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Global Collegiate School

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RULES OF DEBIT & CREDIT

Rules of debit & credit(traditional approach)

CONTENTS

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CONTENTSPrevious page

How to post transactions into different tables.

Defination and descriptions

MODLES OF TABLES

NUMERICAL PROBLEMS

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Question Collection

Account & Its kinds

Journal

Single entry book (SEBKS)

Kinds of Financial transactions in subsidiary book

Defects of journal

Subsidiary book

Double entry book (DEBKS)

Definations & descriptions of;

Advantages & Disadvantages of SEBKS

Features of DEBKS

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Office

OfficeDefinitions

Examples

Functions

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Name : Sushil Subedi Date of birth : 2053/02/28 (monday)Phone no. : 9815128060/ 061-535866Email id : cool_sushil2003@yahoo.comBlood group : ‘AB’ positiveSchool : Global Collegiate H.S School.

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Name :-Drona Raj UpadyaDate of birth :-Email id :-Phone no. :-9846031183Employer :- Account teacher /CSL(Global C.H.S.S)Qualification :-B.Com./B.Ed.

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13

AccountAccount is an art of keeping the record of every financial transaction in a book following the systematic way/method.

There are some types of accounting which are given below:-Management accounting.1)

The accounting that assist management to take decision by collecting the information from cost accounting and financial accounting is called management accounting

Principles of accounting: 1)Business entity concept. 2)Going corner concept. 3)Money measurement concept. 4)Realization concept.

2) Financial accounting.

It is the accounting related to recording the financial transaction that occur daily.

3) Cost accounting. It is the accounting related to cost of production.

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What is Journal??

Date Particulars LF Debit (Rs) Credit (Rs)_

1)Journal is the primary record of financial transaction.

2)Journal is the book of original entry.

3)Journal is chronological record of financial transaction.

Journal has five (5) columns . They are: 1)Date2)Participations3)Ledger folio ( L.F) 4)Debit (Rs)5)Credit (Rs)

Model of Journal

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2) What are the defects of journal?Ans ;-

Following are the defects of journal;1) It is only suitable in small business organization.2) It is not suitable in big organization because many

transaction occurred which are difficult to arrange systematically.

3) It is just chronological but haphazard record because most of the account appeared in same page.

4) With the help of journal we can’t find the position of each and every account.

5) In journal ,it is difficult to arrange same nature of transaction.

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3) What is subsidiary book?Ans :- It is the sub division of journal. When the volume of journal

increase, journal failed to keep the record and we have to take help of subsidiary book.

In subsidiary book the financial transaction are catagories into 8

groups:• Purchases book • Sales book• P/R book• S/R book• Cash book(SCCB,DCCB,TCCB)• Bank receive book.• Bills payable (B/P book)• Journal proper Back to contents

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Single entry book (SEB) and double entry book(DEB)

• It is old, unscientific , unsystematic and incomplete system of book keeping. It keeps the record of only financial record of only personal account and cash related transaction .In this system there is no provision to keep the record of nominal and real account. Tax authority don’t accept the record that kept under SEBKS. Only small business organization may keep the record by following SEBK

Single entry book keeping system

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• It is new, scientific, systematic and complete system of book keeping. It keeps the record of personal, real and nominal account. Tax authority accepts the records that are kept under DEBKS (Double Entry Book Keeping System). All governmental offices, business organization and social service institute keep the record by following DEBKS.

Double entry book keeping system

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• Purchase book:- It is a book in which goods purchases in credit are recorded.

• Sales book:- It is a book in which goods sold on credit are recorded.• P/R book:- It is the book in which goods purchases on credit if

returned back is recorded.• S/R book:- It is the book in which goods purchases on credit if

returned back is recorded.• Cash book:- It is the book in which cash receipt and cash payment are

recorded.• B/R book:- it is the book in which bill receivable on different dates are

recorded.• B/P book:- It is the book in which bills payable on different dates are

recorded.• Journal proper:- It is the book in which those transaction which do not

find place in other 7 subsidiary book are recorded.

Kinds of financial transaction in subsidiary book

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What are the advantages and disadvantages of SEBKS ( Single Entry Book Keeping System)?Advantages ;1)Cheap method.2)Literate can easily use.3)Simple kind of book keeping system.4)Can be followed to keep the record of household income and expenditure.5)Can be used by small provisional stores and grocery shops.Disadvantages;1)Tax office don’t allow this system.2)It is old, unscientific and incomplete system.3)It ignore real account and nominal account.

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Features of DEBKS ( Double Entry Book Keeping System)

1)Dual effect ;i)Double effect of each transaction.ii)When a financial transaction take place one account is debited and another account is credited.2)Equal effect;i)Amount is same for debit account and credit account.ii)Debit amount is equal to credit amount.3)Flexibility;i)Changeable according to requirement of businessii)To keep record different forms are used. Formats of forms can be changed as per requirement.

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4) Scientific ;i) Records are maintained by following specific assumptions, principles, concepts.ii)Each and every record must be supported by bills, vouchers invoice.

5) Simple auditing;i) Auditing is the examination of book of account to check whether they are maintained properly or not.ii) It simplifies auditing work by maintain proper record.

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Rules of debit and credit(Traditional Approach)

Personal Account

Debit the receiver

&Credit the

giver

Real Account

Debit What comes in

&Credit What

goes out

Nominal Account

Click the “…..A/C “ to check their examples.GO TO CONTENTS

Personal A/C Real A/C Nominal A/C

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Loan taken from ADB Rs. 70,000Purchases a bike for Rs. 200,000Paid rent Rs. 10,000Paid fuel charge Rs. 15,000

Roughly questions for table’s model show

Journal Ledger Trial balance

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Date Particulars LF Debit (Rs) Credit(Rs)

1 Cash account –dr To loan from ADB(being loan taken from ADB)

70,00070,000

2 Motorcycle account –dr To cash account(being motorcycle purchase)

2,00,0002,00,000

3 Rent account –drTo cash account(being rent paid)

10,00010,000

4 Fuel charge account- drTo cash account(being fuel charge paid)

15,00015,000

Journal entry

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Cash accountDr CrTo loan from ADB 2,70,00

T0 balance b/d 45,000

By motorcycle a/c 2,00,000By rent a/c 10,000By fuel charge 15,000By balance c/d 45,000

2,70,000 2,70,000

Ledger NEXT PAGEOf ledger

loan from ADBDr Cr

To balance c/d 2,70,000 By cash account 2,70,000

2,70,000 2,70,000

By balance b/d 2,70,000

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Motorcycle accountDr CrTo cash a/c 2,00,000To balance b/d 2,70,000

By balance c/d 2,00,000

2,00,000 2,00,000

fuel charge accountDr Cr

To balance c/d 15,000 By cash a/c 15,000

15,000 15,000

By balance b/d 15,000

NEXT PAGE of ledgerPrevious page of ledger

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Rent accountDr Cr

To cash a/c 10,000 By balance b/d 10,000

10,000 10,000

To balance b/d 2,70,000

PREVIOUS PAGE of ledger

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S.N Particulars J.F Debit (Rs) Credit (Rs)

1 Cash account 45,000 ----

2 Loan from ADB account ---- 2,70,000

3 Motorcycle account 2,00,000 ----

4 Rent account 10,000 ----

5 Fuel charge account 15,000 ----

Trial balance

Total 2,70,000 2,70,000

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1) Ram’s Account2) Shyam’s Account3) Sushil’s Account4) Proprietors’s Capital Account5) Proprietors’s Drawing Account6) Ram’s Drawing account7) Sita’s Account8) Global bank’s Account9) Arun law firm’s Account10) Sahara club’s Account11) Ozone book shop’s Account12) Outstanding Salary Account13) Prepaid Salary Account14) Prepaid Rent Account15) Accurued Commision Account16) Outstanding Rent Account.etc

Personal Accounts

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1) Land Account2) Building Account3) Furniture Account4) Computer Account5) Bus Account6) Stock of goods Account7) Cash in hand account8) Trademark Account 9) Copyright Account 10) Patent Account 11) Goodwill Account. etc

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Real Accounts EXIT

1) Rent Account2) Salary Account3) Commission Account4) Discount Account5) Sales Account6) VAT Account7) Income TAX Account8) Corporate income TAX Account9) Audit Fee Account.etc

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Nominal Accounts EXIT

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Account Debit Credit Personal account Receiver Giver

Real account Received good/cash Paid goods/cash

Nominal account Expense/losses Income/gain

Rules of debit and creditFirst rule

Second rule Item Debit Credit

Asserts Increase Decrease

Expense Increase Decrease

losses Increase Decrease

Capital Decrease Increase

Liabilities Decrease Increase

Profit Decrease Increase

Income/gain Decrease Increase

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Journal entry

Ledgers

Balance sheet

Trading & P/L Account

Trial balance

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Kinds of table EXIT

Date Particulars Lf Debit(Rs) Credit(Rs)

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Journal entry EXIT

Date particulars Jf Amount Date Particulars Jf Amount

Date particulars Jf Amount Date Particulars Jf Amount

Date Darticulars Jf Amount Date Particulars Jf Amount

Date Particulars Jf Amount Date Particulars Jf Amount

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……….Account

……….Account

……….Account

……….Account

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Liabilities Amount Liabilities Amount

Balance Sheet

As on……………

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Particulars Amount Particulars Amount

Trading & P/L AccountFor the year

ended…………..

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S.N Particulars Lf Debit (Rs) Credit (Rs)

Trial BalanceAs

on………………….

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Post the following transaction into Purchase Book and prepare Purchase Account of Nima books and stationary,Palpa on 1st bhadra.- 20 Accounting books @ Rs. 38 each.-20 Economic books @ Rs. 35 each.Purchase from Surya Shrestha,palpa on 5th bhadra -10 Gross copy @ Rs. 8 each.- 5 Gross pencils @ Rs. 40 per grossPurchase from Govinda Tamang, Syanjga on 11th bhadra - 41 Dozens flame pens @ Rs. 10 per each - 10 Dozens Eraser@ Rs.20 per dozenPurchase Sirjana Magar, Butwal on 25th bhadra - 100 Nepali files @ Rs.3 each- 20 Rim photocopy per @ Rs. 250 per rim

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Numeric problem no.1 EXIT

Date Particulars Invoice No.

LF

DetailAmount (Rs)

Total Amount (Rs)

Bhadra 1st

Nima books and stationary , Palpa-20 accounting books @ Rs 38 each-20 Economic books @ Rs. 35 each.

1760700 1460

Bhadra 5th

Surya Shrestha,Palpa -10 Gross copy @ Rs. 8 each.- 5 Gross pencils @ Rs. 40 per gross

21152200 1352

Bhadra11th

Govinda Tamang, Syanjga - 41 Dozens flame pens @ Rs. 10 per each - 10 Dozens Eraser@ Rs.20 per dozen

34920200 5120

Bhadra 25th

Sirjana Magar, Butwal - 100 Nepali files @ Rs.3 each- 20 Rim photocopy per @ Rs. 250 per rim

43005000 5300

Total 13232

Purchases Book

Purchases Acoount Go to question

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Date Particulars F Amount Date Particulars F

Amount

Bhadra 25th

To sundrycreditors a/c

1323213232

Bhadra 30th

By balance b/d 1323213232

Bhadra 26th

To balance c/d 13232

Purchases Account

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Numeric problem no.2

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Post the following transaction into sales book and prepare sales Account sold to gauri Lal Das, Janakpur on 1st Chaitra-12 Rice cookers @Rs. 1800 each-15 heaters @ Rs. 1500 eachSold to Sabita Nepali,Dhading On7th Chaitra-5 table fans @ 3000 Rs. each-10 Phone sets @ Rs. 850 eachSold to Sabita Nepali,Dhading On8th Chaitra-6 thermos @ Rs. 300 each-6 hotcase @ Rs. 450 each (5% discount on both)

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Date Particulars Invoice No.

LF

DetailAmount

Total Amount

1st Chaitra

Gauri lal Das,janakpur12 ricecookers @ Rs.1800 each15 heaters @ Rs. 1200 each

12160018000 39600

7th Chaitra

Sabita Nepali, Dhading5 tables @ Rs. 3000 each10 phone sets @ Rs.850 each

2150008500 23500

8th Chaitra

Sabita Nepali, Dhading6 thermos @ Rs. 300 each6 hotcases @ Rs. 450 each

318002700

discount4500225 4275

Total 427375

Sales Book

Sales Acoount

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Date Particulars F Amount Date Particulars F

Amount

12-30 To balance b/d 427375 12-30 By sundrycreditors a/c

427375427375

1-1 Bybalance c/d 427375427375

Sales Account

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Numeric problem no.3

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Date Particulars Invoice No.

LF

DetailAmount

Total Amount

Purchases BookEXIT

Date Particulars F Amount Date Particulars F

Amount

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Numeric problem no.4

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Date Particulars Invoice No.

LF

DetailAmount

Total Amount

Purchases BookEXIT

Date Particulars F Amount Date Particulars F

Amount

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Numeric problem no.5

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Date Particulars Invoice No.

LF

DetailAmount

Total Amount

Purchases BookEXIT

Date Particulars F Amount Date Particulars F

Amount

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•

QUESTION NUMBER:1 2 3 4 5

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1=Purchase Book &Account2=Sales Book & Account3=Cash book with bank & discount column4=Triple - column cash Book5=Cash book with bank & discount column with balance

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Global Collegiate school (school song)

I know I am special as I can be,because I have GCS proide in me.My mind's pearl, my aim is highmy goals might even reach the sky.I come to school, with all the rest,to listen, look, learn and do the best.Respecting my teachers and my classmates too.and ofcourse, myself all I do.My uniqueness is what I bringand I can accomplish anythingI have got the power GCS powerI have got the power GCS powerand I have pride GCS pride down inside.

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आइतबुर सो�मबुर

म�गलबुर

७ 19

२६ 9

२० 3

२८ 11

८ 20

१४ 26

२१ 4

२९ 12

२ 14 ९ 21

१५ 27

२२ 5

११ 23

१० 22

१६ 28

२३ 6

४ 16

३ 15 १७ 29 २४ 7

शुबि�बुर

३० 13

१ 13

फा�ल्गु�ण २०८६ Feb/March 2011

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२७ 9

१९ 1

बु�धबुर

बिबुही बुर

१३ 26

६ 19

१८ 31

शु�क्रबुर

२५ 7

५ 18 १२ 25

आइतबुर सो�मबुर

म�गलबुर ७ 20

२६ 8

२० 2

२८ 10

८ 21

१४ 27

२१ 3

२९ 11

२ 15 ९ 22

१५ 28

२२ 4

११ 24

१० 23

१६ 29

२३ 5

४ 17

३ 16 १७ 30 २४ 6

शुबि�बुर

३० 12

१ 14

चै�त्र २०८६ March/Apr 2011

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१ गत : �वबुर्ष# २०६८ ११ गत : ल�कतन्त्र दि(वसो १८ गत : वर्ल्ड# श्रमिमक दि(वसो

२ गत   : स्टाफ मिमटिंटा1ग५ गत   : पठ�पठ� प्रारम्भ १६ गत   : सो(� बिबुभाज� २३ गत : अं�ग्रे ज बि�बु�न्( प्राबितयो�बिगत ३० गत : चि<त्रकल प्राबितयो�बिगत

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६ गत : � पल बि�बुन्ध प्राबितयो�बिगत १३ गत   : बु�द्धि?<ल प्राबितयो�ग त १६-१९ गत : मध्योसोत्र  जA< २० गत : � पल व(बिवव( प्राबितयो�बिगत २६ गत : � पल बिहीज्जे प्राबितयो�बिगत

३ गत : २५५५ औं बु�? जयोन्त १५ गत : गणतन्त्र  दि(वसो

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३ गत : अं�ग्रे ज बिहीज्जे प्राबितयो�बिगत १० गत : छात्र  टा बुलटा बि�सो प्राबितयो�बिगत १६ गत : छात्र टा बुलटा बि�सो प्राबितयो�बिगत २४ गत हीद्धिजर जवफ  प्राबितयो�बिगत

२९ गत : भा�� जयोन्त २८-३१ गत :गFष्मकल � बिबु(

PROGRAMS &HOLIDAYS OF अ��र

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११ गत : पठ�पठ� सो�रु १५-२७ गत : प्राथम सोत्र जA< ३० गत : (�स्रो� सोत्रक� पठ�पठ� सो�रु

१-१० गत : गFष्मकल � बिबु(२८ गत : रक्षा बुन्ध�२९गत : गईजत्र बिबु(

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२ गत : शुब्( शुचिN प्राबितयो�बिगत ३ गत : प्राथम  सोत्र जA< �बितज प्राकशु� १४-१६ गत : छात्र / छात्र वस्क टाबुल प्राबितयो�बिगत२१ गत : सोरक्ष्योत दि(वसो ३० गत ; गणिणत हीद्धिजर जवफ प्राबितयो�बिगत

४ गत : श्र कF ष्ण जन्मदि(� १४ गत : हीरिरतचिलक त ज १५ गत : स्था� यो बिबु(१६ गत : ऋबिर्षप�<म बिबु( २९ गत : बुल दि(वसो बिबु(

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६-१० गत : मध्योसोत्र जA< १२-३० गत : (शुT बितहीर बिबु(

११ गत : घटास्थाप� १६ गत : फV लपबित १६ गत : महीअंस्तमिम १९ गत : बिवजयो(शुम २४ गत : क�जग्रेत पVर्णिण1म

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 १- ८ गत : (शुT-बितहीर बिबु( ५ गत : १० क्लसोक� बिपकबि�क १३ गत :पठ�पठ� सो�रु १६ गत : बिवज्ञा� / गणिणत प्रा(शु#� २५ गत : �Fत्यो प्राबितयो�बिगत

९ आगत लक्ष्म पVज १० गत : ग�बुध#� पVज ११ गत : भाइदिटाक १५ गत : chhat पVज

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१ र २ गत : वर्षिर्ष1क खे लकV ( प्राबितयो�बिगत ९ गत : � पल कबिवत प्राबितयो�बिगत १० गत : म.बिव तहीक� फ� टाबुल           ८ क� बिपकबि�क १६ गत : अं�ग्रे ज बि]बु टा प्राबितयो�बिगत २१-२९ गत : (�स्रो� सोत्र जA<

२४ गत :- उध_ल पVज

PROGRAMS &HOLIDAYS OF मा�सि�र

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३ गत : त स्रो� सोत्र पठ�पठ�  सो�रु ८ गत : गयो� प्राबितयो�बिगत ९ गत : बि�.म बिव फ� टाबुल / ६क� बिपकबि�क१० गत : (�स्रो� जA< क� �बितज २२ गत : अं�ग्रे ज   प्राबितयो�बिगत २३ गत : प्रा.बिव फ� टाबुल प्राबितयो�बिगत

१० गत : बिक्रसोमसो ] १५ गत : तम�  ल्ही�सोर २८ र २९ गत : ज]� बिबु(

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५ गत : पठ�पठ� सो�रु११-१५ गत : मध्योसोत्र जA<

२-४ गत : ज]� बिबु( १ गत : मघ सोक्र�बित बिबु( १० गत : सो��म ल्ही�सोर १४ गत : श्र प�<म १६ गत : सोबिही( दि(वसो

 

PROGRAMS &HOLIDAYS OF मा�घ

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५ गत : � पल कथ ल खे� प्राबितयो�बिगत ७ गत : प्राजतन्त्र दि(वसो ८ गत : महीचिशुवरबित्र ९ गत : स्था� यो बिबु( १० गत : ग्योल्म� ल्ही�सोर २४ गत : फल्ग� पVर्णिण1म २५ गत : international मबिहील दि(वसो

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५- १३ गत : अंन्तिन्तम जA< २० गत : वर्षिर्ष1क �बितज प्राकशु�

१८ गत : रम �वम

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