Celtic English AcademyFinance Manager

Celtic English Academy, Cardiff City CentreCeltic English Academy, established in 2004, is a friendly and welcoming British Council accredited English language Academy in the centre of Cardiff. We take pride in our small class sizes, great teachers and wonderful support staff. We offer a range of beginner to advanced level English language courses for international students including, but not limited to; General English, IELTS Exam Preparation, Cambridge Exam Preparation, Teacher Development Courses, One-to-One lessons for adult students, and bespoke packaged programmes for both adult and young learners.

Each year approximately 1000 adult students with an average of 11 weeks’ stay study with us from up to 50 different nationalities. We accommodate 150 - 350 students at any one time and we strive to always have a motivating and student-focused environment where we can offer a great service to all that study with us.

In order to apply, we require all of the following documents:

Full Curriculum Vitae Completed application form E-mail all documents in word format to: jobs@celticenglish.co.uk with the

subject of the email being your full name and the position you are applying for

E-mail communication is preferred. If this is difficult, please post documentation to:Shoko DohertyCEOCeltic English Academy18 Park GroveCardiff CF10 3BNTelephone: 029 20 344 805

Applications will be acknowledged and then evaluated against the selection criteria. The appointment will be made subject to an enhanced DBS disclosure.

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CELTIC ENGLISH ACADEMYAbout your Application

Thank you for your interest in this post. Candidates should complete and return the Application Form and letter of application, addressed to the CEO, to reach the Academy by 26th March 2021.

All sections must be completed, including the names and addresses of two referees, one of whom should be your current employer (if applicable) and a full education and employment history.

All applicants will be asked the reason for leaving previous roles if this is not explained on the application form. Applicants will be asked to confirm that they have not been disqualified from working with children. Any gaps in employment will be explored at interview.

Please submit your application by email, but if this is not possible, please submit on single-sided sheets of A4 paper held together with a single paper clip (no staples) since multiple copies will be made. Please note that we will not accept curriculum vitae instead of an application form.

All applicants who are offered employment and do not hold an enhanced DBS check from the Disclosure and Barring Service will be subject to one before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. The cost of application will be met by the Academy.

All posts in the Academy are offered subject to the receipt by the Academy of satisfactory references, verification of qualifications cited by candidate and proof of a right to work. As these checks can take some time to complete, candidates are advised to disclose any possible impediment to appointment at the time of interview, as failure to do so could result in an appointment not being confirmed, or being rescinded. All appointments in the Academy are offered subject to the completion of a satisfactory probation period.

The Academy is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

Thank you for your interest, and we look forward to receiving your application.

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Finance ManagerREQUIRED: as soon as possibleThe Finance Manager is directly responsible to the CEO and is required to take care of all areas relating to the finance of the Academy.

Salary: £30,000 – 35,000 pro-rata for 25 – 30 hours per week

Offer of the PostThe offer of a post will be made subject to satisfactory written references and enhanced DBS check.

Further information about Celtic English Academy can be found on the Academy website: www.celticenglish.co.uk.

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RESPONSIBILITIES OF THE FINANCE MANAGERThe person appointed to the role of Finance Manager will be line-managed by the CEO. The role is to deal with all issues relating to financial matters of and at the Academy.

Key responsibilities

Deliver annual finance presentation to all staff at the AGM as well as presenting accounts to the CEO on a monthly basis

Responsible for advising the CEO about cash flow and acting upon decisions regarding its management

Analysing change and advising accordingly formulating strategic and long-term business plans

Developing financial management mechanisms that minimise financial risk Conduct budget preparation and analysis, expense analysis and manage credit

control policy and implementation Conducting reviews and evaluations for cost-reduction opportunities Supervise payroll for approximately 30 staff members in accordance with

company policy and within strict deadlines Managing financial accounting, monitoring and reporting systems Provide required information for the fee setting and salary review process Responsible for debtors and creditors list including ETO discount statements,

student refunds. Work in close collaboration with the marketing department to deliver statistical

requests Responsible for effectively preparing monthly and annual management accounts

for the company Liaising with auditors to ensure annual monitoring is carried out Developing external relationships with appropriate contacts, e.g., auditors,

solicitors, bankers and statutory organisations such as the Inland Revenue Producing accurate financial reports to specific deadlines managing budgets Arranging new sources of finance for a company's debt facilities Line management of the Finance team, including recruiting and managing the

team in accordance with CEA’s policies and procedures to achieve organisational objectives

Ensuring regular supervision and review meetings for team members, and ensuring that team members have training plans which are carried out and regularly monitored, and assisting with training new team members

Reporting and accounting as per regulatory and legal requirements including taxation, dividends, annual report and accounts

Researching and reporting on factors influencing business performance

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Person Specification Post: Finance ManagerDepartment: FinanceResponsible to: CEO Responsible for: Finance & Operations Officer Date: published 05.03.2021

Criteria Essential or Desirable

1 Education, Training and Qualifications

1.1 ACCA/ACA/CIMA Accountancy qualification and/or degree level qualification in Accountancy & Finance

Essential

1.2 Maths and English at A level at B or above Essential

1.3 Any certificate related to leadership and management

Desirable

1.4 Prevent Training Desirable

1.5 Enhanced DBS certificate Desirable

1.6 First Aid Certificate Desirable

2 Knowledge

2.1 Computer literate and IT experienced with a comprehensive knowledge of Xero, Microsoft Office 2010, in particular Excel & proficiency in Payroll processing

Essential

2.2 A good working understanding of accounting processes and procedures

Essential

2.3 Knowledge of best practice in financial procedures and controls

Essential

2.4 Knowledge of relevant HMRC legislation Essential

2.5 Knowledge of VAT and partial exemption schemes Desirable

2.6 Knowledge of Charity and Company law in relation to statutory accounts and reporting.

Essential

2.7 Knowledge of Data Protection Act Desirable

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2.8 Knowledge of EFL or international education sector Desirable

3 Experience

3.1 A minimum of three years’ experience of financial management.

Essential

3.2 Experience of processing, tracking and recording incoming and outgoing transactions, cashflow monitoring and handling of cash.

Essential

3.3 Significant experience of the effective use of an accounting package

Essential

3.4 Significant experience of managing payroll Essential

3.5 Experience of the development of budgets and longer-term forecasts at organisation level.

Essential

3.6 Demonstrable experience of providing and explaining management accounting information to non-finance staff.

Essential

3.7 Practical experience of the provision and explanation of management accounting information including variance analysis and trend monitoring.

Essential

3.8 Practical experience of the compilation of the annual accounting statements for a small / medium business

Essential

3.9 Significant experience of working in a finance role and in preparing statutory returns

Essential

3.10

Experience of staff management including supervising and coaching a team of staff

Essential

3.11

Experience of preparing audit information, working with external auditors and treatment VAT

Desirable

3.12

Experience of budgeting, working with financial procedures and drafting financial policies

Essential

3.13

Experience of handling confidential information and maintaining its security

Essential

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3.14

Experience of banking procedures and cash handling

Essential

3.15

Experience of working within Education Desirable

3.16

Experience of dealing with accounting for trading activities

Essential

3.17

Working as part of a small team in a busy office. Essential

3.18

Experience of planning workloads, establishing priorities within timescales and budgets

Essential

3.19

Experience of reporting one’s own work and managing deadlines

Essential

4 Skills and Abilities

4.1 Enthusiasm for the company and industry Essential

4.2 High standard of numeracy and literacy Essential

4.3 Ability to analyse and clearly present statistical material

Essential

4.4 Good personal organisation and time management skills, including ability to initiate, self-motivate, meticulous and well-organised with a proven ability to multitask

Essential

4.5 Excellent verbal and written communication skills, with the ability to relate to people at all levels

Essential

4.6 Hardworking, with an ability to meet strict deadlines Essential

4.7 Native level spoken and written English Essential

4.8 Ability to work with minimal supervision, independently or as part of a team

Essential

4.9 A confident and resourceful individual who can work in a challenging environment

Essential

4.9 Effective decision-making, excellent attention to detail.

Essential

4.1 Discretion when dealing with confidential matters. Essential8

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4.11

Ability to produce clear reports which inform strategic development

Essential

4.12

Other language Desirable

5 Attitude/Approach

5.1 Evidence of commitment to Continuing Personal and Professional Development

Essential

5.2 A leader on equal opportunities who values diversity and removes barriers to equality

Essential

5.3 A leader and effective manager who is positive, energetic, determined and resilient enough to cope with the demands of the role

Essential

5.4 Highly professional attitude and work ethic Essential

5.5 Innovative and forward-thinking approach to continual improvement

Essential

5.6 Ability to work within the Vision, Values ethos and environment of the company

Essential

5.7 A flexible and adaptable approach to work with sound judgment, honesty and integrity

Essential

5.8 A strong commitment to delivering excellent customer service

Essential

5.9 Enthusiastic team player keen to help other develop in an atmosphere of constructive feedback

Essential

5.10

Client focussed with warm, friendly and empathetic attitude

Essential

5.11

Willingness to learn, able to take criticism and be self-critical

Essential

5.12

Ability to set and meet challenging goals & seeks long term improvement

Essential

5.13

Working strategically, willingness to align priorities, planning and action to strategic objectives

Essential

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APPLICATION FOR EMPLOYMENT

ACADEMIC, OPERATIONAL AND ADMINISTRATIVE POSTS

Version: June 2017

POSITION APPLIED FOR:

1 PERSONAL DETAILS

Surname: First Names:

Title: MR/MRS/MISS/MS/DR Preferred name:

Any former names:

Home address: Address for correspondence (if different):

Post code: Post Code:

Tel no: (day) Email:

(eve) National Insurance no:

(mob) Teacher registration number, if applicable:

Are you legally entitled to work in the UK? YES/NO

If you are not a UK, EEA or Swiss national, please give details of your permission to work, specifying the type and length of visa or permit.

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2 EDUCATION AND QUALIFICATIONS (to include details of QTS where appropriate)

School/College/University Dates attended

Qualifications obtained / Examinations passed / Awarding Body

Date

Membership of professional institutions and other training/knowledge relevant to this post

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Continue on separate sheet if required

3 EMPLOYMENT HISTORY

Present or most recent employer:

Address:

Job Title: From: To:

Brief description of responsibilities:

Reason for leaving/wishing to leave:

Notice required (or when you could join us): Current salary:

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Provide a full employment history in chronological order (most recent first) to include: periods of work in the UK and abroad; education/training; voluntary work; travel; career breaks; and any periods not in employment or education.

Continue on separate sheet if required

Dates Position held and brief description of duties

Reason for leaving

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4 ADDITIONAL INFORMATION

Do you have a current clean driving licence (applicable only if duties involve driving) YES/NO

Hobbies, interests and anything you wish to tell us about your personal and family circumstances, including any special needs.

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5 PERSONAL STATEMENT

Please state why you believe your qualifications, experience and personal qualities fulfil the requirements of this post, and any other information to demonstrate your suitability for the post.

Please note that it is important to address each of the numbered criteria set out in the Person Specification as your responses will be rated and the combined score used in the shortlisting process.

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6 REFERENCES

Please give the names of two people who can comment on your suitability for this post. One should be your current or last employer, or if you have not been employed, your school Principal teacher or college tutor. References will not be accepted from relatives or those writing solely in the capacity of friends.

Name: Name:

Address: Address:

Tel no: Tel no:

Email: Email:

Relationship: Relationship:

It is our practice to take up references before interview unless requested not to do so. If you do not wish us to contact a referee at this stage, please mark the alongside the name with a cross.

7 SIGNATURE

I confirm that the above information is true and accurate.

Signed: Date:

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