www.clevercities.eu

CO-CREATION PLAN & CO-DESIGN OF SOLUTIONS IN CALs.

CAL ID TEMPLATE

Work Package WP1

Dissemination Level PUBLIC

Lead Partner POLIMI

Due Date Date

Submission Date 27-Feb-19

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

Deliverable No.

Work Package

Dissemination Level

Author(s)

Co-author(s)

Date

File Name

Status

Revision

Reviewed by (if applicable)

This document has been prepared in the framework of the European project CLEVER Cities. This project has received funding from the European Union’s Horizon 2020 innovation action programme under grant agreement no. 776604.

The sole responsibility for the content of this publication lies with the authors. It does not necessarily represent the opinion of the European Union. Neither the EASME nor the European Commission are responsible for any use that may be made of the information contained therein.

CONTACT:

Email: eugenio.morello@polimi.it ; israa.mahmoud@polimi.it ; carolina.cantergiani@tecnalia.com igone.garcia@tecnalia.com

Website: www.clevercities.eu

2

This project has received funding from the European Union’s Horizon 2020 innovation action programme under grant agreement no. 776604.

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

Contents

Co-creation plan and co-design of solutions in CALs - Executive Summary..........................................4

CAL ID - Presentation....................................................................................................................................5

CAL Definition................................................................................................................................................ 5CAL Responsibilities.....................................................................................................................................5CAL Actual Project Illustration.....................................................................................................................6

CAL ID – Focus/Monitoring-TOC..................................................................................................................7

CAL Focus.......................................................................................................................................................7CAL Specific Objectives................................................................................................................................7CAL expected Co-Benefits and associated outcomes to measure NBS Impacts...................................7

CAL ID – Road Mapping.................................................................................................................................8

CAL Road Mapping........................................................................................................................................8

CAL ID CO-CREATION PLAN........................................................................................................................9

CAL Organizational Framework....................................................................................................................9CAL Co-creation Matrix...............................................................................................................................10

3

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

Co-creation plan and co-design of solutions in CALs - Executive Summary Write any brief you want about how the process of identification of CLEVER cities co-creation planning activities are to be conducted and if any specific considerations will be taken into account.

Please consider briefing on the specific CAL and giving reflection on the overall co-creation process with relation to both WP2 and WP4.

4

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL ID - Presentation

CITY: _________________________ CAL NR: ________________ CAL NAME: _________________________________

CAL Definition

(refer to Tool 5.1 – Alignment on CAL ID)

Description of main characteristics and challenges

Please describe the main characteristics of the study area (location, surface, etc.) and the challenges it should face and solve

CAL NBS intervention Please indicate the name of the intervention proposed

Description Please describe the NBS interventions proposed in one sentence

Budget available What is the budget available and funding source?

CLEVER Cities componentWhat kind of intervention is it? Corridor, node or spot?

Policies Framework and Planning Instruments

What is the policy framework existent in terms of NBS?Is it integrated and coordinated with any other sectorial policies? Which?Is there any planning instrument that support NBS implementation?

CAL Responsibilities

Leader – CAL Project Manager

Establish who is the responsible on each CAL and what is the role and the tasks. The leader refers to the local team and UIP and interacts with the Local Monitoring Team (LMT).

Communication Manager

Establish who is responsible on communicating with the local cluster partners on each CAL. Define the role and tasks (collecting news and preparing reports on the advancement of the CAL inside the Communication framework).

Local Context Coordinator

If needed, a contact person works as a liaison point between the CLEVER CAL project manager and local associations

Secretary

Establish who is the secretary. Define the role and tasks (helping programming activities; sending out invitation and organizing events).

Venue

Define the possible venue to conduct the workshops of co-design. See description in co-design venue

Timing

Schedule the activities based on availability of your stakeholders and time commodity for everyone essentially involved. Activities are fundamentally intertwined with same local cluster responsible on CAL realisation.

Participation

Indicate the main attendees. Make sure you invite all presumably involved stakeholders.

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CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL Actual Project Illustration

(Fill in data as prepared for presentation then if needed- refer to Tool 5.2 – Site Visit)

Abstract

Insert short CAL presentation text here and explanation of the project to be used for communication purposes, like news, website, public events. (500 words max)

Insert here renderings, images, maps, if any.

Insert here renderings, images, maps, if any.

6

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

7

CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL ID – Focus/Monitoring-TOC

CAL Focus

(refer to Tool 6.1 - CAL ID FOCUS)

Vision Define a clear vision for CALs within the overall CLEVER Cities vision of the FR city and reasons to be involved in UIP.

MissionExpect the Mission to be carried out and evaluate the possible technical challenges.

Objectives/RealityShort term or long-term objectives that support your CAL vision and mission.The issue and situation you are trying to address (What’s the context and challenge now which means that the NBS/intervention is needed? /

Impacts Evaluate internally the values gained. The long-term difference you make

CAL Specific Objectives (refer to the SMART Analysis of Tool 6.1 - CAL ID FOCUS)

Define your major objectives of CAL and analyse it based on CLEVER CITIES Project goals

Specific/OutcomesWhat is the desired result? (who, what, when, why)The changes or benefits that tell you the world is better

MeasurableHow can you quantify (numerically or descriptively) completion of CLEVER Cities objective?How can you measure progress?

AttainableWhat skills are needed?What resources are necessary?Does the goal require the right amount of effort?

RelevantIs the goal in alignment with the overall mission or strategy?

Time-boundWhich is the deadline?Is the deadline realistic?

CAL expected Co-Benefits and associated outcomes to measure NBS Impacts

(refer to Tool 6.1b TOC workshop and TOC Workshop materials – WP4 )

Challenge Objective Outcome Impacts

(The long-term difference you make)

Human Health and Well Being

To reduce physical, psychological and physiological stress, damage and negative health impact resulting from exposure to excessive noise, air pollution or heat; lack of exercise and physical activity, poor public realm and access to green spaces.

Improved mental well being

…. …

Reduced respiratory problems

…

Sustainable economic prosperity

To reduce poverty rates whilst boosting regional and local value chains by increasing access to job opportunities and encouraging external investments and business start-ups. To reduce the economic losses related to adverse environmental impacts such as flooding. (e.g. flooding)

………….

Social cohesion and environmental justice

To enhance equal distribution and access to environmental qualities (particularly for elderly and excluded social groups). To strengthen community ties and decision-making processes.

……………..

Citizen safety and Security To prevent insecurity (real and perceived) and crime in public spaces.

………………..

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CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL ID – Road MappingCAL Road Mapping

(refer to Tool 1.5 Road-Mapping and fill out the template Tool1.5_timeline.xls)

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CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

preliminary Risksdesign

M1 June 2018

M2 July 2018

M3 August 2018

M4 September 2018

M5 October 2018

M6 November 2018  D 2.1

M7 December 2018

M8 January 2019

M9 February 2019

M10 March 2019

M11 April 2019

M12 May 2019  D 2.2

M13 June 2019

M14 July 2019

M15 August 2019  D 2.3

M16 September 2019

M17 October 2019

M18 November 2019

M19 December 2019

M20 January 2020

M21 February 2020

M22 March 2020

M23 April 2020

M24 May 2020

M25 June 2020

M26 July 2020

M27 August 2020

M28 September 2020

M29 October 2020

M30 November 2020

M31 December 2020

M32 January 2021

M33 February 2021

M34 March 2021

M35 April 2021

M36 May 2021

M37 June 2021

M38 July 2021

M39 August 2021

M40 September 2021 D 2.4

M41 October 2021

M42 November 2021

M43 December 2021

M44 January 2022

M45 February 2022

M46 March 2022

M47 April 2022

M48 May 2022

M49 June 2022

M50 July 2022

M51 August 2022

M52 September 2022

M53 October 2022

M54 November 2022 D 2.5

M55 December 2022

M56 January 2023

M57 February 2023

M58 March 2023

M59 April 2023

M60 May 2023

CO-CREATION DESIGN PHASES

Co-monitoring construction operationMonth

Establishing UIP Co-design Co-implementa-tion Co-development

Timeline mock-up- replace with each CAL one.

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CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL ID CO-CREATION PLAN

CAL Organizational Framework

(refer to Tool 1.5 Road-Mapping and Tool 6.2 Co-creation Matrix)

Tools Details CAL SPECIFIC

Co-Design

Steps 07-10

Starting date Please indicate when the project may be started

Finishing date Please indicate when the project should be finished

Background Do you have any previous experience with (co-) design at your municipality? If yes, which?

Constrains / Determining factors Is there any constrains related to NBS (co-design)?

Stakeholders involved Who will be the main stakeholders involved in the co-design process?

Specific budget Do you have any specific budget for NBS (co-design)? How much?

Risks Did you experience (or predict) any risk related to (co- design) process (lack of coordination, lack of involvement of stakeholders, lack or capacities…)?

Innovation element What are the innovative elements contemplated on the NBS (co-) design?

General comments

Co-Implementation

Steps 11-12

Starting date Please indicate when the project may be started

Finishing date Please indicate when the project should be finished

Constrains / Determining factors Is there any constrains related to NBS implementation?

Stakeholders involved Who will be the main stakeholders involved in the implementation process?

Specific budget Do you have any specific budget for NBS implementation? How much?

Risks Did you experience (or predict) any risk related to the implementation process (lack of coordination, lack of involvement of stakeholders, lack or capacities…)?

Innovation element What are the innovative elements contemplated on the NBS implementation?

General comments

Co-Monitoring

Steps 13-14

Starting date Please indicate when the project may be started

Finishing date Please indicate when the project should be finished

Constrains / Determining factors

OBS. Monitoring should start at least 6 months in advance and should finish at most 2 years later respect the implementation

Stakeholders involved Who will be the main stakeholders involved in the monitoring process?

Specific budget Do you have any specific budget for NBS monitoring? How much?

Risks Do you experienced (or predict) any risk related to monitoring process (lack or coordination, lack of involvement of stakeholders, lack or capacities…)?

Innovation element What are the innovative elements contemplated on the NBS monitoring?

General comments

Co-development

Steps 15-16

Description What is the procurement process necessary to the NBS interventions (design, public work, monitoring)?

Starting date Please indicate when could the procurement process be launched

Finishing date Please indicate when the procurement process should be finished

Duration How long do procurement procedures can take from the launching to the resolution?

Constrains / Determining factors Is there any constrains related to NBS procurement procedures?

Stakeholders/departments involved Who will be the main stakeholders/departments involved in the procurement process?

Risks Do you experienced (or predict) any risk related to the procurement process?

Innovation element Is there any innovation elements contemplated on the procurement process?

General comments

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CLEVER Cities CAL ID Toolkit

www.clevercities.eu

DATE: dd/mm/yyyy | Update: version X | Author: _______________CITY: _______________ | CAL NR: X | CAL NAME: ___________________

CAL Co-creation Matrix

Phase Co-creation opportunities With Whom How - Corresponding steps

Co-Design

Steps 07-10

Define here the co-creation opportunities you envision on the CAL. A short text describing expected co-creation activities is expected here.

List here the PEOPLE and main stakeholders you would like to involve in co-creating the NBS.

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07 Launch the CAL at local level

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08 Co-design the NBS

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09 Disseminate co-design activities

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10 Co-design and test alternative design scenarios

Co-Implement

Steps 11-12

Define here the co-creation opportunities you envision on the CAL. A short text describing expected co-creation activities is expected here.

List here the PEOPLE and main stakeholders you would like to involve in co-creating the NBS.

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11 Co-implement the joint project

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12 Verify the CAL co-implemented action in place

Co-Monitor

Steps 13-14

Define here the co-creation opportunities you envision on the CAL. A short text describing expected co-creation activities is expected here.

List here the PEOPLE and main stakeholders you would like to involve in co-creating the NBS.

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13 Co-Monitor and Map the Progress of implemented NBS

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14 Verification of Co-benefits of NBS

Co-develop

Steps 15-16

Define here the co-creation opportunities you envision on the CAL. A short text describing expected co-creation activities is expected here.

List here the PEOPLE and main stakeholders you would like to involve in co-creating the NBS.

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15 Sustain the action

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16 Co-develop the action

Optional step/tool Recommended step/tool Fundamental step/tool

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