WATERLOO CITY COUNCIL Regular Meeting Agenda

Date: January 26, 2015 Time: 7:30 p.m.

1. Call to Order.

2. Roll Call.

3. Pledge of Allegiance.

4. Correction or Withdrawal of Agenda Items by Sponsor.

5. Approval of Minutes as Written or Amended.

6. Petitions by Citizens on Non-Agenda Items.

7. Reports and Communications from the Mayor and other City Officers. A. Report of Collector. B. Report of Treasurer. C. Report of Zoning Administrator. D. Report of Building Inspector / Code Administrator. E. Report of Director of Public Works. F. Report of Chief of Police. G. Report of City Attorney. H. Report and Communication by Mayor.

8. Report of Standing Committees.

9. Report of Special Committees.

10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

11. Unfinished Business.

12. Miscellaneous Business. A. Consideration and Action on Route Approval and Street Closure Request from The Maidez Center –

Autism Committee for Partial Closure of East Fourth Street between the Gardner Elementary Entrance and Rogers Street, and Rogers Street between East Fourth Street and the North Entrance to Rogers Grade School for their 2nd Annual SUPERHERO 5K Run and Fun Walk to be held on Saturday, October 17, 2015 beginning at 8:00 a.m.

B. Consideration and Action on Ad to be placed in the Tourism Times Spring/Summer Issue in the amount of $714.00 to be paid out of the Hotel/Motel Tax Fund

C. Consideration and Action on Approval of 2015 Map-Advertising with the Tourism Bureau of Illinois South at a cost of $500.00 to be paid out of the Hotel/Motel Tax Fund.

D. Consideration and Action on Raffle License Request and Waiver of Bond from the Waterloo Knights of Columbus Council No. 1334 for a Multiple Raffle License to be Drawn the First Wednesday of each Month.

13. Discussion of Matters by Council Members Arising After Agenda Deadline.

14. Motion to Adjourn.

DATES TO REMEMBER Feb. 02, 2015 – City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Feb. 09, 2015 – Planning Commission Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. Feb. 10, 2015 – Sister Cities Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Feb. 11, 2015 – Minister’s Meeting, Waterloo City Hall: Second Floor, 8:00 a.m. Feb. 11, 2015 – Park District Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. Feb. 12, 2015 – Violence Prevention Meeting, Waterloo City Hall: Second Floor, 4:00 p.m. Feb. 16, 2015 – City Hall Closed for President’s Day. Feb. 17, 2015 – Garden Club Meeting, Waterloo City Hall, Front Conference Room, 6:30 p.m.

MINUTES OF THE CITY COUNCIL MEETING

JANUARY 19, 2015

1. Call to Order. 2. The following Aldermen were present: Notheisen, Thomas, Hopkins, Trantham, Metzger,

Frederick, Koerber and Heller. 3. Pledge of Allegiance. 4. Correction or Withdrawal of Agenda Items by Sponsor. None. 5. of Minutes as Written or Amended. Motion made by Alderman Frederick and seconded by Alderman Heller to approve January

05, 2015, 7:30 p.m., City Council Meeting Minutes. Motion passed unanimously with Aldermen Frederick, Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham and Metzger voting yea.

6. Petitions by Citizens on Non-Agenda Items. None. 7. Reports and Communications from the Mayor and other City Officers.

A. Report of Collector. Report is in the packet. Motion to accept the Report made by Alderman Metzger and

seconded by Alderman Heller. Motion passed unanimously with Aldermen Metzger, Frederick, Koerber, Heller, Notheisen, Thomas, Hopkins and Trantham voting yea.

B. Report of Treasurer. Report is in the packet. Motion to accept the Report made by Alderman Koerber and

seconded by Alderman Frederick. Motion passed unanimously with Aldermen Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, Metzger and Frederick voting yea.

C. Report of Zoning Administrator. No report. D. Report of Director of Public Works. No report. E. Report of Chief of Police. No report. F. Report of City Attorney. No report. G. Report and Communication by Mayor.

Mayor Smith honored the Republic –Times newspaper for serving the community for 125 years by presenting the General Manager Kermit Constantine and Editor Corey Saathoff with a commemorative certificate stating “I commend you for standing as a cornerstone to our community and congratulations on your 125 anniversary.” Mayor Smith also displayed the Illinois Outdoor News noting the City of Waterloo’s featured article reporting on the Handicapped Fishing Pier.

8. Standing Committees.

Clyde Heller presented Mayor Smith with a painting of the sister city Porta Westafalica’s old city hall in Germany in appreciation for the partnership with Waterloo.

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9. Report of Special Committees. Mayor Smith distributed the brochure for viewing of the Kaskaskia Trail involving Columbia,

Waterloo, Randolph County and Cahokia with all 3 counties (Monroe, Randolph and St. Clair) working together. Alderman Heller, Tourism Committee, explained the changes coming in the brochure.

10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

A. Consideration and Action on Resolution No. 15-02 Authorizing the Execution of a

Professional Services Agreement – Task Order No. 5 between the City of Waterloo, Illinois and HMG Engineers, Inc. for Engineering Services Related to the FAU Resurfacing Project for Hamacher Street, Osterhage Drive and Bradford Lane with a Not to Exceed Amount of $124,000.00.

Motion made by Alderman Koerber and seconded by Alderman Heller to approve Resolution No. 15-02 authorizing the execution of a Professional Services Agreement – Task Order No. 5 between the City of Waterloo, Illinois and HMG Engineers, Inc. for Engineering Services related to the FAU Resurfacing Project for Hamacher Street, Osterhage Drive and Bradford Lane with a not to exceed amount of $124,000.00. Discussion. Tim Birk stated the total cost is $600,000.00 with $300,000.00 due from federal funds. Motion passed unanimously with Aldermen Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, Metzger and Frederick, voting yea.

B. Consideration and Action on Resolution No. 15-03 Authorizing the Execution of a

Professional Services Agreement – Task order No. 6 Between the City of Waterloo, Illinois and HMG Engineers, Inc. for Engineering Services Related to the South Main Curb Ramp Updates at West Third and West Mill for ADA Compliance with a Not to Exceed Amount of $22,000.00.

Motion made by Alderman Trantham and seconded by Alderman Frederick to approve Resolution No. 15-03 Authorizing the Execution of a Professional Services Agreement – Task Order No. 6 between the City of Waterloo, Illinois and HMG Engineers, Inc. for Engineering Services related to the South Main Curb Ramp Updates at West Third and West Mill for ADA compliance with a not to exceed amount of $22,000.00. Discussion. Mayor Smith stated he has met with all the business owners in the area and they are happy with the project. Tim Birk stated the project will begin the week in February. Motion passed unanimously with Aldermen Trantham, Metzger, Frederick, Koerber, Heller, Notheisen, Thomas and Hopkins voting yea.

11. Unfinished Business. None. 12. Miscellaneous Business.

A. Consideration and Action on Raffle License Request from the SS Peter and Paul

Catholic Church for a Multiple Raffle License to be Used for Wurstmarkt, Parish Picnic and Gold Rush.

Motion made by Alderman Koerber and seconded by Alderman Notheisen to approve Action on Raffle License Request from the SS Peter and Paul Catholic Church for a Multiple Raffle License to be used for Wurstmarkt, Parish Picnic and Gold Rush. Motion passed unanimously with Aldermen Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, Metzger and Frederick voting yea.

B. Consideration and Action on Downtown Beautification Program Application by

Elizabeth Hahn-Lawrence for Improvements at 118 W. Mill St. as Reviewed by the Downtown Restoration Committee.

Motion made by Alderman Notheisen and seconded by Alderman Thomas to Approve the Downtown Beautification Program Application by Elizabeth Hahn-Lawrence for improvements at 118 W. Mill St. as reviewed by the Downtown Restoration Committee. Discussion. Alderman Notheisen and the Beautification Committee sat down with Ms. Lawrence who gave an informative description of what she wants to do with the building. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick, Koerber and Heller voting yea.

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C. Consideration and Action on Advertisement in the Amount of $550.00 to be Placed in the Scott Air Force Base Getting Settled Guide to be Published on 01-29-15.

Motion made by Alderman Heller and seconded by Alderman Thomas to approve an advertisement in the amount of $550.00 to be placed in the Scott Air Force Base Getting Settled Guide to be published on 01-29-15. Discussion. Alderman Heller stated the Economic/Tourism Committee approved this with no increase in cost as it’s a good way to promote people moving to the City from outside. Motion passed unanimously with Aldermen Heller, Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick and Koerber voting yea.

D. Consideration and Action on Amended Plat of Part of Lot 10 of Hanover Road Tracts. Motion made by Alderman Koerber and seconded by Alderman Heller to approve the

Amended Plat of Part of Lot 10 of Hanover Road Tracts. Alderman Heller stated the Planning Committee met and approved this action by a 4-1 approval. Motion passed with Aldermen Koerber, Heller, Thomas, Hopkins, Trantham, Metzger and Frederick voting yea. Alderman Notheisen voted nay.

E. Consideration and Action on Purchase of Global M3 Street Sweeper in the Amount of

$165,000.00 from Wm. Nobbe Company. Motion made by Alderman Koerber and seconded by Alderman Metzger to approve

the purchase of a Global M3 Street Sweeper in the amount of $165,000.00 from Wm. Nobbe Company. Motion passed unanimously with Aldermen Koerber, Heller, Notheisen, Thomas, Hopkins, Trantham, Metzger and Frederick voting yea.

13. Discussion of Matters by Council Members Arising After Agenda Deadline.

Alderman Hopkins said he will call for a Drainage Committee meeting February 3. Alderman Koerber related a story on the news about 2 boys falling thru the ice in Lake St. Louis. All 2 survived and it reminded her of the See Ice Think Twice program. Mayor Smith, Shawn Kennedy, Stan Darter and Kermit Constantine walked the 6-mile Mountain Bike Trail that is being worked on and really moving forward.

14. Motion to Adjourn. Motion made by Alderman Koerber and seconded by Alderman Notheisen

to adjourn. Motion passed by unanimous voice vote. Mayor Smith adjourned the meeting at 7:57 p.m.

Barbara Pace, CITY CLERK