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COUNTY OF ALAMEDA

REQUEST FOR QUOTATION No. 900272

SPECIFICATIONS, TERMS & CONDITIONSFor

Printing Services

NETWORKING/BIDDERS CONFERENCESAt

10:00 a.m.on

January 13, 2009at

General Services Agency1401 Lakeside Drive

Conference Room 201Oakland, CA

2:00 p.m.on

January 14, 2009at

Public Works4825 Gleason Drive

Main Conference RoomDublin, CA

For complete information regarding this project see RFQ posted at http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp or contact the person

listed below. Thank you for your interest!

Contact Person: Shawnee Flores, Contracts Specialist II

Phone Number: (510) 208-9599

E-mail Address: [email protected]

RESPONSE DUEBy

2:00 p.m.On

February 9, 2009At

Alameda County, GSA-Purchasing1401 Lakeside Drive, Suite 907

Oakland, CA 94612

1401 LAKESIDE DRIVE, SUITE 907, OAKLAND, CALIFORNIA 94612510 208 9600 FAX 510 208 9626 www.acgov.org/gsa

mailto:[email protected]

http://www.acgov.org/jsp_app/gsa/purchasing/bid_content/contractopportunities.jsp

COUNTY OF ALAMEDAREQUEST FOR QUOTATION No. 900272


Printing Services

TABLE OF CONTENTSPage 1 of 2

Page

I. ACRONYM AND TERM GLOSSARY....................................................................................4II. STATEMENT OF WORK

A. Intent..................................................................................................................................5B. Scope.................................................................................................................................5C. Background........................................................................................................................6D. Specific Requirements.......................................................................................................6E. Environmental Requirements...........................................................................................11F. Debarment and Suspension..............................................................................................14G. Deliverables.....................................................................................................................14

III. INSTRUCTIONS TO BIDDERSH. County Contacts...............................................................................................................14I. Calendar of Events...........................................................................................................15J. Networking/Bidders Conference......................................................................................16K. Submittal of Bids.............................................................................................................17L. Response Format..............................................................................................................18M. Notice of Award...............................................................................................................18N. Bid Protest / Appeals Process...........................................................................................19

IV. TERMS AND CONDITIONSO. Term / Termination / Renewal.........................................................................................20P. Pricing..............................................................................................................................20Q. Award..............................................................................................................................21R. Method of Ordering.........................................................................................................22S. Invoicing..........................................................................................................................22T. County Provisions............................................................................................................23U. Account Manager/Support Staff.......................................................................................24V. General Requirements......................................................................................................25

COUNTY OF ALAMEDAREQUEST FOR QUOTATION No. 900272


Printing Services

TABLE OF CONTENTSPage 2 of 2

ATTACHMENTS

Exhibit A – AcknowledgementExhibit B-1 – Duplication Services Bid FormExhibit B-2 - Offset Printing Services Bid FormExhibit C – Insurance RequirementsExhibit D1 – Current ReferencesExhibit D2 – Former ReferencesExhibit E – SLEB Certification Application PackageExhibit F – SLEB Subcontracting Information SheetExhibit G – Intentionally OmittedExhibit H – First Source AgreementExhibit I – Exceptions, Clarifications, AmendmentsExhibit J – Standard Agreement Contract DraftExhibit K – Environmental CertificationExhibit L – RFQ Vendor Bid ListExhibit M – Response and Content Submittal Completeness Check ListExhibit N – Debarment and Suspension CertificationExhibit O – Alameda County Green Business Program Checklist

Specifications, Terms & Conditionsfor Printing Services

I. ACRONYM AND TERM GLOSSARY

Unless otherwise noted, the terms below may be upper or lower case. Acronyms will always be uppercase.

Bid Shall mean the bidders’/contractors’ response to this RequestBidder Shall mean the specific person or entity responding to this RFQBoard and/or BOS Shall refer to the County of Alameda Board of SupervisorsContractor When capitalized, shall refer to selected bidder that is awarded a

contractCounty When capitalized, shall refer to the County of AlamedaCPG Shall refer to the Federal Comprehensive Procurement Guideline,

available online at www.epa.gov/cpgCRC Shall refer to Camera Ready Copydpi As used herein shall refer to dots per inchEPA United States Environmental Protection AgencyEPP Environmentally Preferable Products manufactured in a manner such

that the impact on human health and the environment is minimized, as compared to products or services that serve the same purpose, for the entire lifecycle of the product. This includes implementing sustainable principles and practices for material sourcing, manufacturing, transportation, product use and end of life management

Federal Refers to United States Federal Government, its departments and/or agencies

F.O.B. Shall mean without charge for delivery to destination and placing on board a carrier at a specified point (Free On Board)

IRS Refers to Internal Revenue ServiceLabor Code Refers to California Labor CodeMeasure D The Alameda County Waste Reduction and Recycling Act of 1990mm As used herein shall refer to millimetersPBT Refers to Persistent, Bio-Accumulative ToxinPCR Post-consumer recycled material is defined as an end product that has

completed its life cycle as a consumer item and would otherwise have been disposed of as a solid waste. It does not include unused products, scraps, or materials from the manufacturing process.

Printing Services When capitalized, shall refer to the Alameda County Printing Services Department

Qty. Shall mean quantityQuotation Shall mean bidder’s response to this RFQRequest for Quotation Shall mean this document, which is the County of Alameda’s request

for contractors’/bidders’ quotation to provide the goods and/or services being solicited herein. Also referred herein as RFQ

Response Shall refer to bidder’s quotation submitted in reply to RFQRFQ Request for Quotation

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SLEB Small Local Emerging BusinessSource Reduction Refers to products that result in a net reduction in the generation of

waste compared to their previous or alternate version and includes durable, reusable and remanufactured products; products with no, or reduced, toxic constituents; and products marketed with no, or reduced, packaging

Sq. Shall refer to “square” as it defines a surface area as used with feet, inches, etc

State Refers to State of California, its departments and/or agencies# or lb Refers to pound(s) ” Refers to inches

II. STATEMENT OF WORK

A. INTENT

It is the intent of these specifications, terms and conditions to describe the outsourcing of printing services required by the County, its departments and agencies. The intent is to solicit and qualify multiple contractors to provide printing services throughout the County. The choice of qualified vendor(s) to provide printing services will be at the discretion of the individual County Departments, based on the distributed price lists. It is the County’s intent to increase participation of certified small, local and emerging businesses (SLEB) (page 24, Section U). In order to participate herein, a business must satisfy the locality requirements and be certified by the County as a small or emerging, local business.

The intent of this RFQ is to implement a cost effective program that will be easy to use and meet the requirements of County departments and agencies for quality printing services, shortened turn-around times and lowered costs per copy

The County will contract with printers who are certifiable by the Alameda County Green Business Program as a Green Printer. Further information about the Bay Area Green Business program can be found in page 11, Section E.

B. SCOPE

Currently the County is spending approximately One Million, Five Hundred Thousand Dollars ($1,500,000.00) per year in printing services. The Alameda County Printing Services (Printing Services) main facility is located at 15800 Foothill Boulevard, San Leandro, California, has approximately eight thousand (8,000) square feet of floor space and four (4) full time employees. Printing Services will develop and implement a program that will utilize its own capabilities as a first source for countywide printing and copying services. In addition, Printing Services will utilize an approved contractor list to provide additional duplicating capacity, high quality four-color offset printing and specialized printing and finishing services at competitive prices. Printing contractor/partners will be located throughout the various geographic areas of the County.

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Printing Services or County departments will make arrangements with the selected contractors for pickup and delivery and the Contractor will be required to provide these services at no additional charge to the County.

C. BACKGROUND

Printing Services is expected to provide a comprehensive reprographics program for all County departments involving both on and off-site locations. It is the goal of Printing Services to provide reliable, high quality printing and reproduction/copying services to County departments in a responsive, professional manner at competitive rates and to form viable partnerships with outside sources throughout the County.

D. SPECIFIC REQUIREMENTS/VENDOR QUALIFICATIONS

Contractor Qualifications:

Contractor must be:

1. Certified by the County as a small, local and emerging business (SLEB) by the submittal of bid due date.

2. A certified Green Printer through the Bay Area Green Business Program following contract award. Contractor will maintain certification throughout the lifetime of the contract. More information on this program requirement and additional environmental criteria can be found in page 11, Section E.(Go to http://www.greenbiz.ca.gov/BGPrinter.html for certification procedures.)

3. In compliance with all federal, state, and local environmental regulations.

4. In possession of all permits, licenses and professional credentials necessary to supply product and perform services as specified under this RFQ.

5. Regularly and continuously engaged in the printing and/or copying services industry for customers of similar size and complexity as the County of Alameda for at least the past three (3) years. The number of years a bidder has been in business must be verifiable through available documentation such as references, business license, or related certifications.

6. Able to provide high volume duplicating and/or offset printing services. The participating contractors shall have the capability to provide the following:

a. Black and white photocopying (various sizes, weights, media, image types, duplexing and finishes).

b. Printing and/or spot-color copying (various sizes, weights, media, image types, duplexing and finishes).

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c. Full-color digital printing and/or photocopying (various sizes, weights, media, image types, duplexing and finishes).

d. Reproduction of engineering drawings (sizes up to forty-two inches (42”), various media types and weights, 600 dpi minimum, postscript compatible and various image types).

e. The ability to print from electronic files via digital interface.

f. Binding and finishing services, including specialized finishing (foam core mounting, laminating).

Contractor Requirements:

1. The services to be quoted have been divided or categorized into duplicating services and offset printing services. Bidders need not bid on both, but may do so if they have the capability. Use the attached Bid Forms, Exhibit B-1 (duplicating services) and B-2 (offset printing services) and fill in prices and/or other information for the services Bidder intends to provide.

2. Contractor shall provide all labor, supplies and materials to perform all print-related services.

3. Contractor shall manufacture, deliver and invoice materials per order placed by the County Printing Services Manager.

4. Contractor shall be able to provide overtime and fill weekend and holiday printing requests, on an as needed basis, for County rush printing and binding orders.

5. Contractor shall produce exact copies of quality equal to original camera ready copy in the most cost effective manner acceptable.

6. Contractor shall provide proofs of all new printed or copied revised forms within a time frame that is agreed upon in writing by County customers. Prior to printing, it is the responsibility of the Contractor(s) to obtain proof approvals from the County customers by fax or email.

7. All artwork, camera-ready copies (CRC), negatives, dies, photos, printing plates, digital files, inventoried forms, and similar materials used to produce a printing job shall become the exclusive property of the County.

8. Any furnished materials shall remain the property of the County.

9. All such items and materials shall be delivered to the ordering County customer in usable condition after completion of the work and prior to submission of an invoice for payment.

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Delivery Requirements:

1. Contractor shall provide the following two (2) categories of on-demand printing:

Printing Category Type of Printing Type of Form Required DeliveryNormal CRC available

New CRC copy needed(proofs to be provided 3 days from date Contractor verifies receipt of order)

ContinuousUnit SetSpecial Printing *

ContinuousUnit SetSpecial Printing*

Ten (10) WorkdaysTen (10) WorkdaysTen (10) Workdays

Fifteen (15) WorkdaysFifteen (15) WorkdaysFifteen (15) Workdays

Rush CRC available

New CRC copy needed(proofs to be provided 3 days from date Contractor verifies receipt of order)



Three (3) WorkdaysThree (3) WorkdaysThree (3) Workdays

Three (3) WorkdaysThree (3) WorkdaysThree (3) Workdays

*Proof is to be provided three (3) days from date Contractor verifies receipt of order unless proof is required for a Rush order.

2. Deviation from the above on-demand printing requirements is permissible by mutual consent in writing of Contractor and County customer provided contract prices are not increased.

3. Contractor shall have trucks or other delivery services, in the event that the County Messenger services are unavailable, to make immediate (emergency) delivery of printed product within two (2) business hours after the order is received when orders are received by 2:00 P.M. The County shall accept no deliveries after 4:00 P.M. unless otherwise advised. All deliveries are F.O.B. to the specified department/agency as directed by the Print Manager.

4. Delivered orders shall be individually boxed (per order) and labeled and shall include a packing slip affixed to the outside of the box.

5. Offset printing, letterhead, envelopes and NCR sets shall be packed in minimums of five hundred (500) per box. Half sheets, if any, shall be packed accordingly in same size box.

6. Contractor shall be prepared to provide transportation and labor for delivery of orders to the County at no additional cost between 8:00 A.M. and 5:00 P.M., Monday through Friday. Contractor shall bear costs of transportation and delivery by alternate methods, (e.g., U.S Mail, UPS, Federal Express, etc).

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7. Contractor shall also be able to provide emergency, after hours and weekend delivery services, although the County does not envision the need for such services on a frequent basis.

8. The County reserves the right to contact and order from any supplier currently participating in this bid who meets the Specific Requirements.

9. Contractor shall establish and maintain a “will call” system to be used for order pick up within its premises by County personnel.

10. Contractor shall provide the County with the capability to place orders electronically or to revise print images electronically for editing, final revisions and printing. All changes are to be approved by the County in writing.

11. Contractor system shall provide all reports as required, including ad hoc reports, in a format acceptable to the County at no additional cost.

12. Contractor shall inform the County Printing Services Manager, or requesting County customer immediately via facsimile, telephone or other suitable device, of any backorders. All backorders shall be advised on packing slips.

13. The County Printing Services Manager, or County customer, shall notify Contractor by telephone within fifteen (15) working days after receipt of any incorrectly ordered, delivered or defective print job. Contractor shall, as requested by the County, pick up such non-conforming or defective print jobs and return same to Contractor’s facility within five (5) working days. The party in error shall absorb all costs associated to correct the incorrectly delivered items. No service charges for items returned as a result of damage, unacceptable quality, incorrect forms deliveries or overages shall be invoiced to the County.

14. Contractor shall be responsible for the removal of all shipping pallets delivered to the County.

15. Contractor shall be responsible for pick-up and delivery of all materials. County departments may arrange regular scheduled times for copy pickups (and deliveries) at its discretion upon mutual agreement with Contractor.

16. A delivery/packing list shall accompany each printing and copying job and shall record the date of completion, customer order number, delivery request date, quantity of materials, and the total cost of the job.

17. All photographs, art work, digital files and camera-ready copies given to the Contractor shall be returned to the respective County department.

18. Contractor shall deliver completed jobs to County customers upon request; inside delivery required.

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19. Contractor shall maintain a high standard of quality on all printing and copying jobs. Alameda County reserves the right to refuse poor quality work, and will require the Contractor to reproduce substandard work at no additional cost to the County.

20. The Contractor has the right to refuse to print or copy a job if the original copy given to the Contractor by the County is of such poor quality that it will not permit high quality output.

Job Completion Requirements:

1. Confidentiality Requirement: The Contractor may be required to process sensitive or confidential material. Any document, whether electronically or in print, that contains privileged and/or confidential information, shall only be for the use of the intended recipient(s). Any usage, distribution, copying or disclosure to any other person, other than the intended recipient(s) is strictly prohibited and may be subject to civil action and/or criminal penalties.

2. Response time for commercial printing projects shall not exceed five calendar days unless otherwise agreed upon by County customer. Commercial printing is defined as special printing projects such as, but not limited to, letterhead and envelopes, booklets, manuals, color processes and forms.

3. The response time for copying jobs shall not exceed twenty-four (24) hours unless otherwise agreed upon by County customer.

4. It is estimated that approximately twenty percent (20%) of all work will be emergency/rush jobs. Emergency/rush work shall be defined as work requiring same day service or work to be performed on the weekend. Any special handling or premium charges shall be shown on the bid form.

5. Contractor shall accept work orders only if they have been granted approval by the County department requesting service. An authorized signature must be on each work order.

Workmanship Expectations:

1. All work shall be completed in a satisfactory, efficient and professional manner utilizing high quality standards.

2. All composition must be neat and produce a clear, clean, sharp and even impression.

3. Materials shall be returned if typesetting is incorrect, ink colors are inconsistent or trapping is not correct.

4. The Contractor shall be responsible for corrections and revisions resulting from its own errors or misunderstandings.

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E. ENVIRONMENTAL REQUIREMENTS:

The requirements outlined in this section apply to all product categories contained in this bid. Contractor must comply with the following environmental requirements under this contract.

1. The Bay Area Green Business Program.

Upon contract award, Contractor shall initiate the process to become a certified Green Printer through the Bay Area Green Business Program if not currently certified. If the contractor has not achieved certification within six (6) months of contract award, County reserves the right to terminate the contract. Information on the Green Business Program can be obtained at http://www.greenbiz.ca.gov/BGPrinter.html or by calling the Green Business Coordinator, Pam Evans, at (510) 567-6770. Exhibit O contains a copy of the Green Business Program Printer checklist. There are no certification fees associated in becoming a Certified Green Printer.

2. Printing Requirements

The following requirements apply to all County print and copy jobs executed under this contract.

a. Contractor shall use paper that is whitened without the use of elemental chlorine.

b. Contractors shall use vegetable-based inks, such as soy, versus petroleum based inks whenever practicable.

c. Contractor shall recycle, at a minimum, waste paper from their operations.

d. Contractor shall use waste minimization practices in providing services to the County such as double-siding print and copy jobs, packaging minimization, reusing packaging and packaging supplies, sizing print jobs to reduce overage. Other measures such as those outlined in the Green Business Program for Printers shall be used as appropriate.

e. Contractor shall use the minimum recycled content for each paper category as outlined in the United States Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) for printing and writing papers (http://www.epa.gov/epaoswer/non-hw/procure/products/paper.htm). These guidelines specify minimum post consumer and recovered fiber content and are summarized in the table below. Printer is responsible for ensuring that print and copy jobs are in compliance with the current CPG standard.

Post Consumer and Recovered Fiber Specification Summary Table

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http://www.epa.gov/epaoswer/non-hw/procure/products/paper.htm

http://www.greenbiz.ca.gov/BGPrinter.html


Item Notes Specification

Multi-purpose office paper

Business papers such as bond, electrostatic, copy,

duplicator, and reproduction

CPG Standard of minimum 30% post consumer recycled

content

Offset

Used for commercial printing direct mail,

technical documents, and manuals


content

Carbonless Used for multiple-impact copy forms


content

Specialty Papers

Business papers such as bond, electrostatic, copy,

duplicator, and reproduction


content

Coated Printing Papers

Used for flyers, advertisements, posters,

magazines, etc.


contentNote: If minimum requirements stated above are unavailable to certain print products, vendor shall not deviate from these specifications without prior approval from the County Print Manager.

f. Contractor will label recycled products as such whenever possible. Letterhead, envelopes, and business cards will include post-consumer recycled content and be labeled as recycled.

3. Regulatory Compliance :

Manufacturers and service providers will be in compliance with all local, state, and federal environmental and worker health and safety regulations that apply to their operation.

4. Pallets and Large-Volume Packaging :

Pallets and large-volume packaging materials will be taken back by the Contractors. The County encourages the use of pallets that meet the EPA’s minimum post-consumer recycled content guidelines for pallets that can be found at http://www.epa.gov/epaoswer/non-hw/procure/products/pallets.htm. In the case of large-volume packaging, the County prefers that the vendor reuse or recycle the material.

5. Persistent Bioaccumulative Toxins :

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http://www.epa.gov/epaoswer/non-hw/procure/products/pallets.htm


In January 2002, the County passed a resolution “to encourage the reduction and where feasible, the elimination of [persistent, bioaccumulative and toxic chemical] (PBT) emissions…” The United States Environmental Protection Agency has established a list of twelve priority PBTs including dioxins, polychlorinated biphenyls, mercury and its compounds, lead and others. The most current list can be found at the EPA’s website at www.epa.gov/opptintr/pbt/. Additionally, PBTs are listed in the CCR in Section 66261.24.

Contractors must provide products and services that allow the County to comply with the PBT Resolution and must complete the certification statement included in the Attachments. The Resolution requires that the County eliminate and reduce the procurement of products and services which contain or cause the generation and release of PBTs into the environment during their manufacture, use, or destruction/disposal. Bidders should provide products that do not contain, use, or generate PBTs. If no alternative materials are available, Bidders should notify the County in writing prior to providing such materials to the County or using these materials when providing services to the County.

6. Source Reduction and Packaging :

The County has a strong commitment to source reduction, minimizing waste generation, and reducing the County’s expenditure on waste disposal and recycling. Bidders shall provide bulk packaging, reusable, or minimal packaging in providing products to the County. Packaging will be both made from recycled materials and be recyclable. Contractors should explore and provide opportunities for the reuse of packaging materials. In the bid response, Bidders shall include a written summary of their planned efforts to minimize the amount of packaging and shipping materials and should describe the post-consumer recycled content of those materials.

Packaging shall not contain inks, dyes, pigments, stabilizers, or any other additives to which any lead, cadmium, mercury, and hexavalent chromium has been intentionally introduced. The sum of the concentration levels of lead, cadmium, mercury, and hexavalent chromium shall not exceed one hundred (100) parts per million by weight.

7. Usage Reporting

The County requires usage reporting twice a year from vendors for the purposes of tracking environmental purchasing performance. The County will work with the Contractor(s) to finalize the format of these reports upon contract award. An example of usage information includes, but is not limited to, number of print jobs, volume of paper used, percentage post consumer recycled content, and number of double-sided and single-sided print jobs.

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http://www.epa.gov/opptintr/pbt/


F. DEBARMENT/SUSPENSION POLICY:

In order to prohibit the procurement of any goods or services ultimately funded by Federal awards from debarred, suspended or otherwise excluded parties, each bidder will be screened at the time of RFQ response to ensure bidder, its principal and their named subcontractors are not debarred, suspended or otherwise excluded by the United States Government in compliance with the requirements of 7 Code of Federal Regulations (CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and Executive Order 12549.

The County will verify bidder, its principal and their named subcontractors are not on the Federal debarred, suspended or otherwise excluded list of vendors located at www.epls.gov; and

Bidders are to complete a Debarment and Suspension Certification form, Exhibit N attached, certifying bidder, its principal and their named subcontractors are not debarred, suspended or otherwise excluded by the United States Government.

G. DELIVERABLES

1. Contractor shall provide monthly reports by cost center which list each print order received during the period, each print order in process and each print order completed. At a minimum, each report shall contain:

Date Contractor received order Actual delivery date Cost to the County for each order Outstanding orders with projected print dates

2. Contractor shall provide ad hoc reports as required at no additional cost.

III. INSTRUCTIONS TO BIDDERS

H. COUNTY CONTACTS

GSA-Purchasing is managing the competitive process for this project on behalf of the County. All contact during the competitive process is to be through the GSA-Purchasing Department only.

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded. Bidders shall not contact or lobby evaluators during the evaluation process. Attempts by Bidder to contact evaluators may result in disqualification of bidder.

All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by January 7, 2009 to:

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http://www.epls.gov/


Shawnee Flores, Contract Specialist IIAlameda County, GSA-Purchasing1401 Lakeside Drive, Suite 907Oakland, CA 94612E-Mail: [email protected] PHONE: 510-208-9599FAX: 510-208-9626

The GSA Contracting Opportunities website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to http://www.acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp to view current contracting opportunities.

I. CALENDAR OF EVENTS

Event Date/LocationRequest Issued December 24, 2008Written Questions Due

BY 12:00 Noon on January 7, 2009

Networking/Bidders Conference #1

JANUARY 13, 2009@ 10:00 A.M.

AT : General Services Agency1401 Lakeside Drive,Conference Rm 201,Oakland, CA 94612

Networking/Bidders Conference #2

JANUARY 14, 2009@ 2:00 P.M.

AT : Public Works Agency4825 Gleason Dr.,Main Conference Room,Dublin, CA 94568

Addendum Issued January 23, 2009Response Due FEBRUARY 9, 2009 BY 2:00 p.m.RTA Letter Issued February 20, 2009Contract Start Date March 1, 2009

Note: Award and start dates are approximate.

It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and the site condition. By the submission of a Bid, the Bidder certifies that if awarded a contract they will make no claim against the County based upon ignorance of conditions or misunderstanding of the specifications.

J. NETWORKING/BIDDERS CONFERENCE

Networking/bidders conferences will be held to:

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Provide an opportunity for bidders to ask specific questions about the project and request RFQ clarification.

Provide the County with an opportunity to receive feedback regarding the project and RFQ.

Written questions submitted prior to the networking/bidders conferences, in accordance with the Calendar of Events, and verbal questions received at the networking/bidders conferences, will be addressed whenever possible at the networking/bidders conferences. All questions will be addressed and the list of attendees will be included in an RFQ Addendum following the networking/bidders conferences in accordance with the Calendar of Events.

Potential bidders are strongly encouraged, but not required, to attend a networking/bidders conference in order to further facilitate subcontracting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List (see Exhibit L).

Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is strongly encouraged and recommended but is not mandatory.

Networking/bidders conferences will be held on:

January 13, 2009 at 10:00 a.m.AtGeneral Services AgencyConference Room No. 2011401 Lakeside DriveOakland, CA 94612

January 14, 2009 at 2:00 p.m.AtPublic Works AgencyMain Conference Room4825 Gleason DriveDublin, CA 94568

Additional Information:Please allow enough time for parking at metered street parking or public parking lot and entry into secure building.

Additional Information:Free parking available at on-site parking lot.

K. SUBMITTAL OF BIDS

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1. All bids must be SEALED and must be received at the Office of the Purchasing Agent of Alameda County BY 2:00 p.m. on the due date specified in the Calendar of Events.

NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED. IF HAND DELIVERING BIDS PLEASE ALLOW TIME FOR METERED STREET PARKING OR PARKING IN AREA PUBLIC PARKING LOTS AND ENTRY INTO SECURE BUILDING.

Bids will be received only at the address shown below, and by the time indicated in the Calendar of Events. Any bid received after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time designated. The Purchasing Department's timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

1. Bids are to be addressed and delivered as follows:

Printing ServicesRFQ No. 900272Alameda County, GSA-Purchasing1401 Lakeside Drive, Suite 907Oakland, CA 94612

2. Bidders are to submit an original plus two (2) copies. Original proposal is to be clearly marked and must be either loose leaf or in a 3-ring binder, not bound.

3. Bidder's name and return address must also appear on the mailing package.

4. No telegraphic, email (electronic) or facsimile bids will be considered.

5. Bidder agrees and acknowledges all RFQ specifications, terms and conditions and indicates ability to perform by submission of its bid.

6. Submitted bids shall be valid for a minimum period of 120 days.

7. All costs required for the preparation and submission of a bid shall be borne by Bidder.

8. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one

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response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute.

9. Proprietary or Confidential Information : No part of any bid response is to be marked as confidential or proprietary. County may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFQ may be subject to public disclosure. County shall not be liable in any way for disclosure of any such records. Additionally, all bid responses shall become the property of County. County reserves the right to make use of any information or ideas contained in submitted bid responses. This provision is not intended to require the disclosure of records that are exempt from disclosure under the California Public Records Act (Government Code Section 6250, et seq.) or of “trade secrets” protected by the Uniform Trade Secrets Act (Civil Code Section 3426, et seq.).

10. All other information regarding the bid responses will be held as confidential until such time as the County Selection Committee has completed their evaluation and, or if, an award has been made. Bidders will receive mailed award/non-award notification(s), which will include the name of the bidder to be awarded this project. In addition, award information will be posted on the County’s “Contracting Opportunities” website, mentioned above.

11. Each bid received, with the name of the bidder, shall be entered on a record, and each record with the successful bid indicated thereon shall, after the award of the order or contract, be open to public inspection.

L. RESPONSE FORMAT

1. Bid responses are to be straightforward, clear, concise and specific to the information requested.

2. In order for bids to be considered complete, Bidder must provide all information requested. See Exhibit M, Response Content and Submittals, Completeness Checklist.

M. NOTICE OF AWARD

1. At the conclusion of the RFQ response evaluation process (“Evaluation Process”), all bidders will be notified in writing by certified mail, return receipt requested, of the contract award recommendation, if any, of GSA – Purchasing. The document providing this notification is the Notice of Award.

The Notice of Award will provide the following information:

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The name of the bidder being recommended for contract award; The names of all other bidders.

2. At the conclusion of the RFQ process, debriefings for unsuccessful bidders will be scheduled and provided upon written request and will be restricted to discussion of the unsuccessful offeror’s bid with the Buyer.

a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder, etc.

b. Debriefing may include review of successful bidder’s proposal.

N. BID PROTEST / APPEALS PROCESS

GSA-Purchasing prides itself on the establishment of fair and competitive contracting procedures and the commitment made to following those procedures. The following is provided in the event that bidders wish to protest the bid process or appeal the recommendation to award a contract for this project.

1. Any bid protest must be submitted in writing to the Assistant Director of GSA, 1401 Lakeside Drive, Suite 907, Oakland, CA 94612. The bid protest must be submitted before 5:00 p.m. of the tenth (10th) business day following the date of the Notice of Award.

a. The bid protest must contain a complete statement of the basis for the protest.

b. The protest must include the name, address and telephone number of the person representing the protesting party.

c. The party filing the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest which may be adversely affected by the outcome of the protest.

d. The procedure and time limits are mandatory and are the Bidder’s sole and exclusive remedy in the event of Bid Protest.

2. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the Bid Protest, including filing a Government Code claim or legal proceedings.

3. Upon receipt of written protest/appeal, GSA, Assistant Director will review and provide an opportunity to settle the protest/appeal by mutual agreement, will schedule a meeting to discuss or issue a written response to advise an appeal/protest decision within five (5) working days of review date.

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a. Responses will be issued and/or discussed at least five (5) days prior to an award being made.

b. Responses will inform the bidder whether or not the recommendation for Award is going to change.

4. The decision of the Assistant Director, GSA may be appealed to the Auditor- Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612, Fax: (510) 272-6502. All appeals to the Auditor-Controller’s OCC shall be in writing and submitted within five (5) calendar days of notification of decision by the Assistant Director, GSA-Purchasing.

5. The decision of the Auditor-Controller’s OCC is the final step of the appeal process.

IV. TERMS AND CONDITIONS

O. TERM / TERMINATION / RENEWAL

1. The term of the contract, which may be awarded pursuant to this RFQ, will be until August 31, 2010.

2. By mutual agreement, any contract which may be awarded pursuant to this RFQ, may be extended for two additional one year terms at agreed prices with all other terms and conditions remaining the same.

P. PRICING

1. All pricing as quoted shall include taxes, labor, transportation, delivery and all other charges, in order to satisfy the specified requirements, and will remain firm for the term of any contract that may be awarded as a result of this RFQ.

2. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the County.

3. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.

4. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions.

5. Bidder shall include a quote of time and materials and schedule of fees for additional work outside the scope of work requested in the bid form.

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6. Price quotes shall include any and all payment incentives available to the County.

7. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the hourly rate quoted is correct in the case of a discrepancy between the unit price and an extension.

8. Federal and State minimum wage laws apply. The County has no requirements for living wages. The County is not imposing any additional requirements regarding wages.

9. Prevailing Wages: Pursuant to Labor Code Sections 1770 et seq., Contractor shall pay to persons performing labor in and about Work provided for in Contract not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work in said locality, which per diem wages shall not be less than the stipulated rates contained in a schedule thereof which has been ascertained and determined by the Director of the State Department of Industrial Relations to be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this contract.

10. All prices shall be F.O.B. destination and shall include all charges that may be imposed in fulfilling the terms of this contract. Prices/discounts shall remain firm for the duration of the contract, unless otherwise stipulated in these Special Provisions.

11. The rates specified by offeror shall include all such direct and indirect overhead costs such as transportation, general and administrative costs, etc.

Q. AWARD

1. The award will be made to all qualified bidder(s) who meets the requirements of these specifications, terms and conditions and are certified SLEBs. Price lists will be distributed to County Departments, who will determine at their own discretion the vendors who will receive requests for printing services.

2. The County reserves the right to reject any or all responses that materially differ from any terms contained herein or from any Exhibits attached hereto and to waive informalities and minor irregularities in responses received.

3. The County has the right to decline to award this contract or any part thereof for any reason.

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4. A Standard Agreement contract must be signed following the approval of the Recommendation to Award letter.

5. Final Standard Agreement terms and conditions will be negotiated with the selected bidder. Attached Exhibit J contains minimal Agreement boilerplate language only.

6. The RFQ specifications, terms, conditions and Exhibits, RFQ Addenda and Bidder’s proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFQ.

R. METHOD OF ORDERING

1. Written POs will be issued upon approval of written itemized quotations received from the Contractor.

2. Individual order price quotations shall be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, requestor name and phone number, ship to location, itemization of products and/or services with complete description (including model numbers, fabric and finish grade, description, color, etc.) and price per item and a summary of total cost for product, services, shipping and tax.

3. A written Standard Agreement contract will be issued and signed upon Recommendation to Award.

4. POs and Standard Agreements will be faxed, transmitted electronically or mailed and shall be the only authorization for the Contractor to place an order.

5. POs and payments for products and/or services will be issued only in the name of Contractor.

6. Contractor shall adapt to changes to the method of ordering procedures as required by the County during the term of the contract.

7. Change orders shall be agreed upon by Contractor and County and issued as needed in writing by County.

S. INVOICING

1. Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of product and/or performance of services.

2. Payment will be made within thirty (30) days following receipt of invoice and upon complete satisfactory receipt of product and performance of services.

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3. County shall notify Contractor of any adjustments required to invoice.

4. Invoices shall contain County PO number, invoice number, remit to address and itemized products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

5. Contractor shall utilize standardized invoices upon request.

6. Invoices shall only be issued by the Contractor who is awarded a contract.

7. Payments will be issued to and invoices must be received from the same Contractor whose name is specified on the POs.

T. COUNTY PROVISIONS

The County is vitally interested in promoting the growth of small and emerging local businesses by means of increasing the participation of these businesses in the County’s purchase of goods and services.

1. Small and Emerging Locally Owned Business: A small business for purposes of this RFQ is defined by the United States Small Business Administration as having no more than 500 employees. An emerging business, as defined by the County as one having one-half (1/2) of the above number of employees. In order to participate herein, the business must satisfy the locality requirements and be certified by the County as a Small or Emerging, local business. A certification application package (consisting of Instructions, Application and Affidavit) has been attached hereto as Exhibit E and must be completed and returned by a qualifying contractor.

A locally owned business, for purposes of satisfying the locality requirements of this provision, is a firm or dealer with fixed offices and having a street address within the County for at least six (6) months prior to the issue date of this RFQ; and which holds a valid business license issued by the County or a city within the County.

If additional information is needed regarding this requirement, please contact the Auditor- Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected].

2. First Source Program: The First Source Program has been developed to create a public/private partnership that links CalWORKs job seekers, unemployed and under employed County residents to sustainable employment through the County’s

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relationships/connections with business, including contracts that have been awarded through the competitive process, and economic development activity in the County. Welfare reform policies and the new Workforce Investment Act requires that the County do a better job of connecting historically disconnected potential workers to employers. The First Source program will allow the County to create and sustain these connections.

Vendors awarded contracts for goods and services in excess of One Hundred Thousand Dollars ($100,000) as a result of any subsequently issued RFQ are to allow Alameda County ten (10) working days to refer potential candidates to vendor to be considered by Vendor to fill any new or vacant positions that are necessary to fulfill their contractual obligations to the County, that Vendor has available during the life of the contract before advertising to the general public. Potential candidates referred by County to Vendor will be pre-screened, qualified applicants based on vendor specifications. Vendor agrees to use its best efforts to fill its employment vacancies with candidates referred by County, but the final decision of whether or not to offer employment, and the terms and conditions thereof, rest solely within the discretion of the Vendor.

Bidders are required to complete, sign and submit in their bid response, the First Source Agreement that has been attached hereto as Exhibit H, whereby they agree to notify the First Source Program of job openings prior to advertising elsewhere (ten day window) in the event that they are awarded a contract as a result of this RFQ. Exhibit H will be completed and signed by County upon contract award and made a part of the final contract document.

If compliance with the First Source Program will interfere with Contractor’s pre-existing labor agreements, recruiting practices, or will otherwise obstruct the Contractor’s ability to carry out the terms of the contract, the Contractor will provide to the County a written justification of non-compliance.

If additional information is needed regarding this requirement, please contact the Auditor- Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected].

U. ACCOUNT MANAGER/SUPPORT STAFF

1. Contractor shall provide a dedicated competent account manager who shall be responsible for the County account/contract. The account manager shall receive all orders from the County and shall be the primary contact for all issues regarding Bidder’s response to this RFQ and any contract which may arise pursuant to this RFQ.

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2. Contractor shall also provide adequate, competent support staff that shall be able to service the County during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

3. Contractor account manager shall be familiar with County requirements and standards and work with the County Printing Manager to ensure that established standards are adhered to.

4. Contractor account manager shall keep the County Buyer informed of requests from departments as required.

V. GENERAL REQUIREMENTS

1. Proper conduct is expected of Contractor’s personnel when on County premises. This includes adhering to no-smoking ordinances, the drug-free work place policy, not using alcoholic beverages and treating employees courteously.

2. County has the right to request removal of any Contractor employee or subcontractor who does not properly conduct himself/herself/itself or perform quality work.

3. Contractor personnel shall be easily identifiable as non-County employees (i.e. work uniforms, badges, etc.).

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COUNTY OF ALAMEDA EXHIBIT A – BID ACKNOWLEDGEMENT

RFQ No. 900272For

Printing Services

The County of Alameda is soliciting bids from qualified vendors to furnish its requirements per the specifications, terms and conditions contained in the above referenced RFQ number. This Bid Acknowledgement must be completed, signed by a responsible officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled.1. Preparation of bids: (a) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and

corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. (b) Quote price as specified in RFQ. No alterations or changes or any kind shall be permitted to Exhibit B, Bid Form. Responses that do not comply shall be subject to rejection in total.

2. Failure to bid: If you are not submitting a bid but want to remain on the mailing list and receive future bids, complete, sign and return this Bid Acknowledgement and state the reason you are not bidding.

3. Taxes and freight charges: (a) Unless otherwise required and specified in the RFQ, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by County, will be paid by the County unless expressly included and itemized in the bid. (c) Amount paid for transportation of property to the County of Alameda is exempt from Federal Transportation Tax. An exemption certificate is not required where the shipping papers show the consignee as Alameda County, as such papers may be accepted by the carrier as proof of the exempt character of the shipment. (d) Articles sold to the County of Alameda are exempt from certain Federal excise taxes. The County will furnish an exemption certificate.

4. Award: (a) Unless otherwise specified by the bidder or the RFQ gives notice of an all-or-none award, the County may accept any item or group of items of any bid. (b) Bids are subject to acceptance at any time within thirty (30) days of opening, unless otherwise specified in the RFQ. (c) A valid, written purchase order mailed, or otherwise furnished, to the successful bidder within the time for acceptance specified results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California.

5. Patent indemnity: Vendors who do business with the County shall hold the County of Alameda, its officers, agents and employees, harmless from liability of an nature or kind, including cost and expenses, for infringement or use of any patent, copyright or other proprietary right, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the contract or purchase order.

6. Samples: Samples of items, when required, shall be furnished free of expense to the County and if not destroyed by test may upon request (made when the sample is furnished), be returned at the bidder’s expense.

7. Rights and remedies of County for default: (a) In the event any item furnished by vendor in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by vendor with its bid, the County may reject the same, and it shall thereupon become the duty of vendor to reclaim and remove the same forthwith, without expense to the County, and immediately to replace all such rejected items with others conforming to such specifications or samples; provided that should vendor fail, neglect or refuse so to do the County shall thereupon have the right purchase in the open market, in lieu thereof, a corresponding quantity of any such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prices named in the contract or purchase order and the actual cost thereof to the County. In the event that vendor fails to make prompt delivery as specified for any item, the same conditions as to the rights of the County to purchase in the open market and to reimbursement set forth above shall apply, except when delivery is delayed by fire, strike, freight embargo, or Act of God or the government. (b)Cost of inspection or deliveries or offers for delivery, which do not meet specifications, will be borne by the vendor. (c) The rights and remedies of the County provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract.

8. Discounts: (a) Terms of less than ten (10) days for cash discount will considered as net. (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFQ, or from date correct invoices are received by the County at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the County warrant check.

9. California Government Code Section 4552: In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.

10. No guarantee or warranty: The County of Alameda makes no guarantee or warranty as to the condition, completeness or safety of any material or equipment that may be traded in on this order.

THE undersigned acknowledges receipt of above referenced RFQ and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the vendor indicated below, in accordance with the specifications, terms and conditions of this RFQ and Bid Acknowledgement.

Firm:Address:State/ZipWhat advertising source(s) made you aware of this RFQ?

By:_______________ ________________________________________________ Date____________ Phone_____________________

Printed Name Signed Above:_______________________________________________________________________________________

COUNTY OF ALAMEDA EXHIBIT A – BID ACKNOWLEDGEMENTTitle:__________________________________________________________________________________________________________

RFQ No. 900272 EXHIBIT B-1 Page 1 of 3DUPLICATING SERVICES BID FORM

ITEM QTY UNIT COST ITEM UNIT COSTCOLOR OUTPUT - Small Format ADDITIONAL DIGITAL SERVICES

File Processing Time Per Image $ Digital Media-Zip Disk Per Disk $Prints (8.5" x 11") 500 Per Impression $ Desktop Setup/Manipulation Time Per Hour $Prints (8.5" x 11") 501-up Per Impression $ File Conversion Each $Transparency (8.5" x 11") Per Impression $ Overtime Per Hour $File Processing Time (11" x 17") Per Image $ Rush Percent Above %Prints (11" x 17") 500 Per Impression $ CAD - Plotting Up To 36" Width

Prints (11" x 17") 501-up Per Impression $ Bond/Vellum Plots (3 sq. ft. min.)plt File Format (or compatable) Per Sq. Foot $

Print 12" x 18"(11" x 17 Full Bleed or Image Area) 1-up Per Impression $ Bond/Vellum Plots (3 sq. ft. min.)

dwg File Format (or compatable) Per Sq. Foot $

90# Card Stock (8.5" x 11") Each $ Mylar Plots Per Sq. Foot $90# Card Stock (11" x 17") Each $ Color Plots Per Sq. Foot $

COLOR OUTPUT - Large Format (Up to 58" width, Full Bleed) Additional Bond/Vellum Sets Per Sq. Foot $Presentation Bond (3 sq.' min.) 1 Per Sq. Foot $ Presentation Bond Plots Per Sq. Foot $

Presentation Bond (3 sq.' min.) 2-15 Per Sq. Foot $ Black & White Scanning (Up to 36" Wide) Resolution 200 or 400 d.p.i. Per Scan $

Presentation Bond (3 sq.' min.) 16-up Per Sq. Foot $ STANDARD DUPLICATING (Black & White)Small-Format Color Scanning - Scan to Print (Up To 11"x17" Resolution Up To 1,200 d.p.i.)

Per Scan $ 8.5"x11"20# White Bond QTY. 1-5 Per Impression $

Small-Format Color Scanning - Scan to File (Up To 11"x17" Resolution Up To 1,200 d.p.i.)

Per Scan $ 8.5"x11"20# White Bond QTY. 6-20 Per Impression $

Large-Format Color Scanning - Scan to Print (Over 11"x17" Resolution Up To 800 d.p.i.)

Per Scan $ 8.5"x11"20# White Bond QTY.21-50 Per Impression $

Large-Format Color Scanning - Scan to File (Over 11"x17" Resolution Up To 800 d.p.i.) Per Scan $ 8.5"x11"

20# White Bond QTY. 51-100 Per Impression $

Digital Media-Burn to CD-ROM (640 MB) Per Disk $ 8.5"x11"20# White Bond QTY. 101-200 Per Impression $

Note: All pricing as quoted shall include taxes, labor, transportation, delivery and all other charges, in order to satisfy the specified requirements, and will remain firm for the term of any contract that may be awarded as a result of this RFQ.

FIRM: ____________________________SIGNATURE:___________________________DATE:___________


ITEM QTY UNIT COST ITEM UNIT COSTSTANDARD DUPLICATING (Black & White) STANDARD/DIGITAL DUPLICATING

8.5"x11", 20# White Bond 201-up Per Impression $ Black & White Document Scanning Per Page $

8.5"x14", 20# White Bond 1-5 Per Impression $ B/W Transparencies, Clear Sticky Back 8.5"x11" Each $

8.5"x14", 20# White Bond 6-20 Per Impression $ Xerographic Tabs (1/2" Extension) Each $

8.5"x14", 20# White Bond 21-50 Per Impression $ Labor Per Hour $

8.5"x14", 20# White Bond 51-100 Per Impression $ Overtime Labor Per Hour $

8.5"x14", 20# White Bond 101-200 Per Impression $ Wrapping for Shipping (Addt'l Serv.) Per Box $8.5"x14", 20# White Bond 201-up Per Impression $ Pickup & Delivery Per Trip $11"x17", 20# White Bond 1-5 Per Impression $ COLOR LASER COPIES11"x17", 20# White Bond 6-20 Per Impression $ 8.5"X11" Qty. 1 Per Impression $11"x17", 20# White Bond 21-50 Per Impression $ 8.5"X11" Qty. 2-10 Per Impression $

11"x17", 20# White Bond 51-100 Per Impression $ 8.5"X11" Qty. 11-50 Per Impression $

11"x17", 20# White Bond 101-200 Per Impression $ 8.5"X11" Qty. 51-100 Per Impression $

11"x17", 20# White Bond 201-up Per Impression $ 8.5"X11" Qty. 101-500 Per Impression $

8.5"X11" Qty. 501-up Per Impression $


11"x17" Qty. 1 Per Impression $

11"x17" Qty. 2-10 Per Impression $




11"x17" Qty. 501-up Per Impression $12"x18"(11"x17" Full Bleed or Image Area) Per Impression $



ITEM UNIT COST ITEM UNIT COSTBINDERY SERVICES GENERAL BINDERY SERVICES

Comb Binding (Book) 1" Width $ Edge Binding (up to 100 sheets) Per $Comb Binding (Book) 2" Width $ Staple Binding (up to 100 sheets) Per $Comb Binding (Book) 3" Width $ Chipboard Binding (Chicago Screw) Per Set $Wire-O-Binding (Book) 1" Width $ Folding Per Sq. Foot $Spiral Binding (Book) 1" Width $ Stamping Per Sheet $Velo Binding (Book) 1" Width $ LARGE FORMAT DUPLICATING (Oce 9800)Velo Binding (Book) 2" Width $ Bond (First Set) Qty. 1-100 Per Sq. Foot $Velo Binding (Book) 3" Width $ Bond (First Set) Qty. 101-200 Per Sq. Foot $Tape Binding (Book) 1" Width $ Bond (First Set) Qty. 201-500 Per Sq. Foot $Coil Binding (Book) 1/2" Width $ Bond (First Set) Qty. 501-up Per Sq. Foot $Coil Binding (Book) 1" Width $ Presentation Bond (32#) Qty. 1-100 Per Sq. Foot $Coil Binding (Book) 2" Width $ Presentation Bond (32#) Qty. 101-up Per Sq. Foot $Coil Binding (Book) 3" Width $ Vellum Qty. 1-100 Per Sq. Foot $19 Hole Punch Only Per $ Vellum Qty. 101-up Per Sq. Foot $3 Hole Punch Per $ ADDITIONAL DIGITAL SERVICESStaple Per $ Typesetting Per $Staple Heavy Duty Per $ Consultation Per Hour $Unstaple & Restaple Original Per $ File Conversion Each $Paperclip or Rubberband Per Set $ Desktop Setup Time Per Hour $Padding Per Pad $ Additional Processing Time Per Hour $Hand Insert Sheets Per $ Desktop Publishing Per $Hand Collate Per $ Overtime Per Hour $Folding (hand or machine) Per Sheet/Fold $ Photo Manipulation or Retouching Per Photo $Scoring Per Score $ Drum Scanning Per Scan $Collate/Fold/Staple/Trim Per Book $ Rush Per Job $Trimming Per 100 $ SUBSEQUENT YEARS PRICE INCREASES (DECREASES)Shrinkwrap Per $ Please state your not-to-exceed price increase or

(decrease), if any, for Year 2. Please state as a percentage. %Note: All pricing as quoted shall include taxes, labor, transportation,

delivery and all other charges, in order to satisfy the specified requirements, and will remain firm for the term of any contract that may be awarded as a result of this RFQ.

Please state your not-to-exceed price increase or (decrease), if any, for Year 3. Please state as a percentage. %


RFQ No. 900272 EXHIBIT B-2 Page 1 of 3OFFSET PRINTING SERVICES BID FORM

20 POUND BONDPrice Per Quantity Price Per Quantity Price Per Quantity

Black Ink 81/2" x 11" Black Ink 81/2" x 14" Black Ink 11" x 17"Quantity 1 Side 2 Side Quantity 1 Side 2 Side Quantity 1 Side 2 Side

500 $ $ 500 $ $ 500 $ $1,000 $ $ 1,000 $ $ 1,000 $ $3,000 $ $ 3,000 $ $ 3,000 $ $5,000 $ $ 5,000 $ $ 5,000 $ $

10,000 $ $ 10,000 $ $ 10,000 $ $20,000 $ $ 20,000 $ $ 20,000 $ $

Note: Amount to be added per color ink instead of black $

ENVELOPES PRE-PRESS SERVICESPrice Per Qty. (24 lb.) Price Per Qty ITEM Price Minimum

Quantity No. 9 No 10. Quantity Black Color GRAPHICS $ #500 $ $ 500 $ $ a) Illustration and Graphic Design, Per Hour: $ #

1,000 $ $ 1,000 $ $ b) Consultation, Per Hour $ #3,000 $ $ 3,000 $ $ c) Calligraphy, Per Hour $ #5,000 $ $ 5,000 $ $ TYPESETTING, Per Hour $ #

ENVELOPES (Windowed) Type Speccing, Per Hour $ #

Price Per Qty. (24 lb.) Price Per Qty PROOFREADING, Per Hour $ #Quantity No. 9 No. 10 Quantity Black Color PASTE-UP, Per Hour $ #

500 $ $ 500 $ $ PHOTOSTATS Prices Per1,000 $ $ 1,000 $ $ Size Lineshots Halftones Reversals Film Positives3,000 $ $ 3,000 $ $ 6" x 12" $ $ $ $5,000 $ $ 5,000 $ $ 10" x 12" $ $ $ $

12" x 18" $ $ $ $Price Per Additional Color: $




LETTERHEAD (#1 BOND)Price Per Quantity Price Per Quantity Price Per Quantity

Black Ink One-Color Ink Two-Color InkQuantity 20 lb 24 lb Quantity 20 lb 24 lb Quantity 20 lb 24 lb

500 $ $ 500 $ $ 500 $ $1,000 $ $ 1,000 $ $ 1,000 $ $3,000 $ $ 3,000 $ $ 3,000 $ $5,000 $ $ 5,000 $ $ 5,000 $ $

*500 Second Sheets 20 lb $ 24 lb $

MATCHING NO. 10 ENVELOPE(For Letterhead) BUSINESS CARDS

Price Per Quantity (24 lb.) Price Per Quantity (1 sided)

Black Ink Color Ink Black & Color Ink

1 Color Ink

2 Color Ink

3 Color InkQuantity Quantity

500 $ $ $ 250 $ $ $1,000 $ $ $ (Online Ordering) 250 $ $ $3,000 $ $ $ 500 $ $ $5,000 $ $ $ (Online Ordering) 500 $ $ $

NCR (CARBONLESS) SETS - BLACKQuantity 8 1/2" x 11" Quantity 8 1/2" x 14"

ONE-SIDED 2-Part 3-Part 4-Part 5-Part ONE-SIDED 2-Part 3-Part 4-Part500 $ $ $ $ 500 $ $ $

1,000 $ $ $ $ 1,000 $ $ $3,000 $ $ $ $ 3,000 $ $ $5,000 $ $ $ $ 5,000 $ $ $

TWO-SIDED 8 1/2" x 11" TWO-SIDED 8 1/2" x 14"500 $ $ $ $ 500 $ $ $

1,000 $ $ $ $ 1,000 $ $ $3,000 $ $ $ $ 3,000 $ $ $5,000 $ $ $ $ 5,000 $ $ $




POST-PRESS SERVICES MISCELLANEOUSItem Price Minimum Color Ink: Cost in addition to black ink prices $

Cutting: Price per cut for each 500 sheets of book weight stock or 250 sheets of cover stock. $ #

Metal Plates: Additional cost per pass $Ten Percent (10%) Over/Under Yes / No

Folding: a) Set-up Per Fold $ FOUR COLOR PROCESSb) Per Thousand $ Quantity Paper 1-Sided 2-Sided Sizec) Minimum # 5,000 20lb. Bond $ $ 8.5" x 11"

Collating: a) Set-up Charge $ 10,000 70lb. Matte $ $ 8.5" x 11"b) Per Thousand Sheets $ 20,000 100lb. Gloss $ $ 8.5" x 11"c) Minimum # 5,000 20lb Bond $ $ 11" x 17"

Numbering: a) Per No., Per Impression $ 10,000 70lb Matte $ $ 11" x 17"b) Minimum # 20,000 100lb. Gloss $ $ 11" x 17"

Padding: a) Per Pad $b) Minimum # SPECIALIZED FINISHING SERVICES

Perforating: Minimum Charge $ Foam Core Mounting Per Sq. Ft. $Die Cutting: Minimum Charge $ Laminating Per Sp. Ft. $

SUBSEQUENT YEARS PRICE INCREASES (DECREASES)ADDITIONAL SERVICES (Not Listed) Please state your not-to-exceed price increase or

(decrease), if any, for Year 2. Please express as a percentage. %Item or Service Cost Per Qty Other

$ Please state your not-to-exceed price increase or (decrease), if any, for Year 3. Please express as a percentage. %$

$

$

$

$

$



EXHIBIT C

COUNTY OF ALAMEDA MINIMUM INSURANCE REQUIREMENTS

Without limiting any other obligation or liability under this Agreement, the Contractor, at its sole cost and expense, shall secure and keep in force during the entire term of the Agreement or longer, as may be specified below, the following insurance coverage, limits and endorsements:

TYPE OF INSURANCE COVERAGES MINIMUM LIMITSA Commercial General Liability

Premises Liability; Products and Completed Operations; Contractual Liability; Personal Injury and Advertising Liability

$1,000,000 per occurrence (CSL)Bodily Injury and Property Damage

B Commercial or Business Automobile LiabilityAll owned vehicles, hired or leased vehicles, non-owned, borrowed and permissive uses. Personal Automobile Liability is acceptable for individual contractors with no transportation or hauling related activities

$1,000,000 per occurrence (CSL)Any AutoBodily Injury and Property Damage

C Workers’ Compensation (WC) and Employers Liability (EL)Required for all contractors with employees

WC: Statutory LimitsEL: $100,000 per accident for bodily injury or disease

D Endorsements and Conditions : 1. ADDITIONAL INSURED: All insurance required above with the exception of Personal Automobile Liability, Workers’

Compensation and Employers Liability, shall be endorsed to name as additional insured: County of Alameda, its Board of Supervisors, the individual members thereof, and all County officers, agents, employees and representatives.

2. DURATION OF COVERAGE: All required insurance shall be maintained during the entire term of the Agreement with the following exception: Insurance policies and coverage(s) written on a claims-made basis shall be maintained during the entire term of the Agreement and until 3 years following termination and acceptance of all work provided under the Agreement, with the retroactive date of said insurance (as may be applicable) concurrent with the commencement of activities pursuant to this Agreement.

3. REDUCTION OR LIMIT OF OBLIGATION: All insurance policies shall be primary insurance to any insurance available to the Indemnified Parties and Additional Insured(s). Pursuant to the provisions of this Agreement, insurance effected or procured by the Contractor shall not reduce or limit Contractor’s contractual obligation to indemnify and defend the Indemnified Parties.

4. INSURER FINANCIAL RATING: Insurance shall be maintained through an insurer with a A.M. Best Rating of no less than A:VII or equivalent, shall be admitted to the State of California unless otherwise waived by Risk Management, and with deductible amounts acceptable to the County. Acceptance of Contractor’s insurance by County shall not relieve or decrease the liability of Contractor hereunder. Any deductible or self-insured retention amount or other similar obligation under the policies shall be the sole responsibility of the Contractor.

5. SUBCONTRACTORS: Contractor shall include all subcontractors as an insured (covered party) under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.

6. JOINT VENTURES: If Contractor is an association, partnership or other joint business venture, required insurance shall be provided by any one of the following methods:– Separate insurance policies issued for each individual entity, with each entity included as a “Named Insured (covered party),

or at minimum named as an “Additional Insured” on the other’s policies.– Joint insurance program with the association, partnership or other joint business venture included as a “Named Insured.

7. CANCELLATION OF INSURANCE: All required insurance shall be endorsed to provide thirty (30) days advance written notice to the County of cancellation.

8. CERTIFICATE OF INSURANCE: Before commencing operations under this Agreement, Contractor shall provide Certificate(s) of Insurance and applicable insurance endorsements, in form and satisfactory to County, evidencing that all required insurance coverage is in effect. The County reserves the rights to require the Contractor to provide complete, certified copies of all required insurance policies. The require certificate(s) and endorsements must be sent to:

- Department/Agency issuing the contract- With a copy to Risk Management Unit (125 – 12th Street, 3rd Floor, Oakland, CA 94607)

Certificate C-1 Page 1 of 1 Form 2001-1 (Rev. 03/15/06)

EXHIBIT D-1

COUNTY OF ALAMEDARFQ No. 900272

ForPrinting Services

CURRENT REFERENCES

Company Name:Address:City, State, Zip Code:Contact Person:Telephone Number:Service Provided:Dates/Type of Service:



Company Name:

Exhibit DPage 1 of 2

EXHIBIT D-2



FORMER REFERENCES




Company Name:

Exhibit DPage 2 of 2

3 Easy Steps

EXHIBIT E (Page 1 of 3)RFQ No. 900272


COUNTY OF ALAMEDASMALL, LOCAL AND EMERGING BUSINESS PROGRAM

SLEB CERTIFICATION INSTRUCTIONS

1. Complete the application formProgram DefinitionsLocal Business: A business having a fixed office with a street address in Alameda County for a minimum

period of 6 months and a valid business license issued by the County or a City within Alameda County

Small Business: A business which has been certified by the County as local and meets the U.S. Business Administration (SBA) size standards for its classification. Size standards and classification codes information available at http://www.naics.com/search.htm

Emerging Business: A business which has been certified by the County as local and meets one half of the U.S. SBA size standards for its classification and has been in business less than 5 years.

If you own less than 51% interest in your business, please indicate other owner(s) name(s), title(s) and percentage of ownership. List all current business and professional licenses. If you have been in business for less than three years, please provide your actual gross receipts received for the period that you have been in business. If you have not been in business for a complete tax year, please provide actual gross receipts to date. If any item on the application form is not applicable, please put “N/A” in the designated area. If additional space is needed, please attach additional sheet(s).

2. Please sign* and mail Application to: Alameda County Auditor-Controller Agency

Office of Contract Compliance1221 Oak Street, Room 249

Oakland, CA 94612

*The application form must be signed by the owner, principal partner or authorized officer of the corporation. We will contact you within 10 days to schedule a site visit upon receipt of your application.

3. On-site VisitThe following items must be available for our review during the visit to your business address:

Signed Federal Tax Returns showing Gross Business Receipts for the last 3 years** Business Licenses Current Identification (i.e. Driver’s License, Identification Card) Deed, Rental or Lease Agreement showing Business Address

**Personal Net Worth Statement (if the business has never filed taxes)

If you have questions regarding your certification, please contact:

Office of Contract Compliance Tel: (510) 891-5500 or Email: [email protected]

Thank you for your interest in doing business with Alameda County.

SLEB CertInstructions 07/2008


http://www.naics.com/search.htm


For Printing Services COUNTY OF ALAMEDA

SMALL, LOCAL AND EMERGING BUSINESS PROGRAM SLEB

CERTIFICATION APPLICATION

Section A: Business InformationBusiness Type: Sole Proprietorship Partnership Corporation

Business Name: Business Owner Name:

DBA (Circle One): Yes or No Federal Tax Identification Number:

Business Address: Business Start Date:

How long at this address:

Business Telephone Number: Business Fax Number:

Business Description: Number of Employees:

Gross Business Receipts for Last Three Years (If first year in business, please list gross receipts received to date):

$_____________________ 20____ $ ___________________ 20_____ $____________________ 20____

Section B: Contact Information

Name: Title:

Address: Email Address:

Phone: Fax number:Composition of Ownership

Are you a publicly traded entity, a public school, or a government? Yes No Are you a non-profit, or a church? Yes No If “Yes” to one of the above, skip Ethnicity and Gender below. The Collection of ethnicity and gender data is for statistical and demographic purposes only. Please check the ONE most applicable in each category:Ethnicity African American or Black (greater than 50%) Hispanic or Latino (greater than 50%) American Indian or Alaskan Native (greater than 50%) Native Hawaiian/Pacific Islander (greater than 50%) Asian (greater than 50%) Multi-ethnic minority ownership (greater than 50%) Caucasian or White (greater than 50%) Multi-ethnic ownership (50% Minority–50% Non-Minority) Filipino (greater than 50%)Gender Female (greater than 50% Ownership) Male (greater than 50% Ownership)

Section C: North America Industry Classification System Codes (NAICS Codes) http://www.naics.com/search.htm

NAICS Code(s)

_______________________________ _______________________________ _______________________________

_______________________________ _______________________________ _______________________________

Section D: Business and License InformationPlease List All Current Business and Professional Licenses:License Type: Date Issued/Expires: Jurisdiction/Issuing Authority:

______________________________ ______________________________ _______________________________

______________________________ ______________________________ _______________________________I declare, under penalty or perjury all of the foregoing statements are true and correct.

http://www.naics.com/search.htm

__________________________ _____________________ _____________________________ Signature Printed Name Title (Proprietor / Partner / Officer)


For Printing Services COUNTY OF ALAMEDA

SMALL, LOCAL AND EMERGING BUSINESS PROGRAMSLEB

RENEWAL CERTIFICATION APPLICATION

SLEB Certification Number: _____________________ Date of Initial Certification: ____________________

Business Name: Federal Tax Identification Number: ______________

Business Address: How long at this address:

Business Telephone Number:

Main Contact Name: Business Fax Number:

Phone Number: Number of Employees:

Email Address: Ownership changed since last certification: Yes No

Gross Business Receipts for Last Three Years:

$_____________________ 20____ $ ___________________ 20____ $____________________ 20____

Composition of OwnershipAre you a publicly traded entity, a public school, or a government? Yes No Are you a non-profit, or a church? Yes No If “Yes” to one of the above, skip Ethnicity and Gender below. The Collection of ethnicity and gender data is for statistical and demographic purposes only. Please check the ONE most applicable in each category:

Ethnicity African American or Black (greater than 50%) Hispanic or Latino (greater than 50%) American Indian or Alaskan Native (greater than 50%) Native Hawaiian/Pacific Islander (greater than 50%) Asian (greater than 50%) Multi-ethnic minority ownership (greater than 50%) Caucasian or White (greater than 50%) Multi-ethnic ownership (50% Minority–50% Non-Minority) Filipino (greater than 50%)

Gender Female (greater than 50% Ownership) Male (greater than 50% Ownership

North America Industry Classification System Codes (NAICS )

________________________________________________________ _________________________________________________________

________________________________________________________ _________________________________________________________

________________________________________________________ _________________________________________________________RENEWAL AFFIDAVITI declare, under penalty or perjury all of the foregoing statements are true and correct.

__________________ __________________________ ______________________________ Signature Printed Name Title (Proprietor / Partner / Officer)

Please complete, sign and mail Application to:

Alameda County Auditor-Controller AgencyOffice of Contract Compliance

1221 Oak Street, Room 249, Oakland, CA 94612Tel: (510) 891-5500 Email: [email protected]

EXHIBIT F

COUNTY OF ALAMEDA

RFQ No. 900272For

Printing Services

SMALL LOCAL EMERGING BUSINESS (SLEB) SUBCONTRACTING INFORMATION SHEET

In order to meet the small local emerging business (SLEB) requirements of this RFQ, all bidders must complete this form as required below.

Bidders not meeting the definition of a SLEB (per this RFQ County Provisions) are required to subcontract with a SLEB for at least twenty percent (20%) of the total estimated bid amount in order to be considered for contract award. This form must be submitted for each business that bidders will work with, evidencing a firm contractual commitment to meeting the SLEB participation goal. (Copy this form as needed.)

Bidders are encouraged to subcontract with a SLEB that can participate directly with this contract. One of the benefits of subcontracting will be economic, but this subcontracting will also assist the SLEB to grow and build the capacity to eventually bid as a prime on their own.

BIDDER:_________________________________________________________________

is a SLEB.

is not a SLEB and will subcontract __________% with the SLEB named below for the following service(s):_______________________________________________________________________________________

SLEB Business Name: ___________________________________________________________________

Street Address: ___________________________________________________________________

City, State, Zip: ___________________________________________________________________

Phone: ___________________________Fax:__________________E-mail:_____________

Tax ID Number: _____________________________________________________

Principal Name: ______________________________________________________

SLEB Principal Signature: _________________________________________________ ________________ (Date)

Bidder Signature: ________________________________________ _____________(Date)

EXHIBIT G

Intentionally Omitted

EXHIBIT H



ALAMEDA COUNTY VENDOR FIRST SOURCE AGREEMENTVENDOR INFORMATION

ALCOLINK Vendor Number (if known): 00000 SLEB Vendor Number:

Full Legal Name:

DBA

Type of Entity: Individual Sole Proprietor Partnership

Corporation Tax-Exempted Government or TrustCheck the boxes that apply:

Goods Only Goods & Services Rents/Leases Legal Services Rents/Leases paid to you as the agent Medical Services Non-Medical Services – Describe

Other

Federal Tax ID Number (required):

P.O. Box/Street Address:

Vendor Contact’s Name:

Vendor Contact’s Telephone: Fax:

Vendor Contact’s E-mail address:

Please check all that apply:LOC Local Vendor (Holds business license within Alameda County)SML Small Business (as defined by Small Business Administration)I American Indian or Alaskan Native (>50%)A Asian (>50%)B Black or African American (>50%)F Filipino (>50%)H Hispanic or Latino (>50%)N Native Hawaiian or other Pacific Islander (>50%)W White (>50%)

Number of Entry Level Positions available through the life of the contract:___________

Number of other positions available through the life of the contact:_________________

This information to be completed by County:Contract #______________________Contract Amount: _______________________

Contract Term: _______________________

EXHIBIT H



ALAMEDA COUNTY VENDOR FIRST SOURCE AGREEMENTVENDOR INFORMATION

Vendor agrees to provide Alameda County (through East Bay Works and Social Services Agency), ten (10) working days to refer to Vendor, potential candidates to be considered by Vendor to fill any new or vacant positions that are necessary to fulfill their contractual obligations to the County, that Vendor has available during the life of the contract before advertising to the general public. Vendor will also provide the County with specific job requirements for new or vacant positions. Vendor agrees to use its best efforts to fill its employment vacancies with candidates referred by County, but final decision of whether or not to offer employment, and the terms and conditions thereof, to the candidate(s) rest solely within the discretion of the Vendor.

Alameda County (through East Bay Works and Social Services Agency) agrees to only refer pre-screened qualified applicants, based on vendor specifications, to vendor for interviews for prospective employment by Vendor (see Incentives for Vendor Participation under Vendor/First Source Program located on the Small Local Emerging Business (SLEB) Website, http://www.co.alameda.ca.us/gsa/sleb/vendor.shtml

If compliance with the First Source Program will interfere with Vendor’s pre-existing labor agreements, recruiting practices, or will otherwise obstruct Vendor’s ability to carry out the terms of the contract, Vendor will provide to the County a written justification of non-compliance in the space provided below.

(Company Name)________________________________________ _______________________

(Vendor Signature) (Date)

________________________________________ _______________________(East Bay Works / One-Stop Representative Signature) (Date)

Justification of Non-Compliance:_______________________________________________________________________

________________________________________________________________________

http://www.co.alameda.ca.us/gsa/sleb/vendor.shtml

EXHIBIT I



Exceptions, Clarifications, Amendments

List below requests for clarifications, exceptions and amendments, if any, to the RFQ and its exhibits, including Exhibit J, and submit with your bid response.

The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification.

Item No.

Reference To:DescriptionPage No. Paragraph

No.

_________________________________ _____________________________ ____________ Bidder Name Bidder Signature Date

Contract No. ______________________

EXHIBIT J

COUNTY OF ALAMEDASTANDARD SERVICES AGREEMENT

This Agreement, dated as of ___________________, 2007, is by and between the County of Alameda, hereinafter referred to as the “County”, and___________________, hereinafter referred to as the “Contractor”.

WITNESSETH

Whereas, County desires to obtain ________________________________services which are more fully described in Exhibit A hereto (“_____________Services”); and

Whereas, Contractor is professionally qualified to provide such services and is willing to provide same to County; and

Now, therefore it is agreed that County does hereby retain Contractor to provide ___________Services, and Contractor accepts such engagement, on the General Terms and Conditions hereinafter specified in this Agreement, the Additional Provisions attached hereto, and the following described exhibits, all of which are incorporated into this Agreement by this reference:

Exhibit A Definition of ServicesExhibit B Payment TermsExhibit C Insurance RequirementsExhibit D Debarment and Suspension Certification

The term of this Agreement shall be from ___________________through ___________

The compensation payable to Contractor hereunder shall not exceed (dollar amount written out) ($____________) for the term of this Agreement

Page 1 of 14

Contract No. ______________________

EXHIBIT J

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

COUNTY OF ALAMEDA CONTRACTOR/COMPANY NAME

By:______________________________Signature

By:____________________________Signature

Name:____________________________(Printed)

Name:_________________________(Printed)

Title: _______Purchasing Agent_______ Title:__________________________

Date:_____________________________ Date:__________________________

By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement.

Page 2 of 14

Contract No. ______________________

EXHIBIT J

GENERAL TERMS AND CONDITIONS

1. INDEPENDENT CONTRACTOR: No relationship of employer and employee is created by this Agreement; it being understood and agreed that Contractor is an independent contractor. Contractor is not the agent or employee of the County in any capacity whatsoever, and County shall not be liable for any acts or omissions by Contractor nor for any obligations or liabilities incurred by Contractor.

Contractor shall have no claim under this Agreement or otherwise, for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance medical care, hospital care, retirement benefits, social security, disability, Workers’ Compensation, or unemployment insurance benefits, civil service protection, or employee benefits of any kind.

Contractor shall be solely liable for and obligated to pay directly all applicable payroll taxes (including federal and state income taxes) or contributions for unemployment insurance or old age pensions or annuities which are imposed by any governmental entity in connection with the labor used or which are measured by wages, salaries or other remuneration paid to its officers, agents or employees and agrees to indemnify and hold County harmless from any and all liability which County may incur because of Contractor’s failure to pay such amounts.

In carrying out the work contemplated herein, Contractor shall comply with all applicable federal and state workers’ compensation and liability laws and regulations with respect to the officers, agents and/or employees conducting and participating in the work; and agrees that such officers, agents, and/or employees will be considered as independent contractors and shall not be treated or considered in any way as officers, agents and/or employees of County.

Contractor does, by this Agreement, agree to perform his/her said work and functions at all times in strict accordance with currently approved methods and practices in his/her field and that the sole interest of County is to insure that said service shall be performed and rendered in a competent, efficient, timely and satisfactory manner and in accordance with the standards required by the County agency concerned.

Notwithstanding the foregoing, if the County determines that pursuant to state and federal law Contractor is an employee for purposes of income tax withholding, County may upon two week’s notice to Contractor, withhold from payments to Contractor hereunder federal and state income taxes and pay said sums to the federal and state governments

Page 3 of 14

Contract No. ______________________

EXHIBIT J

2. INDEMNIFICATION: To the fullest extent permitted by law, Contractor shall hold harmless, defend and indemnify the County of Alameda, its Board of Supervisors, employees and agents from and against any and all claims, losses, damages, liabilities and expenses, including but not limited to attorneys’ fees, arising out of or resulting from the performance of services under this Agreement, provided that any such claim, loss, damage, liability or expense is attributable to bodily injury, sickness, disease, death or to injury to or destruction of property, including the loss therefrom, or to any violation of federal, state or municipal law or regulation, which arises out of or is any way connected with the performance of this agreement (collectively “Liabilities”) except where such Liabilities are caused solely by the negligence or willful misconduct of any indemnitee. The County may participate in the defense of any such claim without relieving Contractor of any obligation hereunder.

In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement is determined by a court of competent jurisdiction or the Alameda County Employees’ Retirement Association (ACERA) or California Public Employees’ Retirement System (PERS) to be eligible for enrollment in ACERA and PERS as an employee of County, Contractor shall indemnify, defend, and hold harmless County for the payment of any employee and/or employer contributions for ACERA and PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of County.

3. INSURANCE AND BOND: Contractor shall at all times during the term of the Agreement with the County maintain in force those insurance policies and bonds as designated in the attached Exhibit C, and will comply with all those requirements as stated therein.

4. PREVAILING WAGES: Pursuant to Labor Code Sections 1770 et seq., Contractor shall pay to persons performing labor in and about Work provided for in Contract not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the Work is performed, and not less than the general prevailing rate of per diem wages for legal holiday and overtime work in said locality, which per diem wages shall not be less than the stipulated rates contained in a schedule thereof which has been ascertained and determined by the Director of the State Department of Industrial Relations to be the general prevailing rate of per diem wages for each craft or type of workman or mechanic needed to execute this contract.

Page 4 of 14

Contract No. ______________________

EXHIBIT J

5. WORKERS’ COMPENSATION: Contractor shall provide Workers' Compensation insurance, as applicable, at Contractor's own cost and expense and further, neither the Contractor nor its carrier shall be entitled to recover from County any costs, settlements, or expenses of Workers' Compensation claims arising out of this Agreement.

6. CONFORMITY WITH LAW AND SAFETY:

a. In performing services under this Agreement, Contractor shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services, including all applicable provisions of the California Occupational Safety and Health Act. Contractor shall indemnify and hold County harmless from any and all liability, fines, penalties and consequences from any of Contractor’s failures to comply with such laws, ordinances, codes and regulations.

b. Accidents: If a death, serious personal injury or substantial property damage occurs in connection with Contractor’s performance of this Agreement, Contractor shall immediately notify the Alameda County Risk Manager's Office by telephone. Contractor shall promptly submit to County a written report, in such form as may be required by County of all accidents which occur in connection with this Agreement. This report must include the following information: (1) name and address of the injured or deceased person(s); (2) name and address of Contractor's sub-Contractor, if any; (3) name and address of Contractor's liability insurance carrier; and (4) a detailed description of the accident and whether any of County's equipment, tools, material, or staff were involved.

c. Contractor further agrees to take all reasonable steps to preserve all physical evidence and information which may be relevant to the circumstances surrounding a potential claim, while maintaining public safety, and to grant to the County the opportunity to review and inspect such evidence, including the scene of the accident.

7. DEBARMENT AND SUSPENSION CERTIFICATION: (Applicable to all agreements funded in part or whole with federal funds and contracts over $25,000).

a. By signing this agreement and Exhibit D, Debarment and Suspension Certification, Contractor/Grantee agrees to comply with applicable federal suspension and debarment regulations, including but not limited to 7 Code

Page 5 of 14

Contract No. ______________________

EXHIBIT J

of Federal Regulations (CFR) 3016.35, 28 CFR 66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and Executive Order 12549.

b. By signing this agreement, Contractor certifies to the best of its knowledge and belief, that it and its principals:

(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded by any federal department or agency;

(2) Shall not knowingly enter into any covered transaction with a person who is proposed for debarment under federal regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in such transaction.

8. PAYMENT: For services performed in accordance with this Agreement, payment shall be made to Contractor as provided in Exhibit B hereto.

9. TRAVEL EXPENSES: Contractor shall not be allowed or paid travel expenses unless set forth in this Agreement.

10. TAXES: Payment of all applicable federal, state, and local taxes shall be the sole responsibility of the Contractor.

11. OWNERSHIP OF DOCUMENTS: Contractor hereby assigns to the County and its assignees all copyright and other use rights in any and all proposals, plans, specification, designs, drawings, sketches, renderings, models, reports and related documents (including computerized or electronic copies) respecting in any way the subject matter of this Agreement, whether prepared by the County, the Contractor, the Contractor’s sub-Contractors or third parties at the request of the Contractor (collectively, “Documents and Materials”). This explicitly includes the electronic copies of all above stated documentation.

Contractor also hereby assigns to the County and its assignees all copyright and other use rights in any Documents and Materials including electronic copies stored in Contractor’s Information System, respecting in any way the subject matter of this Agreement.

Contractor shall be permitted to retain copies, including reproducible copies and computerized copies, of said Documents and Materials. Contractor agrees to take such further steps as may be reasonably requested by County to implement the aforesaid assignment. If for any reason said assignment is not effective,

Page 6 of 14

Contract No. ______________________

EXHIBIT J

Contractor hereby grants the County and any assignee of the County an express royalty – free license to retain and use said Documents and Materials. The County’s rights under this paragraph shall apply regardless of the degree of completion of the Documents and Materials and whether or not Contractor’s services as set forth in Exhibit “A” of this Agreement have been fully performed or paid for.

In Contractor’s contracts with other Contractors, Contractor shall expressly obligate its Sub-Contractors to grant the County the aforesaid assignment and license rights as to that Contractor’s Documents and Materials. Contractor agrees to defend, indemnify and hold the County harmless from any damage caused by a failure of the Contractor to obtain such rights from its Contractors and/or Sub-Contractors.

Contractor shall pay all royalties and license fees which may be due for any patented or copyrighted materials, methods or systems selected by the Contractor and incorporated into the work as set forth in Exhibit “A”, and shall defend, indemnify and hold the County harmless from any claims for infringement of patent or copyright arising out of such selection. The County’s rights under this Paragraph 11 shall not extend to any computer software used to create such Documents and Materials.

12. CONFLICT OF INTEREST; CONFIDENTIALITY: The Contractor covenants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of services required under this Agreement. Without limitation, Contractor represents to and agrees with the County that Contractor has no present, and will have no future, conflict of interest between providing the County services hereunder and any other person or entity (including but not limited to any federal or state wildlife, environmental or regulatory agency) which has any interest adverse or potentially adverse to the County, as determined in the reasonable judgment of the Board of Supervisors of the County.

The Contractor agrees that any information, whether proprietary or not, made known to or discovered by it during the performance of or in connection with this Agreement for the County will be kept confidential and not be disclosed to any other person. The Contractor agrees to immediately notify the County by notices provided in accordance with Paragraph 13 of this Agreement, if it is requested to disclose any information made known to or discovered by it during the performance of or in connection with this Agreement. These conflict of interest and future service provisions and limitations shall remain fully effective five (5) years after termination of services to the County hereunder.

Page 7 of 14

Contract No. ______________________

EXHIBIT J

13. NOTICES: All notices, requests, demands, or other communications under this Agreement shall be in writing. Notices shall be given for all purposes as follows:

Personal delivery: When personally delivered to the recipient, notices are effective on delivery.

First Class Mail: When mailed first class to the last address of the recipient known to the party giving notice, notice is effective three (3) mail delivery days after deposit in a United States Postal Service office or mailbox. Certified Mail: When mailed certified mail, return receipt requested, notice is effective on receipt, if delivery is confirmed by a return receipt.

Overnight Delivery: When delivered by overnight delivery (Federal Express/Airborne/United Parcel Service/DHL WorldWide Express) with charges prepaid or charged to the sender’s account, notice is effective on delivery, if delivery is confirmed by the delivery service. Telex or facsimile transmission: When sent by telex or facsimile to the last telex or facsimile number of the recipient known to the party giving notice, notice is effective on receipt, provided that (a) a duplicate copy of the notice is promptly given by first-class or certified mail or by overnight delivery, or (b) the receiving party delivers a written confirmation of receipt. Any notice given by telex or facsimile shall be deemed received on the next business day if it is received after 5:00 p.m. (recipient’s time) or on a non-business day.

Addresses for purpose of giving notice are as follows:

To County: COUNTY OF ALAMEDA__________________________________________________________Attn:________________________

To Contractor: _______________________________________________________________________________________Attn:________________________

Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified shall be deemed effective as of the first date that said notice was refused, unclaimed, or deemed undeliverable by the postal authorities, messenger, or overnight delivery service.

Page 8 of 14

Contract No. ______________________

EXHIBIT J

Any party may change its address or telex or facsimile number by giving the other party notice of the change in any manner permitted by this Agreement.

14. USE OF COUNTY PROPERTY: Contractor shall not use County property (including equipment, instruments and supplies) or personnel for any purpose other than in the performance of his/her obligations under this Agreement.

15. EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS: Contractor assures that he/she/it will comply with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.

a. Contractor shall, in all solicitations or advertisements for applicants for employment placed as a result of this Agreement, state that it is an “Equal Opportunity Employer” or that all qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.

b. Contractor shall, if requested to so do by the County, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.

c. If requested to do so by the County, Contractor shall provide the County with access to copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.

d. Contractor shall recruit vigorously and encourage minority - and women-owned businesses to bid its subcontracts.

e. Nothing contained in this Agreement shall be construed in any manner so as to require or permit any act, which is prohibited by law.

f. The Contractor shall include the provisions set forth in paragraphs A through E (above) in each of its subcontracts.

Page 9 of 14

Contract No. ______________________

EXHIBIT J

16. DRUG-FREE WORKPLACE: Contractor and Contractor's employees shall comply with the County's policy of maintaining a drug-free workplace. Neither Contractor nor Contractor's employees shall unlawfully manufacture, distribute, dispense, possess or use controlled substances, as defined in 21 U.S. Code § 812, including, but not limited to, marijuana, heroin, cocaine, and amphetamines, at any County facility or work site. If Contractor or any employee of Contractor is convicted or pleads nolo contendere to a criminal drug statute violation occurring at a County facility or work site, the Contractor within five days thereafter shall notify the head of the County department/agency for which the contract services are performed. Violation of this provision shall constitute a material breach of this Agreement

17. AUDITS; ACCESS TO RECORDS: The Contractor shall make available to the County, its authorized agents, officers, or employees, for examination any and all ledgers, books of accounts, invoices, vouchers, cancelled checks, and other records or documents evidencing or relating to the expenditures and disbursements charged to the County, and shall furnish to the County, its authorized agents, officers or employees such other evidence or information as the County may require with regard to any such expenditure or disbursement charged by the Contractor.

The Contractor shall maintain full and adequate records in accordance with County requirements to show the actual costs incurred by the Contractor in the performance of this Agreement. If such books and records are not kept and maintained by Contractor within the County of Alameda, California, Contractor shall, upon request of the County, make such books and records available to the County for inspection at a location within County or Contractor shall pay to the County the reasonable, and necessary costs incurred by the County in inspecting Contractor’s books and records, including, but not limited to, travel, lodging and subsistence costs. Contractor shall provide such assistance as may be reasonably required in the course of such inspection. The County further reserves the right to examine and reexamine said books, records and data during the three (3) year period following termination of this Agreement or completion of all work hereunder, as evidenced in writing by the County, and the Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatsoever for three (3) years after the County makes the final or last payment or within three (3) years after any pending issues between the County and Contractor with respect to this Agreement are closed, whichever is later.

18. DOCUMENTS AND MATERIALS: Contractor shall maintain and make available to County for its inspection and use during the term of this Agreement, all Documents and Materials, as defined in Paragraph 11 of this Agreement.

Page 10 of 14

Contract No. ______________________

EXHIBIT J

Contractor’s obligations under the preceding sentence shall continue for three (3) years following termination or expiration of this Agreement or the completion of all work hereunder (as evidenced in writing by County), and Contractor shall in no event dispose of, destroy, alter or mutilate said Documents and Materials, for three (3) years following the County’s last payment to Contractor under this Agreement.

19. TIME OF ESSENCE: Time is of the essence in respect to all provisions of this Agreement that specify a time for performance; provided, however, that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.

20. TERMINATION: The County has and reserves the right to suspend, terminate or abandon the execution of any work by the Contractor without cause at any time upon giving to the Contractor prior written notice. In the event that the County should abandon, terminate or suspend the Contractor’s work, the Contractor shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment. Said payment shall be computed in accordance with Exhibit B hereto, provided that the maximum amount payable to Contractor for its ___________ Services shall not exceed $________________payment for services provided hereunder prior to the effective date of said suspension, termination or abandonment.

21. SMALL, LOCAL AND EMERGING BUSINESS PARTICIPATION: Contractor has been certified by the County as a small or emerging local business. As a result, there is no requirement to subcontract with another business in order to satisfy the County’s Small and Emerging Locally owned Business provision. However, should Contractor’s status as a certified small or emerging local business change at any time during the term of this Agreement, Contractor shall comply with the County’s Small and Emerging Locally owned Business provision.

22. FIRST SOURCE PROGRAM: For contracts over $100,000, Contractor shall provide County ten (10) working days to refer to Contractor, potential candidates to be considered by Contractor to fill any new or vacant positions that are necessary to fulfill their contractual obligations to the County that Contractor has available during the contract term before advertising to the general public.

23. CHOICE OF LAW: This Agreement shall be governed by the laws of the State of California.

24. WAIVER: No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or

Page 11 of 14

Contract No. ______________________

EXHIBIT J

remedy. No waiver of any breach, failure, right or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.

25. ENTIRE AGREEMENT: This Agreement, including all attachments, exhibits, and any other documents specifically incorporated into this Agreement, shall constitute the entire agreement between County and Contractor relating to the subject matter of this Agreement. As used herein, Agreement refers to and includes any documents incorporated herein by reference and any exhibits or attachments. This Agreement supersedes and merges all previous understandings, and all other agreements, written or oral, between the parties and sets forth the entire understanding of the parties regarding the subject matter thereof. The Agreement may not be modified except by a written document signed by both parties.

26. HEADINGS herein are for convenience of reference only and shall in no way affect interpretation of the Agreement.

27. ADVERTISING OR PUBLICITY: Contractor shall not use the name of County, its officers, directors, employees or agents, in advertising or publicity releases or otherwise without securing the prior written consent of County in each instance.

28. MODIFICATION OF AGREEMENT: This Agreement may be supplemented, amended or modified only by the mutual agreement of the parties. No supplement, amendment or modification of this Agreement shall be binding unless it is in writing and signed by authorized representatives of both parties.

29. ASSURANCE OF PERFORMANCE: If at any time County believes Contractor may not be adequately performing its obligations under this Agreement or that Contractor may fail to complete the Services as required by this Agreement, County may request from Contractor prompt written assurances of performance and a written plan acceptable to County, to correct the observed deficiencies in Contractor’s performance. Contractor shall provide such written assurances and written plan within ten (10) calendar days of its receipt of County’s request and shall thereafter diligently commence and fully perform such written plan. Contractor acknowledges and agrees that any failure to provide such written assurances and written plan within the required time is a material breach under this Agreement.

30. SUBCONTRACTING/ASSIGNMENT: Contractor shall not subcontract, assign or delegate any portion of this Agreement or any duties or obligations hereunder without the County’s prior written approval.

Page 12 of 14

Contract No. ______________________

EXHIBIT J

a. Neither party shall, on the basis of this Agreement, contract on behalf of or in the name of the other party. Any agreement that violates this Section shall confer no rights on any party and shall be null and void.

b. Contractor shall use the subcontractors identified in Exhibit A and shall not substitute subcontractors without County’s prior written approval.

c. Contractor shall remain fully responsible for compliance by its subcontractors with all the terms of this Agreement, regardless of the terms of any agreement between Contractor and its subcontractors.

31. SURVIVAL: The obligations of this Agreement, which by their nature would continue beyond the termination on expiration of the Agreement, including without limitation, the obligations regarding Indemnification (Paragraph 2), Ownership of Documents (Paragraph 11), and Conflict of Interest (Paragraph 12), shall survive termination or expiration.

32. SEVERABILITY: If a court of competent jurisdiction holds any provision of this Agreement to be illegal, unenforceable, or invalid in whole or in part for any reason, the validity and enforceability of the remaining provisions, or portions of them, will not be affected, unless an essential purpose of this Agreement would be defeated by the loss of the illegal, unenforceable, or invalid provision.

33. PATENT AND COPYRIGHT INDEMNITY: Contractor represents that it knows of no allegations, claims, or threatened claims that the materials, services, hardware or software (“Contractor Products”) provided to County under this Agreement infringe any patent, copyright or other proprietary right. Contractor shall defend, indemnify and hold harmless County of, from and against all losses, claims, damages, liabilities, costs expenses and amounts (collectively, “Losses”) arising out of or in connection with an assertion that any Contractor Products or the use thereof, infringe any patent, copyright or other proprietary right of any third party. County will: (1) notify Contractor promptly of such claim, suit or assertion; (2) permit Contractor to defend, compromise, or settle the claim; and, (3) provide, on a reasonable basis, information to enable Contractor to do so. Contractor shall not agree without County’s prior written consent, to any settlement, which would require County to pay money or perform some affirmative act in order to continue using the Contractor Products.

a. If Contractor is obligated to defend County pursuant to this Section 33 and fails to do so after reasonable notice from County, County may defend itself and/or settle such proceeding, and Contractor shall pay to County any and all losses, damages and expenses (including attorney’s fees and costs)

Page 13 of 14

Contract No. ______________________

EXHIBIT J

incurred in relationship with County’s defense and/or settlement of such proceeding.

b. In the case of any such claim of infringement, Contractor shall either, at its option, (1) procure for County the right to continue using the Contractor Products; or (2) replace or modify the Contractor Products so that that they become non-infringing, but equivalent in functionality and performance.

c. Notwithstanding this Section 33, County retains the right and ability to defend itself, at its own expense, against any claims that Contractor Products infringe any patent, copyright, or other intellectual property right.

34. OTHER AGENCIES: Other tax supported agencies within the State of California who have not contracted for their own requirements may desire to participate in this contract. The Contractor is requested to service these agencies and will be given the opportunity to accept or reject the additional requirements. If the Contractor elects to supply other agencies, orders will be placed directly by the agency and payments made directly by the agency.

35. SIGNATORY: By signing this agreement, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement

[END OF GENERAL TERMS AND CONDITIONS]

Page 14 of 14

EXHIBIT K



ENVIRONMENTAL CERTIFICATION

The bidder certifies under penalty of perjury the following:

We certify that the products we are proposing to supply are not manufactured with and do not contain, use, or generate PBTs as defined in Acronym and Term Glossary of this RFQ.

We certify that our company, and any product provided to the County as part of this contract, is in compliance with all local, state, and federal environmental and worker health and safety regulations that apply to their operation.

We certify that our company shall provide a brief description of planned efforts to minimize the amount of packaging and shipping materials and a description of the post-consumer recycled content of those materials.

We certify that we shall be in compliance with the environmental requirements set forth herein and that we shall maintain to be a Green Certified Printer through the life of any awarded contract as a result of this bid.

Print Name/Title: __________________________________________________________________

Company Name: __________________________________________________________________

Signature: __________________________________________________________________

Date: __________________________________________________________________

RFQ No. 900272For

Printing ServicesEXHIBIT L

RFQ VENDOR BID LIST

Below is the Vendor Bid List for this project consisting of vendors who have responded to RFI No. 900272, and/or been issued a copy of this RFQ. This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with other businesses as needed to develop local small and emerging business subcontracting relationships to meet the requirements of the Small Local Emerging Business (SLEB) Program (described within this RFQ). For additional information regarding the SLEB Program, please visit our website at http://www.acgov.org/gsa/sleb/ and/or contact the Auditor- Controller’s Office of Contract Compliance (OCC) located at 1221 Oak St., Rm. 249, Oakland, CA 94612 at Tel: (510) 891-5500, Fax: (510) 272-6502 or via E-mail at [email protected]

Potential bidders are strongly encouraged, but not required, to attend the Networking/Bidders Conferences in order to further facilitate subcontracting relationships. Vendors who attend the Networking/Bidders Conferences will be added to the Vendor Bid List. Please see the RFQ sections entitled ‘Calendar of Events’ and ‘Networking/Bidders Conferences’ for additional information. The Networking/Bidders Conferences scheduled for all current projects are posted on the GSA Calendar of Events website at http://www.acgov.org/gsa/Calendar.jsp. An RFQ Addendum will be issued to all vendors on the Vendor Bid List following the Networking/Bidders Conferences and will include contact information for each vendor attendee.

http://www.acgov.org/gsa/Calendar.jsp


http://www.acgov.org/gsa/sleb/

Company Address City Zip Phone E-MailAccents and Artech 14660 Doolittle Dr SAN LEANDRO 94577 (510) 895-6300 [email protected]

Acme Awards 25613 Dollar St., #2 HAYWARD 94544 (510) 582-1188 [email protected]

Adept Printing 790 Elsie Ave. SAN LEANDRO 94577 (510) 352-3979 [email protected]

Admac Pre Press Inc. 1464 67th St EMERYVILLE 94608 (510) 653-2695

Advanced Printer Service 3950 Valley Ave., #B PLEASANTON 94566 (925) 249-0570 [email protected]

Alameda Advertising & Rec, Inc 2307 Blanding Ave, #D ALAMEDA 94501 (510) 865-6666 [email protected]

Alameda Printing Services 2408 Lincoln Ave. ALAMEDA 94501 (510) 521-0500 [email protected]

Alliance Graphics/ Meca 905 Parker St BERKELEY 94710 (510) 845-8835 [email protected]

Alonzo Printing Co 3266 Investment Blvd HAYWARD 94545 (510) 293-3940 [email protected]

Alonzo Printing Co 3266 Investment BlvdHayward 94545 (510) [email protected]

American Western Graphics 10027 Pippin St. OAKLAND 94603 (510) 562-0731 [email protected]

ARSH Group Inc23839 Connecticut St. Unit #6 HAYWARD 94545 (510) 265-1526 [email protected]

Best Strategy LLC 25000 Industrial Blvd HAYWARD 94545 (510) 404-1700 [email protected]

Blaisdell's Business Products 1645 Alvarado Street SAN LEANDRO 94577 (510) 483-3600 [email protected]

BNT Industries1350 South Loop Road, Suite 110 ALAMEDA 94502 (510) 748-9979 [email protected]

Budget Data Mailing & Printing 2351 Poplar Street OAKLAND 94607 (510) 286-8800 [email protected]

Budget Data Mailing & Printing2351 Poplar St Oakland 94607 (510) [email protected]

California Envelope Printing 23385 Foley St HAYWARD 94545 (510) 670-0160 [email protected]

Carlos N. Broullón 522 BOULEVARD WAY PIEDMONT 94610 (510) 547-5533 [email protected]

Cellotape Inc 47623 Fremont Blvd FREMONT 94538 (510) 651-5551 [email protected]

Cenveo 1021 Cotton St OAKLAND 94606 (510) 536-1204 [email protected]

Christopher Hung 14572 Locust St. SAN LEANDRO 94577 (510) 483-8895 [email protected]

Claire Antonetti Paper Conserv 3542 Morcom Ave. OAKLAND 94619 (510) 535-1663 [email protected]

ColeMarion Strategic Marketing 4677 Belfast Ave OAKLAND 94619 (510) 530-3600 [email protected]

Consolidated Printers Inc 2630 8th St BERKELEY 94710 (510) 843-8524 [email protected]

Copy Central 5901 Christie Ave # 501 EMERYVILLE 94608 (510) 655-1906 [email protected]

Copy Central 3337 Lakeshore Ave OAKLAND 94610 (510) 452-9400 [email protected]

Copy Central 4025 Piedmont Ave OAKLAND 94611 (510) 595-6750 [email protected]

Copy Central 48 Shattuck Sq BERKELEY 94704 (510) 848-7034 [email protected]

Copy Central 2483 Hearst Ave BERKELEY 94709 (510) 849-9600 [email protected]

Copy Central 1400 Shattuck Ave # 7 BERKELEY 94709 (510) 549-2561 [email protected]

Copy Central 1000 Broadway OAKLAND 94607 (510) 839-0636 [email protected]

Copy Central2980 College Avenue, Suite 2B BERKELEY 94705 (510) 848-3114 [email protected]

Copy Central 1553 Solano Avenue BERKELEY 94707 (510) 527-5800 [email protected]

Copy Central 2560 Bancroft Way BERKELEY 94704 (510) 848-9600 [email protected]

Copy Express 1164 Solano Ave. ALBANY 94706 (510) 524-0235 [email protected]

Copy Express Printing 18906 Hesperian Boulevard HAYWARD 94541 (510) 278-9555 [email protected]

Copy Plus 3758 Grand Ave OAKLAND 94610 (510) 763-1888 [email protected]

Crane Business Solutions Inc 1150 EAST 12TH STREET OAKLAND 94606 (510) 893-2804 [email protected]

DIGITALDOX LLC 119 SAMARIA LANE OAKLAND 94619 [email protected]

Digitec 2038 W. Winton Ave HAYWARD 94545 (510) 732-0651 [email protected]

Dolphin Graphics 22222 Redwood Road CASTRO VALLEY 94546 (510) 481-8286 [email protected]

DPI Direct Inc6785 SIERRA COURT SUITE E DUBLIN 94568 (925) 803-3600 [email protected]

East Bay Blue Print & Supply 1745 14th Ave OAKLAND 94606 (510) 261-2990 [email protected]

EBCO Print and Promotions 6602 Owens Drive, #300 PLEASANTON 94588 (925) 425-1000 [email protected]

EnviroPress 1933 Davis Street, Suite 284 SAN LEANDRO 94577 (510) 562-1220 [email protected]

Eric Dremann 6114 LA SALLE AVE #529 OAKLAND 94611 (510) 339-9413 [email protected]

Etherington Conservation Svcs 1773 Addison Way HAYWARD 94544 (800) 334-3628 [email protected]

Expert Marketing, Inc. 6114 La Salle Ave., #241 OAKLAND 94611 (510) 289-8989 [email protected]

Favorite Printing 28815 Mack Street HAYWARD 94545 (510) 266-0095 [email protected]

EXHIBIT M

RFQ No. 900272For

Printing Services

RESPONSE CONTENT AND SUBMITTALSCOMPLETENESS CHECKLIST

1. Bid responses must be signed in ink and include evidence that the person or persons signing the proposal is/are authorized to execute the proposal on behalf of the bidder.

2. Bidders shall provide all of the below noted Bid documentation and exhibits. Any material deviation from these requirements may be cause for rejection of the proposal, as determined in the County’s sole discretion. The content and sequence for each required Bid document/exhibit shall be as follows:

CHECK LIST

A. Title Page: Show RFQ number and title, your company name and address, name of the contact person (for all matters regarding the RFQ response), telephone number and quotation/proposal date.

B. Table of Contents: Bid responses shall include a table of contents listing the individual sections of the quotation/proposal and their corresponding page numbers. Tabs should separate each of the individual sections.

C. Cover Letter: Bid responses shall include a cover letter describing Bidder and include all of the following:1) The official name of Bidder;2) Bidder’s organizational structure (e.g. corporation, partnership, limited

liability company, etc.);3) The jurisdiction in which Bidder is organized and the date of such

organization;4) The address of Bidder’s headquarters, any local office involved in the Bid

Quotation; and the address/location where the actual production of goods and/or services will be performed;

5) Bidder’s Federal Tax Identification Number;6) The name, address, telephone, fax numbers and e-mail address of the

person(s) who will serve as the contact(s) to the County, with regards to the RFQ response, with authorization to make representations on behalf of and to bind Bidder;

7) A representation that Bidder is in good standing in the State of California and will have all necessary licenses, permits, certifications, approvals and authorizations necessary in order to perform all of its obligations in connection with this RFQ. This requirement includes the necessity for some

Exhibit MPage 1 of 3

out of state companies to be registered with the State of California by the effective date of the agreement. Information regarding this requirement can be located at the Secretary of State website, http://www.sos.ca.gov/.; and

8) An acceptance of all conditions and requirements contained in this RFQ.

D. Bidder’s Qualifications and Experience:Provide a description of Bidder’s capabilities pertaining to this RFQ. This description should not exceed five (5) pages and should include a detailed summary of Bidder’s experience relative to RFQ requirements described herein, including references.

E. Key Personnel - Qualifications and Experience:Bid responses shall include a complete list of and resumes for all key personnel associated with the RFQ. This list must include all key personnel who will provide services to County staff and all key personnel who will provide maintenance and support services. For each person on the list, the following information shall be included: (1) the person’s relationship with Bidder, including job title and years of employment with Bidder; (2) the role that the person will play in connection with the RFQ (3) address, telephone, fax numbers, and e-mail address; (4) the person’s educational background; (5) the person’s relevant experience; and (6) relevant awards, certificates or other achievements. This section of the bid response should include no more than two pages of information for each listed person.

F. References, Exhibits D1 and D2:1) Bidders are to provide a list of three (3) current and three (3) former clients on

Exhibit D1 and D2, attached hereto. References must be satisfactory as deemed solely by County. References should have similar scope, volume and requirements to those outlined in these specifications, terms and conditions.

2) Reference information is to include: Company/Agency name Contact person (name and title), contact person is

to be someone directly involved with the services Complete street address Telephone number Type of business Dates of service

3) The County may contact some or all of the references provided in order to determine Bidder’s performance record on work similar to that described in this request. The County reserves the right to contact references other than those provided in the Response and to use the information gained from them in the evaluation process.

G. Bid Form, Exhibits B-1 and B-2:Pricing for the procurement of goods and services by the County shall include all taxes, freight and all other costs, or credits, associated with the procurement and


delivery to the County of Bidder’s goods and services. Refer to “PRICING” under Section IV designated “TERMS AND CONDITIONS”.

H. Evidence of InsuranceCertificates of insurance are required per the attached Exhibit C from a reputable insurer evidencing all coverages required for the term of any contract that may be awarded pursuant to this RFQ. The County’s insurance requirements for Additional Insured reads, “All insurance required above with the exception… shall be endorsed to name as additional insured…” An endorsement is an amendment to a contract, such as an insurance policy, by which the original terms are changed. The insurance certificate (also known as the “Acord”) carries a disclaimer, “This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policy below.” Additional insureds listed in the description box are not a proper risk transfer. Any amendment or extension of the coverage such as an additional insured should be provided by a separate endorsement page or copy of the policy

I. Other required Submittals/Exhibits not included above that are required in the bid response:

Exhibit A, Acknowledgement form for the RFP and for each Addendum, must be signed and returned.

Exhibit E, SLEB Certification Application Package, completed, signed, required documentation attached (applicable to a small or emerging business, located within the boundaries of Alameda County, seeking certification or renewal certification).

Exhibit F, SLEBB Subcontracting Information Sheet must be completed to show bidder is certified SLEB and signed.

Exhibit H, First Source Agreement, must be completed and signed (applicable to contracts over $100,000).

Exhibit I, Exceptions, Clarifications and Amendments Form, must be completed and signed. Any exceptions, clarifications and amendments should also address the attached Exhibits, particularly Exhibit J, Standard Agreement (The County is under no obligation to accept any exceptions and such exceptions may be a basis for bid disqualification).

Exhibit K, Environmental Certification. Exhibit N, Debarment and Suspension Certification. Proof of certification/or signed letter from County Green Business office.


EXHIBIT N



DEBARMENT AND SUSPENSION CERTIFICATION

The bidder, under penalty of perjury, certifies that, except as noted below, bidder, its principal, and any named subcontractor:

Is not currently under suspension, debarment, voluntary exclusion, or determination of

ineligibility by any federal agency;

Has not been suspended, debarred, voluntarily excluded or determined ineligible by

any federal agency within the past three years;

Does not have a proposed debarment pending; and

Has not been indicted, convicted, or had a civil judgment rendered against it by a

court of competent jurisdiction in any matter involving fraud or official misconduct

within the past three years.

If there are any exceptions to this certification, insert the exceptions in the following space.

Exceptions will not necessary result in denial of award, but will be considered in determining bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.

Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.

BIDDER: _________________________________________________________________

PRINCIPAL: _______________________________ TITLE: ________________________

SIGNATURE: ______________________________ DATE: ________________________

EXHIBIT ORFQ No. 900272

PRINTING SERVICES

Why should my business get certified as a Green Business? Saving energy, water and raw materials saves you money. Sending less trash to the landfill saves you money,

too. Developing a positive, proactive relationship with local compliance inspectors can help you avoid liability, fines

and other sanctions. The Program promotes Green Businesses to the public and other businesses (again, for free)! Your company’s community image is enhanced through Green Business certification. Your employees will enjoy a safer workplace and will have one more reason to take pride in working for you. The Green Business Program offers you free, convenient, timesaving assistance.

Do I get credit for the good things I’m already doing?Yes! In fact, your company may already qualify. These Standards are designed to fit most businesses, but if certain measures are not applicable or feasible for your facility and operations, you may request an exemption or demonstrate alternative measures.

Do I have to do everything on the checklist to become a Green Business?No, there are many ways to qualify. You must meet the minimum standards in each category. Beyond that, you may use the checklist to identify “next steps” to becoming even greener.

What if I haven’t had an energy, water or solid waste audit already?The Green Business Program will arrange an assessment for you as part of your certification.

How do I get started?Read through the checklist and try to check all boxes that apply. Call Pamela Evans, Green Business Coordinator, at 510/567-6770 with any questions. EMail to: [email protected]. Green Business Program, 1131 Harbor Bay Parkway, Alameda CA 94502

Is there a fee to be certified as a Green Business?No, Green Business certification is free!

Re-certification: Your certification as a Green Business will be good for three years. We strongly encourage continuous improvement, and, when it’s time to recertify, we will ask you to show us what additional measure(s) you have implemented within those three years.

Questions? Call Pamela Evans, Green Business Coordinator, at 510/567-6770 with any questions. EMail: [email protected]. Green Business Program, 1131 Harbor Bay Parkway, Alameda CA 94502

Name of Business: Address, City, ZIP:

Name of Contact: Phone:

email: web:

fax:

Exhibit O

ALAMEDA COUNTY GREEN BUSINESS PROGRAMRESOURCE CONSERVATION AND POLLUTION PREVENTION CHECKLIST

FOR PRINTERS



http://www.abag.ca.gov/bayarea/enviro/gbus/index.html

(Double click on the shaded check box to indicate the measures you are implementing. You can type in any measures you’re implementing that aren’t listed)

In order to be a certified Green Business, you must: Comply with all environmental regulations applicable to your business. Implement a variety of measures to save energy, water and other materials, and reduce waste. This checklist walks you

through this step! Allow site visits to verify that your business meets the above two steps Pledge to continue these efforts to prevent pollution and conserve resources

The following general measures are required for all businesses:

Track water, energy usage, solid and hazardous waste generation

Provide 3 on-going incentives or training opportunities to encourage management and employee participation in the Green Business Program. For example, incorporate Green Business into

Performance appraisals, job descriptions, training programs, employee orientations

Staff meeting discussions

Employee reference material

Company newsletter or bulletins

Company suggestion and reward programs

Inform your customers about your business’ environmental efforts and what you are doing to meet the program green business standards. For example

Post the Green Business logo, certification and pledge in a visible location

Post steps you are taking to be a Green Business Offer tours that highlight your Green Business successes

Offer customers “green” service or amenities options

Highlight your Green Business efforts and/or certification on your website, and link it to the GBP home page.

Introduce another business (in any business sector) to the Green Business Program, encourage them to participate, and provide their contact information to your GBP coordinator.

Exhibit O

Waste Reduction & RecyclingHave an assessment done of your solid wastes (regular, non-hazardous garbage and recyclables), or use the following guidelines.

Identify what materials/wastes are currently generated; approximately how much; and how they are being managed (i.e. garbage, recycle, etc.)

Look for opportunities to reduce, reuse and recycle. Use this checklist as a guide Review the assessment (and this checklist) annually to identify new ways to reduce waste

A. Complete a minimum of 5 of the following paper reducing measures: N/A YES?A1 . Educate customers on the benefits of paper-saving sizing for print jobs.

A2 . Inventory paper overage and recommend this excess as an option to customers with appropriately sized runs.

A3 . Encourage customers to use double-sided copying/printing whenever possible.

A4 . Reuse overage or trimmings as notepads, poster paper or other products for your in-house use and make them available for customers as give-aways.

A5. Eliminate fax cover sheets by using "sticky" fax directory notes or use software that allows you to fax directly from your computer without printing.

A6. Ma ke two sided printing and copying standard practice in your business (set copier to default to duplex printing or manually feed to duplex). If your facility still has an old printer without duplex capability, use only for single page documents and ensure multi- page documents are printed on duplex printer.

A7. Reduce unwanted mail by the following: Write to or call senders requesting removal from mailing list. Return labels from duplicate mailings & subscriptions requesting all but one be removed. Write “refused” on first class mail and return to sender. Visit http://www.stopjunkmail.org for an on-line guidance and a downloadable PDF “kit”/brochure with six simple steps to take to re -

duce junk mail or write to: Mail Preference Service – Direct Marketing Assoc, PO Box 3861, NY, NY 10163 to remove your name from junk mail lists.

Purge your own mailing lists to eliminate duplication.A8. Set up a bulletin board or develop routing lists for bulletins, memos, trade journals to minimize the number of employees receiving

individual copies. A9. Use electronic files rather than paper ones. Draft documents can be reviewed, edited, and shared on screen.

A10. Practice efficient copying- use the size reduction feature (e.g. two pages of a periodical or book can oftentimes be printed on one page) AND set word processing defaults for smaller fonts and margins.

A11. Help minimize misprints by posting a diagram on how to load special paper like letterhead so it will be properly loaded.

A12. Reuse envelopes as both send and return envelopes : Cover up old addresses and postage, affix new. AND/OR Use two way or ‘send and return’ envelopes. Your outgoing envelope gets returned for it’s return trip.

A13. Replace memos with e-mail messages & discourage the printing of messages. Order supplies by phone and/or email.

A14. Design marketing materials that require no envelope – simply fold and mail.

A15. Minimize printing by eliminating unnecessary reports and/or reduce report size or frequency.

A16. Circulate reports, memos, and periodicals rather than making/receiving individual copies. Use "central" or "master" hard copy files, not multiple personal files.

A17. For new software, order only the number of manuals needed. Do the same with phone books. Encourage employees to share.

A18. Identify and eliminate unnecessary forms, double-side or redesign forms to use less space, or have forms on electronic media.

A19. Buy paper that is produced by a company with a stated commitment to environmental stewardship and to minimizing ecological impacts and ensuring long term sustainable production.

A20. Other:

B. Complete a minimum of 5 of the following waste reducing measures: N/A YES?B1. Install press counters to eliminate overage.

B2. Use plain brown boxes or unbleached paper for dividers, preferably scrap from used packaging.

B3. Use rubber bands or paper strips to divide large quantities of brochures instead of shrink wrap.

B4. Encourage reuse of delivery boxes with regular customers.

B5. Install automatic web splicers and web break detectors to reduce paper waste.

Exhibit O

http://reducewaste.org/junkmailkit

B6. Print messages on products encouraging consumers to recycle the packaging/products.

B7. Lease, rather than purchase computers and printers.

B8. Choose vendors who take back products after their shelf life is over (i.e. fluorescent light bulbs) OR Work with vendors to minimize product packaging. Ask vendors to take back packaging & used or damaged products for reuse and recycling. Choose vendors who offer these services. B9. Select products with the least packaging and/or which have easily recyclable packaging.

B10. Use flexible interior features, such as reversible walls, to reduce waste associated with renovation.

B11. Refurbish and purchase refurbished office equipment.

B12. Specify deliveries in reusable or returnable containers.B13. Purchase reusable rather than disposable office items, such as refillable pens, erasable white boards & wall calendars.B14. In the lunch/break room, eliminate disposables by using permanent ware (mugs, dishes, utensils, towels/rags, coffee filters, etc.) and using refillable containers of sugar, salt & pepper, etc. to avoid individual condiment packets.B15. Buy products in bulk, concentrated, durable, repairable, and/or recyclable, making sure that you need all you are ordering. B16. Centralize purchasing to eliminate unnecessary purchases and ensure that all waste reduction-purchasing policies are followed.B17. Use optical scanners, which give more details about inventory, allowing more precise ordering.

B18. Track material usage to optimize ordering and use of time-sensitive materials.

B19. Replace several similar products with one or two that do the same job.

B20. Arrange for cooperative buying through government, association, co-located business group, etc.

B21. Use your own dishes for takeout (encourage caterers to serve "family-style" in reusable serving dishes).

B22. Retailers can offer a small incentive to customers who bring their own shopping bags, coffee mugs, etc.

B23. Leave grass clippings on the lawn (grass-cycling) or compost at your facility.

B24. Other:

Set up an ongoing system to reuse and recycle. Make it easy for employees to recycle by placing clearly marked collection bins in convenient locations. Complete a minimum of 5 of the following recycle and reuse measures: N/A YES?

C1. Recycle or reuse all of following fibers: cardboard (corrugated cardboard boxes); mixed paper (junk mail, scrap and colored paper); newspapers; office paper (white ledger, computer and copier paper).C2. Recycle food and beverage containers (all glass, plastic and aluminum containers).

C3. Recycle Green Waste: compost and recycle food and landscape waste. Set up appropriate green waste and composting service with your garbage company. Make composting part of the contract with your landscape service.C4. Reuse or recycle wood (pallets, wood from remodeling).

C5. Recycle carpeting.

C6. For shipping items, use shredded paper or reuse other waste paper in facility for packaging needs instead of purchasing Styrofoam pellets, bubble wrap or other packing materials. If you receive these, reuse them in your own packaging.The Plastic Loose Fill Council at (800) 828-2214 will direct you to businesses accepting polystyrene peanuts for reuse in your area.C7. Donate or exchange unwanted but usable items (furniture, supplies, electronics, scrap materials, computer disks, etc.) to schools, churches, hospitals, libraries, nonprofit organizations, museums, teacher resource organizations, etc. Enroll in a waste exchange program where your unwanted items can become another company’s resource. Check out the Integrated Waste Management Waste Exchange Program at http://www.ciwmb.ca.gov/CalMAX/. To recycle these items, visit www.stopwaste.org.

C8. Have your customers return packaging to you for reuse.

C9. Recycle or reuse other:

D. Purchasing products made from recycled materials conserves resources and is essential to support the recycling market. Purchase a minimum of 3 of the following recycled content products: N/A YES? D1. Implement procurement guidelines for purchase and use of recycle content products for in-house use and for customer’s out-going jobs.

Exhibit O

http://www.ciwmb.ca.gov/CalMAX/

D2. Copy, computer or fax paper (35-100% post consumer waste). D3. Letterhead, envelopes and/or business cards (35-100% post consumer waste).D4. Folders or other paper products.D5. Pencils, pens, rulers or other desk accessories.D6. Toilet paper, tissues, and paper towels (35%-100% post consumer waste).D7. Boxes and bags for retail use or shipping (bags made from recycled paper, recycled plastic soda bottles).D8. Construction materials when building/remodeling: building fixtures, ceramic tiles, drywall, insulation, concrete, composite lumber/wood, roofing, flooring, cabinets, ceiling tile, interior paneling, paints, etc.D9. Garbage pails or garbage bags (Recycled HDPE trash liner bags instead of LDPE or LLDPE).D10. Carpet, carpet under cushion or floor mats. D11. Mulch, soil amendments and compost made of plant trimmings or green waste.D12. Dumpster lids, utility bins, drums and/or recycling containers. D13. Benches, playground or picnic equipment. D14. Retailers – stock/sell products made with recycled content.

D15. Other:

Exhibit O

Energy Conservation Have your energy provider conduct a free audit of your facility’s energy use to provide you with specific suggestions to conserve energy. Review it annually to identify additional opportunities to improve energy savings.

E. Perform regular maintenance on your HVAC (heating, ventilation and air conditioning) and refrigeration systems. Keep a log of all maintenance activities.

N/A YES?

E1. [Required] Regularly Inspect & clean permanent filters with mild detergents when necessary (change replaceable filters every three months)E2. [R] Check the entire system for coolant and air leaks, clogs, and obstructions of air intake and vents.

E3. [R] Keeps the condenser coils free of dust & lint.

E4. [R] Keeps the evaporator coils free of excessive frost.

F. Complete a minimum of 7 of the following Equipment/Facility” measures N/A YES?EQUIPMENT/FACILITY CHANGES:

GeneralF1. Use electrical equipment with energy saving features (e.g. Energy Star® logo) and ensure that Energy Star settings are enabled (manual set-up often required). F2. Use hardware programs that save energy by automatically turning off idle monitors & printers (go to www.energystar.gov/powermanagement for information and software).F3. Replace inefficient refrigerators (usually older than ten years) with a new efficient model, such as one labeled Energy Star®F4. Convert electric hot water heaters to natural gas. Conversion must have taken place in the last two years.F5. Insulate all hot water pipes, hot water heaters and storage tanks.

F6. Use and maintain a written maintenance program for weather stripping (weatherizing and caulking) to seal around windows and doors to close air gaps.F7. Plant native shrubs or trees near windows for shade. Building must have mechanical cooling.

F8. Use motion sensors on ice, snack and vending machines and locate in shaded areas.

F9. Use occupancy sensors to adjust set points for the air conditioning, and heating equipment and to control other electrical devices and appliances.F10. Use a solar water heater or preheater.

LightingF11. Replace non-dimming incandescent bulbs with compact fluorescents. Replace low wattage dimming and non-dimming incandescent bulbs with cold cathodes.Increase efficiency of fluorescent fixtures:

F12. Reduce fixtures and the number of lamps and increase lighting efficiency by installing optical reflectors or diffusers.F13. Replace magnetic ballasts with electronic ballasts. Install T-8 or T-5 lamps.

F14. Improve exit sign energy efficiency. Use:

LED exit signs Electroluminescent exit signsF15. Install lighting controls, such as:

Occupancy sensors in spaces of variable occupancy, such as restrooms, private offices, storage, etc.Bypass/delay timersPhotocells for exterior lighting and/or areas with significant natural daylight

Time clocks for large banks of lights on circuit breaker that generally operate during off hoursF16. Install dimmable ballasts to dim lights to take advantage of daylight. Use daylight dimmers that turn off automatically when there is sufficient light.

HVACF17. Use ceiling fans to promote air circulation and reduce the need for air conditioning.

F18. Apply window film to reduce solar heat gain. Shade sun-exposed windows and walls to mitigate the effect of direct sunlight during the summer. Use awnings, sunscreens, shade trees or shrubbery. Only applicable for air-conditioned spaces.F19. Replace or supplement an A/C system with an evaporative cooler.F20. Use economizers on A/C to reduce the operation of the compressor.F21. Replace single or package A/C unit with one meeting the Energy Star requirement. Seasonal Energy Efficient Rating (SEER) > 13 for most common size of equipment.

Exhibit O

F22. Convert electric heating system to a natural gas system. Conversion must have taken place in the last two years.F23. Replace inefficient or broken windows with double pane energy-efficient windows. 90% of windows in facility must be double pane.F24. Install transparent swinging doors or plastic strip doors between work areas that require different temperatures.F25. Other

Implement all applicable ENERGY SAVING PRACTICES

ENERGY SAVING PRACTICESGeneral Facility and HVAC:

F25. Set thermostat at 76ºF for cooling, 68ºF for heating; use timing devices to turn system down after hours.

F26. Set refrigerator temperature between 38ºF and 42ºF and freezer between 10º F and 20ºF.

F27. Seal off unused areas from air condition and/or heating. Block and insulate unneeded windows and other openings.F28. Use a small fan and a space heater to condition a very small area during off hours instead of heating the entire office.F29. Institute a written policy that ensures blinds and curtains are closed during peak summer period (white reflects) or use ceiling fans to reduce A/C load.F30. Provide shading for HVAC condenser, especially for roof-top units exposed directly to the sun.

F31. When repainting building exterior and roofs, choose light colors to reflect more sunlight. Painting should have been performed within the last year.F32. Install or use plug load controllers for office equipment that switches equipment off after working hours.F33. Institute a written formal policy to turn off equipment when not in use.F34. Use an automated control system that adjusts temperature, speed or other settings to reduce energy use.

F35. Use variable speed drives on motors where appropriateF36. If available, use the standby mode on equipment (e.g. energy saver buttons on copiers).

Lighting:

F37. Maintain a written policy that checks and adjusts, when necessary, lighting control devices such as time clocks and photocells.F38. Use "task" lighting with energy efficient bulbs where extra light is needed, rather than lighting an entire area.

F39. Rearrange workspace to take advantage of areas with natural sunlight, and design for increased natural lighting when remodeling.F40. Maintain a written policy to turn off lights when leaving and post reminders.F41. Disconnect unused ballasts in de-lamped fixtures. Replace burned out lamps quickly to avoid ballast damage. F42. Maintain a written policy to clean lighting fixtures, diffusers and lamps so that they are lighting as effectively as possible (dirt can reduce lighting efficiency by up to 50%) and replace aging fluorescent tubes.F43. Other:

Exhibit O

Water ConservationCall the SFPUC water conservation section at 415-551-4730 for a free water use survey of your facility. Review it annually to identify additional ways to reduce your water use. G. Complete all water conservation measures applicable to your business: * - Rebates and installation may be available from water purveyor while supplies last, Note: [R] Indicates a required measure if applicable. N/A YES? G1. [R] Understand your water bill and review it monthly for indications of leaks, spikes or other problems. Call SFPUC water conservation section @ 551-4730 for a free water walk-through if you notice any unusual increases in use or if you are looking for suggestions on how to improve the efficiency of your water use. G2. [R] Learn how to read your water meter. (It is recommended that the meter is read twice a day for early detection of water consumption spikes that may indicate leaks or other high use problems)G3. [R] Regularly check for and repair all leaks in your facility (toilet leaks can be detected in tank toilets with leak detecting tablets, which are available free of charge from SFPUC). Train your staff to monitor and respond immediately to leaking equipment.G4. [R] Install low flow aerators with flow rates not to exceed 2.2 gpm for sink faucets and lavatory sinks and 2.5 gpm for kitchen sinks, and 2.5 gpm (or lower) low flow showerheads. *G5. [R] Use "dry sweeping", water efficient "spray brooms", or low flow (<3 gpm) spray nozzles with automaticshut-off rather than a garden hose to wash down concrete or asphalt surfaces. *G6. [R] Test irrigation sprinklers 4 times per year for leaks, water runoff, over watering and dry spots and make necessary adjustments to ensure proper operation and coverage.G7. [R] Repair all broken or defective sprinkler heads/nozzles, lines & valves.

G8. [R] Adjust sprinklers for proper coverage – optimizing spacing and avoiding runoff onto paved surfaces.

G9. [R] Adjust sprinkler times and/or durations according to seasons, water during non-daylight hours (generally before 7 am or after 9 pm).H. Complete at least 3 of the water conservation measures listed below. Consider areas of greatest water use (facility or landscaping) in choosing new measures. Ask about rebate programs in your area. N/A YES?EQUIPMENT/FACILITIES CHANGES: GeneralH1. Replace all pre-1992 toilets with 1.6 gpf toilets. Provide additional urinals in men’s restrooms & reduce no. of toilets.Replace non-efficient toilets (>3.5 gpf) with ultra high efficiency toilets (< 1.2 gpf). H2. Replace all urinals with models that flush at no more than 1.0 gpf. Replace non-efficient urinals with new ultra low-flow (<0.5 gpm) or install waterless urinals. H3. Install low flow, self-closing faucets, either infrared or spring-loaded.H4. Indoors, use dry floor cleaning methods, followed by damp mopping, rather than spraying or hosing with water.H5. Post signs in restrooms and kitchen areas encouraging water conservation.

H6. Reduce water pressure to no higher than 70psi by installing pressure-reducing valves with pressure gauge. H7. Change window cleaning schedule from “periodic” to “as needed.”

H8. Adjust boiler and cooling tower blow-down rate to maintain TDS (total dissolved solids) at levels recommended by manufacturer’s specifications.H9. Replace water-cooled air conditioning units with air-cooled models.

H10. Install conductivity controller on cooling tower, if it does not exist. H11. Other:

Landscaping:

H12. Mulch all non-turf areas.

H13. Use repeat cycles when watering lawn or shrubs in clay soils (if you’re planning to water for 8 minutes, water twice for 4 minutes each).H14. Modify your existing irrigation system to include drip irrigation, where feasible.

H15. Plant water efficient shrubs or ground cover in place of turf.

H16. Replace ground cover/turf with cobble or stones, brick, or mulch.

H17. If installing new turf, limit area and use drought tolerant species, space sprinkler heads such that the water from one sprinkler head reaches the adjacent sprinkler heads.

Exhibit O

H18. Use rain shut-off devices as part of irrigation/landscape control measures.H19. Renovate existing landscape to include drought tolerant plants (water efficient landscape guidelines are available from your local water agency/utility).H20. Hydrozone: Group plants with similar water requirements together on the same irrigation line, and separate plants with different water requirements on separate irrigation lines.H21. Other:

Exhibit O

Pollution Prevention

Conduct a Pollution Prevention Assessment

Assess your facility to identify all hazardous materials at the worksite and determine if those items get used regularly. Consider products like – cleaning products, building materials, pesticides, fertilizers, toners, backup generators, etc. If you contract out for some of these services, your service provider needs to provide you with an inventory of the items to be included in your list. If the items are not being used currently bring them the City’s VSQG drop-off facility (Call 330-1425). Large businesses can contract with a service provider to have hazardous materials collected (Call 355-3700).I. Complete all of the following hazardous materials management practices: N/A YES? I1. Restrict the use of any harmful products by purchasing them in small quantities and limiting access to authorized personnelI2. Reduce or eliminate the use of chemical pesticides by implementing an Integrated Pest Management (IPM) program. Use biological controls, traps and barriers, less toxic pesticides such as soaps, oils and microbials. Change plantings (locations and incorporate pest resistant plants into landscape), irrigation, cultivating and storage procedures to minimize pest attractants and harborage. I3. Use enclosed delivery systems for transferring cleaners and/or other chemicals to prevent spills.

I4. Implement a “just in time” purchasing policy and a “first-in/first-out” chemical usage policy.

J. Complete at least 10 of the following pollution prevention measures: N/A YES?J1. Routinely inspect and address all potential sources of leaks, spills and emissions. Include material and waste storage areas, pipes, valves, hoses and process equipment. J2. Keep a record of spills to find patterns or areas that need improvement. Practice spill prevention and spill response techniques with staff and keep records of training. J3. Establish a system for keeping entire facility clean and orderly.

J4. Have no open floor drains in the shop floor. If unable to seal floor drains, keep drain plugs, stops or pads readily available in case of spills. J5. Design and install berms or grading to prevent run-off or rain water from flowing across industrial areas where it could be contaminated. J6. Install shut-off valves at storm drains on property or keep temporary drain plugs or stops available at loading docks for quick spill response. J7. Use dry clean up methods inside shop and outside storage and/or parking areas rather than hosing or washing down areas. Dispose of wash water in sanitary sewer drain and not storm drain unless wash water is considered hazardous waste. Use hydrophobic methods for clean-up of oily spills. J8. Install spill and leak control equipment such as spill basins, splash guards, drip boards, overflow controls, alarms, relief valves, interlock and leak detection devices. J9. Use material transfer methods that prevent spillage. (Pipelines, pumps, spigots, spouts and funnels, etc.)

J10. Store materials near point of use to avoid spills while transporting them.

J11. Inspect shipments before accepting for opened, damaged, leaking or off spec materials. Return damaged materials to vendor.J12. Establish a “ground staining” inspection routine for company owned vehicles and parking lots. Keep spill kits handy and use dry clean up methods when possible.

J13. Use refillable, pressurized spray cans instead of aerosols.

J14. Do business with other “Green” vendors or services such as Certified Green Businesses (printers, landscapers, etc. listed at http://www.greenbiz.abag.ca.gov) or vendors using environmentally preferable practices (e.g. vegetable-based print inks).J15. Use natural or low emissions building materials, carpets, or furniture.J16. Use or invest in renewable energy (ask your local utility of the Center for Resource Solutions at 415-561-2100 or http://www.resource-solutions.org).J17. Store any potentially hazardous materials securely, control access and rotate stock to use oldest material first.J18. Retailers – stock/sell products, which are less toxic or less polluting than conventional products.J19. Other:

K. Safer Products or Process Changes that reduce Hazardous Substances and/or Hazardous Waste generation. N/A

YES? Prepress and makeready:

K1. Use digital photography instead of film photo processing.

K2. Use electronic pre-press systems for type, photo and artwork layout to reduce developers and plating chemicals.K3. Replace metal etching processor with automated aqueous processor that generates less waste.

Exhibit O

http://www.greenbiz.abag.ca.gov/

K4. Use PDF digital proofs in place of paper printouts.

K5. Install automated plate scanners for web and sheet fed offset presses to determine image density. This avoids using unnecessary ink.K6. Install an automatic ink key setting system.

Printing and Finishing:

K7. Use aqueous/vegetable based inks and solvents. NOTE: Low VOC inks and solvents are now required. Contact your local Air District for regional VOC allowances.K8. Install automatic ink levelers or use anti-skinning spray. Check to see that you choose the lowest VOC option available to do the job. This is less polluting than drying ink and fountain solution.K9. Use automatic roller and blanket cleaning equipment to promote more efficient use of cleaning solution.

K10. Use a fountain solution that contains low VOCs and no isopropyl alcohol (IPA) or petroleum derivatives.

K11. Adopt a standard ink sequence to reduce wasted ink and cleaning solution. Running lighter colors and then darker colors reduces press clean up and solvent use. K12. Use spot application of solvents for stubborn ink residues rather than over application of solvent to an entire area. K13. Use re-circulating solvent sinks for parts cleaning to reduce once-used solvent cleaning of press parts.

K14. Use less toxic solvents, low VOC and/or aqueous based cleaners.

K15. Use fountain coolers/refrigerating systems to reduce losses to evaporation.

Screen Printing:

K16. Reclaim screens immediately after a print run. Remove as much excess ink from screens prior to cleaning and return ink back to original container.K17. Apply haze remover only to areas where a ghost image is visible rather than to the entire screen. This will reduce chemical use. K18. Place catch basins around screen during screen reclamation in order to capture chemical overspray for recovery and reuse.K19. Replace traditional solvent screen cleaning systems with high pressure water/detergent rinsing systems (aqueous) to reduce the amount of solvent used in the work place. K20. Avoid using degreasers with chlorinated solvents and choose lowest toxicity to do the job.

K21. Use shop towels as long as possible before sending to a commercial launderer. Use dirty ones for first pass, clean ones for the second pass. L. Recycle or reuse all of the following wastes. NOTE – Universal Waste Law requires all businesses to recycle spent fluorescent tubes, electronic equipment, batteries, aerosol cans and others (unless safely disposing them as hazardous waste). Note: [R] Indicates a required measure N/A YES? L1. [R] Grease, oil and solvents.

L2. [R] Excess paint (give to hazardous waste collection program, donate to anti-graffiti program, or return to manufacturer).L3. [R] Spent fluorescent tubes.

L4. [R] Electronic equipment (such as computers, cell phones, and pagers).

L5. [R] Batteries (to household hazardous waste or battery recycling program such as Rechargeable Battery Recycling Corp: http://www.rbrc.org).L6. [R] Send used toner cartridges back to the manufacturer for recycling or refilling.

L7. Accumulate mylar/plastic films from packaging incoming plates (protectors to keep plates from scratching each other) and shrink wraps for recycling or in-house reuse.L8. For web presses, save excess inks and market them to customers as “house colors”.

M. Prevent pollution of stormwater runoff and wastewater entering the sewer system: N/A YES? M1. Label all storm water drains with a message such as "No dumping – Protect our Bay and Ocean".

M2. Do not wash cars, equipment, floor mats or other items outside where run-off water flows straight to the storm drain; this wash water should be directed to a sewer drain.M3. Clean parking lots by sweeping or using equipment that collects dirty water (which must be disposed of to sanitary sewer). M6. Use ground cover or use a barrier to prevent exposed soil in landscaped areas from washing into storm drains.

M7. Store deliveries and supplies under a roof.

M11. Keep a spill kit handy to catch/collect spills from leaking company or employee vehicles

M12. Post signs at trouble spots (e.g., loading docks, dumpster areas, outside hoses) describing proper practices.

Exhibit O

M13. Have an outdoor ashtray or cigarette “butt” can if there is regular smoking by employees or visitors.

M14. Other:

N. Complete at least 3 of the following measures to help reduce air emissions: N/A YES?N1. Join the Air District’s “Spare the Air” program to notify employees and customers of “Spare the Air” days and what they can do to help out. See www.sparetheair.org or call (415) 749-4900 for more information.N2. Help encourage commute alternatives by informing employees, customers and others who visit your office about transportation options for reaching your location (post transit schedules/routes).N3. Make transit schedules, commuter ride sign-ups, etc. available to employees. See www.511.org

N4. Offer telecommuting opportunities and/or flexible schedules so workers can avoid heavy traffic commutes.

N5. When possible, arrange for a single vendor who makes deliveries for several items.

N6. Patronize services close to your business (e.g., food/catering, copy center, etc.) and encourage employees to do the same.N7. Link trips to run all errands in one outing.

N8. Enroll in a car sharing program for company businessN9. Other:

Additional Measures for Company-owned vehicles:

N10. Carefully plan delivery routes to eliminate unnecessary trips.

N11. Convert company vehicles to low-emission cars, using natural gas, electricity or alternative fuels.

N12. Keep company vehicles well maintained to prevent leaks and minimize emissions and encourage employees to do the same.N13. Purchase carbon dioxide offsets for your vehicle.

N14. Other:

Additional Measures for Larger Employers: N15. Set aside car/van pool parking spaces.

N16. Provide commuter van.

N17. Offer employee incentives for car pooling or using mass transit (e.g. guaranteed ride home or subsidized transit passes.N18. Offer a shuttle service to and from bus, train and/or light rail stops.

N19. Offer lockers and showers for employees who walk, jog or bicycle to work.

N20. Encourage bicycling to work by offering rebates on bicycles bought for commuting.

N21. Offer secure areas for bicycle storage for employees.

N22. Offer electric vehicle recharge ports for visitors and employees’ electric vehicles.

N23. Other:

Being Green Rewards…Thank you for being “green” and protecting our environment!!

Exhibit O

http://www.511.org/

http://www.sparetheair.org/