web-based t-pax authorizations: orders/request for travel
TRANSCRIPT
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Web-Based T-PaxWeb-Based T-Pax
Authorizations: Orders/Request for Travel
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Applicable LinksApplicable Links
• JFTR / FTR (Policy)• T-Pax On-line Guide (How to…)• PPC (Travel)• PPC (Customer Care)
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Create New…Create New…
• From the Inbox, hover over the “Create New” tab.
• Click on the AuthorizationAuthorization option.
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Create this order…Create this order…
• In this section, the TONO is selected.
• If a set of orders has not been created in T-Pax, enter the new TONO, then…
• Press theCreate this order…Create this order… button.
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Type of OrderType of Order
• Click the drop-down for Type Type of Orderof Order.
• Select the appropriate option from the menu. For standard TDY orders, select NormalNormal.
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Order DatesOrder Dates
Enter the following
dates:• The Issue DateIssue Date
(the Order Issuing Authority provided the orders.)
• The Begin DateBegin Date• And either the
Number of Number of DaysDays or the End End DateDate
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Purpose of TripPurpose of Trip
• Click the drop-down for Purpose of Purpose of TripTrip.
• Select the appropriate option from the menu. For this example, we have selected Site VisitSite Visit.
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Funding OptionsFunding Options
• Select the appropriate options from the FundsFunds drop-down menu.
Note: Unless otherwise directed, select Coast GuardCoast Guard.
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Qtrs / Mess / Trans / MiscQtrs / Mess / Trans / Misc
• Select the appropriate items for each category:– Quarters– Messing– Transportation– Miscellaneous
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Basic Orders CompleteBasic Orders Complete
The Orders Authorizations portion is now complete. Click the SaveSave button to continue.
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Begin Trip Specific Begin Trip Specific InformationInformation
• Verify the information on this screen. If it is correct, click the ContinueContinue button.
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Define Trip Type - TDYDefine Trip Type - TDY
• With no itinerary entered, click the <==Add <==Add this this entitlemententitlement button.
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POV Owner / OperatorPOV Owner / Operator
• If any POV travel will be performed on these orders (i.e. To/From the airport), check the Owner Owner operator of operator of POVPOV box if appropriate.
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Transportation RestrictionsTransportation Restrictions
• Click the drop-down to select the appropriate Transportation Transportation RestrictionsRestrictions.
• For this scenario, we have selected Commercial Commercial (Rail(Rail // AirAir // BusBus //
Ship) Ship) AuthorizedAuthorized.
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Duration of TravelDuration of Travel
• Click the drop-down for Duration of Duration of TravelTravel.
• For this example we have selected Greater than or Greater than or equal to 24 equal to 24 hourshours.
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Add / Edit ItineraryAdd / Edit Itinerary
• Since no itinerary has been defined, click the Add/Edit Add/Edit ItineraryItinerary button.
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The Itinerary PageThe Itinerary Page
• The dates pre-fill based on the dates entered on the Orders information previously given.
• To define your departure location, click the Click to Click to enter departure enter departure locationlocation link.
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Departure LocationDeparture Location
• Start by entering the Country/StateCountry/State of departure.
• Then, enter the CityCity of departure.
• When complete, click the AcceptAccept button.
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Method of TransportationMethod of Transportation
• Here is a listing of all transportation methods.
• For this scenario, we have selected CP-Commercial CP-Commercial PlanePlane.
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Arrive LocationArrive Location
• The arrival location works similar to the depart location.
• Click the AcceptAccept button when finished.
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Reason for StopReason for Stop
• Now that the location has been selected, the Reason for Stop must be defined.
• Click the drop-down button for the Reason Reason for Stopfor Stop.
• These are the options available.
Reason CompleteReason Complete
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Method of ReimbursementMethod of Reimbursement
• The Method Method of of ReimbursemeReimbursementnt defines the Per Diem types authorized.
• Refer to the JFTR for guidance on this selection.
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Lodging TypeLodging Type
• The three types of lodging available are noted in the drop-down for Lodging Lodging TypeType.
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Meals TypeMeals Type
• The Meal Meal TypeType options are based off the Lodging Type selected.
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Return TripReturn Trip
• Complete all subsequent legs of your trip the same as the first leg.
• As you can see, this itinerary is now Mission Mission CompleteComplete.
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Return Itinerary CompleteReturn Itinerary Complete
• Now that the return trip is complete, click the Accept Accept ChangesChanges button.
Note: You are still able to edit each leg at this point.
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Complete ItineraryComplete Itinerary
• With the trip itinerary complete, click the ContinueContinue button.
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Begin Reimbursable Begin Reimbursable ExpensesExpenses
• To begin entering reimbursable expenses, click the Add/Edit Trip Add/Edit Trip ExpensesExpenses button.
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Selection of Reimbursable Selection of Reimbursable ItemsItems
• To choose an item, click the drop-down for Expense Expense DescriptionDescription.
• Your options are provided. You must select from these items.
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Sample SelectionSample Selection
• Note the comment provided when selecting an amount.
• Once you have selected an expense, enter the amount to be claimed then click the Accept Accept ExpenseExpense button.
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Reimbursables ClaimedReimbursables Claimed
• Once an item has been entered it can be seen itemized.
• To add more items, click the Add ExpenseAdd Expense button.
• Once all items have been entered, click the Accept Accept ChangeChange button.
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All Claimed ReimbursablesAll Claimed Reimbursables
• This shows a listing of all reimbursable items for review.
If everything is correct, click the ContinueContinue button.
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Trip Information CompleteTrip Information Complete
• Now that all trip information has been completed, click the Save Save this trip…this trip… button.
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View ComputationsView Computations
• To see a breakdown of the entitlements, click the Continue to Continue to view view computationscomputations button.
• Here is the financial summary with total obligation.
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Modify AccountingModify Accounting
• Since no accounting string has been entered, click the Modify Modify AccountingAccounting button.
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CG AccountingCG Accounting
• A partially completed accounting line will appear.
• Here is a completed accounting line. Click the Accept LineAccept Line button.
• Now, click the Accept Accept ChangesChanges button.
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CG Accounting CompleteCG Accounting Complete
• Review the Accounting String entered.
• Then, click the ContinueContinue button.
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RemarksRemarks
• Enter the appropriate RemarksRemarks.
• Then, click the ContinueContinue button.
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Ready to SaveReady to Save
• All aspects of the request have been entered. Click the Save Save button.
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Selection to send to AOSelection to send to AO
• To select a specific TONO, check the appropriate CheckboxCheckbox.
• Then, click the Release Release to AOto AO button.
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AO SelectionAO Selection
• The AO Selection screen shows. If you selected a default AO, that individual will show.
• Enter your Secondary Password, then click the OKOK button.
********
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Authorization CompleteAuthorization Complete
• Now, your Authorization is Awaiting AO Approval.
Click the LogoutLogout button.
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Web-Based T-PaxWeb-Based T-PaxThank you for completing the Web-Based T-Pax AuthorizationsAuthorizations presentation. If you have any questions, please contact PPC (Customer Care)