APEX BANGLADESH CONSTITUTE

PREAMBLE

 

APEX is an international organisation for serving the distressed humanity and building better community. All activities of Apex Clubs are being guided by its “CONSTITUTION; Articles and BY-LAWS” which is a scripture to its members.

This constitution is very important document to every member. So, each and every Apexians should have a copy of it. All Apexians should have clear understanding and knowledge of respective Rules, Sections and Procedure for proper application in Club, District and National meetings. It is a best gift to a new member to make him known of the rules, duties & responsibilities, meeting procedure etc.

All concerned are requested to follow coloured’ (printed on the cover) and I or black and white’ (printed at page 15) monogram as appeared in this scripture. Due care was given to its shape, size and colour when printing this scripture.

Amendments to Constitution and By-Laws upto the 29th National Conventions have been included in this printing. “Chronicle of Development of Apex” and “Apex in Bangladesh” will help you to know the historical development of Apex. You will also get a readymade view of Apex Global & ‘World Council of Service Clubs’, List of National President and Life Governors of the Association

My heartfelt gratitude and thanks to present National President Apxn. Adv. Md. Rezaul Islam and the National Board members for entrusting me to reprint the Constitution and to those fellow Apexians who have extended their hands to cooperate to see me through this responsibility.

I also convey my thanks ************ for their guidance & suggestions. My greatfulness thanks to Apxn. Engr. T. K. Barai Tarun, LG & PNP of Apex Bangladesh for his Co-operation & guidance in way of publishing this Constitution.

 Gobinda Chandra Saha

Chairman

Constitution Amendment Committee, 2011

Apex Bangladesh

CHRONICLE OF DEVELOPMENT OF APEX

Three young men of Australia namely Ewen Laird, Langham Proud and John Buchan (they are considered and honoured as the Founders) organised a meeting at Gee long on 19th November,1930 at which it was decided to form a Young Business Men’s Club.

On 10th March,1931 a Constitution was approved and the name”Apex Club of Geelong”(the term’Apex representing the height of ambition) was officially adopted. committees were established which are similar to those now operating through Club Board and the retiring age of members set at 35. The age limit extended firstly to 40 years and lastly 45 years in 1990.

Expansion of Apex activities beyond Geelong was first visualised in May 1931 and Ballarat Club was formed almost immediately. The early development and expansion of Apex owed much to the assistance of Rotary with whom Apex always had a close link.

The first Apex Convention was held on 26-07-1931. Representatives from Geelong and Ballarat adopted official badge of Apex designed by Ewen Laird. With further expansion in mind the Constitution was redrafted. By October,1932 when a Conference was held at Geelong, there were five new Apex Clubs, namely- Camperdown, Albury, Warmambool, Bendigo and Wagga besides Geelong and Balarat. The outstanding decision of the Convention was the formation of the Association of Apex Clubs under the guidance of a Board of Control comprising one repre sentative from each Club. A Constitution and By- Laws for the individualClubs were adopted.

In June 1933, the newly formed Board of Control decided that a journal in the name of “The Apexian “should be published. Newman O’Dea of the Geelong Club was appointed as the Editor.

Formation of new clubs in Australia continued at a regular pattern from 1935 to 1939.By the end of 1939,there were 40 clubs in existence.By that time, Board of Control also decided to administrate the Association by dividing into Zones and each Zone into Districts.

In that year the National Convention decided that Apex should link up with similar overseas organization particu larly 20/30 International of the United States (from whom greetings had been received as early as 1932) and Round Tables of Great Britain and Ireland. World War-II(1939-45) delayed progress towards this end and retarded the expan sion of Apex within Australia. Over 900 members of esti mated 1300 Apexians were engaged in the Armed Forces. In 1945 Apex achieved the link with similar overseas organisations by affiliating with the newly formed ‘World Council of Young Men’s Service Clubs.’

Post-War expansion of Apex in Australia was vigorous. Since 1956 this expansion has included establishing Clubs in other countries including Papua New Guniea, Singapore, Malaysia, Pakistan, Sri-Lanka,India,Japan,Fij i, Bangladesh and Philippines.

It was Apxn.Suleman Khan (deceased)carried the message of Apex in Bangladesh from Karachi of Pakistan. Apex Club of Dhaka (Now Club No.1) was formed in a meeting held at Hotel Shahbagh (now PG Hospital) on 19-07-1961 with Ahmedur Rahman Khan (deceased) as the President and Apxn. Syed A.K. Mahmudul Haque (Presently Life Governor) as the Secretary.

 

APEX IN BANGLADESH

The message of Apex was carried in Bangladesh by late Suleman Khan. While serving in Pakistan he conceived the idea of Apex. Apex Bangladesh honoured him as life Governor the highest honour of Apex Bangladesh.

During his visit to the then East Pakistan he talked with local youths and arranged a meeting at Hotel Shabag (at present P.G. Hospital) on 19th July 1961 which was presided over by Advocate Ahmedur Rahman Khan. The meeting was attend ed by 36 young men. An Apexian of Karachi Apex Club named Mashi Mirza, also an officer of Social Welfare Department of the Government, was the Chief Guest. In that meeting Apex Club of Dhaka was formed with Apxn. Ahhmedur Rahman Khan as founder President and Apxn. Syed A.K. Mahmudul Haque as founder Secretary under the sponsorship of Apex Club of Karachi and got chartership in early 1963 as Club No. 408 under Zone- 10 of Association of Apex Clubs of Australia. In the Charter presentation Ceremony the honourable Speaker of the then Pakistan National Assembly Mr. Tamizuddin Khan was present as the Chief Guest. Australian Apexian Len Bosman Presented Charter Certificate to Dhaka Club. From here the stone began to roll and with continuous efforts and struggle by the dedi cated Apexians the number of clubs increased rapidly in this Country.

The second Club is Apex club of Chittagong which was formed with the inspiration of Apxn. Suleman Khan and was inaugurated on 11th January, 1964 under the sponsorship of Apex Club of Dhaka. Suleman Khan and Apxn. A.K. Mahmudul Hoque became the founder President and secre tary respectively. Apxn. Tig Thomas presented Charter Certificate to Apex Club of Chittagong in 1966.

With these two clubs a new District called District No-7 under Zone-lO of Apex Australia was formed in 1966 and officially inaugurated by Tig Thomas. The 1st DG was Apxn. Suleman Khan of Chittagong Club. Step by step Apex Clubs of Sylhet, Comilla, Barishal, Narayanganj and Jahangirnagar were opened till December 1975.

A committee was constituted in the 4th District Convention held at Comilla on getting assurance from Apex Australia that an independent National Association of Apex Clubs may be formed in Bangladesh. The committee was led by Apxn. S.A. Shakoor with the responsibility to make a draft Constitution and to place the same at 10th District Convention and 1st National Convention which was held at Dhaka in 1976 for adoption.

The historic 10th District-7, Zone-10 Convention vis-a-vis 1St National Convention of Association of Apex Clubs of Bangladesh was held on 6th and 7th March, 1976 under the chairmanship of Apxn. M.A. Khair at British Council Auditorium, Dhaka where the then Chief Justice A.B. Mahmud Hussain was the Chief Guest. The Convention was jointly hosted by Apex Club of Dhaka, Narayanganj and Jahangirnagar where Delegates from Apex Club of Dhaka, Chittagong, Sylhet, Comilla, Barisal & Narayanganj were present. Apxn. S.A. Shakoor was elected as the 1st National President of the National Association of Apex Clubs of Bangladesh for the year 1976-77.

After formation of National Association the new leadership and other dedicated Apexians tried best to open new clubs in the different cities of the country for acceleration and expansion of Apex ideals. Thus the total number of charter Clubs came to 18 till February, 1979.

According to a resulation adopted in the 4th National Convention held in February, 1979 at Barisal 18 Clubs were divided into 4 different Districts for smooth operation. In September, 1983 due to rapid increase of clubs existing 4 Districts were reorganised into 7 District which started functioning from February 1984.

On the basis of a guide line of the 40th National Convention the National Board of 2015 at its 2nd Board meeting increased more 2 district dividing Dist-3 & Dist-7  and thus total 9 District started functiong from 2009. At present the total number of Chartered Clubs are 100. There are also Twenty uncharted clubs in Apex Bangladesh.

Since inception Apexians have rendered laudable community services for the distressed humanity and less fortunate of this country. The Apex has done lot of relief works in 1970 at the coastal belt of Barisal, in 1974 at Faridpur. Further in Dhaka, Mymensingh, Comilla during the devastation flood of 1988, in Chittagong after worst cyclone of 1991. There are permanent projects at Perijpur, Choto Banogram of Rajshahi, Maskhanda in Mymensingh. These were built with the assistance of Kinsmen of Canada, Apex Australia and AT New Zealand which reflects our success in fostering international fellowship. Apex Club of Barisal, Jessore and Chittagong have perma nent projects which were established by themselves.

The Association also got maturity and strength to shoulder the responsibility of taking the International leadership. Apxn.M. Kutub Uddowllah was nominated and elected as the President of Apex International for 1994-95. Apex Bangladesh played key role in forming this umbrella organisation of Apex National Associations surround the world and is one of the seven Chartered members who authorised to form it. Apex Bangladesh hosted 3rd Apex International AGM and 2 (two) AGMs of ASPAC of WOCO. Association has decided to take again the Apex international leadership in recent period. Apxn. Kazi Enam was also elected as the Vice President and also was acted as President of Apex International. The Association is also affiliated member of World Council and its Asia Pacific Region, where Apxn. Kazi Enam, Apxn. Farukul Islam Shova and Apxn. Yasin Chowdhury were elected as Chairman. Apxn. Md. Mofizuddin Kamal was elected as Vice Chairman. Apxn. Hasan Ferdous Jewel was Chairman of Apex Global for the year 2010-11 & now Apxn. Aslam Hossain is a Chairman of Apex Global for the year of 2016-17

Apxn. A. Rob Sikder, Apxn. Kader Nawaz and Apxn. Engr. T. K. Barai Tarun got Golden peacock Award of ASPAC of WOCO in 1988, 1993 & 1998 respectfully. Apxn. Engr. T.K. Barai Tarun got International Leadership Awar from Apex International in 1996.

 BRIEF HISTORY OF WOCO FOUNDATION

The waco foundation is ajoint international commitment to a socially better future. It targets to enable 1 million children and their families to live a better life.

Many national service club associations including Round Table,Active 20-30 International, Ladies Circle and APEX Bangladesh are forming this joint international commitment. With project experience that goes back as far as 1922, we can act globally and work locally!

A network of more than 30.000 people organizes and supports many hands-on projects mainly in Africa, the Americas, Asia and Europe. The projects are targeted at children and are mainly in the healthcare and education sectors. Most projects are free of any overhead costs. Additionally, many hours of hands-on work and services are invested into the projects. We work professionally and on an honorary basis. Our members provide 50% of the funds for their projects. In turn, the waco foundation supports the projects through matching grants.

As a result, this generates a 4 to 1 advantage compared to other charities. This is due to the fact that many other charities need a substantial amount of donations to finance their administration. The waco foundation only needs a management fee of 5% of the donor’s funds, of which any excess that remains at the end of a business year will also be invested into service projects of our members.

This unique project set-up enables us to create 200% project value for our donors. The calculation is simple: for projects with a value of 2 million US Dollars, our donors provide 1 million and our members do the same. The small management fee of the waco foundation is more than offset by the honorary work that the waco foundation and its members are investing hands-on into the respective projects.

The honorary work and the funds that our members invest also lead to a strong ownership of the project. Through global action and local involvement we ensure utmost efficiency in planning, sourcing, managing and monitoring the projects. This also ensures and optimizes the maintenance of i.e. a school building in the longer term, as we are still there long after the project has been completed.

But after all these figures, there is a final figure that is the most important of all, for the one who helps and for the one who is being helped: 100% RoE – 100% return of emotion

 

NATIONAL PRESIDENTS OF THE ASSOCIATION

TENURE

1976-77

1977-78

1978-79

1979-80

1980-8 1

1981-82

1982-83

1983-84

1984-85

1985-86

1986-87

1987-88

1988-89

1989-90

1990-91

1991 -92

1992

1993

1994

1995-96

1996-97

1997-98

1998-99

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

Name

Dr. S. A. Shakoor

Syed Shahidullah

Ahmed Rafique

Shahidul Islam

Mustafa A. Hussain

Prof Qudrat-e-Khuda

Adv. Abdul Khalique

Kutub Uddowllah

A. Rob Chowdhury

Hanif Kabir

Md. Neyamatullah Sabu

A. Rob Sikder

A.S.M. Roquibul Hassan

Mustafizur Rahman

Shah Kamaluddin

Kamal Chowdhury

Abm Ihsanul Kabir

Mahfuzur Rahman

Shah Alam Nipu

Kazi Enamuddin Ahmed

Engr. Sk. Pervezuddin Ahmed

M Kader Nawaz

Dr. Jabiul Hossain

Dr. A.H.M. Mushihur Rahman

Farukul Islam Shova

Engr. T.K. Barai Tarun

Md. Mofizuddin Kamal

Avijit Kumar Das Bobby

Md. Abdur Rouf Dilip

Md. Yeasin Chowdhury

Md. Ramij Uddin

Md. Rezwan Shahidi

Md. Anisuzzaman Shatil

Md. Hasan Ferdous Jewel

Chandan Das

Md. Jashim Uddin

Md. Salahuddin Mahmood

Md. Aslam Hossain

Adv. Syed Nurur Rahman

Adv. Md. Rezaul Islam

Club Name (No)

Dhaka(1)

Dhaka(1)

Dhaka(1)

Jahangirnagar (7)

Chittagong (2)

Barisal (5)

Sylhet (3)

Chittagong (2)

Dhaka(1)

Narayanganj (6)

Dhaka(1)

Dhaka North (8)

Dhaka(1)

Barisal (5)

Dhaka North (8)

Ramna (36)

Ramna (36)

Mirpur (12)

Chittagong (2)

Sylhet (3)

Jahangirnagar (7)

Mirpur (12)

Agrabad (17)

Bogra (30)

Dhaka(1)

Narayanganj (6)

Dhanmondi (14)

Munshigong (22)

Dhaka Metropoliton (43)

Karnaphuli (48)

Shantum Sylhet (53)

Chittagong Metro (51)

Mirpur (12)

Dhanmondi (14)

Shantum Sylhet (53)

Dhaka North ()

Comilla ()

Mohammadpur ()

Comilla ()

Khulna ()

Theme

 

 

 

 

 

Go for unfortunate child guest make friends

Love apex through service

Let us work together

Get dynamic

Contribute

Initiate

Co-ordinate

Communicate

Accelerate

Dedicate

Get involved

Be progressive

Serve for peace

Educate the less fortunate

Be self reliant

Share and care

Serve and focus apex

Man for mankind

Commitedto serve

Co-operate

Stand for humanity

Serve & salvage

Service through fellowship

Perticipate

To Make Peace

Upload Apex

Promote Apex

Education for Freedom

Serve & Celebrate

Lead to Build

Learn & Servce

Serve for Environment

Move Hand in Hand

Apex for Self Clarification

 

Life governors of the association

Sl no.  Name

I.         Dr.s.a. Shakoor (deceased)

2.         Suleman khan (deceased)

3.         Syed a.k. Mahmudul haque

4.         Advocate m.a. Khair

5.         Chowdhury a.k. Azad

6.         Syedshahdullah (deceased)

7.         Ahmed rafique

8.         Mustafa a. Hussain

9.         Prof qudrat-e-khuda

10.      A.rob chowdhury

11.      Abdur Rob Sikder

12.      M. Kutub uddowllah

13.      Kamal chowdhury

14.      shamsulhaquedewan

15.      abdul khalique

16.      Abdul matin khasru

17.      A.b.m. Ihsanul kabir

18.      Hanif kabir

19.      dr.jabiulhossain

20.      A.s.m. Roquibul hassan

22.      Shah kamalu odin

22.      Mahfuzur rahman

23.      Shah alam nipu

24.      Kazi enamuddin ahmed  (deceased)

25.      M. Kader nawaz

26.      Dr. A.h.m. Mushihur rahman

 

Club (no.)

Ohaka (1)

Dhaka (1)

Ohaka (1)

Comilla (4)

Dhaka (1)

Dhaka(1)

Dhaka (1)

Chittagong (2)

Barisal (5)

Dhaka (1)

Dhaka north (8)

Chittagong (2)

Ramna (36)

Dhaka(1)

Sylhet(8)

Comilla (4)

Mohammadpur (49)

Narayanganj (6)

Agrabad(17)

Dhaka (1)

Ohaka north (8)

Mirpur (12)

Chittagong (2)

Sylhet (3)

Mirpur (12)

Bogra (30)

 

 Every Apexian Shuld Know

 The Aims

SERVICE       CITIZENSHIP           FELLOWSHIP

 

The Ideals

· To make the ideal of service the basis of all enterprise.

· To develope by example a more intelligent and aggressive citizenship.

· To provide a means of forming enduring friendship, rendering altruistic service and building better

· To Promote International understanding & friendship

· সকল কর্ম প্রচেষ্টায় সেবার আদর্শ স্থাপন করা।

· উদাহরণযোগ্য অধিকতর বুদ্ধিদীপ্ত ও উদ্যমী নাগরিক হওয়া।

· স্থায়ী বন্ধুত্ব স্থাপন, নিঃস্বার্থ সেবাদান ও উন্ননততর সমাজ প্রতিষ্ঠার জন্য প্রচেষ্টা চালানো।

· আন্তর্জাতিক সমঝোতা ও বন্ধুত্বের পথ প্রসারিত করা।

 

Invocation

For good food, for good fellowship and the privilege to serve we give thanks.

সুখাদ্য, সুসঙ্গ এবং সেবার সুযোগ দানের জন্য আমরা কৃতজ্ঞ।

 

Motion of Loyalty

We the Apexians of Bangladesh, pledge our allegiance to our beloved country, the People’s Republic of Bangladesh and to our President. God save Bangladesh and our President.

 

Monogram

The monogram of APEX is used by the Apexians all over the world. It is a equilateral triangle with the rising sun. The arms of the equilateral triangle indicates that every body in Apex is equal irrespective of his colour, race, creed and gender.

The rising sun is symbolic of the rise of youth.

The base represents Citizenship, while the sides represent Service and Fellowship. So, an Apexian basing his life on worthwhile citizenship, rises through service and fellow ship to the Apex of his ambition.

The colour configuration of the Apex Monogram are-

1. Boundaries, Wording, Sun and Ray are of Yellow colour,

2. Background to wording is Blue and

· Space between the rays is Red.

This monogram was originally designed by co-founder Ewen Laird.

 THE NATIONAL ANTHEM

 APEX SONG

We, who are Apexian members, With ideals Apex engenders

Everyone of us remembers

Service is our Aim.

In fellowship we’re meeting

In friendship we give greetings

And more and more

We gain a Store

Of beneficial Knowledge at each meeting

We represent at all our sessions

Various interest and professions

And we learn some helpful lessons

At our Apex Club.

 

এপেক্স সংগীত

এপেক্স, এপেক্স, এপেক্স।সেবার আদর্শই ভিত্তি হোকসকল উদ্যোগ সব আয়োজনসেবাই হোক সেই জীবনের পণ।গড়ো নতুন সমাজ নতুন করেসুন্দর মানুষে উঠুক ভরে,সক্রিয় করে তোল কর সচেতনসেবাই হোক সেই জীবনের পণ।মৈত্রীর বন্ধন কর স্থায়ীবিশ্বের অঙ্গনে হোক সে জয়ী,মানুষ মানুষে হোক পরম আপনসেবাই হোক সেই জীবনের পণ।

 

 

The National Association of Apex Clubs of Bangladesh

Organization Chart

 

National Board

National President

Administrative Committee (Consisting of NP, NVP & IPNP)

NVP & IPNP

NIRD, NYCD, NSD, NAD & NED

District Governors (9 Persons)

Natonal Secretary

National Treasurer

Editor, The Bangladesh Apexian

Editor, Apex Barta

Other Nominated PersonNational Official

 

District Board

District Governor

Club Presidents (District Board Member)

District Secretary

District Treasurer

Other District Officer

 

Club Board

President

Senior Vice President

Junior Vice President

Imm. Past President & Expansion Director

Secretary & DN Editor

Treasurer

Service Ditector

Membership & Attendance Director

Fellowship & Public Relation Director

Public Speaking & Debating Director

Sgt.-At-Arms

 

The National Association of Apex Clubs of Bangladesh

CONSTITUTION

ARTICLES

ARTICALE-1

ASSOCIATION AFFAIRS

1. Name: The name of the organisation shall be THE NATIONAL ASSOCIATION OF APEX CLUBS OF BANGLADESH, in short “APEX BANGLADESH”.

2. Definitions: In this constitution and the Association By-Laws, unless inconsistent with the context of the subject matter:

· ASSOCIATION means the National Association of Apex Clubs of Bangladesh,

· CLUB means a chartered Apex Club,

· DISTRICT means an Apex District as formed,

· ACTIVE MEMBER means a duly elected financial member of an Apex Club. Life Governor(s) or Life Members(s) who have not yet retired in pursuant to Article-4 are also to be treated as active member,

· NATIONAL BOARD means duly constituted Board of Directors of the National Association of Apex Clubs of Bangladesh consisting of Board Members having voting right,

· NATIONAL OFFICIAL means the National Board members and all other appointed to the National Posts from time to time,

· APEX GLOBAL means being the united entity of all Apex Associations around the Globe,

· WOCO means WORLD COUNCIL OF SERVICE CLUBS FOUNDATION,

· NON-RESIDENT MEMBER(S) means an active member so classified in accordance with Model Club BY-Law-2, Para-A,

· THE BANGLADESH APEXIAN means the Official Publication of the Association in English,

· APEX BARTA means the official publication in Bengali.

· IDEALS: The ideals of the Association are:

· To make the ideal of service the basis of all enterprise.

· To develope by example a more intelligent and aggressive citizenship.

· To provide a means of forming enduring friendship, rendering altruistic service and building better

· To Promote International understanding & friendhip

 

The Bengali version of above are:

 

ARTICLE-2

OFFICIAL EMBLEM

1. The official emblem of the Association shall be registered with Government Copy Right Office, which is of the following design:

 

2. The rays are symbolic of the rising generation of youth, the sides of the triangle representing service and fellowship and the base representing citizenship.

3. The colours of the Association emblem are: red, yellow and blue.

4. The Brand : The Brand incorporate the logo. The intention of the Brand is to present a consistent single identity of Apex Bangladesh to the National & International forum. All Apex Associations follow a common Brand. The Association name should make the following style.This Brand should follow in all Apex activities of Apex Bangladesh.

 

AR TICLE-3

PARTY POLITICS AND RELIGION

The Association shall be non-party political and non-sectarian.

 

ARTICLE-4

CLUBS

1. Objects: The objects of a club shall be :

2. To foster active interest on the civic, social and moral welfare of the community.

3. To encourage high ethical standards in business and profession and to effect an interchange of ideas as a means of increasing efficiency and usefulness;

4. To promote and participate in genuine good fellowship; and

5. To establish contacts with youth of other lands.

6. Membership: Club shall consist only of active members, Life Governors and Life Members (if any).

7. Qualifications for Active Member : Both male and female person of good character and good business reputation engaged in any worthy recognised profession, business or occupation who have attained the age of 18.

8. Term of Active Member : Active member shall retire at the Annual meeting held after the end of the Club Fiscal year in which they attain the age of 45 years.

9. Qualifications for Life Membership : Club Life Members may be appointed in accordance with Article-15.

10. Ages and Qualifications : New members may be chosen from both male and female persons of good character, who are 18 years of age. All Apexians shall retire at the Annual Meeting of the Club following their 45th birthday. Members should be sought from as wide a range of classifications as possible and the Board or Membership Director should constantly try to broaden the scope of classification.

11. Obligations : The obligations of individual members are very definite and must be made quite clear by the sponsor(s) before admission.

The regular attendance necessary is covered in Model Club BY-Law-3, Paragraph-2 which also indicates the attendance marking for percentage purpose.

The Club Board shall have the right to terminate membership of a member who:

1. absents himself from three consecutive meetings without apology; and / or

2. attends less than 60 percent of the year’s meetings; If a member cannot attend his own club meeting for any reason, he shall receive his attendance mark if he is able to attend another club’s meeting during the period which elapses between the meetings prior to and the one subsequent to the meeting missed,or if absence was because of other Apex businesses.

Leave of absence from meetings for a specific period made in writing to Board of Directors may be approved.

5. Transfer: When a member of a club moves to an area outside the territorial limits of any Apex Club, his Club Secretary must notify’ the District Governor(s) and the nearest club in the area to which such member has moved

6. Expulsion : Any member may be expelled if he in any way violates the provisions of the Constitution of By-Laws or any of the ethics of the Club. Exputsion is effected by a two-third vote of the club Board of Directors at a meeting called for the purpose and of which the member concerned has been given minimum ten days notice.

7. Introduction of New Members : This usually occurs when a member brings the prospective new member(s) to a dinner meeting as guest. The guest should on that occasion be introduced by the Apexian in the Dinner Meeting.

8. Induction : Prior to induction it is necessary that the prospective new member obtains a wide knowledge of Apex and his obligations as an Apexian.

 

ARTICLE-5

CLUB ETHICS

The Ethics of a club shall be :-

1. Public and personal morality and conduct consistent with the accepted standard of loyalty required by the club.

2. Any further standard of requirements which shall be required of Clubs or their members by the National Board or National Convention.

 

ARTICLE-6

CLUB MEETING

1. Regular Dinner Meeting : Club Meeting shall be held at least twice monthly.

2. Board Meeting : Club Board Meeting shall held at least once monthly.

3. Annual General Meeting : The Annual General Meeting of a club shall be held in the during October to November of each apex year (34th AGM, Khulna).

4. All Club which use an invocation at Dinner Meeting shall use the following invocation:

“For good food, for good fellowship and the privilege to serve, we give thanks.”

5. The Bengali version of above is :

myLv`¨, mym½ Ges †mevi my‡hvM `v‡bi Rb¨ Avgiv K…ZÁ|

 

ARTICLE- 7

MEETING PROCEDURES

1. All meetings shall be conducted in accordance with the rules of meeting procedure annexed in this constitution.

2. All meetings shall be started with recitation of verses from the Holy Quran.

 

ARTICLE-8

THE NATIONAL BOARD

1. Governing Body : The Governing Administration body of the Association shall be the National Board which shall comprise of the National President, the National Vice President, the National International Relations Director,the National Service Director, the National Youth & Citizenship Director, the National Action Director, the National Extension Director and the District Governors. The National Secretary, the National Treasurer and other such active member(s) as the National Convention and or the National Board may from time to time determine and elect and or appoint will work as National officials.

2. Formation of Governing Body :

3. The National President (NP), National Vice President (NVP), National International Relation Director (NIRD), National Youth and Citizenship Director (NYCD), National Service Director (NSD), National Action Director (NAD), National Extension Director (NED)- These seven posts to be elected directly by the Clubs at each National Convention.

4. Immediate past National President (IPNP) to be ex officio Board member.

5. District Governors (DG) to be elected at respective District Conventions.

6. The National Secretary (NS) and the National Treasurer (NT) to be nominated by the National President from greater Dhaka area (Dhaka/ Narayanganj).Both the National Secretary and the National Treasurer shall have no voting right in Board / Administrative committee meetings.

7. Powers : The National Board shall have the power of controlling and managing the Association and without in any way limiting the generality of such powers shall have power to control and manage:

8. The business, property and funds of the Association;

9. On the basis of any written complain from any club the National Board may forin’an enquiry committee and on the basis of which, if it deems fit, the National Board in any Board Meeting is empowered to expel / suspend any club member / club director on two- third vote of the National Board members present in the meeting.

The National Board in such case is not obliged to refer the matter to the Club Board concerned and is authorised to take action. Such decision is obligatory on the club to immediately expel / suspend the concerned member / Director upon notification by the National Secretary.

1. The formation and chartering of clubs.

2. Formation of new District and any required change in District boundaries. The National Board shall discuss with respective Clubs affecting proposed change before taking such decision. Clubs shall reply expressing opinion withing 15 days from the date of receipt of the notice from the National Board. National Boards shall consider thoroghly the views of affecting Clubs and National Board Members present in the meeting. However, a District shall comprise of at least 5 Clubs. Decision of National Board in this matter shall be binding all concerned. (34th AGM, Khulna).

3. The Association appointed committees and their appointment.

4. Life Governors, Life Members and their appointment.

5. Trustees of the Association and their appointment.

6. Annual and Special National Conventions.

7. Official Publication of the Association.

8. The carrying out of all objects of the Association.

9. If any elected member of the National Board fails to perform the defined duties as per Article -Il or fails to respond to the correspondences of other National officials, the National Board by absolute majority can terminate such Board Member from his portfolio.

The National Board reserves the right to appoint for the remaining period any Apexian with full voting right who has been with any Apex Club not less than 3 years and had been the Club President for one full club year.

 

ARTICLE-9

NATIONAL BOARD

1. Tenure : That the National Board shall start functioning from the last day of one National Convention and contin ue for one year upto the last day of the succeeding conven tion, (w.e.f. January 1993).

2. Handing over of Accounts: The National Treasurer of the outgoing Board will handover cheques, accounts state ment, bank account, receipt and cash books, cash (if any) within the next two weeks to the new National Teasurer in Presence of outgoing & incoming National President.

3. Qualification: Each Board Member shall continue to be an active member during his term of office irrespective of whether he has crossed the age limit in pursuant to Article -4.

4. Remuneration : All National Officials shall serve with out remuneration.

5. Operation of Board : The National Board may, without meeting, transact its business by post or otherwise by voting upon proposed resolutions mailed with the approval of the National President to members thereof.A period of one month from the date of posting, the members shall be allowed for the return of the votes by post to the National Secretary. The voting shall be considered closed at the end of such period of at any time prior thereto if and when all the members have returned their votes, If at the end of such period a majority of the members have not returned votes, the proposed resolutions shall be deemed to have failed. The National Secretary shall preserve all votes for a period of six months and thereafter he shall destroy them.

If at any time a District Governor is unable to be present in person at any meeting of National Board, he may appoint, in writing, President of any club nuder his District as his proxy to attend at the meeting with power to vote.

6. Votes : Each voting Board Members described in “Governing Body” (Article-8, Para-l)shall have one vote. All decision in the Board to be taken by simple majority of Board Members present. If the National President disagree with the majority Board Members on any decision he shall then put the matter for revoting explaining his reasons. This time two third majority to be required for adopting the resolution.

7. Repetition of Business : Matters which have been subject of resolution at a National Board Meeting shall not be re-submitted for consideration until after the expiration of two Board Meetings except with the approval of a three fourth majority vote of the Board.

8. Appeal : Unless otherwise specifically provided these By-Laws there shall be an appeal at the National Convention against any decision of the National Board or the Administrative Committee provided such an appeal is lodged in writing to National Secretary within two months after notice of the decision. The appeal shall be heard in the Annual National Convention next following the lodgement of the appeal.

9. Special Power : The National President to be regarded as the Chief executive of the Association and shall exercise following special powers, if necessary :

1. To dissolve any committee formed by the Board and reconstitute the committee with post facto approval of the Board.

2. To create post of National Bursary Officer / Office Secretary / Executive Secretary etc. and any other committee and make appointments.

3. To dissolve appointment of National Secretary and National Treasurer and make new appointments.

4. To convene National Board meeting on emergency basis with 7 days notice.

5. To invite any active or past Apexian in the Board Meeting to solve a crisis situation.

6. To convene an emergency special convention with 15 days notice.

7. To issue standing order / orders to overcome problems relating to administrative affairs. The Association Standing Orders (ASO) would need confirmation in any National Board Meeting before implementation.

 

ARTICLE-10

ADMINISTRATIVE COMMITTEE

The Administrative committee shall comprise of National President, National Vice-President and Immediate Past National President. National Secretary and National Treasurer may attend the meeting on invitation. The Administrative Committee may be reconstituted by including more members where NP, NVP and IPNP are unanimously agreed to that effect. The Administrative authority in respect of administration of the Association and such meeting to be held in between two National Board meetings. The National Board shall have no power to alter the decisions of the Administrative Committee unless two third of National Board members disagree in writing to that effect.

(amended on Special General Meeting 19th July 86, Dhaka)

 

ARTICLE-11

DUTIES

Duties : The duties of each Director shall be

(a) National International Relations Director (NIRD)

1. To foster international understanding and friendship with the Clubs, the Association and World Council.

2. To attend Asia Pacific Regional Meeting.

· To act as protocol and co-ordination officer for all visitors from abroad and to organise tours of the Apexians to other countries.

1. To do any other job as may be assigned by the National President / Board from time to time.

(b) National Youth and Citizenship Director (NYCD)

1. Study the meaning and scope of citizenship and in relation there to the wider aspects of community service and foster the active interest of members therein.

2. Foster the interest and activity of Apexians in civic affairs and community development.

· To guide clubs to organise sporting fixtures, social evenings and parties of various kinds such as picnics, weekend trips, cultural events, functions on National days and other functions which will have the effect of bringing Apexians and their families together with friendly atmosphere.

1. To guide clubs about frequent holding of public speaking and debating contest, essay competition etc, and invite guest speaker to the club meetings.

2. To do any other job as may be assigned by the National President I Board from time to time.

(c) National Service Director (NSD)

1. To co-ordinate all service projects at Association level and for participation by the clubs,

2. To guide and co-ordinate with the clubs about service project / scheme of the clubs,

· To prepare service Albums etc.

1. To pursue with WOCO members for financial assistance of Association / Club projects.

2. To do any other jobs as may be assigned by the National President I Board from time to time.

(d) National Action Director (NAD)

1. To promote an understanding of the objects of the Association within the Association.

2. To encourage Clubs to cherish the objects of the Association by implementing fully the objects of Clubs.

· To foster efficiency in administration with a view to attain the greatest effect in fulfilling the objects.

1. To improve the standard of education in Association and Club Administration at all levels of the Association

(e) National Extension Director (NED)

1. To act as a central information and Advisory Bureau on membership within the Association and the formation of new Clubs and Districts.

2. To formulate and define policy on the extension of Apex into countries outside Bangladesh for consideration by the National Board.

· To recommend standard procedures and Forms and changes in connection with the formation of new Clubs and District to the National Board.

1. To examine, investigate and report upon applications for the granting of Club Charters and recommendations for the formation of or alteration in District.

2. To stimulate the interest of Clubs in formation of new clubs within Bangladesh and in other countries.

3. To receive applications for and make recommendations to National Board upon the disbursement of the Association funds raised or set aside of extension activities.

· To make regular reports to National Board upon existing extension activities and future extension projects both within Bangladesh and in other countries.

· To examine regularly, membership trends in all Clubs and report to National Board.

 

ARTICLE-12

ASSOCIATION APPOINTED COMMITTEES

1. Appointment : The National Board and the Administrative Committee may from time to time appoint Association Appointed Committees.

2. Committees : Without in any way limiting the power of the National Board or the Administrative Committee the Association Appointed Committees may include the following:

3. a) Constitution and By-Law Amendment committee.

4. b) Emergency Relief Committee.

5. c) Public Relations Committee.

6. d) National Convention Committee.

7. Duties : The duties of Association Appointed committees shall be defined by the National Board.

 

ARTICLE-13

1. WORLD COUNCIL FOUNDATION

1. The Association shall be an affiliated member of the World Council of Service Clubs (WOCO).

2. Delegates : National President (NP) should represent the Association at WOCO Convention and National International Relation Director (NIRD) should represent the Association at Asia Pacific Regional meeting. Any change to be decided by the National Board.

3. Resignation : The National Association may resign from WOCO after serving one year prior notice to the General Secretary of WOCO subject to the approval of two-third of the Official Delegates present at the AGM.

4. APEX GLOBAL

5. The Association of Apex Clubs of Bangladesh is a founding member of Apex Global, being the united entity of all Apex Associations. The following statement-

“PARTICIPATION, PEOPLE, PURPOSE – our world, our community” is recognized as the Statement of Purpose of all Apex Associations that form the united Apex Global group.

2. Delegation: The National President shall represent the Association at Apex Global Annual Meeting. Any change to be decided by the National Board.

3. Resignation : The National Association may resign from APEX GLOBAL after serving one year prior notice to the Chairman of Apex Global subject to the approval of two-third of the official Delegates present at the AGM. (34th AGM, Khulna).

 

1. APEX BANGLADESH FOUNDATION

2. The Apex Bangladesh and Apex Bangladesh Foundation are two separate organizations having their own separate Constitution and associated with Apex movement.

3. Active and retired Apexians, Club Board members, Past National Presidents, Life Governors, Governing Body members of Apex Bangladesh may attend the programs of Apex Bangladesh Foundation at their own convenience and by invitation. (34th AGM, Khulna)

 

ARTICLE-14

TRUSTEES

1. ASSOCIATION PROPERTY:

1. The property of the Association shall be vested on seven trustees who shall be two Life Governors, One Past National President, One Life Member and three active members appointed by the National Board. National Board may appoint a Chairman among the seven trustees.

2. Every Trustee shall hold office for two years or is removed by resolution of the National Board.

3. Any vacancy shall be filled in by the National Board.

4. TheTrustees shall deal with the property of the Association as directed by the resolution of the National Board and shall be indemnified against all liabilities of the Association.

5. The Chairman of trustees shall give report to the National Convention.

6. APEX-BACK FOUNDATION:

An income generating Permanent Project named APEX- BACK FOUNDATION shall come in to function. The APEX- BACK FOUNDATION shall operate a Dormitory situated at the same place of the National Secretariat, 70% of the income from the Dormitory/Apex Secretariat shall be utilized for granting of Scholarship under the name and style of APEX-BACK SCHOLARSHIP FUND” amongst the poor but meritorious students of Class ix to H.S.C level and balance 30% shall be used for development and maintenance of the Apex Dormitory & Secretariat.

A certificate shall be issued to each recipient duly signed by the Chairman of the Management Board and National President of the Apex Bangladesh.

1. A 9 (Nine) member Management Board consisting of the National President of the Apex Bangladesh, 2 (two) Life Governors, 2 (two) Past National Presidents, the National Service Director of Apex Bangladesh, 2 (two) Donor Members S. W Back & his spouse Young Hee Back or their daughter Seunyun Back & son Seungook Back and 1 (one) local representative appointed by donors.The head of the Management Board shall be designated as the Chairman.

2. Every Management Board Member other than two donor members shall hold office for 5 (five) years. Donor members will hold office for life long. The sitting National President and National Service Director will hold office in the Management Board as Ex-officio. The appointed local representative of the donors will hold office for a minimum peroid of one year upon their descrition.

3. Apex Dormitory shall be managed by the Management Board as per seperate Memorandum and Article duly approved by the National Board of Apex Bangladesh.

4. APEX EDUCATION FUND :

1. Name: A trust fund for the purpose of learning for the under privileged meritorious students of the community shall be known as APEX EDUCATION FUND ofThe National Association of Apex Clubs of Bangladesh.

2. Object: The object ofthe Apex Education Fund shall be to provide assistance in the form of scholarships, bursaries, education stuffs aid to needy and disserving students of local high schools and higher institutions of learning. No such assistance or any other benefits shall be extended to any member of the Committee of the Education Fund or its paid or volunteer staff or any member of any of the Apex Clubs or anyof its allied organizations in Bangladesh.

3. Management and Administration:

4. Representation: The Apex Education Fund shall be managed and controlled by a Committee consists of 11 members identified as the Apex Education Fund Committee (hereinafter referred to as ‘the Committee’) which shall comprise of:-

5. National President or his representative,

6. National Vice President or his representative,

· Immediate Past National President or his representative,

1. 5 Representatives nominated by Apex Bangladesh, amongthem 2 members shall be Life Governor or Past NationalPresident,

2. 2 Representatives nominated by Apex BangladeshFoundation, and

3. 1 Representative nominated by Apex Back Foundation.

· Tenure & Selection: The Chairman and other members of the Committee shall hold office for a period of 3 years or until they resigns or is removed by a special motion at a National Board Meeting.ln the event of such a motion being moved toremove the any of the Committee members he shall be given an opportu nityofaddressing the Meeting or making such written representation which shall be read out at the Convention before a vote is taken. The office bearer ,Chairman, Vice Chairman, Secretary and Treasurer, shall not vacate his office until his replacement is assigned. The Chairman of the Committee shall be selected by theAssociation during nomination of representatives. Other Office Bearers shall be chosen by the Committee members at its first meeting either by discussion or election.

1. Committee Meeting :The Management Committee meeting shall be held no less than once in every 3 months after serving 10 days notice from the Secretary. The Chairman may call a special management committee meeting at any time bygiving 5 days notice. At least 6 members of the Committee shall have to remain present for its proceedings to be valid.

2. Fund Maintenance: The funds of the Apex Education Fund shall be deposited in such banks or such other financial institutions as the Committee shall from time to time decide except that the Committee shall as far as is practicable ensurethat at least 80% of the Fund shall always be in fixed deposits. The balance thereof may be in such other investments, as the Committee shall decide.

3. Bank Accounts Operation: The Committee shall maintain Bank Account(s) for all funds. All payments of the fund shall be made by cheque only. Signatories of Bank Account(s) shall be either Chairman or Secretary and Treasurer of the Committee.

4. Account Audit and Financial Year :The Committee shall maintain a proper account of all resources of the Apex Education Fund. A full and comprehensive Statement of Accounts duly audited by External Auditor appointed by theNational Board once every year shall be submitted each year to the Association for consideration at National Board Meeting and National For the purpose of the Accounts, the financial year shall be up to the 31 st of December of each year.

5. Apex Bangladesh’s Instruction: The Committee shall be subject to such written directions of a general character as may be given by the National Board so long as such directions have the support of not less than 2/3 of the members of theNational Board.

6. Reporting: The Committee shall submit detailed report to the National Board twice in a financial year.

7. Finance:

8. Source of Fund: The Apex Education Fund shall be accumulated through under mentioned manners. However, the Committee shall not engage in any business orcommercial activity nor shall the assets of the Education Fund be used for such purposes. The Committee shall have right to raise fund in the way practicable and not contrary to the law of the land.

9. Receiving donations from Apex Bangladesh and any other genuine sources as approved by the Committee;

10. Receiving donations from Apex Bangladesh Foundation,

11. Receiving donations from Apex Back Foundation,

12. Receiving contribution from an Apexian for an amount not less than Tk. 5,000/- who shall become an associate of the Apex Education Fund. A certificate and Lapel Pin will be presented to such Associate and he will be empowered to write “AEF” after his name.

13. Receiving fund from Apex Bangladesh so collected in the form of per capita of the Apexians.

14. Receiving fund by organizing fund raising projects or being involved in such programs managed by professional event organizers.

15. Allocation: The Committee shall allocate up to 70% of its total income derived out of interest of fixed deposits and other investments for awarding scholarships. The balance thereof shall be reinvestment in the manner described herein.

16. Restrictions: The total fund received through Source 1,4 and 6 shall have to be invested in the form described herein and cannot be withdrawn or allocated for purpose of awarding stipends etc. However, the whole fund received throughSource 2,3 and 5 shall be used for awarding stipends etc.

17. Awards

18. Amount, Criteria & Distribution: The Committee shall decide on the amount of money that is to be awarded each year from the Fund which shall not be less than 50% of the allocated income of the Education Fund described herein.TheCommittee shall also settle the criteria and manner in which that scholarship is to be awarded each year. However, scholarship shall be distributed through Apex Clubs.

19. Mode of Award : The payment of scholarship shall as far as is practicable be made direct to the Institution of learning to pay towards the students’ tuition fees, education kits, books etc. The balance, if any, shall be given to the student.

20. Recognition : The Committee shall formally recognize the financial contribution and/or assistance towards the Education Fund received from Apex Bangladesh, ApexBangladesh Foundation, Apex Back Foundation and other organizations. While awarding scholarship portion of the such financial assistance shall carry donor’s name, if desired by the contributor.

21. Amendment : These Articles may be amended in the manner provided for the amendment of the Constitution of the National Association of Apex Clubs of Bangladesh provided that no amendment to be done by which the funds of theApex Education Fund to be used for any purpose other than the primary object set out herein.

22. Dissolution: Rules or procedures of dissolution or winding up of the Apex Education Fund shall be same of Apex Bangladesh. (34th AGM, Khulna)

 

ARTICLE-15

LIFE GOVERNOR AND MEMBER APPOINTMENT

1. LIFE GOVERNOR

2. A Club Board in Camera may, by a three fourth majority vote, nominate for appointment as Life Governor an active or past member of a Club who has rendered meritorious services to the Association. Such nomination shall remain confidential to that Board.

· The names of such members or past members shall, without the knowledge of the members concerned, be submitted to the National Board which may, if of the opinion that. the services rendered are sufficiently meritorious, and provided that the requirements of following Sub-paragraph II are fulfilled, appoint such members or past members to be Life Governor of National Association.

· The National Board shall not appoint a member as a Life Governor unless the Board is satisfied that he has :-

1. Completed a minimum of eight years of active membership;

2. Served as Club Board Member or Association officer for at last five years; and

· Reached his final year of active membership or is a past member of the club.

1. Nomination shall be submitted to the National Board together with supporting statement of reasons.

2. A three-fourth majority vote of the National Board shall be necessary for the appointment of a Life Governor.

3. A Life Governor on ceasing to be an active member may attend, without power to vote, any National, District Convention or any meeting of a club.

4. LIFE MEMBER

The Club Board may from time to time select those members or past members who in the opinion of the Board, are worthy of Life Membership by reason of their having rendered meritorious service to the club. When considering possible selection for Life Membership the Club Board shall take into account the members or past member’s con tribution to other clubs.

1. The names of such member or past member shall, without the knowledge of the members concerned, be submitted to the National Board which may, if of the opinion that the service rendered are sufficiently meritorious, and provided that the requirements of following Sub-paragraph-(b) are fulfilled, appoint such members or past members to be Life Member of such club.

2. The National Board shall not appoint a member as a Life Member unless the Board is satisfied that he has

1. Completed a minimum of eight years of active membership;

2. Served, as Club Board member or Association officer for at least five years ; and

· Reached his final year of active membership or is a past member of the club.

 

ARTICLE-16

NATIONAL CONVENTION

1. Annual : The Annual Convention shall be held each year by 31st January on such day / date which shall be determined by the National Board or at the National Convention two years in advance. In extreme circumstances the convention may be delayed by maximum 3 months.

2. Special : Special National Convention may be called by the National Board and shall be called on requisition accompanied by a supporting statement of reasons from club comprising not less than one third of the total number of clubs.

3. Application for place of Convention : Application for holding an Annual National Convention shall be submitted by Clubs in writing to the National Secretary along with the papers submitted in response to official call in the year preceding the National Convention at which the selection to be made.

4. Investigation and Selections : All applications submitted by clubs to the National Secretary shall be referred to the next Convention to be held two years thereafter.

5. Change of Venue or Date: The National Board shall have the power at any time prior to an Annual National Convention to vary the venue or time thereafter.

6. Supervision : The Club or Clubs responsible for the conduct of the Convention shall be under the supervision and control of the National Convention Committee which shall report regularly to the National Board.

7. Official Call : The National Secretary shall not less than 3 (three) months prior to the date of a National Convention and not less than 2 (two) months prior to a special National Convention E-mail an official call of Convention to the Secretary of each Club.

8. Agenda:

1. Items for the Convention Agenda may be submitted by District Convention or the National Board.

2. Agenda items shall be forwarded to the National Secretary 45 days prior to the National Convention and each item shall be accompanied by a supporting statement of reasons.

3. The National Secretary shall not less than 30 days prior to the Convention forward to all Association Officers, Delegates and Clubs a copy of all motions intended to be included in the Agenda and proposed nominations received for positions to be elected at the Convention, and the Balance Sheet and Statement of Income and Expenditure of the National Board for the previous fiscal year duly certified by the Auditor or Auditors.

4. All motions submitted for the Agenda shall be accompanied by a supporting statement of reason and the calculated cost, if any, to the Association and to individual Clubs for implementing the motion.

5. Agenda items submitted by National Board may be moved and seconded at National Convention by the member of National Board provided that only official delegates appointed pursuant, to Article-I 6, Para- 11 shall be entitled to vote in respect of such motions.

9. Agenda Items : No motions shall be accepted at a National Convention unless :-

10. It is on the Agenda together with the supporting material referred to in Article-16, Para-8, Sub-para (d) and a report from the Association Finance Committee on the cost of it;

11. It has been included in the Agenda as a recommendation by the National Board or an Association Committee to be placed before a Convention Discussion Group or Pre-Convention Committee, or

12. It has been included in the Agenda by a resolution of three-fourth majority of those delegates who cast a vote. Where an item has been included in the Agenda pursuant to Paragraph-(b) or (c) hereof, the Chairman of the Convention shall call for a report from the National Treasurer on the calculated cost, if any, of implementing the motion to the Association and to the individual Clubs.

13. Delegates

14. Official : The quota of Official Delegates to which every club entitled at a National Convention shall be decided by the preceding National Convention after consideration of recommendation of National Board provided that the quota of Official Delegates shall be not more than one for every club.

15. Unofficial : Each Club may also appoint an equal number of unofficial delegates. In the absence from the Convention on any Official Delegate for any reason other than his suspension by the convention, his place may be taken by an Unofficial Delegate of his club who shall be entitled the same privilege as the Official Delegate whom he replaces.

16. Appointment of Delegates : All delegates shall be appointed by Club Board at their discretion.

17. Attendance at conventions : Official Delegates shall be required to attend all sessions of the convention unless expressly allowed by the Chairman of the Convention.

18. Votes : Each Official Delegate shall be entitled to one vote on each question submitted at a National Convention.

19. Quorum : A quorum at National Convention shall not be less than two-third of the Official Delegates entitled to vote. A list of the clubs entitled to vote will be determined by the Administrative Committee and circulated by the National Secretary 15 days prior to the convention.

If the Convention cannot be held for absence of quorum, a new convention date to be announced to be held not later than 60 days and 30 days notice “Under Certificate of Posting” to be given to the clubs. This time the convention to be held even without quorum.

15. Convention Procedure:

16. Official Programme : National Board or the Administrative Committee shall determine the official programme and order of business for all National Convention.

17. Changes in the official programme or the order of business may be made from time to time by the Convention.

18. Sergeant-at-Arms : At or prior to each National Convention the Chairman shall appoint a Sergeant-at- Arms of the Convention and such assistants as the Chairman may deem necessary.

19. Time of Speeches : The time for which Delegates and others may speak in convention shall be decided by the Conventions at the opening there of.

20. Repetition of Business : Matters which have been discussed and decided at a National Convention shall not be reintroduced during the next succeeding two Annual Convention without the consent of the Administrative Committee.

21. Election Procedure of 7 National Board Members:

22. Policy procedure :

23. National President : The existing National Vice President shall automatically be declared elected as National President for the coming Apex year. If the outgoing NVP express his unwillingness to continue for any reason or the two third majority of the convention resolves no confidence on outgoing NVP, then election for the post will be held in a manner as applicable for election for NVP.

24. National Vice President, NIRD, NYCD, NSD, NAD and NED : Election of these posts will be held at the National Convention on direct vote by the Official Delegate of the clubs.

25. Time : The National Secretary will invite nominations alongwith official call of the convention where last date for submission will be mentioned.

26. Eligibility : Any active member of a Chartered Club shall be eligible as per ASO-12 for nomination but nomination will be automatically cancelled if the candidate’s club fails to pay per capita and other dues, if any, within stipulated time. No candidate is eligible for contesting 2 posts at a time.

27. Nomination Fee and Scrutiny : Nomination should be made according to the prescribed form as per anexure – A of this constitution. Each proposed nomination shall be signed by two Board Members on behalf of the club submitting nomination. Nomination fees as fixed by the National Board shall be enclosed with the nomination form in favour of “The National Association of Apex Clubs of Bangladesh” in the form of pay order or demand draft. All nomination shall be scrutinised by the Administrative committee. (22nd AGM)

28. Conduct & Arbitration : The National President as Chariman of the Convention will declare 3 member Election Commission at least 24 hours before the election . This appointment is to be confirmed by the convention floor by a simple majority. The Commission may give time for withdrawal and settle any dispute / controversy and their decision against any appeal is final.

29. Mode of Election : Voting of elections shall be by ballot. The names of all candidates shall be listed alphabatically on the ballot paper and each delegate shall vote by marking the figure ‘1’ opposite the name of the candidate for whom he votes on his first preference and ‘2’ ‘3’ ‘4’ (and so on as the case require) opposite the names of all other candidates to indicate his order of preference.

30. Counting of Votes : The Chairman shall appoint two scrutineers. The Scrutineers shall reject any ballot paper which does not comply with this Article and count the total number of first preference votes for each candidate. The candidate who has received the large number of first preference votes shall, if that number constitutes an absolute majority of votes, be elected. If no candidate received an absolute majority of first preference votes the scrutineers shall make a second count. On the second count the candidate who has received the smallest number of first preference votes, shall be excluded and each vote counted for him shall be credited to the candidate next in order of his preference. If a candidate then has an absolute majority of votes, he shall be declared elected, but if no candidate then has an absolute majority of vote, the process of excluding the candidate who has the smallest number of votes and crediting his votes to the continuing candidate next in order of preference shall be repeated by the scrutineers until one candidate receives an absolute majority of votes. The candidate receiving an absolute majority of votes, shall be declared elected. If on any final count two or more-candidates shall have an equal number of votes then in the event the scrutrineers shall determine by lottery which shall be elected.

31. Result : The Chairman of the Election Commission will declare the result of the election.

32. Vacancies in Office between conventions : In the event of any vacancy occurring in any Association Office (other than of District Governor) the National Board may appoint an Active member to fill the office for the unexpired term.

 

ARTICLE-17

ASSOCIATION FINANCE

1. Charter Fee : Each club before receiving its Charter shall pay to the National Board a Charter Fee prescribed by the National Board.

2. Association Per Capita Fee : Each Club shall pay per capita for each active member enrolled in membership list on the day of its Annual General Meeting to the National Association within First 3 (three) months of the Apex year. The fee of members classified as non-resident shall be one-half of the fee of other active members. The classification of the individual per capita shall be as under:-

3. a) Association Per-capita- 20%; b) International perciptation Fee & Other foreign expenses 10%; c) National Directory subscription 10%; d) Subscription for Apex Education Fund 10% and e) Refund to respective Club 50%. The share of the club shall be transferred to the Club fund within one month of receiving total members’ per capita from the Club. The District Governors shall get their share @ 20% of the Association per capita received by the Association from the respective Districts.

The Club shall have the option to exercise Model Club By- Law -11 (a). However, an Apexian shall become non-active and non-financial member of the Club and the Association in the event of his failure to payoff per capita to his Club withinthe stipulated time and such position shall continue till that member payoff his entire amount of previous dues. That non-financial member shall be ineligible for any election or appointment both in Club, District and National level. Clubfailed to deposit per capita for at least 11 members within the stipulated time shall be considered non-financial to the Association and shall have no voting right in District and National Convention until payment of per capita. Member ofthat Club(s) shall become non-financial though he paid his capitation fee to his Club. (34th AGM, Khulna)

The District Governors will receive 20% share of the per capita after collection of full per capita from all the Clubs under his district. Similarly 15% share of the per capita will be received after collection of 80% or more of the total per capita. DG will receive 10% share if the collection is 60% or more of the total per capita. The District Governor will not be eligible for any share if the collection is less than 60%.(23rd AGM-Dhaka)

3. Per Capita Return: The Per capita return shall be admitted in the Form prescribed by National Board.

4. Pro-Rata Fee: The proportion of the Association per capita fees to be paid to the National Board by Club in respect of the members of a newly Chartered Club shall be assessed pro rata according to the unexpired portion of the club fiscal period in which the club is chartered.

5. Levies : No additional levies or contributions shall be called for by a National Convention or the National Board unless reference thereto has been made to all Clubs and the consent of the majority has been obtained. The decision of each Club shall be determined by a majority vote of the Club Board.

6. Fiscal Year : The Fiscal Year will be from 1st day of January each year to 31St December of the same year. The National President / National Secretary / National Treasurer or no other Authorised Officer of the outgoing Board shall operate any of the account / accounts of the National Association after 31st December.(w.e.f.2000)

7. Budget : National Treasurer shall prepare Budget in col laboration with National Vice President and submit it 60 days before the Convention to the National Board for consideration. If the National Board approves the budget proposals this will be included in the Convention Agenda for discussion and approval by the Convention.

8. Disbursements : All disbursements other than petty cash shall be made by Cheques.

9. Depositaries : The National Board shall designate the depositaries of all Association Funds.

10. Operation of Accounts : The National Board may authorise such officers and or employees, as it thinks fit,to sign and countersign cheques and otherwise act as may be necessary to operate, on the Association Accounts.

11. (a) AUDIT OF ACCOUNTS : The National Board shall declare an Audit Board comprising of 3 members consisting of one Life Governor, onePast National President and one Life Member . The Board will audit the Accounts of the Association including the Bangladesh Apexian’ and directly verify from the bank about balances as on 31st December. The Audit Board will report any irregularity during the year and recommend improvement and actions.

The National Treasurer shall submit his Books of accounts and all other records for audit whenever required by the National Board. A National Board member shall not be appointed as Auditor.

(b) AUDIT OF ACCOUNTS BY C.A. FIRM: After audit as per Article-17, Para-Il Sub-para-(a), if two third majority of the delegates at the National Convention deems it necessary for re-audit may appoint a qualified firm of chartered Accountants (C.A.) for the purpose.

AR TICLE-18

OFFICIAL PUBLICATION

1. Publication and Title : The National Board shall publish or cause to be published a periodical which shall be the official publication of the Association and shall be titled “The Bangladesh Apexian” for the English edition and “APEX BARTA” for Bangla version. (34th AGM, Khulna).

2. Policy : The National Board have full control of all questions of policy of “The Bangladesh Apexian.” and “Apex Barta”.

3. Administration : The Editor of ‘The Bangladesh Apexian’ and “Apex Barta” such other Assistants, if deem necessary, office until he resigns or his appointment is terminated by National Board.

4. Finance: The Finance of “The Bangladesh Apexian” and “Apex Barta” shall be controlled by the Treasurer and all money received in respect of “The Bangladesh Apexian” & “Apex Barta” shall be paid into the General Account of the Association. All disbursements in respect of “The Bangladesh Apexian” & “Apex Barta” shall be authorised by the Officer (s) authorised to operate the Associations General accounts in Accordance with Article-17 Paragraph-10.

5. Subscriptions :

1. The subscription price for “The Bangladesh Apexian” & “Apex Barta” shall be determined by the National Board.

2. The liability of each Club to the National Board in respect of each issue of “The Bangladesh Apexian” & “Apex Barta” shall not exceed the total subscription price of the number of copies purchased or the total price arrived at by allowing one copy for each member of the Club whichever is the higher.

3. Annual subscription to “The Bangladesh Apexian” & “Apex Barta” shall be paid in advance by Clubs annually with per capita, on the basis of one subscription per active member and one copy of each issue per active member shall be mailed to the usual postal address of each Club. Clubs requiring copies in excess of the member o f their active membership shall advice the Editor of the number of additional copies required and shall pay for such additional copies in advance.

6. Reports to Association Board : The Editor shall make necessary reports at the time to the National Board as the Board may require.

7. The Editor and National Convention : The Editor may attend all National Conventions and allowance may be made by the National Board for his expenses. He shall not have power to vote unless he is an official Delegate.

 

AR TICLE-19

FORMATION OF CLUBS

1. Authority: District Governor (s) shall receive and may approve “Leave to Investigate “ and “Petition to Form” applications from Clubs with the intimation to the National Extension Director. The Extension Director shall, with the approval of the National Board, prescribe “Standard Procedures and Forms “ to be used in the formation of Clubs. Club Board shall be responsible for the supervision of the formation of Clubs sponsored by them.

2. Restrictions

1. Location : Approval for the formation of Clubs may be given by the District Governor only in those centres which have sufficient diversity of business, Agricultural Institutions and professional activities to give promise of additional membership resources sufficient to ensure the future stability of the Club.

2. Territorial Limits : Territorial Limit of Clubs, District and prospective clubs will be determined by the National Board.

3. Minimum Membership : The minimum member ship number of members required for the formation of a new Club shall have regard to the size of and conditions existing in centre in which the Club is to be formed.

4. Maximum Membership: The maximum number of members which a Club may have for the first six months after the granting of its Charter shall be determined by National Board prior to the time when such Club is granted its charter.

3. Leave to investigate:

4. Application for “Leave to Investigate” at centre with a view to formation of Club shall be made by a Club Board and no active steps towards forming shall be taken until such application is granted. The application shall be made in the form prescribed by the National Extension Director.

5. Reports : A quarterly report of progress shall be furnished to the District Governor by the Club granted Leave to Investigate.

6. Time Limit : Leave to Investigate shall be limited to six months unless extended by the District Governor.

7. Petition to form :

8. Application : Petition for permission to form a Club in any centre shall be in the form prescribed by the National Extension Director and shall be signed by at least ten persons eligible for active membership of the prospective Club. The petition shall then be forwarded to the District Governor for consideration.

9. Formation procedure : District Governor is the authority to give permission to form a Club with intimation to National President, National Extension Director and National Secretary. At the time of opening there shall be at least 10 members under the age of 35and District Governor should give a ‘Progress Report’ to the National Board after 3 months of formation. The National Board may at any time suspend /renounce an unchartered club at its discretion.

10. Approval of Charter : National Board shall receive and may approve by a three fourth majority of National Board members, if any charter application from club is received through sponsored club with a recommendation of District Governor of respective District.

ARTICLE-20

RESTRICTION OF CHARTER

1. Limitation : Charter application of a club will not be considered by the National Board if :-

1. the club has not yet completed 24 Dinner meetings (2 in each calender month) from the months of its Official inauguration.

2. the club delegate was not represented in one of its own District Convention and one National Convention.

2. Exemption: The restriction for approval of charter to a Club stated herein and in any other rule of this Constitution, By- Laws and Standing Orders shall not be mandatory when such Club be situated outside the border of Bangladesh. Rules related to formation of a new Club described in Apex Bangladesh Constitution shall also not be binding in such case(s). The National Board shall put forward necessary Rulesfor formation and approval of charter of Club(s) located outside of Bangladesh. (34th AGM, Khulna).

 

ARTICLE-21

TERMINATION OF CHARTER

1. Suspension or Revocation : If a Club is more than three months behind in payment of any indebtedness to the Association or fails upon two consecutive occasions to have at least one official delegate present at the National Convention or fails otherwise to conform to the Constitution or By-Laws to the accepted standard for clubs, the National Board may suspend or revoke the Charter of or otherwise discipline of every Club provided that in the case of arrears in payment of only indebtedness to the Association. Notice of the indebtedness shall not less than one month prior to any suspension, revocation or dis cipline have been sent by registered post by the National Secretary to the last reported President and Secretary of the Club.

2. Date of Suspension : The suspension or revocation of Charter or the disciplinary action shall take effect from the date determined by the National Board and in the absence of such determination from the date of decision of the National Board.

3. Restoration : The National Board may restore such Charted and revoke such act of discipline upon good and sufficient cause being shown. But the chartership of any club shall automatically stand revoked if the suspension if not managed to be withdrawn within 180 days from the date of such suspension.

4. Appeal: If the National Board shall suspend or revoke the Charter of any Club or shall otherwise discipline any Club, The National Secretary shall not less than two weeks after such suspension, revocation or discipline send a notice of the same by Registered Mail to the last reported President and Secretary of such Club. Any club against which such action has been taken may within two months of the date of posting of such notice to its President and Secretary, file with the National Secretary written notice of appeal which shall be considered and decided by the next Annual National Convention whose decision shall be final.

5. Surrender : Any Club may surrender its Charter provided that all financial and other obligations of the club to the Association have been fulfilled and that a resolution to surrender its charter shall have been adopted by three-fourth of the members of such club and that such resolution shall have been certified by the President and Secretary within two weeks after passing of the resolution. Such resolution shall be effective if and when adopted by the National Board. The National Board, may upon written application of such Club reinstate the said Club to membership of the Association.

6. General : Any Club which for any cause ceases to be a member of the Association shall relinquish the word, “Apex” in its name and surrender to the Association its Charter and shall not there after use the name, emblem, badge or insignia of “Apex” in any manner whatsoever. All property of the Club including money in hand shall be applied firstly in satisfaction of the outstanding liability (if any) of the Club and the remainder thereof shall be transferred to and shall become the property of the Association.

 

ARTICLE-22

AMENDMENT TO CONSTITUTION:

1. Amendments to the Constitution shall be made only at a National Convention by a two third majority vote of the delegates who cast a vote.

2. A proposed amendment may be submitted by the National Board or District Convention.

3. All proposed amendments shall be referred by the National Secretary to the Convention AmendmentCommittee which shall report to the National Board.

4. Copies of proposed amendments to be considered by the National Convention shall not less than two months prior to the National Convention, be forwarded by the National Secretary to each Club together with a copy of the supporting statement of reasons. National Convention may consider any proposal even if it is placed without any formalities.

5. After resolution of the National Convention adopting a proposed amendment, the Constitution Amendment Committee shall draft consequential amendments of the Constitution and Article necessitated by such resolutions and forward the same to the National Secretary.The National Secretary shall notify all National Board members, Association officers and Clubs.

 

ARTICLE-23

FOUNDATION CLUBS

The Apex Clubs of Dhaka, Chittagong, Syihet, Comilla, Barisal, Narayanganj and Jahangirnagar which were Chartered Clubs on the date of inauguration of the National Association of Apex Clubs of Bangladesh shall be deemed to be the Founder Members of the Association.

 

ARTICLE-24

MODEL DISTRICT BY-LAWS

1. The Model District By-Laws shall be adopted by every District and shall constitute the By-Laws of each District.

2. The District Convention may by two third majority vote of the delegates entitled to vote and resolve any amendment of District By-Laws provided that the amended resolution shall have to be approved in National Convention by two third majority and then it will be applicable for all the Districts.

3. A proposed amendment may be submitted by a Club, the District Governor or by the National Board, within the limits prescribed for District Convention agenda items.

4. The Model District By-Laws may be amended by National Board by a three-fourth majority vote.

 

ARTICLE-25

MODEL CLUB BY-LAWS

1. Adoption : The Model Club By-Laws are recommended for adoption by all Clubs admitted to membership and shall constitute the By-Laws of each Club.

2. Amendment : The Model Club By-Laws may be amended by the National Board by three-fourth majority vote.

The Constitution Amendment Committee is available to Districts and Clubs to assist in drafting and any By-Law which those levels propose to adopt.

 

ARTICLE-26

WINDING UP OF ASSOCIATION

An Association Convention may decide about winding up of the Association by a two-third majority vote of the del egates enrolled as official delegates.

In the event of such winding up or suspension the conven tion by two-third majority will decide the disposal of records, insignia and other possession of the Association. Regarding financial arrangement, the Association should pay all the liabilities and debts and after that if any asset remains it should be transferred to some other similar type of Association engaged in social service Works. The convention will decide whether it will continue to exist in case the Association is suspended by WOCO.

 

ARTICLE-27

DISPUTES

Any dispute of differences of opinion in regard to the interpretation or scope of application of the Articles of the Constitution of the Association itself, shall be referred to a Committee consisting of all Life Governors, all Life Members and all Past National Presidents, The IPNP will work as Member-Secretary of the Committee who will give notice of a meeting to the committee members by regis tered post. The quorum of such meeting will be one third of the committee members who will decide in the 1st meeting the Chairman of the committee.Of course, the National Convention by two third majority can decide different methods of formation of such committee.

The decisions of the Committee shall be final and binding on all and no appeal to be accepted against such decision.

 

ARTICL-28

LIMITATIONS

The Constitution of National Association of Apex Clubs of Bangladesh and all the active members of all the Apex Clubs of Bangladesh are obliged to abide by the law of the country i.e. the People’s Republic of Bangladesh and the law of the country is to be regarded as superior to this constitution for any interpretation and scope of application of the constitution.

For the procedural matter, the constitution of Word Council may be followed and for interpretation and follow up of other procedural practice and meeting procedure of the constitution of Apex Association of other countries inay be taken as reference.

 

 

 

ASSOCIATION STANDING ORDERS (ASOs)

1. Apes Song: A song for the Association of Apex Clubs of Bangladesh be accepted as the apex song and a song tuned and composed on the ideals of Apex be accepted as Apex song (printed at page 14). (9th AGM-1984, Chittagong)

2. National Board Meeting Notice: All Clubs President must receive a copy of the notice of all National Board Meetings. Club Presidents or the authorized representatives shall have right to attend and participate in discussion without voting right. (9th AGM-1984, Chittagong)

3. Overseas Fund: Fund received from WOCO or any other Organization in favour of a particular Club by the Association be handed over to the club concerned by tthe National Treasurer very quickly. (9th AGM-1984, Chittagong)

4. Membership Card :That membership card in duplicate of individual member showing his particulars be maintained one at the club and the other at the Association Secretariat. (9th AGM-1984, Chittagong)

5. National Secretariat: That National Secretariat of the National Association of Apex Clubs of Bangladesh must be located within the Dhaka Metropolitan area. (11 th AGM- 1986, Rajshahi)

6. NATIONAL SECRETARY: That National President of Bangladesh, irrespective of his position shall not choose National Secretary outside Metropolitan city of Dhaka. (This ASO shall be treated as cancelled, 22nd AGM.)

7. In the name of Founder President Late Ahmadur Rahman Khan a trophy will be awarded to the Best Club in the