web services presentation -dm user group 2015
TRANSCRIPT
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Web Services:Connecting Activity Insight and PeopleSoft
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Agenda
Background
Process overview
Challenges
OutcomesWorks, The University of Minnesota 2
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Background• Single campus instrument, primary
college configuration• Research university (4,000 faculty, 5
campuses, large medical school)• University of Minnesota has been using
Oracle PeopleSoft (ERP) since 1999Works, The University of Minnesota 3
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Background• Implementation of Works (Activity Insight)
coordinated through central Provost Office– Promotion and tenure, merit reviews, faculty
governance, access to faculty CVs• Office of Information Technology; business
analyst, developer, and leadership support for resources
Works, The University of Minnesota 4
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Web services
Oracle PeopleSoft
(Data Table)
Activity Insight,
aka Works
5Works, The University of Minnesota
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Web Services
Strategic priorities
Academically driven process
Extend investment in legacy system
Automation
Standardization
Data integration
Works, The University of Minnesota 6
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Process
Works, The University of Minnesota 7
Analyze• Analyze data in PeopleSoft
Decide• Decide what we wanted in Works
Map• Create fields and map data
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Challenges
Works, The University of Minnesota 8
Data in legacy system not
intended for this purpose
Non-standard data (across
disciplines), as well as non-
standardizable data
Implemented during a time when all OIT
resources tied up
Goal of completing merit review cycle in
spring 2014
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Overcoming Challenges
Works, The University of Minnesota 9
• Added fields for manual entry; place an override in report logic– Full name vs. preferred name– Grant sponsoring organization
• Use tables– Store a table in PeopleSoft or data warehouse to map
PeopleSoft values to printable values• Ex: Department names
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Types of data
Grants
Advising
Scheduled Teaching
Account creation/Yearly Data
Works, The University of Minnesota 12
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Timeline
Works, The University of Minnesota 13
Started designing web services
November 2013
Web services in production February
2014
Troubleshooting, revising, and adding
new (ex: directed student learning)
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Current stage of implementation
Twin Cities campus, 21%
CEHD CSOMCLA,
Psychology dept
Duluth campus, 99%*
All 5 collegesConsidering
research institute
*by March 2016
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Conclusion
Works, The University of Minnesota 15
Standardization
Automation
Strategy
4 months setup
Continuous minor improvements
Time Data• Standardize• Mapping from
PeopleSoft
Resources
ChallengesSuccessful automatic and frequent interfaces
User accounts, courses, advising, grants
Outcome
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