warren local school district 18, 2015 reg mtg - final 2.pdfbob allen, alt 989-2702 ... presentation...

Warren Local School District Regular Meeting – May 18, 2015 1

WARREN LOCAL SCHOOL DISTRICT

Regular Board Meeting

May 18, 2015


CHAIN OF COMMAND

2014/2015

If you have concerns, problems, or ways to improve our schools, please contact the person in charge of that respective

area.

CONCERN CONTACT PHONE

TEACHER Teacher School

BUILDING Principal

Warren High School Ben Cunningham 678-2393/989-0340

Warren High School Ryan Lemley 678-2393/989-0340

Barlow-Vincent Robin Carter 678-2395

Barlow-Vincent Shane Freshour 678-2395

Little Hocking Brent Taylor 989-2000

Warren Elementary Trisha Delaney 373-4937

HIGH SCHOOL ATHLETICS Debbie Proctor 678-2393/989-0340

JUNIOR HIGH ATHLETICS Rod Padgitt 678-2395

TRANSPORTATION Driver/Trans. Supv. 678-2368

CAFETERIA Head Cook/Food Serv. Supv. 678-2366

CLEANING/CUSTODIAL Head Cust./Prin./Maint. Supv. 678-2366

Unresolved Concerns or Problems that have been addressed through the proper channels, contact Kyle Newton,

Superintendent, at 678-2366. Our website can be accessed via www.warrenlocal.org.

BOARD OF EDUCATION

2015 COMMITTEES

District Operations Bob Allen, CH 989-2702

Bob Crum 423-5763

John Nichols, Alt 678-2784

Willie Holbert, 2nd Alt 989-2931

Evaluation of Superintendent Bob Crum, CH 423-5763

John Nichols 678-2784

Debbie West, Alt 678-2005

Finance & Evaluation of Treasurer Willie Holbert, CH 989-2931

Debbie West 678-2005

Bob Allen, Alt 989-2702

Policy Debbie West, CH 678-2005

Willie Holbert 989-2931

John Nichols, Alt 678-2784

Learning, Instruction & Assessment John Nichols, CH 678-2784

Debbie West 678-2005

Bob Crum, Alt 423-5763

Recognition Bob Crum, CH 423-5763

John Nichols 678-2784

Bob Allen, Alt 989-2702

The Warren Local Board of Education conducts meetings in an effort to comply with Parliamentary Procedure.

Robert’s Rules of Order are its governance. As a result, it is important to remember the Communication section of the

agenda is the appropriate time for audience members to speak. If a situation arises that you, the audience, need to ask a

question, the president may elect to call on you at a convenient time.

In an effort to assist in recording the minutes, all audience members, when addressing the Board of Education, are

asked to identify themselves by giving their name and subject matter.


WARREN LOCAL BOARD OF EDUCATION

REGULAR MEETING

Administration Office

May 18, 2015

I. CALL TO ORDER AND ROLL CALL The Warren Local Board of Education will meet for the purpose of a Regular Meeting on

May 18, 2015 at 6:30 p.m. at the Administration Office, 220 Sweetapple Road, Vincent, OH, with the

following members answering Roll Call:

__________ ____________ __________ __________ __________

Allen Crum Holbert Nichols West

II. PLEDGE OF ALLEGIANCE

III. INVOCATION

IV. *PUBLIC PARTICIPATION

a. Presentation by Warren Local School District art teachers including art pieces from recent

art shows. Presenters: John Crum - B-V, Diane McDonald - WE & LH, Aaron Place - WHS

b. Public meeting on the issue of the employment of Rodney Rauch, Barb Schafer, and

Kimberly Wile by the Warren Local School District Board of Education.

Members of the public are invited to provide input to the Board on the issue of Rodney

Rauch, Barb Schafer, and Kimberly Wile re-employment in the District following his/her

retirement. Speakers are limited to five (5) minutes each, and all public comment will be

closed after thirty (30) minutes.

V. TREASURER’S REPORT

A. TREASURER’S BUSINESS

1. Motion by ______________ Second by ______________

The Treasurer recommends approving the following:

a. Minutes of the April 20, 2015 Regular Meeting.

b. Payment of bills for April 2015 as presented: in the amount of $2,132,214.66.

c. Financial Reports for April 2015 as presented: Investment Balances and Rate of Return,

Financial Report by Fund/SCC, Revenue Account Summary, All Checks dated between

April 1 and April 30, 2015 and Appropriation Account Summary.

d. Investment Record in the amount of $1,421.14. This was deposited in the Permanent

Improvement Fund as Investment Earnings during the month of April 2015.

e. Ohio School Boards Association Workers’ Compensation Group Rating Program. This program

is approved with Comp Management as the third party administrator. The enrollment fee is

$1,735. The estimated premium is $66,299.


f. Increase elementary/middle school student lunch price from $2.00 to $2.10 and high school

student lunch price from $2.25 to $2.35 to comply with Section 205 of the 2010 Child Nutrition

Reauthorization Act: Equity in School Lunch Pricing.

g. Increase elementary/middle school student breakfast price from $.60 to $.85 and high school

student breakfast price from $1.00 to $1.25.

h. Authorize to advertise for bids for dairy products for the 2015-2016 school year.

i. Participate in the Student Work Program through Washington County Department of Job and

Family Services from May 28 through August 31, 2015.

j. To authorize the Treasurer to enter into a contract for natural gas supply with Interstate Gas

Supply (IGS Energy) for a _____-year period. Price is to be $________ per burner tip Mcf.

k. Five Year Forecast as presented.

l. Grant for $6,000 from Making Middle Grades Work for middle school exploring.

m. Grant for $3,500 from High Schools That Work for school improvement.

n. Adjust Estimated Resources and Appropriations:


FY 2015 Estimated Revenues and Appropriations Revenue Appropriations Amended Amended FY 15 FY 15 Certificate Amendmen

ts Certificate Appropriation Amendm

ents Appropriation

Fund Amounts for May Amounts Amounts for May Amounts

General $22,882,861 $0 $22,882,861 $20,948,278 $0 $20,948,278

Special Revenue Funds 016 Emergency Levy $2,929,997 $0 $2,929,997 $2,302,688 $0 $2,302,688 018 Public School Support 157,056 0 157,056 68,481 0 68,481 019 Other Grants 18,240 0 18,240 14,713 0 14,713 031 UST Surety Fund 11,000 0 11,000 0 0 0 035 Severance Benefits 879,214 0 879,214 355,000 0 355,000 300 District Managed Activities 312,143 0 312,143 297,050 0 297,050 440 Entry Year Teacher 3,850 0 3,850 3,850 0 3,850 451 Data Communication Fund 15,200 0 15,200 8,000 0 8,000 452 Etech Professional Development

78 0 78 0 0 0

461 MMGW/HSTW 24,823 9,500 28,323 22,974 9,500 26,474 466 Straight A Fund 5,450 0 5,450 5,450 0 5,450 499 Miscellaneous State Grants 3,494 0 3,494 0 0 0 506 Race to the Top (0) 34,341 34,341 4,279 30,061 34,340 516 Title IDEA VIB 605,101 0 605,101 603,796

- 603,796

533 Title IID 0 0 0 0 0 0 572 Title I 368,950 0 368,950 368,579 0 368,579 590 Title IIA 131,132 0 131,132 130,928 0 130,928

Total 5,465,729 43,841 5,509,570 4,185,788 39,561 4,225,349

Capital Projects Fund 003 Permanent Improvement $776,590 $0 $776,590 $550,000 $0 $550,000

Enterprise 006 Food Service $1,193,146 $0 $1,193,146 $840,500 $0 $840,500 009 Uniform School Supplies 115,000 0 115,000 88,600 0 88,600

Total 1,308,146 0 1,308,146 929,100 0 929,100

Internal Service Fund 024 Self Insurance $5,103,004 $0 $5,103,004 $3,782,000 $0 $3,782,000

Private Purpose Trust Fund 007 Tracy Trust $5,000 $0 $5,000 $5,000 $0 $5,000

Agency Fund 200 Student Activities $286,782 $0 $286,782 $232,400 $0 $232,400

Grand Total $35,828,112 $43,841 $35,871,953 $30,632,566 $39,561 $30,672,127

__________ ____________ __________ __________ __________



VI. READING OF COMMUNICATIONS

A. Legislative Liaison – Bob Crum

B. WCCC Report – Debbie West

C. Committee Reports – District Operations – Bob Allen

Finance – Willie Holbert

Policy – Debbie West

Learning, Instruction & Assessment – John Nichols

Recognition – Bob Crum

VII. SUPERINTENDENT’S REPORT

A. RESTRUCTURING AND WARREN MIDDLE SCHOOL BUILDING PROJECT Educational Transition

Staffing

Moving Logistics

Warren Middle School Building Project

B. SUPERINTENDENT’S BUSINESS


The Administration recommends approving the following:

a. 2015/2016 school calendar as attached.

b. 2015/2016 High School handbook as attached.

c. 2015/2016 Middle School handbook as attached.

d. 2015/2016 Elementary handbook as attached.

e. Continue Home Schooling Agreement with Ohio Valley Educational Service Center.

__________ ____________ __________ __________ __________



3. Motion by ______________ Second by _______________

RESOLUTION

DECLARING URGENT NECESSITY, WAIVING COMPETITIVE BIDDING, AND

AUTHORIZING CONTRACT FOR BARLOW-VINCENT ELEMENTARY SCHOOL PROJECT

WHEREAS, the Superintendent recommends that the Board declare an urgent necessity, waive

competitive bidding, and authorize him to enter into a construction contract for the additions and renovations

to the Barlow-Vincent Elementary School to convert the building to a middle school in order to complete the

work before the beginning of the 2015/2016 school year.

Rationale:

1. Plans have been prepared to convert the Barlow-Vincent Elementary School building to a middle

school facility for use beginning with the 2015/2016 school year (the “Project”), which will provide

enhanced learning environment for the District’s students.

2. The Board previously retained Johnson Controls through the State cooperative purchasing program

to perform mechanical, electrical and plumbing work on the building, and that work is underway.

3. In order to complete the work before the beginning of the school year in August 2015, the

Superintendent recommends that the Board exercise its authority under ORC Section 3313.46 to

determine an urgent necessity exists, waive competitive bidding, and authorize the Superintendent to

contract with the a qualified contractor that can perform the work in the timeline specified, based

upon cost proposals received for the specified work.

4. JBA Architects, P.C. prepared drawings and specifications for the Project, and working with the

Superintendent, solicited pricing from qualified contractors to perform the work. Three contractors

met with the Architect and Superintendent to review the Project requirements and initial price quotes

were due on April 15, 2015. That date was extended to provide additional time for the companies to

review their pricing quotes for the work. Once received, the pricing will be reviewed and further

discussions may be had with one or more of the contractors to determine which is the best contractor

to perform the work, with price being considered but not the determining factor.

5. The estimated construction cost for the specified work is $4,500,000.

NOW, THEREFORE, BE IT RESOLVED based upon the information provided and pursuant to

the authority given in Ohio Revised Code Section 3313.46, the Board determines that an urgent

necessity exists with respect to the additions and renovations to the Barlow-Vincent Elementary

School to create a new middle school facility, which will better serve the educational needs of District

students, beginning in August 2015 for the 2015/2016 school year.

BE IT FURTHER RESOLVED the Board waives competitive bidding and authorizes the

Superintendent and Treasurer to contract with the contractor determined best able to perform the

specified work and meet the needs of the Board as long as the cost for the work will not exceed the

estimated construction cost by more than 10% in order for the work to begin as soon as possible and

to be completed by mid-August 2015 before the scheduled beginning of the 2015/2016 school year.

__________ ____________ __________ __________ __________



4. Motion by ______________ Second by _______________

RESOLUTION

AUTHORIZING 2015/2016 MEMBERSHIP IN OHIO HIGH SCHOOL

ATHLETIC ASSOCIATION

WHEREAS, Warren Local School District of 220 Sweetapple Road, Vincent, Washington

County, Ohio has satisfied all the requirements for membership in the Ohio High School Athletic

Association, a voluntary unincorporated association not-for-profit; and

WHEREAS, the Board of Education/Governing Board (“Board”) and its Administration desire

for the schools with one or more grades at the 7-12 grade level under their jurisdiction to be voluntary

members of the OHSAA;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION/

GOVERNING BOARD that all schools listed on the reverse side of this card (Warren High School and

Warren Middle School) do hereby voluntarily renew their membership in the OHSAA and that in doing

so, the Constitution and Bylaws of the OHSAA are hereby adopted by this Board as and for its own

minimum student-athlete eligibility requirements. Notwithstanding the foregoing, the Board does reserve

the right to raise the student-athlete eligibility standards as the Board deems appropriate for the schools

and students under its jurisdiction; and

BE IT FURTHER RESOLVED that the schools under this Board’s jurisdiction agree to

conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, interpretations

and decisions of the OHSAA and to cooperate fully and timely with the commissioner’s Office of the

OHSAA in all matters related to the interscholastic athletic programs of the schools. Furthermore, the

schools under this Board’s jurisdiction; shall be the primary enforcers of the OHSAA Constitution,

Bylaws and Sports Regulations and the interpretations and rulings rendered by the Commissioner’s

Office. The administrative heads of these schools understand that failure to discharge the duty of primary

enforcement may result in fines, removal from tournaments, suspension from membership and/or other

such penalties as prescribed in Bylaw 11.

__________ ____________ __________ __________ __________



5. Motion by _____________ Second by ______________

RESOLUTION

A RESOLUTION APPROVING A WRITTEN POST-ISSUANCE

COMPLIANCE POLICY IN CONNECTION WITH THE

ISSUANCE OF TAX-EXEMPT AND TAX-PREFERRED

OBLIGATIONS BY THE SCHOOL DISTRICT

WHEREAS, the School District has previously issued, or intends to issue in the future, bonds and

other obligations for the purpose of financing various capital improvements in the School District; and

WHEREAS, such obligations were issued, or will be issued as, tax-exempt and tax-preferred

obligations (collectively, the "Obligations") under the Internal Revenue Code of 1986, as amended; and

WHEREAS, in connection with the issuance of the Obligations, it is advised that the Board have

a formal written policy outlining the policies and procedures necessary to promote compliance with federal

income tax and securities laws, as well as the requirements set forth in the documents for each issue of

Obligations; and

WHEREAS, the Board desires to formally approve a written policy outlining such policies and

procedures;

NOW THEREFORE, BE IT RESOLVED by the Board of Education of the Warren Local School

District, Washington and Athens Counties, Ohio, that:

Section 1 Approval of Written Post-Issuance Compliance Policy. The Board hereby

approves a written post issuance compliance policy (the "Policy") in connection with the issuance of the

Obligations of the School District. On behalf of the Board, the Treasurer is hereby authorized to execute

the Policy, which Policy shall be in the form attached hereto as Exhibit A. The Treasurer is also hereby

authorized to execute any other documents necessary in connection with the Policy. The Treasurer's

execution of such documents shall be conclusive evidence of the Board's approval of such documents.

Section 2 Open Meeting. It is hereby found and determined that all formal actions of the

Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of the

Board, and that all deliberations of the Board and of any of its committees that resulted in such formal

action were in meetings open to the public in compliance with all legal requirements, including Section

121.22 of the Ohio Revised Code.

__________ ____________ __________ __________ __________



VIII. PERSONNEL


a. Certified Personnel Recommendations

Employ (pending successful verification of certification and experience, completion of

criminal records check, and other state and local requirements for the position):

Jenkins, Lori – Warren Middle School, Sixth Grade English / Language Arts / Social Studies

teacher, Limited One-Year Contract, effective at the start of the 2015/2016 school year,

salary placement determined after degree and experience verified.

Hauenstein, Brad – Warren Middle School, Technology Education teacher, Limited One-

Year Contract, effective at the start of the 2015/2016 school year, salary placement

determined after degree and experience verified.

Thompson, Megan – Warren Middle School, Fifth Grade English / Language Arts teacher,

Limited One-Year Contract, effective at the start of the 2015/2016 school year, salary

placement determined after degree and experience verified.

Retirement

Rauch, Rodney – Warren High School, Technology Education, effective at the end of the

2014/2015 school year, contingent upon approval of re-employment with the Warren Local

School District as per Article XL of the Warren Local Education Association Master

Agreement.

Schafer, Barbara – Warren Local School District, Programs Facilitator, effective at the end

of the 2014/2015 school year, contingent upon approval of re-employment with the Warren

Local School District as per Article XL of the Warren Local Education Association Master

Agreement.

Wile, Kimberly – Warren High School, Social Studies, effective at the end of the

2014/2015 school year, contingent upon approval of re-employment with the Warren Local

School District as per Article XL of the Warren Local Education Association Master

Agreement.

Extended Service Contracts for the 2014/2015 School Year

VanNoy, Christina Up to 5 days Per Negotiated Agreement

Extended Service Contracts for the 2015/2016 School Year

Tewanger, Carley Up to 5 days Per Negotiated Agreement

VanNoy, Christina 10 days Per Negotiated Agreement


b. Classified Personnel Recommendations

Employ (pending successful verification of certification and experience, completion of

criminal records check, and other state and local requirements for the position):

Seasonal Labor - effective May 16, 2015 Arnold, Samuel Hopkins, Jessica Lynch, Kendra

Murdock, Hailey William, Cody

Retirement

McGraw, Seri – Warren Local School District Bus Driver, effective June 1, 2015

Rose, Rebecca – Warren Local School District Bus Driver, effective June 30, 2015.

Transfer

Jacobsen, Michelle – from Little Hocking Library Aide, A-I Classification, to Guidance Department

Secretary at Warren High School, A-II Classification, effective April 24, 2015.

Reduction-in-Force (RIF)

Berga, Angela – Barlow-Vincent Elementary Aide, Classroom Support, effective at the end of

the 2015/2016 school year.

Cunningham, Julie – Barlow-Vincent Elementary Aide, Classroom Support, effective at the

end of the 2015/2016 school year.

Southwick, Kerri – Barlow-Vincent Elementary Aide, Classroom Support, effective at the end

of the 2015/2016 school year.

Contract Recommendations for 2015/2016 School Year – Classified Personnel

Limited Two-Year

Anderson, Misty Schneider, William

________ ____________ __________ __________ __________


IX. BOARD’S COMMUNICATION

X. RE-AFFIRM TIME AND PLACE OF NEXT MEETING:

The next regular meeting will be held on Monday, June 15, 2015 at 6:30 p.m. at the

Administration Office, Vincent, Ohio.

XI. ADJOURNMENT

7. Motion by ______________ Seconded by ______________

To adjourn the meeting at ________ p.m.

__________ ____________ __________ __________ __________



File: KD and BDDH

PUBLIC PARTICIPATION AT BOARD MEETINGS

All meetings of the Board and Board-appointed committees are open to the public.

In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30

minutes of public participation may be permitted at each meeting.

Each person addressing the Board will give his name and address. If several people wish to speak, each person is allotted three minutes

until the total time of 30 minutes is used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so. Persons desiring more time should follow the procedure of the Board to be placed on the regular agenda. The period

of public participation may be extended by a vote of the majority of the Board, present and voting.

Agendas will be made available on-line or by request. The section on the agenda for public participation will be marked with an asterisk.

Noted at the bottom of each agenda will be a short paragraph outlining the Board’s policy on public participation at Board meetings.

[Adoption date: July 31, 1995]

[Re-adoption date: December 30, 2002]

[Re-adoption date: May 24, 2012]

warren local school district 18, 2015 reg mtg - final 2.pdfbob allen, alt 989-2702 ... presentation...

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