Notes for Delegates

Boao Forum for Asia Annual Conference 2013

The Secretariat of the Boao Forum for Asia (BFA) extends a warm welcome to all the delegates of the

BFA Annual Conference 2013 to be held April 6-8 in Boao, Hainan, China. This document is

designed to provide the necessary assistance for you and facilitate your participation in the conference.

Conference Theme

Entering 2013, the world economic outlook is still no cause for optimism and all major economies

continue to face a bumpy road of transformation ahead. From time to time, the spirit of “we are in the

same boat” which came forth from the most difficult times of the financial crisis has come across

interference from protectionism and other disharmonious noises. Given the situation, it is imperative

to reiterate and greatly carry forward the spirit of “Asia Seeking Win-Win”, look for common interests

and ground, transcend differences and pursue common development.

Given this consideration and after the wide solicitation of opinions from BFA founding nations,

members, strategic partners and media partners and with approval from the BFA Board, the theme of

the BFA Annual Conference 2013 has been designated as “Asia Seeking Development for All:

Restructuring, Responsibility & Cooperation”.

Keyword 1: Restructuring

The more sluggish the economy is, the more necessary and urgent it is to pursue change and renewal.

Most topics of the BFA Annual Conference 2013 center on reflection, restructuring, transformation

and innovation.

Keyword 2: Responsibility

In the face of a crisis against a backdrop of globalization, no economy can remain immune. Pursuing

common development is the common responsibility for government decision makers, business

managers as well as individuals.

Keyword 3: Cooperation

Promoting economic cooperation at all levels and in all fields is both the consistent mission and tenet

of the Boao Forum for Asia and the essence of the theme of the BFA Annual Conference 2013.

Conference Format

There will be some significant adjustment to the meeting formats of the BFA Annual Conference 2013

to favor smaller, more interactive and more diversified sessions. The 51 scheduled events include 18

sub-forums, 15 roundtable meetings, 6 closed-door discussions, 5 celebrity dialogues, 1 Boao Night, 4

lunch discussions, and 3 dinners. In addition, there is an opening ceremony and a closing banquet.

These meeting formats have the following features:

1. Sub-forums: Featuring 5-6 guests on the platform and 150 listeners in the audience and moderated

by a host, these forums will adopt a Q&A format to encourage interaction between the guests, and

between the guests and the audience. Each forum will last 75 minutes.

2. Roundtable meetings: 10-15 guest discussants will sit at the center of the meeting venue,

surrounded by 120 guests. Led by the host, Q&A will be held to foster interaction between the guests,

and between guests and the audience. Each meeting will last 120 minutes.

3. Closed-door discussions: 30-40 guests with similar interests from the same industry or group will

be invited to attend. The format will be group discussion first and collective debate later. Each

discussion will last 90 or 120 minutes.

4. Celebrity dialogues: Cultural and social celebrities, renowned economists and scientists will be

invited to discuss new thoughts and new trends in the social, economic, cultural and technological

fields, introduce these new thoughts and trends to the audience in an easy-to-understand way while

interacting with delegates. Each dialogue will last 45 minutes.

5. Boao Night: In a relaxed and pleasant atmosphere, the Boao Night will discuss social, livelihood,

technological and academic topics. The format will be flexible and may feature a cocktail party and

salon. The Boao Night will last 75 minutes.

6. Luncheon/dinner: A combination of sub-forum and breakfast/lunch.

In addition, there will also be a large number of small-scale discussions which are not shown on the

agenda. These include small-scale breakfast meetings between government ministers and leading

entrepreneurs, discussions and cocktail parties organized by guests and conference delegates, and so

on.

About Boao

Located on the east coast of Qionghai City, Hainan Province, Boao is centered at a latitude of 19.3o

north and a longitude of 110.5o east. Facing the South China Sea to the east, Boao lies 17km to the

east of Qionghai City’s Jiaji Town, 105km to the south of the provincial capital, Haikou City, and

200km to the north of the famous resort Sanya City.

Renowned for its beautiful scenery, Boao is situated on the estuary of the famous Wanquan River.

Here the Wanquan, Jiuqu and Longgun rivers converge into the South China Sea and are met by three

islands: Dongyu, Shapo and Yuanyang. The harmonious synthesis of the sea with the city’s rivers,

lakes, mountains, islands, coconut forests, fields, sandy beaches and hot water springs provides us

with a wondrous landscape of miraculous proportions.

At the inauguration of the Boao Forum for Asia in February 2001, this spectacular land was chosen as

the permanent headquarters of the famous international organization the Boao Forum for Asia. The

annual conference of BFA is a platform for international and Asian political leaders, businessmen and

academic scholars, to communicate and seek cooperation for the common good and development of

Asian countries.

Currency

The local currency is the Chinese Renminbi ( RMB or ￥). The Chinese RMB is pegged to the US

dollar at a rate about US$1=RMB 6.3. The exchange rates are decided depending on the exchange rate

of that day issued by the People’s Bank of China. Currency and travelers’ checks can be converted

into RMB in the hotels. Credit cards such as Visa, MasterCard and American Express are accepted by

all hotels and most stores.

Telephone

The country code of China is 86, while the area code of Boao is 0898. Domestic and international long

distance services are available in all hotel rooms. However, international long-distance services are

charged at different rates for different countries. Please make enquiries with the hotel reception desk

and settle your bill before check-out.

Prepaid SIM cards for mobile phones (GSM and CDMA) are sold at the business center of each hotel

(only cash in Chinese currency (RMB) is accepted).

Weather

Boao has a tropical marine climate, which features ample sunshine, high temperature, abundant rain

and distinctive dry and rainy seasons. The temperature during the time of the Conference is within the

comfortable range between 23 Celsius and 30 Celsius, with a mean air temperature at 27 Celsius in

April.

Voltage

The voltage in China is 220v. Sockets in the hotel rooms are of 2-phase and 3-phase (MY-2204) types.

Time Zone

The time in Boao is 8 hours ahead of Greenwich Mean Time or Coordinated Universal Time.

Visa

If you need a visa to enter the People’s Republic of China, we can provide formal invitation letter to

facilitate the application. With the invitation letter and other necessary documents as requested by the

local Chinese embassy or consulate, you will be able to apply the visa for entering China.

Inviting organization in China: The Boao Forum for Asia

Contact person: Mr. Zhou Chen

TEL: +86-10-65057377

FAX: +86-10-65051833

E-mail: leon@boaoforum.org

Address: Room 2210, China World Tower, No. 1 Jianguomenwai Avenue, Chaoyang District,

Beijing, China

Postal code: 100025

Hotel AccommodationThe designated hotels for delegates include: Ramada Hotel and Suites Boao, Boao Asia Bay Club

Hotel, Boao Jinjiang Spa Hotel, Boao Qianzhou Bay Resort and Boao Qianzhou Bay Xinyin Hotel.

The booking of rooms at the BFA Hotel, Boao Golden Coast Hot Spring Hotel and Boao State Guest

House is arranged by the BFA Secretariat for speakers, sponsors and some BFA members. The

booking for other hotels should be made by registered delegates themselves. Delegates shall clear all

expenses incurred at the hotels when checking out.

Delegates may make hotel bookings with the Letter of Conformation of Participation and Hotel

Booking Form issued by the Secretaries. Because only a limited of guestrooms is available during the

annual conference, each registered participant (one confirmation number) can only book one room.

The minimum stay for the hotels above is two nights.

Officially designated hotels for delegates:

Ramada Hotel and Suites Boao( ) :★★★★☆

Address: No. 9 Longbow Avenue, Boao Town, Qionghai City, Hainan, 571434, CHINA

Tel: +86-898-6277 0000 Fax: +86-898-62777988

Website: http://www.ramadahotels.com.cn/hotel_42206012.html

Boao Asia Bay Club Hotel

Address: Boao, Hainan, QIONGHAI, CHINA

Tel: +86-898-62708688, Fax: +86-898-62708618

Travel ArrangementsParticipants should make their own travel arrangements. Haikou Meilan International Airport and

Sanya Phoenix International Airport are both reachable from all major airports within the country and

in Asia including Beijing, Shanghai, Hong Kong SAR, Guangzhou, Taipei, Singapore, Hanoi, etc.

Haikou Meilan International Airport

Haikou Meilan International Airport is located in the southeast of Haikou, Hainan Province. It is

15Km as the crow flies from downtown Haikou. The Airport is 1.5 hours away by car and 35 minutes

by the eastern coastal express train.

Sanya Phoenix International Airport

Sanya Phoenix International Airport is located in the northwest of Sanyan, Hainan and approximately

14Km from the center of Sanya. The Airport is 2 hours away from Boao by car and 40 minutes by the

eastern coastal express train.

Private Jet

Those participants who plan to travel to Hainan by private jet should apply to the Civil Aviation

Administration of China for approval as early as possible and contact staff at the BFA Secretariat to

get a letter of proof.

Contact person: Ms YUAN Yuan

Tel: 86- 15901269629

Mail: grace.yuan@alliance.com.cn

Ground Transportation

Shuttle services shall be provided to all delegates from Haikou Meilan International Airport to Peilan

Bridge Registration Center and from there to the designated conference hotels at Boao. The pickup

point at Haikou Airport is the Airport Reception Center for the BFA Annual Conference located in

the arrivals hall. Our staff will assist you to take bus to the registration center and various hotels.

Working hours at the airport reception center: April 4-7, 2013 08:00-22:00

Contact person during non-working hours: Song Xiuqiu, 13810643958

We will arrange for a seeing-off vehicle 3.5 hours ahead of the flight take-off time which you have

provided us. Please confirm your departure time with the BFA Annual Conference Service Center at

the hotel reception desk one day in advance.

To help us to pick you up and see you off, please inform us of your flight information as soon as you

have finalized your flight.

Guests who go to Boao via Sanya should arrange their own transport to Boao.

Car Rental (driver & car pass provided)

If you need to rent a car during the conference, please contact Hainan Blue Sea Self-Driving Car Co.,

Ltd. for reservation and price enquiries. 24h car booking phone number: 0898-66287008/9. For

reservations, please contact the service provider directly. The BFA Secretariat is not responsible for

booking, altering or cancelling the service.

Shuttle Bus

During the conference, shuttle services will also be provided to take delegates from designated hotels

to the conference venue and then back to the designated hotels. The shuttle bus routes and departure

schedule will be put up at the lobby entrance in various hotels. Please refer to them as required.

If delegates wish to arrange their own ground transport (with their own car) and need to apply for a

vehicle pass, please make sure to submit your application to the Secretariat before March 1, provide

your car plate number and obtain a driver pass for your hired driver. After the specified date, we will

not be able to assistance in this regard.

Registration:

The conference registration desk will be set up at the Peilan Bridge Registration Center. When

participants arrive at the registration center, they will need to bring their valid personal ID document

(ID card for domestic participants and passport for overseas participants) or the Letter of Confirmation

2D code issued by the Secretariat to make on-site registration and collect their conference pass and

conference pack.

Conference Pass

Due to the security requirements, please wear your conference pass throughout the BFA Annual

Conference and use it to access various conference and event venues, have meals at the designated

restaurants and take shuttle buses. Should your conference pass be lost or damaged, please handle for

a new pass at the Peilan Bridge Registration Center in accordance with the relevant procedures and

security provisions.

Peilan Bridge Registration Center (where conference pass and pack can be collected and lost pass

can be reapplied)

Working hours: 08:00-22:00, April 4-7

Contact person during non-working hours: Zhou Chen, 15010319909

Peilan Bridge is the only passage connecting Dong Yu Island, where the BFA conference venue is

located. The location of the Peilan Bridge Registration & Accreditation Center is shown in the

following map:

On-Site Information

Conference Venue

The BFA Annual Conference 2013 will be held at the BFA International Convention Center (ICC) in

Boao, Qionghai, Hainan. Delegates may log into

http://english.boaoforum.org/2013nhencv/5712.jhtml to get a conference venue map.

Conference Program

Please visithttp://www.boaoforum.org/, the office website of the Boao Forum for Asia, for the updated

program of the conference.

Catering

Throughout the conference, BFA will arrange for self-service lunches and dinners at the Asian

Restaurant and Yijing Western Restaurant of the BFA Hotel. Invitation will be required for specially-

arranged breakfasts, luncheons and dinners. Delegates who have special catering needs should inform

the Secretariat by e-mail. The Hotel may not meet all special catering needs.

Dress Code

Business attire is required for all meetings and banquets. BFA T-Shirts (received at Peilan Bridge

Registration center) or other casual attire is suggested for outdoor activities.

Working Languages of the Conference

Simultaneous interpretation will be available in English (channel 1) and Chinese (channel 2) during all

sessions. Japanese (channel 3) , Spanish (channel 4), Cambodian (channel 5), French (channel 6) and

Russian (channel 7)will be available at the Opening Ceremony as well.

Internet Access Areas

Wireless access is available at the BFA International Convention Centre and the public area in its

vicinities. Participants may directly purchase wireless Internet cards at the Business Center of the BFA

Hotel.

Business Center

The Business Center provides E-mail receiving/sending, fax receiving/sending, photocopying and

ticket services to delegates at their own cost.

BFA Hotel Business Center

Opening hours: 08:30-23:30

Tel: (86-898) 6296 6888 EXTENSION 7218

Fax: (86-898) 6296 6999

Session Summaries

During the conference, BFA’s professional writing team will write summaries on most sessions. These

contents will be released on the BFA website (www.boaoforum.org), at the conference information

desk at the northern entrance on the ground floor of the International Convention Centre and on the

electronic screen at the conference venue.

Exclusive Rest Hall for Partners

This rest hall is exclusively used for partners to take a rest, engage in communication and meet people.

Venue: Galaxy Club, First Floor, BFA Hotel

Opening hours: 08:00-22:00, April 50-8

Exclusive Rest Hall for Members

This rest hall is exclusively used for members to take a rest, engage in communication and meet

people.

Venue: Bo Culture Center, First Floor, BFA Hotel

Opening hours: 08:30-22:00, April 50-8

Conference Service Center

The conference service center is located in the lobby of the BFA Hotel. It is responsible for providing

attending guests and reporters with program information, shuttle bus schedules, lost & found, ground

transport booking and other services.

Opening hours: 08:00-22:00, April 5-8

08:00-12:00, April 9

Contact person outside opening hours: Wu Ying, 13482468881

Press Center

Venue: Recreation Center, First Floor, BFA Hotel

Opening hours: 08:00-22:00, April 5-8

Chinese Weibo

You are welcome to follow BFA’s Chinese Weibo at http://weibo.com/boaoforum. During the

conference, we will send out via Weibo important quotes from the opening speech. Weibo users can

get real-time information about the conference agenda and engage in discussions. Please add the

#Boao Forum for Asia 2013# tag to all Weibos relating to the Boao Forum for Asia Annual

Conference 2013.

Insurance

The registration does not include any form of insurance. It is strongly recommended that all delegates

should purchase overseas travel and medical insurance before attending the conference. The

provisions should cover loss of deposit or participation expenses resulting from cancellation of

participation or cancellation of conferences; as well as ticket losses, medical expenses and personal

property loss caused by any reason and extra expenses and repatriation expenses due to itinerary

changes.

Medical Service

When the conference is in session, a first-aid medical team will be provided at the BFA Hotel.

Sideline Cultural Events

Sideline cultural events have become an indispensable part of BFA’s official program. The

information pack which you collect from the registration desk includes a Portable Conference

Handbook, which provides information on the relevant sideline events outside the official conference

program.