Category

2018 Grand Prix: Responsible Large Company of the Year

Award for Pioneering Large Companies that have Embedded Responsibility Across Their Business Strategies and Operations and Engage in all Major Areas of CSR.

What should the nomination be about: This is not an award for a specific initiative or a single area. This category is designed to acknowledge Large Companies that have made CSR an integral part of the way they do business, that systematically, comprehensively, strategically and innovatively develop their responsibility and can demonstrate examples of policies or projects, which had and continue to have a positive impact upon the society and environment in all appropriate areas of operations.

The award would be conferred to the large company1 who decided to report on all four main areas of responsibility: responsibility towards employees, community, environment and marketplace, and shows best performance overall.

Multinationals operating in Georgia have to demonstrate a visible initiatives and active efforts on local level - not only implementation of global strategy; their assessment would consider the adjustment of the company’s global strategy to Georgian conditions and its quality domestic activities.

Please note: the assessment for this category has two rounds. The shortlisted candidates would be invited to the personal presentation before the Jury.

ENTRY FORMCompany Name

If successful, we will use the company name as written here on any award materials (certificates, press releases), so please ensure you write your company name and nomination title in full how you would like it published.

CONTACT DETAILS

Main contact person

This person will be the main point of contact for all correspondence, enquiries or updates concerning your submissionFull Name:Position:Telephone number:Mobile number:

1 According to National Statistics office of Georgia (http://www.geostat.ge ) a Large company is defined as a company which has more than 250 employees.

Category

2018 Grand Prix: Responsible Large Company of the Year

Email:

Secondary contactPlease let us know whom we can address concerning the entry in your absenceFull Name:Position:Telephone:Mobile:Email:

If your contact information changes after submitting an application, it is your responsibility to amend your details with Contest Organizers.

SECTION I - COMPANY DETAILS This section is not scored but provides assessors with a good understanding of the overall business of the company in a wider context and its impact on society. Application forms missing this information will not be accepted.

Date of foundation of the company

We are a subsidiary of a foreign /Global company

□ YES □ NO

If yes, indicate the name of the parent company and year of beginning of operations in Georgia

Company Address

Legal form

Full name and job title of company Chief Executive (or equivalent)

Number of employees (approximately)

Annual turnover □ Less than 1 million GEL□ From 1 million up to 12 million GEL□ From 12 million up to 60 million GEL□ More than 60 million Gel

The primary brands, products, and services

Geographic coverage

Does your company have a statement of the company’s mission & values (please indicate URL if relevant)

□ Yes □ No

Category

2018 Grand Prix: Responsible Large Company of the Year

Does your company have a code of ethics? (please indicate URL if relevant)

□ Yes □ No

If yes, indicate (when relevant) if this a parent company’s global code of ethics or specifically elaborated for the local branch?

When the code was created?

How do you communicate your code of ethics to your employees and external stakeholders?

Does your company publish annual financial reports? (please indicate URL of the most recent one, if relevant)

□ Yes □ No

If in 2017-2018 your company published sustainability /CSR report please indicate URLs

If your company is part of the multinational company – please present the URL of the global sustainability report (if any)

Who is responsible for coordination of CSR activities in the organization - there is a CSR coordinator; CSR activities are coordinated by PR manager/Marketing manager/HR manager, other (please list all)

If you have overall CSR strategy and policy, briefly indicate main focus areas; indicate URL (if relevant)

Please indicate, if your company is a member of any local or international network aimed at CSR promotion, e.g. Global Compact, CSR Club, AmCham CSR Committee, Georgian Pro Bono Network etc. (please specify)

Company webpage

Official Facebook/LinkedIn page

Twitter handle (if any) @

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2018 Grand Prix: Responsible Large Company of the Year

Company logo: please submit a high-resolution version of company’s business logo – upload logo on the google drive and share the link here:

Fill in the box:

Quotation of the CEO or equivalentPlease provide a quote from your CEO (or equivalent) why responsible business is important for the nominated company and for him/her personally (max. 100 words).

This point is not obligatory; however, it is very much appreciated to help assessors understand the support provided from the top of the organization. If submitted, quotation could be published in various award materials (such as web-page, information brochures etc.).Fill in the box:

N.B make sure you get in your request for this early on in the process to accommodate your CEO’s (or equivalent) diary/ sign off process.

End of non-scored section.

SECTION II Description of your policies, practices and results achieved in all main areas of CSR

This is a scored section. In this section you have to provide brief description of the company’s policies, practices and results achieved for all four areas of responsible business.

For each sphere company will be assessed according to following 5 aspects: policy; activities; results; management; engagement and communication. In particular, the Jury will be looking for:

- Clearly articulated policies and strategies, consistence of the approach- Comprehensiveness of the implemented activities/projects/initiatives- Sustainability of the results achieved, measurable improvements and positive impact- Efficient management systems- Engagement of the stakeholders and partnership approach, communication and transparency.

Multinationals operating in Georgia have to demonstrate a visible initiatives and active efforts on local level - not only implementation of global strategy; their assessment would consider the adjustment of the company’s global strategy to Georgian conditions and quality domestic activities.

Category

2018 Grand Prix: Responsible Large Company of the Year

Environmental Responsibility(500 words max. Weight - 25% of total score)

Describe the company's overall environmental policy and strategy.

What are the company's main environmental impacts? How do you manage and reduce these impacts? Indicate the compliance with legislation and what you do beyond legal requirements?

Briefly describe programs/projects/initiatives in the field of environmental protection you implemented in 2017-2018 (examples could be: energy efficiency and material saving measures, water management, support for sustainable transport solutions, waste management, green product design, adaptation to climate change, protection of biodiversity, initiatives aimed at environmental behavior change, raising environmental awareness, contributing to nation-wide environmental solutions etc.); describe results achieved and impact it had on the issue and on your company; quantify, where feasible.

If you implemented any of above initiatives in partnership with other organization (company, public agency, non-profit) please describe briefly – who was the partner, what was their role? What did this partnership bring to both parties?

Describe how you track, measure and monitor? If you have a certified environmental management system, please specify.

Describe how do you communicate with various stakeholders with regards to your environmental impacts and activities.

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2018 Grand Prix: Responsible Large Company of the Year

Responsibility Towards Employees(500 words max. Weight - 25% of total score)

Please explain your approach to employee-related issues, describe your policy and strategies in this area: what do you do to ensure physical, mental and social well-being of your employees? What benefits do you provide to your workers beyond legal requirements? Do you support the education and employability of young people?

How do you identify the needs of your employees? How do you communicate with employees to consider their opinion and ensure their voice is heard? Do you cooperate with trade unions (if present)?

Briefly describe programs/projects/initiatives in the fields of professional development and education, social protection, health and safety, ensuring equal opportunities /diversity (with regard to gender, age, disabilities, ethnicity, and lifestyle etc.), work-life balance, good work climate and employee volunteering implemented in 2017-2018; describe results achieved and impact it has on both employees and the business; quantify, where feasible.

If you implemented any of above initiatives in partnership with other organization (company, public agency, non-profit) please describe briefly – who was the partner, what was their role? What did this partnership bring to both parties?

How are your employee-related program managed and monitored? Do you have a professional human resource management system in place?

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2018 Grand Prix: Responsible Large Company of the Year

Responsibility in the Marketplace(500 words max. Weight - 25% of total score)

Please describe your approach and policies with regard to customer- related issues, clients, suppliers, product safety, transparency and personal data protection.

Describe, what do you give customers beyond the law? What is the scope of information you give to customer before sale? Is your advertising or marketing bound by ethical standards?

Do you offer responsible products or services to the customers with disabilities or other vulnerable groups? Socially innovative products or a very significant guarantees over the law? Do your products or services deal with any social or environmental problems? - Please describe briefly.

Describe how responsible is your approach to suppliers. What is the selection process? What conditions do you offer them? How do you communicate with them? Do you engage local suppliers, social enterprises into your supply chain?

Please specify, what did you do, what activities/projects/initiatives have you implemented in the above areas in 2017-2018; quantify, where feasible; describe results/improvements achieved and impact it has on both target group and the business.

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2018 Grand Prix: Responsible Large Company of the Year

If you implemented any of above initiatives in partnership with other organization (company, public agency, non-profit) please describe briefly – who was the partner, what was their role? What did this partnership bring to both parties?

Describe how you measure and monitor? What management systems you have in place to ensure: safety of your products/services, customer and supplier complaints resolution, protection of personal data, fair and responsible relation with suppliers, clients and other business partners?

How do you communicate with customers, suppliers, clients and competitors? How do you identify the needs of your customers or suppliers? Do you collaborate with other companies and organizations to create dialogue and joint action on important issues?

Supporting Communities(500 words max. Weight - 25% of total score)

What is your policy and general approach towards community support? What specific issues or target groups do you concentrate your efforts on and why?

Briefly describe programs/projects/initiatives in the fields of community support, implemented in 2017-2018; specify, what problems you did you try to address, what approaches did you use (financial support, in-kind contribution, employee volunteering; campaigns etc.); describe, what are the measurable results and impacts; what did you manage to solve, change or improve in the society or your neighborhood through your intervention? Quantify, where feasible.

If you have implemented any of above initiatives in partnership with other organization (company, public agency, non-profit) please describe briefly – who was the partner, what was their role? What did this partnership bring to both parties?

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2018 Grand Prix: Responsible Large Company of the Year

Describe the management systems you have in place for community programs (whether and how the company is tracking, measuring and monitoring; how decisions are made and if there are system for dealing with community complaints)

How do you identify needs of the target communities? How do you communicate with community members?

Please note: You do not have to provide equally detailed answers to all above questions to submit an

entry. Provide as much information as available.

You are welcome to include in the above sections information about other factors which, in your opinion, may influence decision of the Jury.

When completing your entry, please refer also to the Evaluation Scoring Guide, available at: www.meiora.ge

Section IV - Links and evidence (optional)

This part is not obligatory, however submitting evidence and proofs for your project will help the Jury to properly asses your entry and increases the chances of winning. Please submit any materials about the project that you have (documents, photos, videos, url) to illustrate the content of your nomination and results achieved. All file types are accepted only as a soft copy.

When providing photos, please provide high resolution photos; When providing the extensive documents, please indicate exact pages that you would like the Jury to pay attention to; You can also include relevant URL links to supporting evidence in the main text of the Entry, next to the point the evidence supports.

Category

2018 Grand Prix: Responsible Large Company of the Year

Please be as specific about page number of the submitted attachment or video timeframe as possible. Jury will not be able to read full extensive documents, so it is important to signpost the most relevant aspects of any evidence provided.

Please upload all your supporting materials on google drive, bound in a package/folder and share the link:

Fill in the box:

Final StatementsConfidentiality

Let us know here if you would like some aspects of your entry kept confidential

□ I do not want to keep any aspect of my entry confidential

□ Please keep confidential following parts of my entry ________________________________________

Mandatory requirements:

The company has not been legally convicted in the past three years in connection with its business activities.

The activities described in the nomination comply with the legislative requirements of Georgia.

Cases:If the company has been linked with some scandals for the past three years (2016-2018), please describe it in no more than 300 words and comment the position of the company (Evaluators often have critical information about business cases from the media, and the Nominated Companies also have the opportunity to present their views so the Jury can judge the nomination objectively):

Fill in the box:

DECLARATION OF THE COMPANY

(Please attach to your submission the scanned Declaration of the Company signed by Chief Executive (or equivalent), or person responsible for the nomination)

Category

2018 Grand Prix: Responsible Large Company of the Year

Name of the company: _______________________________________________________________

We declare that all information contained in this application is accurate and fairly presented. We agree with nomination of the company for the Georgia’s Responsible Business Awards 2018. We agree to abide by the rules of the Awards, including the understanding that the Jury’s decision is final and that no correspondence will be entered into regarding their decision.

By entering the Awards, we agree to take part in publicity and promotion of the event. We also understand that our entry may attract media attention and we are willing to cooperate with the media to promote our organization, the Awards and the successes of responsible business in Georgia.

Entry authorized by:

Name of the CEO (or equivalent) /person responsible for the application: ________________________________________________________

Position: ________________________________________________

Date and signature: _______________________________________

(You can also download the Sample of the Declaration here)

DECLARATION OF PARTNER(If you mention a significant partnership with a different organization in the nomination, the affiliate confirms that the information is true.)

Name of the organization _______________________________________________________________We declare that there is a correct information about our partnership in the nomination presented by (name of the nominated company) _________________ We agree with the company's nomination for Georgia’s Responsible Business Awards 2018 for the category (category name) __________________

Name of the person representing partner

_______________________________________________________

Position: _______________________________________________

Phone number: _________________________________________

E-mail: ________________________________________________

Date and signature______________________________________

(You can download the sample of the Partner’s Declaration here)

Please be sure to complete all sections. Incomplete applications would not be considered

How to apply

Category

2018 Grand Prix: Responsible Large Company of the Year

Download the Entry form, fill it in and send us a completed form in word doc format along with the attachments to the following email: csrawards@meliora.ge no later than Friday, 5 October 2018, 18:00.

Please refer also to the Guidelines for the Applicants and Terms and Conditions for further supporting information.