professional and consistent manner. There should be a reason why a policy exists. A policy should not be formulated unless it is considered necessary or to have a benefit. In other words, the policy needs to be written for a purpose and have an underpinning principle. The implementation of a policy should be monitored, reviewed and evaluated as the policy may require adjustments or the reasons for the policies existence may change. Consequently the next group of Council policies under the quarterly review schedule are included for consideration. The policies for review are numbered and copies of all of the policies listed below, whether recommended for change, deletion, or to be left as currently written, are provided with this report along with an explanation of proposed amendments, additions or deletions. Council’s Audit Committee will be reviewing these policies at its meeting on 9 December, principally to provide advice to Council on any risk management issues that, in the opinion of the Audit Committee, have not been adequately addressed in the policy documents. Council will be advised of any amendments suggested by the Committee at the Council meeting.


Suggested amendments in the policy documents are identified by underlining all additions while striking through deletions. In addition all documents have a watermark added; ‘draft’ for altered documents, ‘delete’ for those recommended for removal and ‘retain’ for those to be left as written. Title No. Adopted Changes

Council Elections A7 April 2006 Yes

Council Member Training & Development A11 March 2010 Yes

Fraud & Corruption Prevention A16 December 2013 Yes

Whistleblowers Protection A22 December 2013 Yes

Child Safe A23 New policy New

Recycled Wastewater Use D13 September 2013 Yes

Disposal of Unused Road Reserves E6 June 2013 Yes

Laying Pipes Under Roads E7 March 2010 Delete

Community Groups - Public Liability Insurance Reimbursement C18 New Policy

Refer separate

report A7 - Council Elections The only change to this policy is the addition of a “Policy Objectives” statement to bring it line with the standardisation of policies. A11 - Council Member Training and Development The content of the policy has been updated to include the mandatory training requirements for Council Members in order to comply with the relevant regulations. The list of strategies to assist in identifying training needs has been removed as it is considered to be unnecessary within the policy. The delivery of additional training has been reworded and also includes “Council Members intranet” as a delivery method. Clarification on attendance at training sessions and CEO approval for additional training has been provided. A list of approved reimbursement claims is also defined within the policy. The removal of Appendix 1 and 2 is also proposed. This means a review of the policy will not be required to amend the training and development application form or the training and development plan. Both documents will be available on the Council Members intranet and Council’s records management system. A16 - Fraud and Corruption Prevention The only change to this policy is the addition of a “Policy Objectives” heading (previously titled “Introduction”) to bring it line with the standardisation of policies. A22 - Whistleblowers Protection The only change to this policy is the addition of a “Policy Objectives” heading (previously titled “Introduction”) to bring it line with the standardisation of policies.


A23 - Child Safe This is a new policy introduced to reflect work carried out within the community by both Council employees and volunteers and is seen to align with the Child Protection Act 1993. It is considered recognition by Council of the role it has to play in fostering a safe local environment and contributing to a whole of community effort towards the protection of children, young and vulnerable people from abuse. Council regards the interests of children, young and vulnerable people in our community as paramount and acknowledges that abuse is abhorrent, illegal and must not be tolerated or ignored. D13 - Recycled Wastewater Use This policy was removed from Councils policy register at its September 2015 meeting as per Minute 66. However, with the Office of the Technical Regulator requiring a Recycled Water Policy to be made available for public notice, it has been determined that the previous version be reinstated with a number of amendments to meet the requirements of the Office of the Technical Regulator. E6 - Disposal of Unused Road Reserves A “Policy Objectives” section has been added, along with the option that costs associated with road closure formalities may be borne by the purchaser unless otherwise determined by Council. It is also suggested the responsibilities should lie with both the Infrastructure and Corporate Services Managers. E7 - Laying Pipes Under Roads It is proposed to delete this policy as there should be a reason why a policy exists. This policy does not address any issues outside of Section 221 of the Local Government Act. It does not provide any underpinning principle and is not seen to provide a benefit.

6. Committee Recommendation

That: 1. the amendments to policies A7, A11, A16, A22, D13 and E6, as attached to

this report, be adopted as amended, 2. draft policy A23, as attached to this report, be adopted, and 3. policy E7 be deleted.


7.1 Capital/One off Cost - Nil 7.2 Recurrent Cost – Nil

8. Risk Assessment (of the recommendation) Low risk in adopting recommendations for updating policies, risk increases where policies and codes are not reviewed / updated by Council on a regular basis.


9. Attachments

9.1 Council Elections (A7) 9.2 Council Member Training & Development (A11) 9.3 Fraud & Corruption Prevention (A16) 9.4 Whistleblowers Protection (A22) 9.5 Child Safe (A23) 9.6 Recycled Wastewater Use (D13) 9.7 Disposal of Unused Road Reserves (E6) 9.8 Laying Pipes Under Roads (E7)


Item Number: 14.6 To: Council Report Date: 3 December 2015 Reporting Officer: Governance Officer, Deb Brokenshire Responsible Manager: Corporate Services Manager, Steve Jonas Subject: Community Groups - Public Liability Insurance Policy File Number: 9.63.2.1 Previous Reference: Audit Committee meeting 9 December 2015, item 4.4

Community Groups - Public Liability Insurance Policy Audit Committee meeting 10 June 2015, item 4.5 Community Groups - Public Liability Insurance Policy Council meeting 14 June 2006; Minute 313

1. Report Purpose

Consider a draft Community Groups - Public Liability Insurance Reimbursement policy for adoption.


Section 132A of the Local Government Act 1999 – Related administrative standards 3. Strategic Plan Reference

Objective 1.5 - Promote and recognise volunteering in our community Objective 4.4 - Effective management of our financial resources Objective 4.5 - Effective risk management and accountability of our resources

4. Other Plan or Policy References - Nil

5. Report

A previous draft of this policy based on historical arrangements in place with former Section 41 committees of Council, hall committees and swimming pool committees in relation to the payment of public liability insurances was presented to the Audit Committee for consideration at its June 2015 meeting where it was determined to defer as per the below motion:

Community Groups – Public Liability Insurance Policy

Moved Cr Wood Seconded Mr Reiman

That consideration of this policy be deferred for a further report to the Audit Committee to include investigation regarding hall committees in the district not listed in the report to the June meeting which occupy halls owned by Council.

Carried Since this time, investigations have continued in an attempt to ensure the policy captures all eligible community groups resulting in a fair and equitable outcome across the district.


As a reminder, public liability insurance cover does not relate to any specific asset that the Committee may manage but rather covers the Committees themselves. It does not relate to an individual place such as a museum or hall for example but applies to the activities of the Committee membership and provides cover to the Committee should anyone make a claim against them for an accident caused by anything that the members have, or have not, done. Public liability costs vary considerably between groups and are based on how many sub-committees are associated with the parent group and what type of activities they are involved in. Public liability insurance can be purchased as part of a committee package, which includes the following insurances: 1. Public & Products Liability - bodily injury to a third party they might cause (the

premium charged depends on the activities and turnover of the committee 2. Personal Accident - volunteers working for the committee 3. Associations Liability - indemnifies their committee and officials re management

type liabilities. It is to be noted Public & Products liability can also be purchased as a ‘stand-alone’ product, but the other two insurances must be jointly purchased. Community groups generally purchase all three insurance covers. Council has historical arrangements in place with its former Section 41 committees, hall committees and swimming pool committees in relation to the payment of public liability insurances. In recognition that formalising these arrangements through a policy will clarify understanding and eligibility for all parties, the attached updated draft policy is provided. The table below provides a list of town management, hall and swimming pool committees and current public liability insurance reimbursements.

Committee Public Liability Insurance Reimbursed by Council

Previous Section 41 Comment

Balaklava Area Committee Inc Yes No Town Management

Committee Balaklava Hall Committee Yes Yes Hall Committee Blyth Management Committee Inc Yes Yes Town Management

Committee Blyth Hall Committee Inc Yes No Hall Committee Brinkworth Management Committee Inc Yes Yes Town Management

Committee Hamley Bridge Community Association Inc Yes Yes Town Management

Committee Owen Community Centre Inc Yes Yes Town Management

Committee Port Wakefield Management Committee Inc

Yes Yes Town Management Committee

Snowtown Management Committee Inc Yes Yes Town Management

Committee Lochiel Progress Association Inc Yes No Town Management

Committee


Committee Public Liability Insurance Reimbursed by Council

Previous Section 41 Comment

Avon Hall No No Hall Committee Nantawarra Public Hall Inc No No Hall Committee Pinery Hall No No Hall Committee Balaklava & District War Memorial Swimming Pool Yes No Swimming Pool

Committee Hamley Bridge Swimming Pool Inc Yes No Swimming Pool

Committee Owen Amateur Swimming Club Inc Yes No Swimming Pool

Committee In an attempt to ensure fairness and equity across the district, several scenarios on how best to implement this policy were considered, including options such as continuing to only reimburse the previous Section 41 committees of Council or only reimbursing town management committees. These options were discounted due to the impact on the community if hall and swimming pool committees were not reimbursed for public liability insurances. The recommended option is for town management committees, swimming pool committees and hall committees to be reimbursed for these insurance costs. This includes hall committees in the district not listed in the report to the June meeting which occupy halls owned by Council The benefit of this proposal is it ensures fairness and equity across the district, as well as the providing some budget certainty on potential insurance costs per annum. The Audit Committee will be considering the attached draft policy, based on this option, at its meeting on 9 December. Council will be advised of any amendments suggested by the Committee at the Council meeting.

6. Committee Recommendation

That draft policy C18 Community Groups - Public Liability Insurance Reimbursement be adopted.

7. Financial Implications (of the recommendation).

7.1 Capital/One off Cost - Nil 7.2 Recurrent Cost – approximately $29,000 per annum, of which around $27,300

has been included in previous and current annual budgets, with the additional $1,700 being for public liability insurance reimbursement for hall committees in the district not listed in the report to the June meeting which occupy halls owned by Council but now included in the draft policy.


Low risk in adopting a Community Groups - Public Liability Insurance Reimbursement policy, in order to formalise and clarify existing arrangements.

9. Attachment 9.1 Draft Community Groups - Public Liability Insurance Reimbursement policy

(C18)


Item Number: 14.7

To: Council Report Date: 4 December 2015 Reporting Officer: Community & Development Services Manager,

Christopher Parish Subject: Council’s Devlopment Assessment Panel Membership

Renewal File Number: 3.14.1.1 Previous References: Council meetings 26 November 2014 (Item 15.5) and 27

November 2013 (Item 14.9) 1. Report Purpose

To re-appoint Council’s Development Assessment Panel for a further period of 2 years and to appoint a Public Officer in order to meet Council’s statutory obligations.


Section 56A, Development Act 1993

3. Strategic Plan Reference - Nil

4. Other Plan or Policy References

Instrument of Delegations

5. Report

Section 56A of the Development Act 1993 requires Councils to establish a Development Assessment Panel. Council’s Development Assessment Panel have delegated authority to assess and determine various categories of development applications lodged with Council. The Act specifies that the term of office of a member shall be for a period not exceeding 2 years, determined by Council, with a member whose term of office has expired being able to continue to act as a member for a further period of 6 months until he or she is reappointed or a successor is appointed. Council has Ministerial approval for a 5 member CDAP (as opposed to the standard 7 member CDAP). All members of the current CDAP have indicated their interest in continuing in their role for a further 2 year term. At the 26 November 2014 Council meeting, Council determined to appoint Crs Pain and Williams to the CDAP for a period of 2 years.

Moved Cr Stevens Seconded Cr May 105. That Council approve the appointment Cr Williams and Cr Pain for a term of 2

years (from 26 November 2014) Carried

Hence, Council is required to consider the appointment of only the Presiding Member and the two independent members at this time. Council must also appoint a Public Officer who must not be a member of the panel. The Public Officer’s role is to ensure the proper investigation of complaints about the conduct of a member of the relevant panel


6. Recommendation

That Council 1. approve the re-appointment of the following panel members for a further 2

year term (from 27 November 2015): • Jeff Cook - Presiding Member • Robert Veitch- Independent Member • Fiona Barr- Independent Member; and

2. Council appoint Cate Atkinson Chief Executive Officer as Public Officer 7. Financial Implication (of the recommendation)

7.1 Capital/One Off Cost – Nil 7.2 Recurrent Cost – As budgeted

8 Risk Assessment (of the recommendation)

No risk as it is a statutory requirement. 9 Attachments - Nil


Item Number: 14.8 To: Council Report Date: 10 December 2015 Reporting Officer: Community & Development Services Manager, Chris

Parish Responsible Manager: Community & Development Services Manager, Chris

Parish Subject: Waiving of Development Application and Waste Control

Fees for victims of the Pinery Fire File Number: - Previous Reference: - 1. Report Purpose To consider the waiving of Development Application and Waste Control Fees for

victims of the Pinery Fire 2. Statutory Responsibilities

Section 39 of the Development Act 1993 Schedule 6 of the Development Regulations 2008

3. Strategic Plan Reference Goal 1- Community Sustainability 4. Other Plan or Policy References - Nil

5. Report

The Pinery fire of 25 November 2015 caused substantial damage to approximately 85,000 hectares across four council areas including Wakefield Regional Council, Light Regional Council, District Council of Mallala and Clare & Gilbert Valleys Council. Physical damages sustained have been substantial with the loss of dwellings, other structures including domestic and farm shedding and various types of plant and machinery. Councils Strategic Management Plan includes as one of its goals “Community Sustainability – “Vibrant communities provided with a range of sustainable services and facilities based on proactive partnering approaches that build community spirit”. Given the circumstances of this tragedy Council is considering ways in which to support and assist those affected by these fires. It is anticipated development applications for demolishing damaged buildings and structures, along with the lodging of new applications for the rebuilding of such structures will be received within the next few months. As preparation for the lodgement of these applications, the Development Services Department are currently formulating strategies to ensure these applications are processed and completed in an efficient and timely manner. This includes determining the best way in which to streamline the process and assist applicants as much as possible.


A development application is not considered valid for assessment until all fees have been paid. Fees associated with a development application can be made up of statutory fees, including referral fees as well as fees set through Schedule 6 of Development Regulations 2008. However, fees may be waived in accordance with section 39(4)(c) of the Development Act 1993 against those fees and charges imposed under section 39(1)(d) and Schedule 6 of the Development Regulations, 2008. Dependent on the relevant authority, some of the statutory fees require a percentage of the collected fee to be forwarded to a relevant Government agency i.e. Development Assessment Commission, relevant referral bodies i.e. Country Fire Service etc. Whilst other set fees are collected by Council and have no requirement to forward any portion on to other bodies. The State Government have advised they are currently considering the notion of waiving the abovementioned fees normally required and will advise councils accordingly. Further council fees required are attached to Category 3 development applications and relate to advertising costs. These costs are required to be paid to the relevant newspaper and are currently unavoidable. The 2015/16 charge is $335. It is understood that approximately 20 dwellings within this district have been destroyed, however many sheds and other structures have also been lost. As yet council does not have the figures on how many and is not in the position to calculate costings. There are many variables associated with a development application costs i.e. floor area, category, cost of build etc., however, to provide some insight into application costs, below is an example for a ‘standard’ dwelling application. This example dwelling has a floor area of living area - 180m2, garage area of 40m2, at a cost to build of $250,000. We have assumed it is a merit application with no referrals required and requires Council to assess both the Planning and Building rules. Lodgement $128.00 Planning Assessment $312.50 Percentage to Govt $15.60 Building Rules $556.80 Percentage to Govt $34.70 Total $997.30 Waste Control $438.00 The waiving of the said fees would remain in place until 30 June 2017, a period of 18 months and would be reassessed prior to this date to review the need for an extension of time. Every endeavour will be made to support the community in rebuilding. It is considered appropriate for Council to support and assist those affected by these devastating fires through the waiving of fees associated with development applications received from landowners whose property is within the area of the fire ground foot print (as officially defined by the State Government) and that do not require any percentage forwarded to relevant agencies.


6. Officer Recommendation That Council:

1. Give priority assessment to development and waste control applications that are situated within the defined fire ground foot print area (as officially defined by the State Government);

2. Waive fees associated with development and waste control applications received from landowners whose property is within the area of the fire ground foot print (as officially defined by the State Government) that do not require any percentage of charges to be forwarded to relevant agencies;

3. Delegate the Mayor and Chief Executive Officer to advocate the Government for the waiving of associated fees;

4. Collect only the percentage of charges to be forwarded to relevant referred bodies from applicants in the event that the State Government does not waive its fees;

5. Collect all advertising fees for Category 3 applications; 6. Continue the waiving of fees and prioritising of these applications subject to a

review prior to the 30 June 2017. 7. Financial Implications (of the recommendation).

7.1 Capital/One off Cost – Difficult to estimate at this point in time. 7.2 Recurrent Cost – Nil


There is minimal risk, however there may be some confusion from other community members not entitled to the waiving.

9. Attachments 9.1 Refer map 9.2 Development application fee schedule

FEE SCHEDULE effective July 2015 – Wakefield Regional Council

FEE CODE DESCRIPTION RATE GST Area M2 TOTAL

LODGEMENT

L1 Development < $5,000 $60.00 E

L2 Development >$5,000 $128.00 E

L3 Non-Complying—(in addition to L1 above) $96.50 E

L4 Swimming Pools (in addition to L1 above) $179.00 E

PS1 Development Fee (Schedule 1A) $50.00 E

PLANNING ASSESSMENT

P1 Up to $10,000 $37.50 E

P2 $10,000—$100,000 $103.00 E

P3 $100,000- (max fee $200,000) 0.125% E

SC Staged Approval Fee $60.00 E

BUILDING RULES ASSESSMENT

B1 Building Assessment—Minimum Fee $65.50 I

B1 Class 1 (living), 2 (Unit), 4 (dwelling that is Class 5,6,7,8 or 9

if the only dwelling in the building) $2.90m2 I

B1 Class 3 (residential Commercial), 5 (Office) & 6 (Retail) $3.86m2 I

B1 Class 7 (Commercial storage) 8 (Factory) $2.56m2 I

B1 Class 9a (Health care building) $4.37m2 I

B1 Class 9b (Assembly building) $3.84m2 I

B1 Class 10 (non-living area eg shed, carport, verandah) $0.87m2 I

B1 Demolition 0.20% I

B1 Change of Classification (min $65.50) 0.64% I

CO Certificate of Occupancy $43.00 I

ESP Essential Safety Provisions (ESP’s) $92.50 I

MBR Modification to Building Rules $150.00 I

WASTE CONTROL

ST Waste Control Application – New $438.00 E

STO Septic Tank – Tank and Drain only $326.00 E

SA Waste Control Application - Alteration $214.00 E

AI Additional Inspection $112.00 E

The following fees may be payable and will be determined at time of assessment

ANC Non Complying (admin & concurrence fee) $122.00 E

NC1 Non Complying <$10,000 $51.50 E

NC2 Non Complying—$10,000—$100,000 $122.00 E

NC3 Non Complying—>$100,000 0.125% E

RF Coast Protection Board $213.00 E

RF Transport SA—(Land Div adj Main Rd, Devel. adj Main Rd or Advertising) $213.00 E

RF Heritage SA (State Heritage Places General or DAC) $213.00 E

RF DWLBC—Minister for Water Resources $213.00 E

RF Mining—General or Extractive Industries $213.00 E

RF EPA—Environmental Significance $213.00 E

EB EPA—(Referral under Schedule 22) $357.00 E

RF Liquor & Gaming $213.00 E

PN Category 2 & 3—Public Notification $103.00 E

PN1 Category 3—Advertising $335.00 I

EC Extension of Time $96.50 E

CTS Certificate of Title Search $40.00 I

TOTAL FEES DUE $


15. CONFIDENTIAL ITEMS

Item Number 15.1 To: Council Report Date: 8 December 2015 Reporting Officer: Chief Executive Officer, Cate Atkinson Subject: Staff Matter File Number: 12.44.4.1 Previous References: - Recommendation 1

That Council: • pursuant to Section 90(2) of the Local Government Act 1999 orders that all

members of the public except, Cate Atkinson (Chief Executive Officer), Steve Jonas (Corporate Services Manager), David Hassett (Infrastructure Services Manager), Chris Parish (Community and Development Services Manager) and Clare Elsworthy (Executive Assistant), be excluded from attendance at the meeting for Agenda Item 15.1 - Staff matter.

• Is satisfied that, pursuant to Section 90(3)(a) of the Act, the information to be received, discussed or considered in relation to this Agenda item is information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead), being applicants, because it is a matter pertaining to personal affairs, as defined under Section 90(9)(iv), and

• Is satisfied that the principle that the meeting be conducted in a place open to the public has outweighed in the circumstances because the matter pertaining to personal affairs (as defined).

Recommendation 4 (public item) That, having considered Agenda Item 15.1 staff matter , in confidence under Sections 90(2) and 90(3)(a) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of the Act orders that all the documentation and minutes be retained in confidence for 12 months after the matter has been resolved.


Item 15.2 To: Council Report Date: 8 July 2013 Reporting Officer: Community & Development Services Manager, Chris Parish Subject: Disposal of Council land located at Lot 2, F12339, 3 Cooper Street Hamley Bridge File Number: 11.85.1.6 Previous References: Council meeting 27 July 2012; item number, and Council

meeting 23 August 2013 item 14.8 Officer Recommendation 1


members of the public except, Cate Atkinson (Chief Executive Officer), Steve Jonas (Corporate Services Manager), David Hassett (Infrastructure Services Manager), Chris Parish (Community and Development Services Manager) and Clare Elsworthy (Executive Assistant), be excluded from attendance at the meeting for Agenda Item 15.2 – Disposal of Council land located at Lot 2, F12339, 3 Cooper Street Hamley Bridge, is satisfied that, pursuant to Section 90(3)(c) of the Act, the information to be received, discussed or considered in relation to this Agenda item is information that if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business, or prejudice the commercial position of council that it be treated as confidential as defined under Section 90(3)(c), and

• Is satisfied that the principle that the meeting be conducted in a place open to the public has outweighed in the circumstances because the matter pertaining to the Sale of land remain confidential (as defined).

seal.

Officer Recommendation 3 (Public Item) That, having considered Agenda item 16.1 in confidence under Sections 90(2) and 90(3)(c) of the Local Government Act 1999, the Council, pursuant to Section 91(8) of the Act orders that all the documentation and minutes be retained in confidence in accordance with section 91(8)(c) until the finalisation of the land transfer.


Item Number 15.3 To: Council Report Date: 8 December 2015 Reporting Officer: Chief Executive Officer, Cate Atkinson Subject: Australia Day 2015 Local Annual Awards - selection File Number: 2.84.2.1 Previous References: - Recommendation 1


members of the public except, Cate Atkinson (Chief Executive Officer), Steve Jonas (Corporate Services Manager), David Hassett (Infrastructure Services Manager), Chris Parish (Community and Development Services Manager) and Clare Elsworthy (Executive Assistant), be excluded from attendance at the meeting for Agenda Item 15.3 – Australia Day 2015 Local Annual Awards - selection.

• Is satisfied that, pursuant to Section 90(3)(a) of the Act, the information to be received, discussed or considered in relation to this Agenda item is information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead), being applicants, because it is a matter pertaining to personal affairs, as defined under Section 90(9)(iv), and

• Is satisfied that the principle that the meeting be conducted in a place open to the public has outweighed in the circumstances because the matter pertaining to personal affairs (as defined).

Recommendation 5 (public item) That, having considered Agenda item 15.3 Australia Day 2015 Local Annual Awards selection, in confidence under Sections 90(2) and 90(3)(d)(i) of the Local Government Act 1999, the Council, pursuant to Section 91(7) of the Act orders that all the documentation and minutes be retained in confidence until the winners have been notified.


CLOSURE