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WHS F020 Risk Assessment
Title of Risk Assessment (use for TRIM)
Teaching and Tutorials
(with no close physical contact)
Date Add date.
26.02.2021
Sections Used – Check tick box associated with sections used for ease of reference
Part A: Overview & Instructions Part B: Risk Assessment Details Mandatory Part C: Person completing Risk Assessment
Mandatory Part D: Plant and Equipment Details ☐
Part E: Process or Task Details ☒ Part F: Hazardous Substance
Details ☒ Part G: Event Description ☐ Part H: Alcohol Details ☐Part I: Fieldwork Activities description ☐ Part J: Fieldtrip / Excursion
Members ☐ Part K: Travel – Domestic and International description ☐ Part L: Travel Itinerary ☐
Part M: Transport Details ☐ Part N: Communication & Emergency Plan ☒ Part O: Safety equipment is being
used ☐ Part P: Risk Assessment ☒Part Q: Supervisor & Other Approvals ☒
Part A: Overview & Instructions This Risk Assessment is to be used for hazards and risks associated with: Plant & Equipment, a Process or Task, Hazardous Substance, UNE facilitated Event, Fieldwork, and Domestic or
International Travel. When completing this Risk Assessment details that are not relevant can be removed from view by collapsing the non-relevant ‘Part’ using the ‘triangle icon’ on the left of the menu bar header. There are
parts that are mandatory and must be completed.Risk Assessment Training is available via the UNE Safety Hub and should be completed prior to completing risk assessments.Plant and Equipment - It is recommended that you review any documentation from the original manufacturer of the plant or equipment to assist with this risk assessment.Hazardous Substance – It is recommended that you review the relevant Safety Data Sheet (SDS) for the substance to assist with this risk assessment.Fieldwork – It is recommended that you review and complete the Fieldwork Planning Guide & Checklist WHS F010 before commencing. If it is a group trip, then the organiser or person supervising the
trip must complete this form. Attendance at conferences is generally NOT considered fieldwork. Working from home is generally NOT considered fieldwork. Include details of the trip, group membership, transportation arrangements, fieldwork activities, and emergency plans. A copy of the assessment must be taken into the field by the supervisor of the fieldwork and shown to all participants involved.
Travel – It is recommended that for International Travel the UNE Travel Policy and Procedure, Smartraveller and International SOS sites be reviewed well in advance before completing this risk assessment. International destinations that have a travel advice warning from Department of Foreign Affairs and Trade (DFAT) of Level 3 or 4 MUST have a Risk Assessment approved by WHS Team and Insurance prior to approval from the Head of Cost Centre with specific DFAT warnings addressed in the assessment.
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The Head of Cost Centre will approve and retain the original form, in addition it may be necessary to complete other documents and have them approved within your Cost Centre, UNE Insurance, WHS Team, National Parks / RFS or landowners to obtain information on fire restrictions, access, and vehicle use.
Part B: Risk Assessment Details - Mandatory Risk Assessment Consultation GroupList the risk assessment team with the first
person being the author of the risk
assessment. N.B. A minimum of two
competent people are to be included in the
risk assessment team including a Health and
Safety Representative (HSR) where possible.
List names and positions of all those who were consulted in the development of this risk assessment. Head of SchoolReturn to Campus CommitteeWHS Committee
Location – Where is the hazard?
Add the locations to be utilised throughout this activity e.g Rm 123 W055
Location as per timetable/allocated teaching space.
Part C: Person completing Risk Assessment - Mandatory
Name WHS Team on behalf of Heads of School
Position People and Culture Staff number (If any)
Contact work [email protected] After hours
Supervisor Cost Centre
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Part D: Plant and Equipment Details – Remove from View if not applicable using tab on the left of ‘Part D’ Menu Bar
Plant / Equipment description
Manufacturer Documents - eg: Risk Assessment, SOP, Technical Instructions
List Licences Required
Training Required
Part E: Process or Task Details - Remove from View if not applicable using tab on the left of ‘Part E’ Menu Bar
Process or Task description On Campus Teaching and Tutorials (excluding teaching activities that require close physical contact)
Documents relevant eg: Risk Assessment, SOP, Technical Instructions
UNE COVIDSafe PlanUNE COVID-19 Notification ProceduresRTC Risk Assessment for School/Directorate/Business UnitNSW Public Health Orders gathering and movement - NSW legislation
https://www.nsw.gov.au/covid-19https://www.health.nsw.gov.au/Infectious/covid-19/Pages/default.aspx
List Licences Required
Training Required COVID Induction completed for all participants
Supervisor of Process / Task Head of School
Plant and Equipment used
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if relevant Part D must be completed.
Hazardous Substance/s used if relevant Part F must be completed.
Part F: Hazardous Substance Details - Remove from View if not applicable using tab on the left of ‘Part F’ Menu Bar
Hazardous Substance description
70% ethanol - Hand sanitisers and surface cleaning products
Documents relevant eg: Risk Assessment, SOP, Technical Instructions, SDS
70% ethanol SDS – Hazards - Highly flammable liquid and vapour. Causes serious eye irritation. Use as per Risk Assessment section
List Licences Required
Training Required
Process / Task – if relevant Part E must be completed.
Plant and Equipment used if relevant Part D must be completed.
Part G: Event Description – Remove from View if not applicable using tab on the left of ‘Part G’ Menu Bar
Event Location & Date
Event Activities N.B. It is not permitted for any tent pegs or any other posts to be driven in to the ground without the express permission from FMS or Safety and Security.
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Person in Control of Event
Vendor or other stakeholders
Have EBE and Safety & Security been informed
Have relevant insurances been obtained
Part H: Alcohol Details – Remove from View if not applicable using tab on the left of ‘Part H’ Menu Bar
Event Location Date
Start Time Finish Time
Pack up and Clean up Time Number of people expected to attend
Person in Control of Event Vendors or other stakeholders
Name of RF / RA / RT on duty Phone of RF / RA / RT on duty
Name of JCR Sober Rep/s (Must have RSA)
Phone of JCR Sober Rep/s
Type and Quantity of alcohol Is the event BYO? N.B. this will not be approved.
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Type and Quantity of food Free water available
Where alcohol is being served/supplied?
Is alcohol being served/supplied in standard measures?
Is a Liquor Licence being extended to UNE property for the event?
Will alcohol be sold at the event?
Is admission going to be charged for this event? Does admission include alcohol?
What measures do you have in place to deal with intoxicated and / or violent people? – Cover in detail in Risk Assessment Part P
Are there any entertainment or recreational activities/games/ sport at the event?
Is the event being held in a controlled area – where entry and exits points are monitored? Where/how?
Event organisers understand that drinking games or other activities that promote rapid intoxication are prohibited?
Will Head of College be present at the event?
Part I: Fieldwork Activities description – Remove from View if not applicable using tab on the left of ‘Part I’ Menu Bar This must include LOCATION of fieldwork/excursion (include a map or Grid Coordinates if available), the purpose of the trip and the justification for inclusion of fieldwork activity, the type of WORK/ACTIVITY being undertaken and role of participants. It is recommended that you review and complete the Fieldwork Planning Guide & Checklist WHS F010 before commencing.
Fieldwork Location
Fieldwork Activities
Fieldwork Person in Control Document Reference
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Fieldwork Supervisor
Is Travel involved in the Fieldwork? If yes complete Part K
Yes / No
Is Plant and Equipment being used? If yes complete Part D
Yes / No
Is Hazardous Substance/s being used? If yes complete Part F
Yes / No
Are there any vaccinations required by participants? Details if yes
Yes / No
Are there any biosecurity considerations required? Details if yes
Yes / No
Part J: Fieldtrip / Excursion Members - Remove from View if not applicable using tab on the left of ‘Part J’ Menu Bar Names of participants must be included in the travel booking tool. If no travel booking has been completed, as yet, and names are known, list names of participants. All participants MUST complete the WHS F012 Fieldwork Participation Declaration and if participants are volunteers and not University Staff or Students they MUST complete the WHS F034 Volunteer Acknowledgement prior to departure.Include every person on the trip and their status eg: Staff, Undergraduate/Postgraduate etc.
Total number of participants
Name/s Role
Names of First aid qualified participants
Qualification - FA, Mental Health FA, CPR, Defib
WHS F012 Fieldwork Participation Declaration Yes / No WHS F034 Volunteer Acknowledgement Yes / No
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Part K: Travel – Domestic and International description – Remove from View if not applicable using tab on the left of ‘Part K’ Menu Bar It is recommended that for International Travel the UNE Travel Policy and Procedure, Smartraveller and International SOS sites be reviewed well in advance before completing this risk assessment.
International destinations that have a travel advice warning from DFAT of Level 3 or 4 MUST have a Risk Assessment approved by WHS Team and Insurance prior to approval from the head of cost centre with specific DFAT warnings addressed in the assessment.
Travel Type Domestic International
Destination Details
Supervisor of Travel Name Contact Details- Email & Phone
Destination Contact Person Contact Details – Email & Phone
Name of person at UNE who is monitoring the trip?
Contact Details – Email & Phone
Is Fieldwork being conducted as part of the trip? If yes complete Part I & J
Yes / No
International Travel Only
What is the DFAT Travel Advice Level for your Destination/s Check the Smartraveller site for this
Level 1Exercise Normal Safety Precautions
Level 2Exercise a high degree of caution
Level 3Reconsider your need to travel
Level 4Do not travel
What is the specific warning advice on Smartraveller for your Destination/s? Provide a summary of the advice. These warnings MUST be addressed in the Risk
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Assessment in Part P
Have you obtained pre-departure medical and security advice from International SOS? UNE travellers are entitled to this advice access on Campus Travel.
Yes / No Have you Registered your Travel Plans with DFAT using the Smartraveller site?
Yes / No
Have all required vaccinations and health checks been conducted? If yes details
Yes / No Are all travellers confident and willing to conduct the travel? Travellers should be provided with a full briefing of the trip details
Yes / No
Part L: Travel Itinerary – Mandatory for all Travel and Fieldwork - Remove from View if not applicable using tab on the left of ‘Part L’ Menu Bar
Point of Departure Date Time
Point of Destination Date Time
Accommodation Details at Destination
Date In
Date Out
Location of Stopovers or other Destinations during travel
Date Time
Accommodation Details at Stopovers / Other Destinations
Date In
Date Out
Point of Return Date Time
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Part M: Transport Details - Mandatory for all Travel and Fieldwork - Remove from View if not applicable using tab on the left of ‘Part M’ Menu Bar
Type of Transport University Vehicle Public transport Private transport
Car Train Bus Aero plane
University Vehicle/s
(Make & Model) Registration
Number (if known)
Private Vehicle/s
(Make & Model & Registration number)
Has the use of private vehicle been authorised by HoCC and copies been provided of Driver’s Licence, current Registration and relevant insurance?
Yes / No
Drivers Name Licence Number & Type
Part N: Communication & Emergency Plan - Mandatory Travel & Fieldwork - Remove from View if not applicable using tab on the left of ‘Part N’ Menu Bar
Provide details of your Communication and Emergency Plan. Provide dot points on what will you do in an emergency situation and what are your communication actions? How can you be contacted or what is the trigger point for your supervisor to
Students to be briefed on emergency procedures at the beginning of their teaching period. Students will be advised of the nearest emergency assembly point and the expectation that they are to remain at the assembly point until advised otherwise.
In the event of an emergency ‘000’ will be contacted followed by Safety & Security, if required to evacuate all staff and students will follow instruction from the Emergency Wardens and evacuate the building.
Emergency Warden/s and First Aid Officers are identified on safety notice boards for each location. First Aid
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enact this plan? Officers to check first aid kits are current and up to date.
In the event of a confirmed or suspected case of COVID-19, UNE COVID-19 Notification Procedures to be followed – Dean/Head to be notified as soon as possible, who will then inform the WHS Manager, Diana Chambers (0439 518 384)
Name of Emergency Contact Person Phone & Email contact
Name of UNE Contact Person Phone & Email contact
Name of alternate contact person on trip / fieldwork
Phone & Email contact
Part O: Safety equipment is being used - Remove from View if not applicable using tab on the left of ‘Part O’ Menu BarWhat Safety Equipment is being used eg: SPOT checker, Sat phone, PPE
Face masks are available as a control for COVID however physical distancing where it can be applied is the preferred approach
Are participants appropriately trained to safely use equipment issued? Provide details of training provided
Part P: Risk Assessment - MandatoryUse the Risk Matrix in Annex 1 to determine the Risk Rating and Response Required.
Hazard Identification and Risk Assessment
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Hazard
What are the hazards?
Risks
What are the Risks associated with the hazard? There may be several Risks from each Hazard.
Risk Rating Before Control
What is the Risk Rating before Control and Response? See Step 1 & 2 Risk Matrix
Controls
What are the things that will remove or reduce the risk that are required to be implemented? See Step 3 of the Risk Matrix
Risk Rating After Control
What is the residual Risk Rating after the Control has been implemented?
Risk Owner
Who is person responsible for implementing and monitoring Controls?
COVID-19 Acute respiratory illness
Death
19-High NSW Govt. and NSW Health websites to be monitored regularly to ensure adherence to health advice and current restrictions.
Should a COVID location/hotspot be declared – public health advice must be followed by all participants.
All participants must follow official UNE direction concerning public health advice noting that conditions can change quickly and require an immediate response.
15 - Medium All participants
Any staff member or student who is unwell or has travelled from a COVID location/hotspot will be excluded from class and alternative arrangements will be made to support their teaching/learning through remote delivery.
All participants
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In the event a student, visitor or staff member displays COVID symptoms (fever, dry cough, tiredness, aches and pains) the individual will be isolated, informed of the testing process/locations and asked to isolate until a negative test result is received.
In the event a student or staff member displays serious symptoms (i.e. difficulty breathing/shortness of breath, chest pain/pressure or loss of speech or movement) emergency services will be contacted immediately, followed by Safety & Security. All unessential persons will be asked to vacate the space. The situation will then be assessed to determine the most appropriate course of action.
College Head (Residential)
Lecturer
As above and First Aid Officer
UNE COVID RTC Induction to be completed by all staff, students and visitors prior to arriving on campus. Completion of the Induction is a mandatory requirement to obtain a student card.
Safety and Security
Pre-event screening. Students will complete the COVID-19 Declaration which confirms they have no symptoms, no
Students and
Unit
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contact with known cases, hotspots or other NSW Health guidance within last 14 days. This needs to be completed three days before the event. (This is a developed Moodle Module - COVID-19 Declaration for Visitation, Fieldtrips and Practicals).
Coordinator
Room capacity to be set in accordance with NSW Public Health Orders and advice. For UNE staff and students this is presently set at 1 person / 2 sqm.
In the event of an outbreak/hot spot declaration – the occupancy levels may vary (eg. require 1.5m physical distancing, revert to 1 person / 4 sqm).
Time tabling (at booking) and teaching staff (at booking and point of use) to ensure student numbers and room bookings are consistent with the room capacity guideline in the NSW Public Health Orders.
Social/physical distancing of 1.5m remains the preferred control to prevent transmission of Coronavirus.
Seats/desks to be arranged 1.5m apart to
EBE – set capacity levels, signage
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assist in managing social distancing/fixed seating is marked to identify 1.5m spacing where this can be achieved.
Ensure windows and doors allow for adequate airflow and communicate this information to students to ensure they dress appropriately
Staged entry and exit can be offered prior to learning activity commencing.
Signage referencing social distancing is on display upon entry to encourage social distancing where this can be achieved.
Floor marking installed 1.5m apart to encourage social distancing.
Where an activity results in the inability to consistently maintain a distance of 1.5m masks are available as an additional level of protection.
Supplies are maintained by either the School or EBE.
Participants
Schools, EBE
Hand sanitiser is available upon entry and throughout the learning ROOM/SPACE. All staff and students will be required to sanitise on entry and at regular intervals
Participants
School staff
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throughout classes where required.
Bathrooms stocked with soap and paper towel.
EBE
Teaching spaces deep cleaned nightly (weekdays) – If classes/activities fall on weekend contact EBE to devise a suitable cleaning solution.
High traffic/touch points in shared spaces/entries/exits/hallways cleaned twice throughout the day.
Any shared equipment can be cleaned with cleaning wipes after each use (contact EBE to ensure wipes available)
EBE
Unit Coordinator
Participants
All staff and students are to access rooms/spaces via Cardax with staff/student card (no tailgating) to assist with contact tracing.
All staff and students unable to record movement via Cardax are to check-in via the Service NSW QR code, check-in will be confirmed by the unit coordinator/teaching staff
Unit Coordinator
Participants
(EBE, UNE Life access and records)
70% ethanol (hand Highly flammable liquid and Medium 70% ethanol are replaced to be stored in Low School staff
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sanitiser and surface cleaner)
vapour
Serious eye irritation
sealed containers, and kept away from potential fire and ignition sources
Protective eye wear such as safety goggles must be worn by user or anyone in close proximity when spraying down surfaces.
EBE
Slips, trips & falls Minor injury (graze, bruise, cut)
Medium Awareness of immediate surrounds and watch where you are walking, especially up and down stairs.
Lecture theatres and rooms have adequate lighting.
Low All participants
Use of electrical equipment
Electrocution Medium Inspect chords and equipment prior to use – advise EBE of damaged equipment and have tagged out and removed from service
Remove chords from traffic areas – preferred / secure chords with cable mats or tape
Low Unit Coordinator
Psychosocial/ wellbeing
Quarantine requiring isolation from others which may adversely affect physical and mental
Medium Affected participant to contact the following respective service areas for support
Low WHS- wellbeing for staff
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wellbeing Wellbeing checks to be undertaken and plan established to provide practical and emotional support for the duration of isolation period
Student Accessibility and Wellbeing for Students; Residential system (residential students)
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Part Q: Supervisor & Other Approvals – Mandatory I confirm this Risk Assessment accurately addresses details of the hazards and risks associated with this event, travel, process, equipment, fieldwork and/or
activity: Yes / No
I will ensure that all participants that are impacted including Fieldwork participants are informed of the hazards, risks and controls in this assessment: Yes / No
I confirm that all required approvals will be obtained prior to proceeding with this event, travel, process, use of equipment, fieldwork or activity: Yes / No
I confirm that UNE Insurance [email protected] and WHS Team [email protected] have been provided this Risk Assessment for International Travel where the destination/s have a Travel Advice of Level 3 or 4 from DFAT for review and approval: Yes / No / NA
I confirm that all required forms are completed and attached with this assessment: Yes / No
Assurance of Supervisor / ApplicantFieldwork – Event – Travel - Activity
Name Date Signature
Supervisor
Approvals Name Date Signature
Approval Supervisor
Approved (Head of School/Cost Centre)
Approval Insurance
Approval WHS Team Diana Chambers 26.02.2021
Attached relevant forms / Booking numbersDocument Reference
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WHS F010 Fieldwork Planning Guide & Checklist Yes / No Travel Booking Completed? Yes / No
WHS F012 Fieldwork Participation Declaration Yes / No Motor Vehicle requisition Form? Yes / No
WHS F034 Volunteer Acknowledgement Yes / No Other: Provide Details Yes / No
Records Storage Instructions:
This completed form must be recorded in TRIM Container A16/3832 utilising a TRIM license in your School/Business Unit. The naming convention must include the name of the form. A copy of all completed WHS F020 Risk Assessment forms shall be submitted to the WHS Team via [email protected].
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WHS F011 Fieldwork Risk Management Plan Fieldwork Risk Assessments are completed in Campus Travel during the travel request. This form is to be used if Campus Travel systems is not available or not utilised.
Annex 1
Risk Assessment Matrix Step 1 – Determine the Likelihood and Consequence
Likelihood
ConsequenceRare
Likely to occur in very exceptional
circumstances
UnlikelyCould occur at some
time
PossibleMay occur at some
time
LikelyWill probably occur or has happened before
AlmostCertain
Expected to occur
InsignificantNo personal injury, no adverse
outcomes1-Very Low 2-Very Low 4-Low 7-Medium 11-Medium
MinorMinor injury (first aid treatment)
and adverse outcomes3-Very Low 5-Low 8-Medium 12-Medium 16-High
ModerateSerious injury (medical treatment)
adverse outcomes 6-Low 9-Medium 13-Medium 17-High 20-Very High
MajorSerious injury (long term absence) major adverse
outcomes
10-Medium 14-Medium 18-High 21-Very High 23-Severe
CatastrophicFatality or permanent impairment,
government intervention15-Medium 19-High 22-Very High 24-Severe 25-Severe
Step 2 – Determine the Risk Rating and Response Required
Risk Rating Response Required23-25 Severe Highest Priority – stop work and implement controls immediately
20-22 Very High Requires urgent attention - temporary controls to be implemented in interim
16-19 High Requires urgent attention – plan for controls through consultation
7-15 Medium Requires attention – controls to be established through consultation
4-6 Low Requires monitoring - controls to be established through consultation
1-3 Very Low Requires monitoring
Step 3 – Implement the Highest Control that is available
Hierarchy of ControlsElimination Highest - Physically remove the hazard – This is not always possible
Substitution Replace the hazard with something less hazardous – eg: replace lead based paint with water based paint to lessen the risks
Engineering Isolate people from the hazard by using engineering controls – eg: install roll-over protection bars on a quad bike
Administrative Administrative controls – eg: procedures, training, maintenance programs, safety signage
PPE Lowest - Personal Protective Equipment – to be used in conjunction with other controls or as a last resort in isolation – eg: steel cap boots, gloves, eye/hearing protection
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