ARMS GUIDE (TECHNIQUES)SAFETY MANAGEMENT

2018 Version 23.0 Effective 01 October 2017Last Update: 25 August 2017

The FORSCOM ARMS Guide is neither a regulation nor regulatory in nature. The Guide questions are based on requirements stated in regulations and various other written directives. The Guide is simply a tool that can be used to address those requirements. The applicability codes were developed to facilitate and enhance the use of the ARMS Guide. Applicability codes are intended to assist the user in determining which questions apply to typical Army organizations. As with all attempts to establish absolute rules, there are special conditions and unique situational variations. If you have a question as to applicability of a question to your organization, contact the FORSCOM functional area lead listed on this AKO web site https://www.us.army.mil/suite/page/592726. In all cases, applicability of requirements will be determined by the ARMS Team, through direct coordination with the organization, and application of current regulations and directives.

This Guide is applicable to the Active Army, Army Reserve and Army National Guard Aviation and ATS Units. OSAA SOP references only apply to the Operational Support Airlift Agency (OSAA) units/detachments.

Applicability Guide: (AC) Aviation Company/ Troop, (AF) Airfield, (AM) Aviation Maintenance Company/Aviation Maintenance Troop, (AS) Aviation Support Company/Aviation Support Troop, (AT) Air Traffic Services, (BN) Battalion/Squadron, (CO) Contractor, (DE) Detachments, (FS) Forward Support Company, Forward Support Troop, HHC/HSC, E Co, A Co & C Co (ASBs) (IO) Installation Only ATS, (OS) Operational Support Airlift, (OV) Operational Support Airlift Validator, (GE) Gray Eagle Company, (SB) Aviation Support Battalion (ASB), (SF) Aviation Support Facility/Army Aviation Support Facility (ASF/AASF), (TO) Tactical Only ATS, (UA) Shadow Tactical Unmanned Aircraft Systems Platoon/Company, (LU) Lakota Maintenance Only, (TM) Theater Aviation Support Maintenance Group (TASMG), (FW) Fixed Wing Compo 1 and 3, (TS) Training Sites (WAATS-EAATS-FWAATS-HAATS), (AO) Airfield Operations Battalion (AOB), (BD) HHC Aviation Brigade

A-COMMAND FACTORS (Best Practices https://www.us.army.mil/suite/files/30312034)QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AO(WEIGHTED 2 POINTS) Does the commander support the resourcing of adequate computer equipment to allow the safety representative to perform his assigned duties?[DA Pam 385-90 1-4j(3)e)]REFERENCE TEXTDA Pam 385-90 1-4j(3)(e). Commanders will support the resourcing of adequate computer equipment to allow ASOs to perform assigned duties more efficiently.EVAL METHThe ASO will demonstrate that they have access to and can log onto to the designated computer. The computer should be portable to, support mobility for the safety program.

2.00 AC AF AM AS BN DE OS GE SB SF UA TM FW TS BD AO(WEIGHTED 2 POINTS) Is there a school trained ASO assigned to the TDA, TOE, MTOE authorized full-time position? [DA Pam 385-90 1-4j (2)]REFERENCE TEXTDA Pam 385-90 1-4j(2) Maintain current authorized full-time positions for qualified ASOs at Army Headquarters, corps, installations or facilities that support aviation

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activities, and aviation unit levels (regiment/brigade/group, battalion/squadron, company/troop, detachments and comparable size activities).EVAL METHCheck for documentation that the ASO is qualified and assigned to a para/line of the current TOE/TDA.

3.00 AC AF AM AS AT BN DE FS OS SB SF TO TM FW TS AOHas an appropriately trained additional duty safety officer been appointed in aviation organizations without authorized ASO positions to perform required safety andaccident prevention functions? [DA Pam 385-90 1-4j(3)(b)(c); AR 385-10 10-8; DA Pam 385-10 3-3f]REFERENCE TEXTDA Pam 385-90 1-4j(3)(b) Units that do not have table of organization and equipment (TOE)/TDA-authorized ASO positions will utilize the expertise of the next higherauthorized ASO in the chain of command. Additionally, commanders not authorized full-time ASOs by the TOE/TDA will appoint additional duty Safety Officers(SOs)/non-commissioned officers (NCOs).(c) Additional-duty ASOs must be appropriately trained. Once appointed, they are authorized to attend the USACRC Aviation Safety Officer qualification Course. As aminimum, the additional duty ASO will complete the distance learning USACRC Additional Duty Safety Course, Aviation Composite Risk Management Course,Commander’s Safety Course, and Accident Avoidance Course within 60 days of appointment.AR 385-10 10-8 a. Additional duty/collateral duty safety personnel are required to complete an online course, either the ADSC or the Collateral Duty Safety Course(CDSC). These courses focus on safety responsibilities for additional duty/collateral duty safety personnel at various levels of command. The ADSC/CDSCestablishes the Army standard for trained and qualified additional/collateral duty safety personnel. Course completion will also satisfy the requirements for completing alocal unit safety officer course.b. Local safety offices will provide additional training to ADSOs/collateral duty safety officers (CDSOs) to ensure that they can sufficiently perform theirADSO/CDSO duties. Training should include command and local safety occupational health requirements; evaluation and abatement of local hazards; local proceduresfor reporting and investigating allegations of reprisals; the recognition of local potential hazardous conditions and environments; identification and use of Army,command, and local required SOH standards; and other appropriate rules and regulations that will assist ADSOs/CDSOs in performing their duties.c. Additional/collateral duty safety personnel are required to complete the ADSC/CDSC within 30 days of appointment. ARNG and USAR personnel are afforded 90days to complete the courses. The new ADSC/CDSC is hosted on the USACR/Safety Center online training management system. The USACR/Safety Center coursecertificates and resource compact disks are provided to users upon successful completion of the course.DA Pam 385-10 3-3f. In addition to the standard safety organization structure identified in figure 3–1, there is also a requirement for activity safety personnel whoperform the safety duty as “other duty as assigned role”. This individual should be referred to as the Additional Duty Safety Officer (ADSO) or Collateral Duty SafetyOfficer (CDSO). This usually occurs in activities where the table of organization and equipment/table of distribution and allowance/modified table of organization andequipment (TOE/TDA/MTOE) based on required functions/task does not support a full time safety officer. The person designated as the ADSO/CDSO will be ofsufficient rank to perform these duties normally a commissioned officer/warrant officer at Battalion or higher unit levels; staff sergeant at company or detachmentlevels; or a Department of the Army (DA) civilian as needed. The person selected must have at least 12 months remaining with the unit after appointment. Theappointment will be confirmed in orders designating the unit safety officer by name. The unit safety officer will have received, or will receive training for this positionas soon as possible, but no later than 3 months after being appointed the specific area.EVAL METHCheck appointment orders and qualification documents (ADSO certificate/AATRS print out, local Additional/Collateral duty course certificates, Resident Ground SafetyOfficer Course) for the additional duty Safety Officer.

4.00 AC AF AM AS AT BN DE FS OS GE SB SF TO TM FW TS BD AOFor ASO MTOE positions at brigade level and below, does the safety representative work directly for and is he or she rated by the commander? For non-MTOE positions,does the additional duty safety representative have direct access to the Commander? [DA Pam 385-90 1-4j(3); AR 385-10 2-6g]REFERENCE TEXTDA Pam 385-90 1-4j(3) Appoint and rate the ASOs at regiment/brigade/group level and below.AR 385-10 2-6g. Safety organizations will be augmented by additional duty (military) or collateral duty (DA civilian) safety personnel to perform required safety andaccident prevention functions in Army units and industrial and administrative activities. Additional safety personnel will—(1) Be appointed by commander on written orders.(2) Be a commissioned officer, at battalion and higher unit levels.(3) Be in the rank of staff sergeant or higher, at the company level.(4) Have met or will meet the training requirements of chapter 10.(5) Have 1 year or more retainability in the unit upon duty appointment.(6) Give their safety duties proper priority.

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(7) Report directly to their unit commander on safety–related matters.(8) Coordinate activities with their installation or garrison safety office.h. DA Civilian collateral safety personnel may be used to augment the safety organization. When used, they will—(1) Be appointed in writing on orders.(2) Have met or will meet the requirements of 29 CFR 1960.58.(3) Give their safety duties proper priority.(4) Report directly to their unit commander or director on safety related matters.(5) Coordinate activities with their supporting safety office.(6) Be a general schedule (GS) 11 or above, at battalion and higher unit levels.EVAL METHCheck to see if the safety representative has direct access to the commander. Is the MTOE ASO rated by the commander? Instructions in the appointment orders orin the SOP should authorize the ADSO/NCO direct access to the commander on safety matters.

5.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOIs a safety-trained NCO or qualified individual appointed by the unit commander, in writing, to assist the ASO in aviation units? [DA Pam 385-90, 1-4j (3) (d); DA PAM 385-10, 7-3g]REFERENCE TEXTDA Pam 385-90 1-4j(3)(d) Safety-trained NCO or qualified individuals will be appointed by unit commanders, in writing, to assist the ASOs.DA PAM 385-10 7-3 g. Personnel appointed as Unit Safety Officer/NCO as an additional duty must complete the USACRC University Web based on-line “AdditionalDuty Safety Course”.EVAL METHA certificate of completion from a formal safety course (ADSO certificate/ATRRS print out, local Additional/Collateral duty course certificates, Resident GroundSafety Officer Course) & appointment orders for the safety NCO or alternate to the ASO.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOHas the commander established a written commander's safety philosophy that includes goals, objectives and safety values? [AR 385-10 15-2a (2); DA PAM 385-10, Chap 2-1]REFERENCE TEXTAR 385-10 15–2. Aviation safety policy a. Commanders, supervisors, and safety directors at all levels will comply with the following policies regarding aviation safety.Safety will be a prime consideration in all mission and training planning and operations, including wartime and contingency operations. Army aviation commanders will—(2) establish a written commander’s safety philosophy that contains current safety goals, objectives, and values and includes the philosophy in quarterly trainingguidance (annually for RC).DA PAM 385-10 Chap 2-1 a. The first step in developing and implementing a vigorous safety program is to identify strategic goals and the plans required to achievethose goals, as required in AR 385–10, chapter 2.b. Goals for safety must be part of the command/organization’s mission objectives. Safety goals will support overall command objectives by helping keep personnelsafe and ready for duty. Through strategic planning each organization, from Headquarters Department of the Army (HQDA) to ACOMs to the lowest level candetermine what its goals for safety should be, and how best to achieve these goals.c. Strategic planning and goal setting has several benefits.(1) First, by establishing realistic goals and the plan(s) to achieve these goals the entire organization is oriented in the same direction. Disjointed operations, actions thatdo not contribute to plan implementation and goal achievement are controlled and eliminated, reducing waste of limited personnel and resources on nonproductiveoperations.(2) Second, the process of establishing goals and strategic plans is positive since it should bring together all elements of the command/organization. Through workingtogether to identify what is necessary for the command/ organization to support Army safety goals and the associated plans, each element has improvedunderstanding of its role in safety and occupational health and how each is essential to promoting overall objectives.(3) Third, by determining the overall strategy, the allocation of resources can be more efficiently managed. Personnel and programs can be applied to those areas withthe greatest return.EVAL METHReview the Commander’s Safety Philosophy. Ensure the safety philosophy is unique and goals have been established that support the commander’s safety objectives.

B-SAFETY ADMINISTRATION (Best Practices https://www.us.army.mil/suite/files/30312055)Page 3 of 31

QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the safety representative maintain a current library of safety regulations, accident prevention directives, and instructional materials? [DA Pam 385-90, 1-4m (6) (h), (i)]REFERENCE TEXTDA Pam 385-90 1-4m(6)(h) Acquiring and maintaining a current reference library of aviation literature (see app A).(i) Maintaining accident-prevention and other appropriate safety literature and posters and making distribution a priority.EVAL METHAs a minimum, access to current unit required regulations and forms in print or on a CD (supports mobility). Procedures in the SOP to review & verify publications’currency at least quarterly or subscribe to S1 NET which provides a listed of new or revised publications. Users can sign up for receive notification of publicationchanges at https://www.milsuite.mil. Printed copies of the minimum daily core regulations (385 series) are recommended. Also recommend maintaining a file of allrequired Safety program Forms (i.e., 4755, 2696, 2397, 285, etc.) on a CD.

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre procedures for safety files and file administration established in the SOP that describe how the system is managed? [AR 25-400-2 1-7, 5-10;https://www.arims.army.mil; AR 385-10 16-2d; DA Pam 385-90 2-12]REFERENCE TEXTAR 25-400-2 1–7. Principles of Army Records Information Management Systema. The ARIMS focuses on the management of long–term and permanent records and allows the business process to manage short–term records. It addresses only therecord copy of information; all other copies of the same information may be disposed of when no longer needed for business not to exceed the time that the recordcopy is kept. The ARIMS simplifies recordkeeping; shifts retention and disposition burdens to records holding areas (RHAs); improves records processing for deployedunits in contingency operations (CONOPS); and provides a host of support services and automated tools on the Web.b. Records are identified according to the primary directive that prescribes those records be created, maintained, and used. Army directives are available on the ArmyPublishing Directorate’s (APD) Web site (http://www.apd.army.mil). The ARIMS record titles are determined by the proponents of the prescribing directives and providean overall identification of the categories and types of records needed to support the business processes of those functional areas. A record number (RN) associatedwith each record title serves as an additional identifier for records personnel and RHA staff use in performing records management functions. These numberscorrespond to the number of the directive prescribing the creation and maintenance of that particular record. An alpha or alphanumeric suffix is added to the RN todistinguish several records prescribed by a single directive and to separate between differing agency and or office responsibility levels when more than one dispositioninstruction is needed. For example, records prescribed by AR 500–3 are identified by RNs 500–3a1, 500–3a2, 500–3d, and so forth. The RNs for office administrativehousekeeping files are combined under the administrative category and numbered 1a through 1oo. These are the records that are created because an office exists andnot why an office exists. Web site ( http://www.apd.army.mil ) These records concern the design, eligibility, presentation, and wearing of medals, decorations, badgesand tabs, unit awards and streamers, and special awards and honors for outstanding service or accomplishment. Included are the Army Incentive Awards Program; thesupply, manufacture, and sale of decorations and appurtenances; honors and ceremonies accorded distinguished visitors; and salutes, honors, and visits of courtesy.Safety awards - Office having award selection responsibility Information reflecting the consideration and selection of commands, installations, activities, andindividuals for recognition of outstanding effort and achievement in preventing accidents. Included are approved requests, orders, certificates, citations, disapprovedrequests, and similar information T10. Keep in CFA until no longer needed for conducting business, then retire to RHA/AEA. The RHA/AEA will destroy record when therecord is 10 years old.5–10. Office records listsa. Office records lists (ORLs) are required and will be prepared using the Records Management Assistance (RM–Assist) module in ARIMS to the greatest extentpossible. ORLs are primarily used to identify long-term and permanent records for transfer or retirement and to ensure that the records listed thereon identify anddocument the business of an office or unit. ORLs prepared in RM–Assist are also used to generate the required bar code labels for transferring hardcopy T records toan RHA (see para 6–2b) or to index electronic T records using the Electronic Capture and Store (ECS) feature (see para 9–2) sent to the AEA. The RM–Assist is linkedto the ARIMS RRS–A for ease in searching and selecting applicable record titles/RNs to electronically populate an ORL. ORLs prepared without the RM–Assist shouldinclude at a minimum the ARIMS record titles, disposition codes, and the PA system numbers if applicable.b. Agency records officers will review the ORLs for accuracy and completeness and ensure that they are kept current as record titles are added, changed, or deleted.The status column on the ORLs prepared using the RM Assist is provided as a convenience and should be used to notify submitting offices or units of the progress orresults of the review and if any changes are neededc. ORLs prepared using the RM–Assist contain ARIMS record categories, titles, numbers, disposition codes, durations, permanent retentions, disposition authorities, PAsystem notice numbers, prescribing directives, and approval status (see table 5-1, below).EVAL METHReview the SOP for a procedure that details how to create the ORL, what files will be required to be in it (or show the ORL created) and how they are to be organized

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(i.e., file folders, continuity books, electronic in a computer hard drive, CD, shared drive, etc.) Review the ORL to determine the minimum files identified for thesafety program such as, Safety Tng, safety awards, ARMS, FOD inspections, shop inspections, etc.

3.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the safety representative maintain current unit safety functional files? [AR 25-1 1–6; AR 25-400-2 1-7a, b; https://www.arims.army.mil]REFERENCE TEXTAR 25-1 1–6. a. Record-keeping requirements.Records created under the purview of this regulation, regardless of content or format, will be kept in accordance with the retention schedules found athttps://www.arims.army.mil. AR 25-400-2 1–7. Principles of ARIMSa. ARIMS focuses on the management of long-term and permanent records and allows the business process to manage the short-term records. It addresses only therecord copy of information; all other copies of the same information may be disposed of when no longer needed for business not to exceed the time that the recordcopy is kept. The ARIMS simplifies recordkeeping; shifts retention and disposition burdens to records holding areas (RHAs), improves records processing for deployedunits in contingency operations (CONOPS); and provides a host of support services and automated tools on the Web.b. Records are identified according to the primary directive that prescribes those records be created, maintained, and used; Army directives are available on the ArmyPublishing Directorate’s (APD) Web site (http://www.apd.army.mil).EVAL METHReview unit functional safety files checking labels alignment with the current ORL and content. Check to see that file system is IAW SOP.

4.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOHas the organization established written procedures for the safety awards program to describe the awards that are available to include impact awards, an awards budgetand how the program is managed? [AR 385-10, 8-5, 15-2a(7); DA Pam 385-10, 1-6; DA Pam 385-90, 1-4(m)(6)(q); FORSCOM Reg 385-1, 8-4, 8-5]REFERENCE TEXTAR 385-10 8–5. Army Headquarters and organization–level awards.a. Army Accident Prevention Award of Accomplishment. This award is presented to TOE or TDA detachments; company–sized units, battalions, or equivalent; brigadesor equivalent; and divisions, installations, or activities that have completed 12 consecutive months, or a major training exercise, or an actual deployment of greaterthan 120 days without experiencing a Class A, Class B, or Class C accident.b. U.S. Army Aircrew Member Safety Award. Commanders present this award to aircrew members with at least 500 accident free flight hours as a crewmember.c. Other individual and organizational awards. Leaders at all levels will recognize safe performance of individuals and subordinate organizations. Leaders are encouragedto develop awards that are tailored to recognize the accident prevention accomplishments within their sphere of activity, interest or operation. Leaders may use DAForm 1119–1 (Certificate of Achievement in Safety) or are authorized to design and use locally produced certificates or trophies.d. Unit Impact Awards. Commanders are encouraged to develop and issue policies for safety impact awards to promote safety awareness through on the spotrecognition of safety related actions that are above and beyond what is required of an individual or organization according to AR 600–8–22, chapters 3, 10, and 11.Authorized awards include: medals, trophies, badges, commanders’ coins, and plaques. Personal use items such as gym bags, clothing items, coffee mugs, and soforth should not be used as incentive awards to promote a safety program.e. Army Safety Excellence Streamer. This streamer is presented to organizations that have met prescribed eligibility criteria:(1) Completing 12 consecutive months without experiencing a Soldier or unit at fault Class A or Class B accident;(2) One hundred percent completion of RM training; and(3) Completing ARAP.15-2 a (7) Ensure that all aviation units have SOPs that include subjects listed in DA Pam 385–90.DA Pam 385-10 1–6. Funding. Each organization will include funding at the level required for full implementation of the Army safety program, the Army AccidentPrevention Awards Program and other requirements of this pamphlet in their budget submissions.DA Pam 385-90 1-4(m)(6)(q) Managing the unit’s safety award program. This should be done in consonance with the unit administration officer and according to theguidelines contained in DA Pam 385–10.

FORSCOM ONLY: FORSCOM Reg 385-1 8-4. Department of the Army and Equivalent FORSCOM Level Awardsa. See AR 385-10 and DA Pam 385-10 for a discussion of the various DA level awards. Nominations for the Army Exceptional Organization Safety Award, ArmyIndividual Award of Excellence in Safety, or Army Excellence in Explosive Safety Award must be received by the FORSCOM Safety Office by NLT 15 November ofeach nominating year. Nominations for the remaining DA level awards may be submitted at any time.b. The following equivalent awards are established at the FORSCOM level. Nominations for these awards must be received by the FORSCOM Safety Office NLT 15November of each nominating year. The eligibility and documentation requirements for these awards are the same as for the equivalent DA level award. Regardless of

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the award level requested (DA or FORSCOM), all nominations will automatically be screened for selection for both level awards.(1) FORSCOM Exceptional Organization Award. It is awarded annually to both aviation and ground units, at the battalion, brigade, division, and corps level.Commanders will establish policy for the awarding of exceptional organization awards below the battalion level. A plaque is the award.(2) FORSCOM Individual Award of Excellence in Safety. Awarded annually to an Army officer, noncommissioned officer, DA civilian, and Army contractor. A plaqueis the award.8–5. Army Headquarters and Equivalent FORSCOM Organization-Level Awards. See AR 385-10 and DA PAM 385-10 for a complete list of Army headquarters andorganization-level awards.a. The following equivalent awards are established at the FORSCOM level. Unless otherwise stated, the eligibility and documentation requirements for these awards arethe same as for the equivalent Army headquarters or organizational level award. Higher FORSCOM award eligibility criterion does not prohibit commanders fromawarding the like Army award as soon as a nominee meets DA PAM 385-10 eligibility requirements.(1) FORSCOM Accident Prevention Award of Accomplishment. It is awarded to eligible detachments, companies, battalions, brigades, divisions, and corps thatcomplete 12 consecutive months without experiencing a Class A, B, or C accident attributable to human error. A plaque is the award.(2) FORSCOM Aircraft Accident Prevention Award of Accomplishment. It is awarded to eligible detachments, companies, battalions, and brigades that complete 12consecutive months without experiencing a Class A, B, or C aircraft accident attributable to human error. A plaque is the award.(3) FORSCOM Aircrew member Safety Award. It is awarded to Army, Army civilian, or Army contract aircrew members. Awarded for 3,000 eligible flight hours andevery 1,000 eligible flight hours thereafter. This award was established 1 May 2011; therefore, the nominee’s milestone must have been reached on or after such date.The nomination will state the date the accident free flight hour level was reached and will include a copy of the aircrew member’s latest flight record closeout. A plaqueis the award.b. The establishment of safe driving awards is highly encouraged.c. An impact award program is required.EVAL METHVerify all applicable safety awards programs are functioning. Policy and documentation of issue during the evaluation period (unit, flight hour, individual, impact, andsafe drivers) with the emphasis of the program directed towards impact awards which recognize an individual’s contribution to the commander’s safety program. Ensurethe program is funded down to the unit level. Review the SOP for step by step procedures stating how program objectives are accomplished.

5.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the safety representative maintain historical documentation of awards presented to the unit and individuals? [AR 25-400-2, 1-7; https://www.arims.army.mil ]REFERENCE TEXTAR 25-400-2 1–7. Principles of Army Records Information Management Systema. The ARIMS focuses on the management of long–term and permanent records and allows the business process to manage short–term records. It addresses only therecord copy of information; all other copies of the same information may be disposed of when no longer needed for business not to exceed the time that the recordcopy is kept. The ARIMS simplifies recordkeeping; shifts retention and disposition burdens to records holding areas (RHAs); improves records processing for deployedunits in contingency operations (CONOPS); and provides a host of support services and automated tools on the Web.b. Records are identified according to the primary directive that prescribes those records be created, maintained, and used. Army directives are available on the ArmyPublishing Directorate’s (APD) Web site (http://www.apd.army.mil). The ARIMS record titles are determined by the proponents of the prescribing directives and providean overall identification of the categories and types of records needed to support the business processes of those functional areas. A record number (RN) associatedwith each record title serves as an additional identifier for records personnel and RHA staff use in performing records management functions. These numberscorrespond to the number of the directive prescribing the creation and maintenance of that particular record. An alpha or alphanumeric suffix is added to the RN todistinguish several records prescribed by a single directive and to separate between differing agency and or office responsibility levels when more than one dispositioninstruction is needed. For example, records prescribed by AR 500–3 are identified by RNs 500–3a1, 500–3a2, 500–3d, and so forth. The RNs for office administrativehousekeeping files are combined under the administrative category and numbered 1a through 1oo. These are the records that are created because an office exists andnot why an office exists. Web site ( http://www.apd.army.mil ) These records concern the design, eligibility, presentation, and wearing of medals, decorations, badgesand tabs, unit awards and streamers, and special awards and honors for outstanding service or accomplishment. Included are the Army Incentive Awards Program; thesupply, manufacture, and sale of decorations and appurtenances; honors and ceremonies accorded distinguished visitors; and salutes, honors, and visits of courtesy.Safety awards - Office having award selection responsibility Information reflecting the consideration and selection of commands, installations, activities, andindividuals for recognition of outstanding effort and achievement in preventing accidents. Included are approved requests, orders, certificates, citations, disapprovedrequests, and similar information T10. Keep in CFA until no longer needed for conducting business, then retire to RHA/AEA. The RHA/AEA will destroy record when therecord is 10 years old.EVAL METHCheck for two years of historical records of awards being presented to the unit and the individuals. Unit level ASO’s must maintain historical documentation of awards

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presented to the unit and unit members. Recommend establishing and maintaining an awards tracking log.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the safety representative assist in the preparation, rehearsal, and review of the aviation and ground pre-accident plan? [DA Pam 385-90, 1-4m(6)(e), FM 6-0, 12-1, 12-11]REFERENCE TEXTDA Pam 385-90 1–4. Functionsm. Aviation safety officers. Aviation safety officers should do the following:(6) Monitor safety-related programs, including:(e) Rehearsing, reviewing, and documenting the adequacy of the unit pre-accident plan. This must be a systematic review to be conducted at least quarterly. Thedegree of response by elements in the pre-accident plan may be varied; however, an exercise requiring all elements to physically respond must be conducted at leastannually.DA PAM 385 -90 2-9 c. Systematic rehearsal and review of pre-accident plans is as follows:(1) Pre-accident plans will be systematically rehearsed and reviewed for adequacy quarterly (at a minimum).FM 6-0 12-1. Rehearsals allow leaders and their Soldiers to practice key aspects of the concept of operations. These actions help Soldiers orient themselves to theirenvironment and other units before executing the operation. Rehearsals help Soldiers build a lasting mental picture of the sequence of key actions within the operation.

12-11. A battle drill is a collective action rapidly executed without applying a deliberate decision-making process. A battle drill or SOP rehearsal ensures that allparticipants understand a technique or a specific set of procedures. Throughout preparation, units and staffs rehearse battle drills and SOPs. These rehearsals do notneed a completed order from higher headquarters. Leaders place priority on those drills or actions they anticipate occurring during the operation. For example, a transportation platoon may rehearse a battle drill on reacting to an ambush while waiting to begin movement.EVAL METHReview pre-accident plan quarterly and annual rehearsals/exercises to determine if they were conducted (and meet the definition of rehearsal from FM 6-0), andcorrective actions taken on noted deficiencies. The Pre-Accident Plan must be rehearsed and documented quarterly and will demonstrate safety representativearticipation/involvement. Evaluator will review unit's documentation to determine if quarterly reviews and rehearsals of the Pre-Accident Plan have been accomplished(by checking pre-accident plan worksheets/ DA 1594’s, AARs, and any other related documentation as required IAW the unit pre-accident plan.

7.00 AC AF AM AS BN DE FS OS GE SB SF UA TM FW TS BD AOAre the responsibilities of aircrews/UAS Operators involved in accidents established in the SOP? [DA Pam 385-90, 2-12p; AR 385-10, 3-8; FORSCOM Reg 385-1, 3-25]REFERENCE TEXTDA Pam 385-90 2–12. Standing operating procedures: Commanders should ensure that an SOP is developed for all unit functional areas and for all aviation operationsexecuted in the command. The SOP may, where applicable, be consolidated at the battalion/squadron or regiment/brigade/group level. The systematic riskmanagement process should be integrated in all unit operational procedures. Command approved risk-control options should be integrated into the SOP as taskperformance standards. At a minimum, the following subjects will be addressed in the SOP if they are applicable to the unit mission: p. Responsibilities of aircrewswhen involved in an accident.AR 385-10 3–8. Initial notification and reporting of Army accidents. Persons involved in, or aware of, an Army accident will report it immediately to the commander orsupervisor directly responsible for the operation, materiel, or persons involved.FORSCOM ONLY: FORSCOM Reg 385-1 3-25. Scene PreservationSee AR 385-10 for the actions used to preserve the accident scene and protect evidence. Aircraft with actual or suspected damage, regardless of the degree ofdamage, will not be flown until inspected by qualified maintenance personnel and approved by the commander or his/her designated representative. For all Class A-CAviation Accidents, blood and urine samples will be collected and processed for analysis from all personnel performing crew member (rated and non-rated) duties, fromany person suspected of contributing to the accident, and/or as directed by the Commander. Collection of these samples must take place as soon as feasible following the accident.EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished.

8.00 AC AF AM AS AT BN DE OS GE SB SF TO UA TM FW TS BD AOAre procedures established to integrate risk-management into aviation and ground mission planning and execution? [AR 385-10, 15-1 a, b, 15-2a(1)(3)(4); DA PAM 385-30,1-5; ATP 5-19, 1-72, 2-4]REFERENCE TEXTAR 385-10 15–1. Introduction

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This chapter— a. establishes the safety component of protecting the force as an integral part of Army aviation training and operations.b. Provides responsibilities, policies, and duties for integrating safety and RM into existing command processes and according to FM 5–19 [sic] and DA Pam 385–90.15–2. Aviation safety policy. a. Commanders, supervisors, and safety directors at all levels will comply with the following policies regarding aviation safety. Safety willbe a prime consideration in all mission and training planning and operations, including wartime and contingency operations. Army aviation commanders will—(1) Ensure that safety is a principal element in all aviation operations and will apply RM procedures in each phase of the training management cycle to identifyhazardous conditions and correct shortcomings responsible for these conditions.(3) Employ RM to ensure that maximum combat power is available for use at the decisive point and time for successful operations. During planning and executingaviation missions, commanders will integrate mission, enemy, terrain and weather, troops, time available, and civil considerations when applying RM procedures toidentify and control hazards, according to FM 5–19.(4) Ensure that mission after action reports are conducted to assess the effectiveness of RM and safe performance.DA PAM 385-30 1–5. Applicability. In accordance with AR 385–10, Army leaders will integrate risk management into all aspects of military missions and operations,industrial planning, research and development, systems, equipment, procurement, testing, construction, and processes to increase efficiency and effectiveness byeliminating or controlling adverse and risky conditions that will degrade their execution and value to the Army. Risk management will be applied to Soldiers, Armycivilians, and the total life cycle of missions, systems, operations, equipment, and facilities, from conception to completion or disposal.ATP 5-19 1-72. To maintain continuity with mission tasks and requirements, organizations should track RM in a standardized manner. They should use DD Form 2977for all deliberate assessments. See appendix A for samples of DD Form 2977 and instructions on its use. Appendix A contains sample scenarios and examples of howto use the DD form in various situations. In addition to providing an Army standard, continuous use of this form reinforces effective RM. It helps commanders, Armyleaders, and all individuals integrate the five-step process into operations. Units can tailor additional tools to use RM information appropriately for a particular operation,mission, activity, or event.2-4. the commander’s responsibilities for RM are to— ensure organizational elements are able to perform duties to standard and to minimize human error, materielfailure, and environmental effects. Establish a force protection policy and publish a commander’s safety philosophy with realistic safety goals, objectives, andpriorities. Ensure the commander’s training assessment considers the protection requirements. Select and ensure implementation of long-term, short-term, and near-term control actions to improve force protection. Ensure individuals have the RM training needed for their position and responsibilities. (See the United States ArmyCombat Readiness/Safety Center Web site for a list of RM and safety training resources.) Ensure the staff integrates RM into the planning, preparing, executing, andassessing of all operations, and encourage RM use off-duty. Establish the overall risk tolerance within the command. Establish the risk tolerance for each mission—ifnot already set by the higher command. Make risk decisions, normally by approving risk assessment worksheets for tasks or missions. Select, monitor, and enforceimplementation of controls for hazards likely to result in loss of combat power. Elevate the risk decision to the higher command if the residual level of risk for amission rises above the risk tolerance established by the higher command, or if implemented controls fail to keep the mission within the higher command’s risktolerance. Provide appropriate guidance, and ensure adherence to the risk tolerance at all levels within the command. Ensure organizations conducting after actionreviews evaluate RM integration and effectiveness. Determine if unit performance meets force protection guidance. Determine effectiveness of controls; makenecessary changes to guidance and controls. Ensure changes are fed back into the training management cycle and guidance for operations, including unit SOPs.EVAL METHReview the SOP for step by step procedures stating how aviation risk management and ground risk management are performed. Look for standardized methods forthe unit. Ensure that the ASO/ADSO is not the sole source for conducting and documenting the five step risk a management process.

9.00 AC AF AM AS AT BN DE OS GE SB SF TO UA TM FW TS BD AOHas the unit developed and implemented functions and written procedures as part of the Army Safety Program and the Army Occupational Health Program to fulfill theArmy and OSHA requirements? [AR 385-10, 16-2d, DA Pam 385-90, 2–12, ATP 3-90.90, 2-5 ]REFERENCE TEXTAR 385-10 16-2d. All Army leaders at each echelon will develop and implement functions and written procedures as part of the Army Safety Program and the ArmyOccupational Health Program to fulfill the following Army and OSHA requirements:(2) Hazard communications.(3) Respiratory protection.(4) PPE.(8) Emergency action plans and fire prevention plans.(14) Inspecting and abating hazards (for example, operations, facilities, equipment, and personnel).DA Pam 385-90 2–12. Standing operating procedures. Commanders should ensure that an SOP is developed for all unit functional areas and for all aviation operationsexecuted in the command. The SOP may, where applicable, be consolidated at the battalion/squadron or regiment/brigade/group level. The systematic risk managementprocess should be integrated in all unit operational procedures. Command approved risk-control options should be integrated into the SOP as task performancestandards. At a minimum, the following subjects will be addressed in the SOP if they are applicable to the unit mission: (see regulation for the list of 27 possibly

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applicable subjects).o. Foreign object damage prevention.t. Hazards communication (HAZCOM) programATP 3-90.90 2-5. In the third stage, the SOP author explains in writing how to carry out the operating procedure, usually in a computer-generated document. Thecommander’s approval makes this document a SOP. This stage involves formulating and writing down instructions consistent with appropriate writing processes and style requirementsEVAL METHReview the safety portion of the SOP for clear, step by step procedures on how each area of the safety programs functions in the unit

Look for a program (unit or battalion) or look for documentation (MOU/MOA) indicating that program elements are being met by another organization. If the unit isfunctionally a tenant, they should have a copy of the program for the installation/ facility. If a program elements are being met by another organization by MOA/MOU,check to see if requiremtns are being met.

AR 385-10 16-2d (2) Review the written HAZCOM program to determine if procedures for management of the program, labeling and other forms of warning, safetydata sheets, how employee information and training will be met, and how the requirement for a list of the hazardous chemicals known to be present will be met.

AR 385-10 16-2d (4) Check step by step procedures that describe how to accomplish the program requirements to include: a. Job hazard analysis; b. developing thelist of PPE required to be on hand and used by personnel in the organization; c. Documentation of the training of personnel in the use and care of specific PPE.

AR 385-10 16-2d (3) Review the SOP to find if respiratory protection have been addressed. Check the current hazard assessment (JHA) to determine if a respiratoryprogram is required, and if so that the specific tasks requiring respirator protection are clearly identified. If no respirator program is claimed to exist in the unit, checkSOP or MOA for alternate procedures to accomplish required maintenance that normally needs respirators (Painting, Composite grinding, Tail boom inspections and fuelcell work, etc).

AR 385-10 16-2d (8) Check for SOP that states the procedures for how fire extinguisher required inspections, required annual fire prevention training and fireextinguisher training, electrical ground testing will be tracked, and how other program requirements are accomplished in the unit. Check SOP for procedures that detailshow annual, 6-yr, and hydrostatic inspections are conducted (Turn in to DPW, contracted with civilian company, etc).

DA Pam 385-90 2–12 Read the operating FOD SOP to determine if program requirements are met. Review the FOD SOP for delegation of area of responsibility, toolcontrol and accountability and control of FOD producing items such as jewelry and pin on uniform items and how surveys will be conducted and results reported to the ASO.

10.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AODo the safety management portions of the SOP list step by step procedures for accomplishing program requirements? [DA Pam 385-90, 1-4j (6), 2-12; ATP 3-90.90, 2-11]REFERENCE TEXTDA Pam 385-90 1-4j(6) Integrate risk controls into standing operating procedures (SOP) and ensure that written SOPs exist for all functional areas and for all operationswithin the command. (A stand alone written commander’s accident prevention plan is no longer required.) SOPs will include the following:(a) Composite risk management (CRM) [sic] procedures and responsibilities for training and operations.(b) Risk controls for hazards most frequently experienced.(c) Command level authority to accept each level of risk, (low, moderate, high, and extreme high).(d) Pre-accident plans, including immediate actions, investigation procedures (see DA Pamphlet (Pam) 385–40), reporting and records (see AR 385–10), and correctiveaction responsibilities. (See app C for sample pre-accident plan.)(e) Procedures and responsibilities for safety-related programs (see chap 3).2–12. Standing operating procedures. Commanders should ensure that an SOP is developed for all unit functional areas and for all aviation operations executed in thecommand. The SOP may, where applicable, be consolidated at the battalion/squadron or regiment/brigade/group level. The systematic risk management process shouldbe integrated in all unit operational procedures. Command approved risk-control options should be integrated into the SOP as task performance standards. At aminimum, the following subjects will be addressed in the SOP if they are applicable to the unit mission: [see the original source document for the 27 possible SOPareas].ATP 3-90.90 2-11. SOP authors use the format required by their command, which must be consistent with appropriate military doctrine and regulations (see chapter 1).Unit SOPs normally contain the following categories of information: Name of the SOP, activity, unit, and classification. Subject of the SOP (this is the overall topic).

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References pertinent to the procedure. Citations must be accurate and thorough—title, type, number, and date of publication (for formal publications); online links ifappropriate; and identifying information for correspondence or meetings. Purpose of the SOP (to ensure result X by giving instructions for performing task Y). Shortsummary of the SOP (a few sentences, placed near the beginning but composed last). Scope (to whom the SOP applies, and possibly under what conditions orcircumstances). Definitions (sometimes needed to explain terms new to readers or to interpret acronyms). Responsibilities (brief, descriptive sentences telling exactlywho is responsible to ensure what outcomes or provide what resources). Detailed instructions for the procedure, explaining— Who performs exactly what tasks. When to perform the tasks: such as under what conditions, in what sequence, how often or how many times, at what time of day, and before or after what otherevent or procedure. How to perform the tasks: such as using what equipment or supplies, alone or together with whom, to whom or upon what, according to what security and safetyrequirements, and in what manner or at what pace. A reason to perform the tasks (if this information aids comprehension, execution, or compliance). What the result will be as each subordinate task is completed (if this information is concrete and factual, and it aids comprehension, execution, or compliance). Alternating actions to take in likely changes of circumstances. How or to whom Soldiers report completion of the procedure. Recordkeeping requirements. Enclosures.EVAL METHReview the safety portion of the SOP for clear, step by step procedures on how each area of the safety program functions in the unit.

C-OCCUPATIONAL SAFETY & HEALTH PROGRAM (WORKPLACE SAFETY AND INSPECTIONS)QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODo supervisors conduct periodic documented inspections of their work area to identify hazards. [AR 385-10, 17-3a]REFERENCE TEXTAR 385-10 17-3a. Supervisors are responsible for conducting periodic documented inspections of their work area to identify hazards. When hazards are reported byemployees or identified through accident investigations and safety inspections, they will be evaluated and tracked. Once a hazard has been evaluated, prompt action isrequired to correct significant risk hazard.EVAL METHReview documented safety inspection by supervisors to ensure work area hazards are identified and captured on the unit’s deficiency tracking system. The ARMSinspector will perform a walkthrough of the unit’s work area to assess the effectiveness of the workplace inspection program.

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOHas the unit conducted a job hazard analysis on all Soldiers and Civilian employees and controls developed for each hazard.. [AR 350-1, G-17g; DA PAM 385-30, 4-2b]REFERENCE TEXTAR 350-1 G-17g. Commanders/leaders will conduct a job hazard analysis on all Soldiers and Civilian employees to determine specific training and personal protectiveequipment required per AR 385–10.DA PAM 385-30 4-2b. Once a list of possible controls has been developed for each hazard, the next step is to evaluate them. The selection of the best controlmeasures should be made based on the risk control hierarchy, effectiveness in mitigating the risk (that is, the resultant residual risk), cost, feasibility, and requiredlevel of support and/or supervision. Apply the following hierarchy to risk control selection:(1) Elimination;(2) Substitution of less hazardous materials, processes, operations, or equipment;(3) Engineering controls;(4) Warnings;(5) Administrative controls;(6) PPE. PPE will be used only after a hazard assessment meeting requirements of subpart 1910.132 of Title 29, Code of Federal Regulations has been completed and:(a) Engineering or management controls are not feasible or do not sufficiently eliminate the hazard; or,(b) Development or installation of engineering controls are pending; or,(c) For short-term, non-routine operations, for which engineering controls are not practical or for emergencies (for example, spills, including cleanup operations),

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malfunctions, emergency egress, and damage-control activities.EVAL METHReview unit JHA to ensure they adequately reflect the hazards to unit personnel and how such hazards are mitigated using the hierarchy to risk control selection list inDA PAM 385-30. 4-2b.

3.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the unit conduct job specific safety training for personnel, as required based on a job hazard analysis, prior to exposing them to work place hazards and is itadequately addressed in the SOP to describe how the objectives are accomplished? (AR 350-1, G-17g; AR 385-10, 10-4; DA PAM 385-10, 7-3a; 29 CFR 1910.9b; 29 CFR1960.59(b); DODI 6055.1, Enclosure 3 6.g; DA PAM 385-1, 2-2, i (5)]REFERENCE TEXTAR 385-10 G-17g. Commanders/leaders will conduct a job hazard analysis on all Soldiers and Civilian employees to determine specific training and personal protectiveequipment required per AR 385–10.AR 385-10 10-4. All Active Army, ARNG, USAR, and DA Civilian employees will be provided the training and education necessary to achieve the skills listed in theparagraphs below. This training, as a minimum, will be according to 29 CFR 1960.a. Each agency will provide SOH training for safety and health specialists through courses, laboratory experiences, field study, and other formal learning experiences.This training prepares them to perform the necessary technical monitoring, consulting, testing, inspecting, designing, and other tasks related to program developmentand implementation, as well as hazard recognition; evaluation and control; equipment and facility design; standards; analysis of accident, injury, and illness data; andother related tasks.b. Each agency will provide appropriate safety and health training for employees including specialized job safety and health training appropriate to the work performedby the employee (for example, clerical, printing, welding, crane operation, chemical analysis, and computer operations). Such training also will inform employees of theagency’s SOH Program, with emphasis on the employees’ rights and responsibilities.DA PAM 385-10a. Appendix C contains matrixes that identify training recommended for employees, supervisors, employees workingIn specific environments, maintenance and facilities employees, and for emergency preparedness and response personnel.In addition to identifying the training required, the matrixes identify the frequency of training required (upon assignment, annually, and so on).29 CFR 1910.9b Training. Standards in this part requiring training on hazards and related matters, such as standards requiring that employees receive training or that theemployer train employees, provide training to employees, or institute or implement a training program, impose a separate compliance duty with respect to eachemployee covered by the requirement. The employer must train each affected employee in the manner required by the standard, and each failure to train an employeemay be considered a separate violation.29 CFR 1960.59(b) Occupational safety and health training for employees of the agency who are representatives of employee groups, such as labor organizationswhich are recognized by the agency, shall include both introductory and specialized courses and materials that will enable such groups to function appropriately inensuring safe and healthful working conditions and practices in the workplace and enable them to effectively assist in conducting workplace safety and healthinspections. Nothing in this paragraph shall be construed to alter training provisions provided by law, Executive Order, or collective bargaining arrangements.6055.1, 6g. Local-area Hazard Safety Briefing. Develop and keep current pertinent safety and health hazard briefings for unique local-area and workplace conditions andpractices to include overseas locations. Provide this briefing to all DoD personnel before being exposed to the hazards. Provide applicable installation-relatedinformation to non-DoD visitors in conjunction with obtaining an installation visitor pass.385-1, 2-2,I (5) Have the S–1 put the ADSO/NCO on the in-processing checklist. Conduct a safety-oriented briefing for new personnel in the unit. Provide specificsafety information about the unit safety program. Gather personal information such as if the individual rides a motorcycle, is a swimmer, owns an all terrain vehicle,and so on, and maintain such data on a tracker. Platoon and section sergeants are responsible for briefing newly assigned personnel on specific job-related safetyissues, such as wearing hearing protection, eye protection, protective clothing, and vehicle operations. Commanders should screen prospective drivers and ensureadequate training is provided.EVAL METHCheck for documentation indicating that personal receive job specific safety training. Use table DA PAM 385-10 table C-1 as a guide to determine initial and annualtraining requirements. Check for documentation of new personnel safety training retained on file for the duration of the individuals’ assignment to the organization.Check that procedures for the requirement are included in the SOP. The inspector will verify that required annual training (as determined by JHA); hearingconservation, respirator protection, fire extinguisher, bloodborne pathogens, etc. has been accomplished. Verify that required annual safety training documentation areon file in the safety office for one full year that encompasses at least one training cycle.

4.00 AC AF AM AS AT BN DE FS GE SB SF TO UA TM TS AOHas the employer determined the exact PPE (to include the specific types and sizes) necessary to protect the affected employee from the hazards identified in thehazard assessment? [29 CFR 1910.132(d)(1)(i); DA PAM 385-30, 4-2b]

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REFERENCE TEXT29 CFR 1910.132(d) Hazard assessment and equipment selection.(d)(1) The employer shall assess the workplace to determine if hazards are present, or are likely to be present, which necessitate the use of personal protectiveequipment (PPE). If such hazards are present, or likely to be present, the employer shall:(d)(1)(i) Select, and have each affected employee use, the types of PPE that will protect the affected employee from the hazards identified in the hazard assessment;

(d)(1)(ii) Communicate selection decisions to each affected employee; and,(d)(1)(iii) Select PPE that properly fits each affected employee. Note: Non-mandatory Appendix B contains an example of procedures that would comply with therequirement for a hazard assessment.(d)(2) The employer shall verify that the required workplace hazard assessment has been performed through a written certification that identifies the workplaceevaluated; the person certifying that the evaluation has been performed; the date(s) of the hazard assessment; and, which identifies the document as a certification ofhazard assessment.DA PAM 385-30 4-2b. Once a list of possible controls has been developed for each hazard, the next step is to evaluate them. The selection of the best controlmeasures should be made based on the risk control hierarchy, effectiveness in mitigating the risk (that is, the resultant residual risk), cost, feasibility, and requiredlevel of support and/or supervision. Apply the following hierarchy to risk control selection:(1) Elimination;(2) Substitution of less hazardous materials, processes, operations, or equipment;(3) Engineering controls;(4) Warnings;(5) Administrative controls;(6) PPE. PPE will be used only after a hazard assessment meeting requirements of subpart 1910.132 of Title 29, Code of Federal Regulations has been completed and:(a) Engineering or management controls are not feasible or do not sufficiently eliminate the hazard; or,(b) Development or installation of engineering controls are pending; or,(c) For short-term, non-routine operations, for which engineering controls are not practical or for emergencies (for example, spills, including cleanup operations), malfunctions, emergency egress, and damage-control activities.EVAL METHCheck to see that PPE list was generated from the results of the job hazard analyses, and to see if affected employees (i.e. those who work perform the PPE requiredhazardous tasks identified in the JHAs) have been designated to receive appropriate PPE. Check for a list of PPE, by type and size, required for each employee bytask that was identified from the JHAs. Check to see if an inventory of all identified PPE is in stock to include hearing protection.

5.00 AC AF AM AS AT BN DE FS SB SF TO TM TSIs adequate respiratory protection equipment available? [29 CFR 1910.134(a) (2)]REFERENCE TEXT29 CFR 1910.134(a)(2) A respirator shall be provided to each employee when such equipment is necessary to protect the health of such employee. The employer shallprovide the respirators which are applicable and suitable for the purpose intended. The employer shall be responsible for the establishment and maintenance of arespiratory protection program, which shall include the requirements outlined in paragraph (c) of this section. The program shall cover each employee required by thissection to use a respirator.EVAL METHEnsure the employer has provided the correct respirators and filters identified in the hazard assessment.

6.00 AC AF AM AS AT BN DE FS SB SF TO TM TSHave employees using respirators been fit tested and have they completed OSHA Respirator Medical Evaluations? [29 CFR 1910.134, APP A, APP C]REFERENCE TEXTREFERENCE TEXT29 CFR 1910.134 Appendix A to § 1910.134: Fit Testing Procedures (Mandatory) Part I. OSHA-Accepted Fit Test ProtocolsA. Fit Testing Procedures -- General Requirements: The employer shall conduct fit testing using the following procedures. The requirements in this appendix apply to allOSHA-accepted fit test methods, both QLFT and QNFT.1. The test subject shall be allowed to pick the most acceptable respirator from a sufficient number of respirator models and sizes so that the respirator is acceptableto, and correctly fits, the user.2. Prior to the selection process, the test subject shall be shown how to put on a respirator, how it should be positioned on the face, how to set strap tension and how to

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determine an acceptable fit. A mirror shall be available to assist the subject in evaluating the fit and positioning of the respirator. This instruction may not constitute thesubject's formal training on respirator use, because it is only a review.3. The test subject shall be informed that he/she is being asked to select the respirator that provides the most acceptable fit. Each respirator represents a different sizeand shape, and if fitted and used properly, will provide adequate protection.4. The test subject shall be instructed to hold each chosen face piece up to the face and eliminate those that obviously do not give an acceptable fit.5. The more acceptable face pieces are noted in case the one selected proves unacceptable; the most comfortable mask is donned and worn at least five minutes toassess comfort. Assistance in assessing comfort can be given by discussing the points in the following item A.6. If the test subject is not familiar with using aparticular respirator, the test subject shall be directed to don the mask several times and to adjust the straps each time to become adept at setting proper tension onthe straps.6. Assessment of comfort shall include a review of the following points with the test subject and allowing the test subject adequate time to determine the comfort of therespirator:(a) Position of the mask on the nose(b) Room for eye protection(c) Room to talk(d) Position of mask on face and cheeks7. The following criteria shall be used to help determine the adequacy of the respirator fit:(a) Chin properly placed;(b) Adequate strap tension, not overly tightened;(c) Fit across nose bridge;(d) Respirator of proper size to span distance from nose to chin;(e) Tendency of respirator to slip;(f) Self-observation in mirror to evaluate fit and respirator position.Appendix C to Sec. 1910.134: OSHA Respirator Medical Evaluation Questionnaire (Mandatory) To the employer: Answers to questions in Section 1, and to question 9 inSection 2 of Part A, do not require a medical examination. To the employee: Your employer must allow you to answer this questionnaire during normal working hours, orat a time and place that is convenient to you. To maintain your confidentiality, your employer or supervisor must not look at or review your answers, and youremployer must tell you how to deliver or send this questionnaire to the health care professional who will review it. (See Appendix C for questionnaire).EVAL METHEnsure the employer has performed proper fit testing of employees required to use respirators and has documented the completion of employees respirator medicalevaluation questionnaires and training in the wear and use of respirators.

7.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AO(WEIGHTED 3 POINTS) Are appropriate type and number of fire extinguishers available, accessible, maintained in a fully charged and operable condition to includemonthly & annual inspection, 6 year maintenance, & hydrostatic test, and kept in designated places not obscured from view? [29 CFR 1910.157(c) (1), (4), (e) (1)-(4); AR420-1, 25-27b; AR 420-1, 25-33; NFPA 10, A.7.3.4]REFERENCE TEXT29 CFR 1910.157 (c)(1) The employer shall provide portable fire extinguishers and shall mount, locate and identify them so that they are readily accessible toemployees without subjecting the employees to possible injury.(c)(4). The employer shall assure that portable fire extinguishers are maintained in a fully charged and operable condition and kept in their designated places at all timesexcept when in use.1910.157(e)(1) The employer shall be responsible for the inspection, maintenance and testing of all portable fire extinguishers in the workplace.(e)(2)Portable extinguishers or hose used in lieu thereof under paragraph (d)(3) of this section shall be visually inspected monthly.(e)(3)The employer shall assure that portable fire extinguishers are subjected to an annual maintenance check. Stored pressure extinguishers do not require an internalexamination. The employer shall record the annual maintenance date and retain this record for one year after the last entry or the life of the shell, whichever is less.The record shall be available to the Assistant Secretary upon request.(e)(4)The employer shall assure that stored pressure dry chemical extinguishers that require a 12-year hydrostatic test are emptied and subjected to applicablemaintenance procedures every 6 years. Dry chemical extinguishers having non-refillable disposable containers are exempt from this requirement. When recharging orhydrostatic testing is performed, the 6-year requirement begins from that date.(f)(1). Hydrostatic testing. The employer shall assure that hydrostatic testing is performed by trained persons with suitable testing equipment and facilities.AR 420-1 25-27b. The reproducible DA Form 5381 (Building-Fire Risk Management Survey) provides a checklist and recording document. Each building will have aseparate file folder containing past survey records, hazard/deficiency survey records, fire extinguisher inventory and maintenance information, a copy of the pre-fire

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plan, and other pertinent data. Fire departments will establish an automated record keeping system to monitor the building survey program.NFPA 7.3.4 In addition to the required tag or label, a permanent file record should be kept for each fire extinguisher. This file record should include the followinginformation, as applicable:(1) Maintenance date and the name of the person and the agency performing the maintenance(2) Date of the last recharge and the name of the person and the agency performing the recharge(3) Hydrostatic retest date and the name of the person and the agency performing the hydrostatic test(4) Description of dents remaining after passing of the hydrostatic test(5) Date of the 6-year maintenance for stored-pressure dry chemical and halogenated agent types (See 7.3.6.) It is recognized that an electronic bar coding system isoften acceptable to the authority having jurisdiction in lieu of a tag or label for maintenance record keeping. Under special circumstances, or when local requirementsare in effect, additional information can be desirable or required.

AR 420-1 25–33. Fire extinguishers: All fire extinguishers will be Underwriter’s Laboratories (UL) listed or Factory Mutual (FM) approved.b. Flightlines. Garrisons will issue (on hand receipt) alkaline base (sodium and potassium bicarbonate), dry chemical, 50-pound and 125-pound or equivalents, class Band class C fire types (BC), wheeled extinguishers for the following aircraft. (They will replace existing 1211 extinguishers through attrition).(1) Every three parked, small, or ”medium helicopters “ (UH–60/AH–64 and below) and small ”fixed-wing “ aircraft (C–12 or equivalent) requires a 50-pound BC, drychemical or equivalent, wheeled fire extinguisher.(2) Every three parked, large helicopters (CH–47 or equivalent), requires a 125-pound BC, wheeled, dry chemical or equivalent, fire extinguisher.(3) Every three parked, medium fixed-wing aircraft (for example, C–20, C–23A&B, C–26 or similar aircraft) requires a 125-pound BC, wheeled, dry chemical orequivalent fire extinguisher.(4) Every parked, large-frame aircraft (for example, C–17, C–130, C–5, C–141, KC–135, DC–8, B707, KC–10, DC–10 or similar aircraft) requires a 125-pound BC,wheeled, dry chemical or equivalent, extinguisher(5) Every landing strip and helipad without regularly assigned ARFF vehicles requires a 125-pound BC, dry chemical or equivalent extinguisher.c. Aircraft. The user will provide fire extinguishers and extinguishing systems according to the specifications for specific type and model aircraft.d. Petroleum, oils, lubricant areas. The user will provide BC, dry chemical extinguishers at POL tanker truck dispensing points, tanker truck parking areas, and outsidetracked vehicle maintenance areas.e. Tactical and other off-road mobile equipment. Provide per applicable technical bulletins.EVAL METHLook for extinguishers to be charged, properly maintained, accessible, and ready for use. A permanent file record of each fire extinguisher per building to include amethod that documents status of all required inspections. Click on the Fire Prevention link at the top of this section for best practices and examples of FireExtinguisher inventory and tracking. It is highly recommended that program representatives make a spreadsheet to track each fire extinguisher by serial number,location, date of manufacture, type, annual inspection due date, six year maintenance due date, hydrostatic interval (five years or 12 years) and due date, and otherinformation as locally required.Check and note that the flight fire extinguishers are the correct type and numbers. Also check for the inspection completion cycle and tracking. Check the flight lineextinguishers to make sure the program representative and monthly inspections are conducted and the nozzles are not clogged.

8.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre grounding points properly inspected, tested, and marked? [TM 1-1500-204-23-1, 2-6e, f; ATP 4-43 3-71, 3-72]REFERENCE TEXTTM 1-1500-204-23-1 2-6e. Location of Static Ground Points. Static ground points are located throughout the hangar for static grounding of aircraft. The grounding point ismarked by a yellow circle 18 inches in diameter, with a 2 inch black border surrounding it. The words STATIC GROUND CONNECTION and a numeric or alphanumericidentification of the grounding rod shall be stenciled in black on the yellow circle.f. Testing of Static Ground Points. The electrical resistance of each grounding system should be as low as possible but not greater than 10,000 ohms. A log must bekept for permanent or semi-permanent airfields to show the identification of each rod, the date tested, and the reading in ohms. If the measured resistance of a rod isgreater than 10,000 ohms, the rod should immediately be marked DEFECTIVE DO NOT USE and it should be removed or replaced as soon as possible. A log is notrequired at temporary refueling points. Each ground rod must be inspected when it is installed. Ground wires are inspected monthly. The grounding system must beinspected and tested every five years or when there is a possibility of mechanical damage. If any damage is found, it must be repaired.ATP 4-43 3-71 To mark, encircle each rod installed in a hard surface permanently or semi permanently with an 18 inch diameter yellow circle, with a two inch(approximately five centimeters) black border surrounding it. These circles must be painted on. Stencil in black the words STATIC GROUND CONNECTION and anumeric or alphanumeric rod identification code in the circle’s yellow portion. Local policies and conditions determine fixed rod numbering and spacing. No requirementexists to mark temporary ground rods this way.

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- To test, observe ground rods daily for damage. Test them after installation and every five years after or when obvious damage is discovered and after any damagerepair. Appendix D gives detailed testing procedures.3-72. An effective grounding system has a resistance of 10,000 ohms or less. The unit or agency that maintains fixed grounding systems must keep a log identifyingeach rod, the date tested, and the resistance reading. If a rod’s measured resistance is greater than 10,000 ohms, immediately mark the rod DEFECTIVE-DO NOT USEand remove or replace it as soon as possible. Test grounding systems with a multimeter.EVAL METHCheck the grounding points on the flight-line and in the hangar (every five years). Note: Digital earth testing equipment (See Megger DET) is another easy way oftesting grounds.

9.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AO(WEIGHTED 2 POINTS) Are all hazardous materials present in the organization listed on the Hazardous Material list and are all required Safety Data Sheets current (i.e.prepared by the manufacturer of the actual items that are currently on your hazardous materials list and in your hazardous materials lockers) and located so theemployees have timely and unimpeded access to them at all times? [TC 3-04.7, B-38; 29 CFR 1910.1200(e) (1) (i); AR 385-10, Glossary Section II Terms; 29 CFR 1910.1200(g) (8)]REFERENCE TEXTTC3-04.7 B-38. Aviation unit commanders will develop and implement a unit HAZCOM program to ensure compliance with 29 CFR 1910.1200 and DOD instruction6050.5 directives. Commanders will ensure an accurate inventory is maintained of all hazardous chemicals used by unit maintenance personnel. Additionally, units willcomply with Occupational Safety and Health Administration 29 CFR 1910.1200, appendix E when identifying hazards present in the environment or facility that unitpersonnel may contact. All personnel must know the location of the SDS for each hazard present, not just contained in POL or HAZMAT program storage.29CFR1910.1200(e)(1)(i). A list of the hazardous chemicals known to be present using a product identifier that is referenced on the appropriate safety data sheet (thelist may be compiled for the workplace as a whole or for individual work areas).AR 385-10 Hazardous chemicals Per OSHA, denotes any chemical that would be a risk to employees if exposed in the work place. Hazardous chemicals cover abroader group of chemicals than the other chemical lists. Hazardous materials Definitions are—a. “Hazardous material” means any material that has been designated as hazardous under 49 USC 5101 to 49 USC 5127 and is required to be placarded under 49 CFR172, Subpart F or any quantity of material listed as a select agent or toxin in 42 CFR 73.b. Substances that have hazardous characteristics such as flammable, corrosive, reactive, toxic, radioactive, poisonous, carcinogenic or infectious, having propertiescapable of producing adverse effects on the health and safety or the environment of a human being. Legal definitions are found in individual regulations29CFR1910.1200(b)(1) This section requires chemical manufacturers or importers to classify the hazards of chemicals which they produce or import, and all employersto provide information to their employees about the hazardous chemicals to which they are exposed, by means of a hazard communication program, labels and otherforms of warning, safety data sheets, and information and training. In addition, this section requires distributors to transmit the required information to employers.(Employers who do not produce or import chemicals need only focus on those parts of this rule that deal with establishing a workplace program and communicatinginformation to their workers.)(g) Safety data sheets.(8) The employer shall maintain in the workplace copies of the required safety data sheets for each hazardous chemical, and shall ensure that are readily accessibleduring each work shift to employees when they are in their work area(s). (Electronic access, microfiche, and other alternatives to maintaining paper copies in thesafety data sheets are permitted as long as no barriers to immediate employee access in each workplace are created by such options.)EVAL METHSpot check materials found in the work place and ensure they are on the hazardous materials list. Spot check materials to ensure the SDS for the items in the lockersare on hand and readily available. Is the location of SDS easily accessible to all personnel in the area? Spot check the SDSs available for use are from themanufacturer of the product, not generic SDSs for identical or similar items. A recent query to OSHA supported the idea that an SDS downloaded from a generic dotcom website does not meet the intent of federal law. OSHA informally but clearly stated that SDS must come from the item manufacturer. Check what procedures arein place to ensure that SDS on hand are reviewed and updated.

10.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre hazardous material labeling procedures for portable containers of hazardous material in use in the organization covered in the SOP? [29 CFR 1910.1200(f) (6) (i), (ii),(6), (7), (8), (9), (10)]REFERENCE TEXT29CFR1910.1200(f)(6)Workplace labeling. Except as provided in paragraphs (f)(7) and (f)(8) of this section, the employer shall ensure that each container of hazardous chemicals in theworkplace is labeled, tagged or marked with either:

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(f)(6)(i) The information specified under paragraphs (f)(1)(i) through (v) of this section for labels on shipped containers; or,(f)(6)(ii) Product identifier and words, pictures, symbols, or combination thereof, which provide at least general information regarding the hazards of the chemicals, andwhich, in conjunction with the other information immediately available to employees under the hazard communication program, will provide employees with the specificinformation regarding the physical and health hazards of the hazardous chemical.(f)(7) The employer may use signs, placards, process sheets, batch tickets, operating procedures, or other such written materials in lieu of affixing labels to individualstationary process containers, as long as the alternative method identifies the containers to which it is applicable and conveys the information required by paragraph(f)(6) of this section to be on a label. The employer shall ensure the written materials are readily accessible to the employees in their work area throughout each workshift.(f)(8) The employer is not required to label portable containers into which hazardous chemicals are transferred from labeled containers, and which are intended only forthe immediate use of the employee who performs the transfer. For purposes of this section, drugs which are dispensed by a pharmacy to a health care provider fordirect administration to a patient are exempted from labeling.(f)(9) The employer shall not remove or deface existing labels on incoming containers of hazardous chemicals, unless the container is immediately marked with therequired information.(f)(10) The employer shall ensure that workplace labels or other forms of warning are legible, in English, and prominently displayed on the container, or readily availablein the work area throughout each work shift. Employers having employees who speak other languages may add the information in their language to the materialpresented, as long as the information is presented in English as well.EVAL METHThe procedure should clearly state when the secondary containers of materials in use should be marked. Ensure the procedure meets the intent of immediate use,(i.e. “Immediate use means that the hazardous chemical will be under the control of and used only by the person who transfers it from a labeled container and onlywithin the work shift in which it is transferred.”) Look for and note any unmarked containers in the hangar or hazard materials locker.

D-REPORTS AND INVESTIGATIONS (Best Practices https://www.us.army.mil/suite/files/23691031)QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre administrative procedures for management and submission of accident or incident reports and investigations established in the organization’s SOP? [ATP 3-90.90, 2-5; AR 385-10, 3-8; FORSCOM Reg 385-1, 3-8]REFERENCE TEXTATP 3-90.90 2-5 In the third stage, the SOP author explains in writing how to carry out the operating procedure, usually in a computer-generated document. Thecommander’s approval makes this document a [sic] SOP. This stage involves formulating and writing down instructions consistent with appropriate writing processesand style requirements. This stage usually includes creating additional instructional materials not limited to paper documents. Authors determine subordinate SOPdevelopment tasks – such as research, testing, and staffing requirements – depending on the activity, the nature of the procedure and operational requirements.AR 385-10 3–8. Initial notification and reporting of Army accidentsPersons involved in, or aware of, an Army accident will report it immediately to the commander or supervisor directly responsible for the operation, materiel, or personsinvolved.a. Initial notification. The commander or supervisor who first becomes aware of any Class A or Class B Army accident or Class C Army aviation (flight, flight related,and aircraft ground, or UAS) accident will, through their chain of command, immediately notify—(1) The immediate commander or supervisor of all personnel involved.(2) The Commander, USACR/Safety Center. The method for immediate notification is by telephone (defense switched network (DSN) 558–2660 or 558–3410;commercial (334) 255–2660 or (334) 255–3410). Instructions for immediate notification are contained on the USACR/Safety Center Web site athttps://safety.army.mil/accidentreporting.(a) At a minimum, notification will include the information on DA Form 7305 (Worksheet for Telephonic Notification of Aviation Accident/Incident).(b) At a minimum, notification will include the information on DA Form 7306 (Worksheet for Telephonic Notification of Ground Accident). Using the initial notification toolmeets this requirement.(c) Electronic copies of DA Form 7305 and DA Form 7306 may be sent to usarmy.rucker.hqda-secarmy.list.safeoperations-offi@mail.mil, but sending the electronicform does not eliminate the requirement to make telephonic notification.(d) For all Class A and Class B on-duty accidents and Class C aviation accidents, immediate notification of accidents will be followed by CAI or installation-levelaccident investigation.(e) For Class A and Class B off-duty accidents, at minimum, immediate notification of the accident will be followed with an investigation.

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FORSCOM ONLY: FORSCOM Reg 385-1 3-8b. Any event that requires immediate notification to the USACR/SC will also be reported to the FORSCOM Safety Officeimmediately (USARC Safety Office will report on-duty status Class A accidents only). An information copy of the DA Form 7305, 7306, or other like report will beforwarded to the Aviation Safety Program Representative or Ground Safety Program Representative as applicable. Separate Serious Incident Report (SIR) reportingwill be made to the FORSCOM Operations Center (FOC) Watch Team IAW AR 190-45 and the FORSCOM Commander’s Critical Information Requirements (CCIR).Initial notification of deployed force accidents will be accomplished IAW Theater Army requirements.EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished for accident reporting and investigation.

2.00 AC AM AS AT BN DE OS GE SB SF TO UA TM FW TS BD AOAre Abbreviated Aviation Accident Reports, and Unmanned Aircraft System Accident Reports submitted for all applicable mishaps and file copies maintained? [DA Pam385-40, 1-4, 1-5; AR 385-10, 3-23; FORSCOM Reg 385-1, 3-8]REFERENCE TEXTDA Pam 385-40 1–4. Methodologya. Accidents should be investigated to the degree necessary to identify the immediate mistake(s)/error(s)/failures(s), and system inadequacy (ies) which may havecaused, or contributed to, the accident being investigated. The techniques and procedures contained in this pamphlet and AR 385–10 will be used in preparation of allaccident reports. Appropriate forms (DA Form 2397-series (Technical Report of U.S. Army Aircraft Accident), DA Form 2397–AB (Abbreviated Aviation AccidentReport (AAAR)), DA Form 285 (Technical Report of U.S. Army Ground Accident), DA Form 285 – AB (Abbreviated Ground Report (AGAR) will be used for reporting theresults of accident investigations.b. Recommendations will be provided that will remedy the causes and minimize the chances for similar recurrences. If the Army accident investigation reveals unsafeconditions or practices affecting an item of equipment or technical publication, the safety of an entire model or series of an Army item of equipment may be involved.The appropriate commander should be notified immediately; and the U.S. Army Combat Readiness Center (USACRC) contacted telephonically.AR 385-10 3–23. Maintaining accident records. According to AR 25–400–2, all accident report records required by this regulation and maintained by the USACR/SafetyCenter will be retained at least 10 years. For other organizations, retain records of accident investigations, to include the current fiscal year and the previous 5 fiscalyears.

FORSCOM ONLY: FORSCOM Reg 385-1 3-8b. Any event that requires immediate notification to the USACR/SC will also be reported to the FORSCOM Safety Office.An information copy of the DA Form 7305, 7306, or other like report will be forwarded to the Aviation Safety Program Manager or Ground Safety Program Manager asapplicable. Separate Serious Incident Report (SIR) reporting will be made to the FORSCOM Operations Center Watch Team IAW AR 190-45 and the FORSCOM Commander’s Critical Information Requirements (CCIR). Initial notification of deployed force accidents will be accomplished IAW theater Army requirements.EVAL METHReview the completed AAARs/UASAR. Ensure the suspense’s were met and retained on file for five years.

3.00 AC AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre Abbreviated Ground Accident Reports submitted for all applicable mishaps and file copies maintained? [DA Pam 385-40, 1-4, 1-5; FORSCOM Reg 385-1, 3-8; AR385-10, 3-23]REFERENCE TEXTDA Pam 385-40 1–4. Methodologya. Accidents should be investigated to the degree necessary to identify the immediate mistake(s)/error(s)/failures(s), and system inadequacy (ies) which may havecaused, or contributed to, the accident being investigated. The techniques and procedures contained in this pamphlet and AR 385–10 will be used in preparation of allaccident reports. Appropriate forms (DA Form 2397-series (Technical Report of U.S. Army Aircraft Accident), DA Form 2397–AB (Abbreviated Aviation AccidentReport (AAAR)), DA Form 285 (Technical Report of U.S. Army Ground Accident), DA Form 285 – AB (Abbreviated Ground Report (AGAR)) will be used for reporting theresults of accident investigations.b. Recommendations will be provided that will remedy the causes and minimize the chances for similar recurrences. If the Army accident investigation reveals unsafeconditions or practices affecting an item of equipment or technical publication, the safety of an entire model or series of an Army item of equipment may be involved.The appropriate commander should be notified immediately; and the U.S. Army Combat Readiness Center (USACRC) contacted telephonically.AR 385-10 3–23. Maintaining accident records. According to AR 25–400–2, all accident report records required by this regulation and maintained by the USACR/SafetyCenter will be retained at least 10 years. For other organizations, retain records of accident investigations, to include the current fiscal year and the previous 5 fiscalyears.

FORSCOM ONLY: FORSCOM Reg 385-1 3-8b. Any event that requires immediate notification to the USACR/SC will also be reported to the FORSCOM Safety Office.

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An information copy of the DA Form 7305, 7306, or other like report will be forwarded to the Aviation Safety Program Manager or Ground Safety Program Manager asapplicable. Separate Serious Incident Report (SIR) reporting will be made to the FORSCOM Operations Center Watch Team IAW AR 190-45 and the FORSCOM Commander’s Critical Information Requirements (CCIR). Initial notification of deployed force accidents will be accomplished IAW theater Army requirements.EVAL METHReview the completed AGARs. Ensure the suspense’s were met and retained on file for five years.

4.00 AC AF AM AS BN DE OS GE SB SF UA TM FW TS AODo the accident reports adequately identify the immediate mistake(s)/error(s)/failures(s), system inadequacy(ies) which may have caused, or contributed to, theaccident. And recommendations identified to minimize the chance of recurrence. [DA PAM 385-40, 1-5]REFERENCE TEXTDA PAM 385-40 1-5. Accidents are caused by adverse interactions of man, machine, and environment. Investigation and assessment of these elements should revealhuman, materiel, and/or environmental factors that caused or contributed to the accident. These factors can be attributed to one or more system inadequacy (orsometimes referred to as “root cause”). The system inadequacies responsible for human error are categorized as leader, standards, training, individual, or supportfailure.Although an accident investigation occurs “after the fact,” its primary focus must be on identifying what happened and why it happened. Once this has beenaccomplished, the appropriate activity(ies) responsible for correcting each identified system inadequacy can be notified. This procedure is called the “3W” approach toinformation collection, analysis, and corrective actions (see fig 1–1). The procedures used throughout this pamphlet are designed to assist the investigator in answeringthe following three basic questions:a. What happened (mistake/error/failure). Identify key factors (human, materiel, environmental) which caused or contributed to the accident. In the case of injuries,explain how they happened.b. Why it happened (system inadequacy(ies)/root cause(s)). Identify the system inadequacy that permitted the accident to occur. Explain how and under whatconditions those mistakes/errors/failures occurred.c. What to do about it (recommendations). Identify the recommended actions and identify the proponent activity or lowest level of command that is most responsiblefor correcting the deficiency.EVAL METHReview accident reports. Accident reports should address what happened, why it happened, and what to do about it to minimize the chance for similar recurrences.

5.00 AC AF AM AS BN DE OS GE SB SF UA TM FW TS BD AODoes the ASO review accident/incident reports/investigations and help implement corrections? [DA Pam 385-90, 1-4m (6) (d)]REFERENCE TEXTDA Pam 385-90 1-4(6)(d) Reviewing aircraft accident reports and helping to implement corrective measures.EVAL METHReview the accident reports (AAARs, AGARs, 285s), and hazard logs to verify the ASO’s actions.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre safety information bulletin boards established in the unit with the required items? [DA Pam 385-90, 1-4m (6) (s), 2-7b, d (2), 2-13]REFERENCE TEXTDA Pam 385-90 1-4m6(s) Aviation Mishap Prevention (Safety) Information Bulletin Boards shall be established in all aviation units/ facilities. Bulletin boards will belocated in areas where aircrew members and those supporting aviation operations (for example, aircraft mechanics, wheeled vehicle mechanics, supply technicians,administrative personnel) will see them daily. Information placed on these boards will be current, interesting and beneficial to personnel, directly related to aviation/flightsafety and aircraft mishap prevention, and should be neatly displayed to ensure information is read.2–13. Safety information bulletin boards. The ASO and ASNCO shall maintain Safety Information Bulletin Boards with timely information that may include:a. Copies of DOD or industry periodic safety publications/magazines (for example, Knowledge; the USNSC magazines Sea & Shore, Approach, or Mech); the USAFSCmagazines Flying Safety, or Road & Rec; the U.S. Air Force Air Combat Command magazine The Combat Edge;b. Information downloaded from safety-related Web sites;c. The agenda(s) for the next Command Safety Council (CSC) meeting (CSC and ESC, as applicable);d. The most recent AAPS results. The information should include Command Safety Messages (for example, holiday safety reminders), a completed DD Form 2272(Department of Defense Safety and Occupational Health Protection Program), annual safety training topics and schedule, and safety-related newspaper clippings, andposters, and so forth. All information posted to the safety bulletin board should emphasize accident prevention and/or lessons learned. Safety bulletin boards shalldisplay:

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(1) the names of the Commander, ASO, and ASNCO(2) the names of command support and safety-related program managers(3) the most recent Command Safety Council minutes (CSC and ESC, as applicable);(4) the unit and next higher Commanders’ Safety Philosophies;(5) blank DA Forms 2696 (Operational Hazard Report);(6) blank DA Forms 4755 (Employee Report of Alleged Unsafe or Unhealthful Working Conditions)EVAL METHReview the safety bulletin board and ensure the current information is posted.

7.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOIs follow-up action documented on operational hazard reports to include the responsible commander’s signature? [DA Pam 385-90, 2-7b4 (f), 2-7c, d]REFERENCE TEXTDA Pam 385-90 2-7b4(f) A copy of each report should remain on file for 2 years, in case the investigating ASO needs to refer to the information.c. Commanders will ensure that procedures are established to manage OHR functions to insure that each report is quickly processed and appropriate corrective actiontaken. These management procedures will include:(1) Emphasizing the importance of the OHR as a CRM tool.(2) Promptly reporting and investigating hazards.(3) Promptly correcting hazards.(4) Emphasizing that the OHR and flight violation reports are two separate systems that may be used simultaneously to enhance safety.(5) Forwarding the OHR to the next higher command when recommendations exceed the capabilities of the receiving unit.(6) Reviewing, signing, and returning the completed OHR to the ASO within 10 working days of the date, the report was received.d. ASOs are responsible for administering the commander’s OHR management procedures within their organizations, including—(1) Actively promoting the OHR procedure.(2) Maintaining an adequate supply of DA Forms 2696 and making forms readily available, normally in flight operations and the maintenance area.(3) Receiving OHRs, analyzing hazards, and recommending control options to the commander.(4) Completing all items in block 11, DA Form 2696.(5) Ensuring that OHRs are promptly forwarded to the commander for action and are returned to the ASO within 10 working days of the date the report was received;ensuring that the completed action is returned to the originator within 20 working days of the date the report was received. In the event the action cannot be completedwithin 20 working days, ensuring that an interim report is returned to the originator with an updated written report provided every 10 working days until the action iscompleted.(6) Ensuring that OHR forms are prepared for verbally reported hazards.EVAL METHCheck submitted OHRs. Ensure the suspense dates have been met and the commander has signed the completed OHR (Block 12 is a good place for the CDR tosign). Are hazards tracked until deficiencies are corrected?

E-INFORMATION COLLECTION (Best Practices https://www.us.army.mil/suite/files/26685704)IAW AR 385-10 & DA Pam 385-90, Aviation Accident Prevention Surveys consisting of all functional areas will be conducted annually. Survey results will be retained on file for 5 years IAW ARIMS. For evaluation clarity, the AAPS must be conducted every 12 months and should be programmed for completion within the fiscal year. The FORSCOM ARMS may be used to satisfy an annual requirement. A valid survey will consist of all functional areas applicable to the unit as identified below.

Operations; Standardization; Tactical Operations and ASE-EW; Night Vision Devices; Warehouse,Tech & Unit Supply; Maintenance & Avn Spt Equip Ops; Safety Management; Command Support Programs; Petroleum Operations; Aviation Life Support Systems; Aviation Medicine; Training; Air Traffic Services; Unmanned Aerial Systems

QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre procedures for the survey and inspection programs established in the SOP? [DA Pam 385-90, 1-4j (6)]REFERENCE TEXTDA Pam 385-90 1-4j(6) Integrate risk controls into standing operating procedures (SOP) and ensure that written SOPs exist for all functional areas and for all operationswithin the command (A stand alone written commander’s accident prevention plan is no longer required.) SOPs will include the following:

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(a) Composite risk management (CRM) procedures and responsibilities for training and operations.(b) Risk controls for hazards most frequently experienced.(c) Command level authority to accept each level of risk, (low, moderate, high, and extreme high).(d) Pre-accident plans, including immediate actions, investigation procedures (See DA Pamphlet (Pam) 385–40.), reporting and records (See AR 385–10.), and correctiveaction responsibilities. (See app C for sample pre-accident plan.)(e) Procedures and responsibilities for safety-related programs. (See chap 3.)EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished (AAPS, monthly, FOD, annual & other inspections).

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre annual accident prevention surveys performed on all functional areas applicable to the organization? [AR 385-10, 15-3, Section II Terms; DA Pam 385-90, 2-11]REFERENCE TEXTAR 385-10 15–3. Aviation accident prevention surveysCommanders of all aviation units and aviation support facilities will conduct an aviation accident prevention survey annually, at a minimum. A survey of a functionalarea (or subarea) will be accomplished within 60 days of a new program manager being appointed. When possible, the aviation accident prevention survey should beadministered from the battalion or squadron level, consolidating the safety staff into a survey team and using supplemental expertise from outside the unit.AR 385-10 Section II Terms: Annual basis or annuallyAnnual basis or annually should be from the month of the current year to the same month of the following year. However, the time will not exceed 13 months. Thisdoes not apply to items covered under the Army Maintenance Management System.DA Pam 385-90 2–11. Aviation accident prevention survey. Commanders of all aviation units will conduct an aviation accident prevention survey (AAPS) annually, at aminimum. A survey of a functional area (or sub-area) will be accomplished when a new program manager is appointed. This may be conducted in concert with theannual Standard Army Safety and Occupational Health Safety Inspection (SASOHSI) “Guide to Aviation Resource Management for Aircraft Mishap Prevention” or asimilar guide should be used as a reference. When possible, the AAPS should be administered from the battalion/squadron level consolidating the safety staff into asurvey team and using supplemental expertise from outside the unit. Surveys conducted by external sources (brigade, installation, or Army Headquarters aviationresource management surveys; standard Army safety and occupational health inspections; regional accident prevention surveys) may count toward annual accident-prevention surveys, provided all applicable functional areas for the organization are surveyed. An external survey may count toward the annual requirement forReserve component units. The AAPS may be concurrent with internal command inspection programs as long as all unit functional areas are surveyed. The AAPS is amajor source in the hazard identification step of the CRM process. All hazards identified during the AAPS must be thoroughly assessed for their risk level, and controloptions must be developed for command decision-making and implementation. Hazards found during the AAPS will be tracked through the unit hazard tracking system.Files on subordinate unit surveys may be maintained at battalion/squadron level if the subordinate unit commander has immediate access to the files for control optionfollow-up and research purposes.EVAL METHRequest documentation of annual accident prevention surveys. Any checklist format or process is acceptable as long as all applicable functional areas are surveyedfor the organization. Review the results of annual accident prevention surveys ensuring all applicable functional areas were surveyed.

3.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre copies of previous safety surveys maintained on file? [AR 25-400-2, 1-7; www.arims.army.mil]REFERENCE TEXTAR 25-400-2 1–7. Principles of ARIMS.a. ARIMS focuses on the management of long-term and permanent records and allows the business process to manage the short-term records. It addresses only therecord copy of information; all other copies of the same information may be disposed of when no longer needed for business not to exceed the time that the recordcopy is kept. ARIMS simplifies recordkeeping for individuals; shifts retention and disposition burdens to records holding areas (RHAs), improves records processing fordeployed units in contingency operations (CONOPS); and provides a host of support services and automated tools on the Web.b. Records are identified according to the primary directive that prescribes those records be created, maintained, and used; Army directives are available on the U.S.Army Publishing Agency (USAPA) Web site.EVAL METHReview the required accident prevention surveys. IOT receive a satisfactory rating: Documentation of complete surveys must be on file in the organization for five years.

4.00 AC AM AS BN DE OS GE SB SF UA TM FW TS AODoes the ASO monitor unit aviation maintenance programs, equipment improvement reports (EIRs), product quality deficiency reports (PQDRs), Safety of Flight

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Program (SOF), POL and address uncorrected hazards on the deficiency tracking system? [DA Pam 385-10, 4-3j; DA Pam 385-90, 1-4m (6) (k), (l), 3-1, 3-9; TC 3-04.7, 9-20, 9-21]REFERENCE TEXTDA Pam 385-10 4-3j. The system safety process consists of six major steps. These are—(1) Plan the safety program, describing the system and identifying the people, safety processes, equipment and other factors that are required for a successfulsafety program.(2) Identify the hazards associated with the planned system. Using the most current information, identify all safety hazards and their potential effects. This stepmust be updated regularly as the system design becomes more defined. Implement various safety processes to determine the root causes of the hazards, apply riskmanagement techniques to put the information into a form that is suitable for review by management, and develop safety input for various system documents, suchas the Test and Evaluation Master Plan (TEMP).(3) Develop a methodology for tracking each hazard and progress towards developing a corrective action. Significant elements of the safety program should also beincluded in the tracking system to ensure that important milestones are met.(4) Evaluate the potential impact of hazards identified for the system. Perform a risk assessment to assess the probability of the hazard occurring and severity ofthe hazard. Determine the benefits of eliminating the hazard; include an assessment of the cost to eliminate as well as the cost associated with the hazard itself.Develop test plans, obtain data from testing, and review test data to identify any new hazards. New hazards should be subject to the same analysis procedures asthose identified during the design analysis process.DA Pam 385-90 1-4m(6)(k) Monitoring techniques and proficiency of personnel in handling weapons; ammunition or explosives; petroleum, oil, and lubricants (POL);chemicals; hazardous and toxic materials; and lasers.(l) Observing aviation maintenance operations, making recommendations to correct unsafe procedures and practices, and monitoring the Safety of Flight (SOF)Program.3–1. Introduction. Safe operation and maintenance of Army aircraft requires that all aspects of the Army safety program be implemented within the aviation unit. Thischapter identifies the interface with other areas of the Army safety program.3-9. Aviation Maintenance. Commanders will implement aviation maintenance programs in accordance with AR 750–1, DA Pam 738–751, and TM 1–1500–328–3. UnitASOs will perform safety inspections of maintenance areas, procedures, and records in conjunction with the AAPS, SASOHSI, and monthly safety, FOD, and fireinspection programs.TC 3-04.7 9-20. When performing the maintenance and shop safety and equipment inspection, TIs check for cleanliness and serviceability and absence of corrosion onGSE. The inspection also includes checking for unobstructed fire lanes, serviceability of the hangar, serviceability of the fire extinguisher, and installation and use ofequipment safety devices. Additional guidance for fire extinguisher inspections is found in Code of Federal Regulations (CFR) 1910.157. Note. Active duty units willconduct these inspections monthly. National Guard and Reserve Component units will conduct these inspections quarterly.9-21. Safety inspection forms are maintained and filed in the QC section according to AR 25-400-2. A copy of the inspection is given to the appropriate shop ormaintenance section NCOIC for corrections of any deficiencies. Inspectors will forward copies of the inspection results to the ASO or unit safety representative toincorporate uncorrected deficiencies into the safety information collection and analysis program and hazard log for tracking. If deficiencies are found, shop or maintenance sections are re-inspected to ensure compliance.EVAL METHCheck records to determine if the ASO receives and reviews shop inspections, PQDRs, EIRs and other reports for uncorrected hazards. Are noted deficienciesincluded on the units’ hazard tracking system? Ensure the ASO has an active method for observing/monitoring POL operations for hazards and reviewing Safety ofFlight and safety action messages for impact on the unit risk posture and the procedures established in the SOP. Ensure the ASO monitors the SOF program. Spotcheck current messages. AMTRACKS should be the primary method for tracking aircraft safety messages: AMTRACKS is a subscriber service; instructions are athttps://amtracks.redstone.army.mil/default.aspx for requesting AKO login. AMCOM Safety and Maintenance Messages (For Aviation and Missile Systems):https://asmprd.redstone.army.mil Requires CAC or AKO Login ID/password. Enter aircraft system to pull up all messages.

5.00 AC AF AM BN DE OS SF FW TSDoes the ASO monitor the aviation life-support system (ALSS) to ensure all deficiencies that are not corrected on the spot by ALSS personnel are tracked on the unit’shazard tracking system? [DA Pam 385-90, 3-11; NG SUPPL 1 TO AR 95-1, 8-1i (10)]REFERENCE TEXTDA Pam 385-90 3–11. Aviation life support systems. Aviation commanders will develop and implement a unit aviation life-support systems (ALSS) program to ensureaircrews are provided with adequate aviation life support equipment (ALSE) as prescribed by AR 95–1. Commanders will designate a qualified officer/NCO to managethe unit ALSS program. Unit ASO/ASNCO will monitor, but should not manage the ALSS program.EVAL METHCheck surveys, Hazard Logs, and council minutes for ALSS evaluations. National Guard: ASO signature on the ALSE Shop visitor’s log.

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F-HAZARD ANALYSIS AND TRACKING (Best Practices https://www.us.army.mil/suite/files/27357975)QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOIs the hazard identification, analysis, and countermeasures implementation and control program (deficiency tracking system) established in the SOP? [DA PAM 385-10, 8-5]REFERENCE TEXTDA PAM 385-10 8-5. The report from the inspection team will be used as input to a database that will track deficiencies and the corrective action(s) associated with eachdeficiency. An analysis of all hazards will be made to determine the degree of risk using Army approved risk assessment techniques. The procedures below will befollowed in analyses of safety hazards. Each hazard will be assigned a priority for correction that is based on the criticality of the system.a. Hazards will be assessed (terms of hazard severity and accident probability) and assigned a risk assessment code(RAC). Cost of correction, future intended use of the facility, and availability of desirable alternative methods of control will be considered. Coordination will beeffected between fire department and SOH personnel to ensure that hazards identified by those organizations are entered into appropriate abatement plans according toAR 420–90.b. Hazards should be eliminated on a worst-first basis. An abatement plan must be prepared for each RAC 1 or 2 hazard whose correction will exceed 30 days.Individual deficiencies of an identical character may be grouped together into a single abatement plan or into an associated abatement project. The plans will be keptcurrent by adding new projects and by placing completed projects in a completed projects section of the abatement plan. Corrections of violations that have a highdollar cost can be included in the abatement. The command element involved will approve abatement plans.c. Procedures such as spot checking or sampling will be used to ensure that interim control measures are being implemented.d. Copies of abatement plans will be posted.e. Violations that are the responsibility of another ACOM or installation, DOD, or outside agency will be brought to the attention of the responsible official for action.f. Army Headquarters representatives will review installation abatement plans at least annually to ensure adequate resource allocation and ensure nonresource-intensivecorrective actions are accomplished. These plans are also subject to review by HQDA, OSHA, and union representatives.g. A database will be established that will be used to track the inspection team’s findings and corrective action status from the abatement plan. At a minimum, thedatabase will include the following data elements:(1) Finding number (or other identification method).(2) Priority of finding.(3) Risk level.(4) Description of finding.(5) Risk consequence.(6) Person(s) responsible for corrective action.(7) Corrective action description.(8) Corrective action status.(9) Remarks. (Note: If required, the Remarks block will be used to expand on corrective actions status. Information may include detail on how development of theprocess is progressing, reasons for delays (both in developing and implementing), and actions that are being taken to expedite development and implementation of thecorrective action).(10) Date of last update briefing to commander (when corrective action has been implemented and briefed to the commander this block will be closed).h. The status of the abatement plan/corrective actions will be informed to the commander upon completion of the inspection and on a regular basis thereafter until allhigh priority corrective actions have been implemented. Lesser priority corrective actions implementation progress will be reported as directed by the commander,through periodic briefings or written reports. The DA Form 4754 (Violation Inventory Log) (see app G) will be used to provide ready access to violation abatementstatus.i. The commander has the responsibility of ensuring that corrective actions are implemented in a timely fashion to reduce risk from hazards identified during theinspection.j. Hazard abatement funding will follow these procedures—(1) Operating plans and budgets will include appropriate planning, programming, and resources to correct RAC 1 and 2 hazards from the abatement plan according toabatement priority numbers and any supplemental DA program guidance. When abatement projects require military construction funds or exceed local funding ceilings,the local commander will submit appropriate funding requests through command channels.(2) Funding will be accomplished generally from local operations and maintenance monies or overhead funds in industrially funded activities. Installations that areresearch, development, test, and evaluation (RDTE) funded will program funding for hazard abatement.(3) All construction and modernization projects are required to incorporate life safety, explosives safety, fire prevention and other SOH standards. Many existinghazards are abated as a by-product of new construction that has been justified for other reasons. However, military construction projects whose paramount justification

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is abatement of such hazards normally do not involve new construction; they typically consist of retrofit of one or more existing facilities, such as the installation orreplacement of ventilation systems in places where toxic chemicals present hazards.(4) Army Headquarters, IMCOM, and other commands, agencies, activities, as appropriate, will account for actual expenditures for hazard abatement projects at all echelons of command.EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished for hazard analysis and tracking.

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AO(WEIGHTED 2 POINTS) Has the organization implemented a file or log of hazards and deficiencies? [DA Pam 385-10, 8-5; DA Pam 385-90, 2-10f]REFERENCE TEXTDA PAM 385-10 8-5. The report from the inspection team will be used as input to a database that will track deficiencies and the corrective action(s) associated with eachdeficiency. An analysis of all hazards will be made to determine the degree of risk usingArmy approved risk assessment techniques. The procedures below will be followed in analyses of safety hazards. Each hazard will be assigned a priority for correctionthat is based on the criticality of the system.DA Pam 385-90 2-10f. The commanders and staff should maintain a file/log of hazards to track control-option implementation and effectiveness. The file/log should bemaintained as a permanent reference for future hazard analysis. The file/log should contain the following elements:(1) A reference or log number.(2) Description of the hazard, including source or root cause.(3) Determination of potential impact on the unit/mission RAC.(4) Recommended control options.(5) Command decision on control options and implementation directives, including responsible agent and suspense.(6) A plan to verify the effectiveness of controls.(7) Status based on verification of effectiveness.EVAL METHCheck organization’s files for a deficiency tracking system that meets requirements in DA PAM 385-90 2-10f.

3.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AO(WEIGHTED 3 POINTS) Are all hazards and deficiencies detected during accident prevention surveys that are not corrected immediately or addressed by programmanagers, entered on the organization’s deficiency tracking system, DA Form 4754 or equivalent? [DA Pam 385-90, 2-10f; DA PAM 385-90, 2-11]REFERENCE TEXTREFERENCE TEXTDA PAM 385-10 8-5. The report from the inspection team will be used as input to a database that will track deficiencies and the corrective action(s) associated with eachdeficiency. An analysis of all hazards will be made to determine the degree of risk using Army approved risk assessment techniques. The procedures below will befollowed in analyses of safety hazards. Each hazard will be assigned a priority for correction that is based on the criticality of the system.a. Hazards will be assessed (terms of hazard severity and accident probability) and assigned a risk assessment code(RAC). Cost of correction, future intended use of the facility, and availability of desirable alternative methods of control will be considered. Coordination will beeffected between fire department and SOH personnel to ensure that hazards identified by those organizations are entered into appropriate abatement plans according toAR 420–90.b. Hazards should be eliminated on a worst-first basis. An abatement plan must be prepared for each RAC 1 or 2 hazard whose correction will exceed 30 days.Individual deficiencies of an identical character may be grouped together into a single abatement plan or into an associated abatement project. The plans will be keptcurrent by adding new projects and by placing completed projects in a completed projects section of the abatement plan. Corrections of violations that have a highdollar cost can be included in the abatement. The command element involved will approve abatement plans.c. Procedures such as spot checking or sampling will be used to ensure that interim control measures are being implemented.d. Copies of abatement plans will be posted.e. Violations that are the responsibility of another ACOM or installation, DOD, or outside agency will be brought to the attention of the responsible official for action.f. Army Headquarters representatives will review installation abatement plans at least annually to ensure adequate resource allocation and ensure nonresource-intensivecorrective actions are accomplished. These plans are also subject to review by HQDA, OSHA, and union representatives.g. A database will be established that will be used to track the inspection team’s findings and corrective action status from the abatement plan. At a minimum, thedatabase will include the following data elements:(1) Finding number (or other identification method).

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(2) Priority of finding.(3) Risk level.(4) Description of finding.(5) Risk consequence.(6) Person(s) responsible for corrective action.(7) Corrective action description.(8) Corrective action status.(9) Remarks. (Note: If required, the Remarks block will be used to expand on corrective actions status. Information may include detail on how development of theprocess is progressing, reasons for delays (both in developing and implementing), and actions that are being taken to expedite development and implementation of thecorrective action).(10) Date of last update briefing to commander (when corrective action has been implemented and briefed to the commander this block will be closed).DA Pam 385-90 2-10f. The commanders and staff should maintain a file/log of hazards to track control-option implementation and effectiveness. The file/log should bemaintained as a permanent reference for future hazard analysis. The file/log should contain the following elements:(1) A reference or log number.(2) Description of the hazard, including source or root cause.(3) Determination of potential impact on the unit/mission RAC.(4) Recommended control options.(5) Command decision on control options and implementation directives, including responsible agent and suspense.(6) A plan to verify the effectiveness of controls.(7) Status based on verification of effectiveness.DA PAM 385-90 2-11. Hazards found during the AAPS will be tracked through the unit hazard tracking system. Files on subordinate unit surveys may be maintained at battalion/squadron level if the subordinate unit commander has immediate access to the files for control option followup and research purposes.EVAL METHSpot check 3-6 hazards to determine if all uncorrected hazards noted during the AAPS were entered on the unit hazard log.

4.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre monthly FOD surveys used as a source of information to detect uncorrected hazards with corresponding entries on the unit’s deficiency tracking system whenwarranted? [DA Pam 385-90, 2-8d (2) (d); TC 3-04.7, 3-34]REFERENCE TEXTDA Pam 385-90 2-8d(2)(d) Conduct surveys and document results (minimum once per month) and inspections of all unit areas to ensure the FOD prevention program isviable and working; notifies the ASO of hazards found during the surveys for analysis and control options development.TC 3-04.7 3-34. The FOD officer/NCO conducts surveys and documents results (minimum once per month) and inspects all unit areas. He notifies the unit ASO ofhazards found during surveys for analysis and control option development. The FOD officer/NCO ensures FOD inspection checklists cover, as a minimum, proceduresoutlined in the unit FOD SOP. He uses the checklist for each inspection and submits the completed checklist to the unit ASO. Table 3-1 provides a sample unit FOD inspection checklist.EVAL METHCheck the unit’s deficiency tracking system to ensure deficiencies noted on FOD surveys and not corrected by FOD program managers are entered on theorganization’s hazard tracking system. The ASO should have copies of, or direct access, to the FOD surveys. Review five years of FOD inspection.

5.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAre fire risk management surveys reviewed for hazardous conditions or deficiencies to be included in the unit’s deficiency tracking system? [DA Pam 385-10, 4-3j; DAPam 385-90, 3-1, 3-9]REFERENCE TEXTDA Pam 385-10 4-3j. The system safety process consists of six major steps. These are—(1) Plan the safety program, describing the system and identifying the people, safety processes, equipment and other factors that are required for a successfulsafety program.(2) Identify the hazards associated with the planned system. Using the most current information, identify all safety hazards and their potential effects. This stepmust be updated regularly as the system design becomes more defined. Implement various safety processes to determine the root causes of the hazards, apply riskmanagement techniques to put the information into a form that is suitable for review by management, and develop safety input for various system documents, suchas the Test and Evaluation Master Plan (TEMP).

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(3) Develop a methodology for tracking each hazard and progress towards developing a corrective action. Significant elements of the safety program should also beincluded in the tracking system to ensure that important milestones are met.(4) Evaluate the potential impact of hazards identified for the system. Perform a risk assessment to assess the probability of the hazard occurring and severity ofthe hazard. Determine the benefits of eliminating the hazard; include an assessment of the cost to eliminate as well as the cost associated with the hazard itself.Develop test plans, obtain data from testing, and review test data to identify any new hazards. New hazards should be subject to the same analysis procedures asthose identified during the design analysis process.DA Pam 385-90 3–1. Introduction. Safe operation and maintenance of Army aircraft requires that all aspects of the Army safety program be implemented within theaviation unit. This chapter identifies the interface with other areas of the Army safety program.3-9. Aviation Maintenance. Commanders will implement aviation maintenance programs in accordance with AR 750–1, DA Pam 738–751, and TM 1–1500–328–3. UnitASOs will perform safety inspections of maintenance areas, procedures, and records in conjunction with the AAPS, SASOHSI, and monthly safety, FOD, and fire inspection programs.EVAL METHCheck the unit’s fire risk management surveys to ensure deficiencies noted on the surveys, and not corrected by the building manager, are entered on theorganization’s hazard tracking system. The ASO should have copies of, or direct access to, the yearly and monthly fire surveys.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOIs follow-up action taken to correct noted hazards and deficiencies? [DA Pam 385-10, 8-6h; DA PAM 385-10j; DA PAM 385-90, 2-11]REFERENCE TEXTDA PAM 385-10h. The status of the abatement plan/corrective actions will be informed to the commander upon completion of the inspection and on a regular basisthereafter until all high priority corrective actions have been implemented. Lesser priority corrective actions implementation progress will be reported as directed by thecommander, through periodic briefings or written reports. The DA Form 4754 (Violation Inventory Log) (see app G) will be used to provide ready access to violationabatement status.DA PAM 385-10i. The commander has the responsibility of ensuring that corrective actions are implemented in a timely fashion to reduce risk from hazards identifiedduring the inspection.DA Pam 385-90 2-10f. The commanders and staff should maintain a file/log of hazards to track control-option implementation and effectiveness. The file/log should bemaintained as a permanent reference for future hazard analysis. The file/log should contain the following elements:(1) A reference or log number.(2) Description of the hazard, including source or root cause.(3) Determination of potential impact on the unit/mission RAC.(4) Recommended control options.(5) Command decision on control options and implementation directives, including responsible agent and suspense.(6) A plan to verify the effectiveness of controls.(7) Status based on verification of effectiveness.DA PAM 385-90 2-11. deficiencies found during the AAPS will be tracked through the unit deficiency tracking system. Files on subordinate unit surveys may bemaintained at battalion/squadron level if the subordinate unit commander has immediate access to the files for control option followup and research purposes.EVAL METHCheck the hazard log and ensure that a high percentage of deficiencies and hazards are being completed. Check the suspense system to ensure it is current(excessive past due suspense dates indicate no follow-up system). Note the items open for multiple months/ years and look for a progression of action. Validate theaction with the Council minutes.

7.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOAfter an accident prevention survey, and other inspection, does the Command Safety Council review the results and recommend corrective actions? [DA Pam 385-90, 1-4m (6) (n), 2-4c]REFERENCE TEXTDA Pam 385-90 1-4m(6)(n). Reviewing results of accident-prevention surveys and other inspection results, bringing noted deficiencies to the immediate attention ofthe commander and Command Safety Council, and establishing follow-up procedures to correct deficiencies.2-4c. At a minimum the agenda of each council meeting should include a review of unit hazard-tracking log and recent accidents, address the effectiveness of riskcontrol options, and present an opportunity for decision-making on proposed risk control options for newly identified hazards. The ASO should organize the meeting toallow the commander to select the best COA and task the appropriate staff/subordinate commander with control option action. The CSC should focus on tactical andleadership issues that require command visibility and decision-making.

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EVAL METHReview CSC minutes for evidence that all deficiencies were reviewed and processed.

8.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AODoes the safety representative assist the Commander in tasking appropriate individuals, developing courses of action and control options by tracking newly identifiedhazards In the deficiency tracking system? [DA Pam 385-90, 2-10 a thru f]REFERENCE TEXTDA Pam 385-90 2–10. Hazard analysis and trackingChapter 1 describes the commander and staff functions involving risk management.a. The primary process used by the ASO to manage the unit safety program is the five-step risk-management model. The ASO uses the risk-management model toassess and develop control options for hazards identified through various other processes such as surveys, job-hazard analyses, OHRs, safety quizzes, and accidentreports.b. Hazards should be analyzed with a goal of finding their root causes; hazards should be translated into risk levels or risk-assessment codes (RAC) (low, moderate,high, and extremely high) by prioritizing them in terms of probability of occurrence and severity of impact on the unit mission; tools, such as logic diagrams, matrices,or cause-and-effect diagrams, should be used and promoted to facilitate the hazard analysis.c. This process should be used to develop and recommend to the commander control options that eliminate unnecessary hazards at their root cause or reduce theirresidual risk to an acceptable level consistent with successful mission accomplishment. Develop controls for those hazards that present the highest risk first. Conductrealism assessments to ensure that controls are fully applicable to the mission in combat or that they are essential for controlling risk in training or other operations.Ensure that implementation of a control measure does not create additional unnecessary risk. The ASO assists in the decision-making process by advisingcommanders and staff that control options best support mission success and protect unit resources.d. The commanders and staff will assist and advise in implementing risk controls by integration into SOPs, policies, and operational plans and orders (OPLAN/OPORD).Ensure that safety is integrated as a task performance standard rather than a separate paragraph, section, or annex.e. The commanders and staff will assist and advise on evaluating hazard controls after implementation to ensure their effectiveness and applicability.f. The commanders and staff should maintain a file/log of hazards to track control-option implementation and effectiveness. The file/log should be maintained as apermanent reference for future hazard analysis. The file/log should contain the following elements:(1) A reference or log number.(2) Description of the hazard, including source or root cause.(3) Determination of potential impact on the unit/mission RAC.(4) Recommended control options.(5) Command decision on control options and implementation directives, including responsible agent and suspense.(6) A plan to verify the effectiveness of controls.(7) Status based on verification of effectiveness.EVAL METHBalance the hazard log against the council minutes to ensure COAs are being assigned by the commander for each open item. Review the hazard log.

9.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre the organizations’ deficiency tracking system records maintained on file? [DA Pam 385-90, 2-10f; AR 25-400-2; www.arims.army.mil, RRSA Update]REFERENCE TEXTDA Pam 385-90 2-10f. The commanders and staff should maintain a file/log of hazards to track control-option implementation and effectiveness. The file/log should bemaintained as a permanent reference for future hazard analysis. The file/log should contain the following elements:(1) A reference or log number.(2) Description of the hazard, including source or root cause.(3) Determination of potential impact on the unit/mission RAC.(4) Recommended control options.(5) Command decision on control options and implementation directives, including responsible agent and suspense.(6) A plan to verify the effectiveness of controls.(7) Status based on verification of effectiveness.RRS-A Update: Record Title: These records concern administration of the Army safety program, which is directed toward accident prevention Army-wide. Programresponsibilities include conducting studies and surveys to determine unsafe practices and conditions, ensuring that mishaps are reported and investigated, establishingreporting format procedures, analyzing and evaluating accident reports, providing safety education, and maintaining statistical data on accident prevention. Records on

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nuclear accidents and incidents, and some other elements on safety, are placed in respective subject series. Information on technical review and advice on safetyhazards and identifying, eliminating, or controlling safety hazards. Included are hazard reports and similar information. KEN. Event is after 5 years or when no longernecessary for current operations. Keep in CFA until event occurs and then until no longer needed for conducting business, but not longer than 6 years after the event.EVAL METHEnsure appropriate hazard tracking records are maintained on file for five years.

G-SAFETY COUNCILS (Best Practices https://www.us.army.mil/suite/files/30310885)Note: Shadow UAS units must conduct an internal Command Safety Council or participate in a local Council established through memorandum of agreement or command policy.QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre the procedures for the safety council established in the SOP? [DA Pam 385-90, 1-4j (6), (14), 2-4c]REFERENCE TEXTDA Pam 385-90 1-4j(6) Integrate risk controls into standing operating procedures (SOP) and ensure that written SOPs exist for all functional areas and for all operationswithin the command (A stand alone written commander’s accident prevention plan is no longer required.) SOPs will include the following:(e) Procedures and responsibilities for safety-related programs. (See chap 2.)(14) Designate, in writing, a Command Safety Council (CSC) to be convened a minimum of quarterly for the purpose of reviewing risk-control options, making risk-control-option decisions, and directing implementation of risk control options. Enlisted safety councils (ESC) may be established at the discretion of the commander toconvene under the direction of the senior NCO. When an ESC is not established the commander will designate enlisted members to the CSC. Commanders mayconsolidate subordinate unit councils at no higher than battalion/squadron level. Councils should be the minimum size necessary to facilitate the safety managementprogram. Large councils are difficult to manage and should be avoided. On a case by case basis, the commander may direct additional personnel to attend councilmeetings to provide expertise on or insight into specific issues.2-4c. At a minimum the agenda of each council meeting should include a review of unit hazard-tracking log and recent accidents, address the effectiveness of riskcontrol options, and present an opportunity for decision-making on proposed risk control options for newly identified hazards. The ASO should organize the meeting toallow the commander to select the best COA and task the appropriate staff/subordinate commander with control option action. The CSC should focus on tactical andleadership issues that require command visibility and decision-making.EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished for the safety council.

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AO(WEIGHTED 3 POINTS) Is a Command Safety Council established that meets at least quarterly? [DA Pam 385-90, 1-4j(14); DA Pam 385-10, 3-3g]REFERENCE TEXTDA Pam 385-90 1-4j(14) Designate, in writing, a Command Safety Council (CSC) to be convened a minimum of quarterly for the purpose of reviewing risk-controloptions, making risk-control-option decisions, and directing implementation of risk control options.DA Pam 385-10 3-3g. Safety councils/committee are established at each level of command and chaired by commander (see DA Pam 385–1 for procedures).EVAL METHReview the orders or the SOP for the council. Check for current and a history (2 years) of quarterly meeting minutes.

3.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AODoes the safety representative organize the Command Safety Council? [DA Pam 385-90, 2-4c]REFERENCE TEXTDA Pam 385-90 2-4c. At a minimum the agenda of each council meeting should include a review of unit hazard-tracking log and recent accidents, address theeffectiveness of risk control options, and present an opportunity for decision-making on proposed risk control options for newly identified hazards. The ASO shouldorganize the meeting to allow the commander to select the best COA and task the appropriate staff/subordinate commander with control option action. The CSC shouldfocus on tactical and leadership issues that require command visibility and decision-making.EVAL METHReview the council orders and or council minutes. Note the deficiencies recorded in the council minutes; issues resolved, issues carried to completion.

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Does the Command Safety Council include appropriate membership? [DA Pam 385-90, 2-4b]REFERENCE TEXTDA Pam 385-90 2-4b. The CSC is organized by the ASO, chaired by the commander, and consists of the following unit personnel (if assigned), at a minimum:(1) Commander.(2) Operations officer (S–3).(3) Instructor pilot/standardization instructor pilot (IP/SP).(4) ASO.(5) Aviation maintenance officer.(6) Aviation Life Support Systems (ALSS) manager.(7) Flight surgeon.(8) Senior unit NCO (1SG/CSM).(9) Aviation safety NCO (ASNCO).(10) Other personnel designated by the commander.EVAL METHReview orders or the SOP to ensure appropriate membership.

5.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AODoes each council meeting include a review of unit deficiency-tracking log and present an opportunity for decision-making on proposed risk control options for newlyidentified hazards? [DA Pam 385-90, 2-4c]REFERENCE TEXTDA Pam 385-90 2-4c. At a minimum the agenda of each council meeting should include a review of unit hazard-tracking log and recent accidents, address theeffectiveness of risk control options, and present an opportunity for decision-making on proposed risk control options for newly identified hazards. The ASO shouldorganize the meeting to allow the commander to select the best COA and task the appropriate staff/subordinate commander with control option action. The CSC shouldfocus on tactical and leadership issues that require command visibility and decision-making.EVAL METHReview the council minutes noting the discussion of previous and newly discovered hazards and action items. For Consolidated Command Safety Councils, ensurecompanies are afforded the opportunity to review their Hazard Log.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre minutes of the Command Safety Council meetings published with action officers and suspense dates assigned to action items? [DA Pam 385-90, 2-4f]REFERENCE TEXTDA Pam 385-90 2-4f. Safety council minutes will document command decisions on risk-control options. Council minutes should be very specific in describing the riskcontrol option, the responsible individual that is responsible for implementing the control option, and the date by which the commander expects the action to becompleted. The commander will approve and sign the council minutes. Wide dissemination of safety council actions should be ensured through safety awarenessmeetings and by posting minutes to safety bulletin boards.EVAL METHReview the council minutes noting the assignment of action officers and suspense dates for open items.

7.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre Safety Council meeting minutes distributed to enhance corrective actions on noted deficiencies? [DA Pam 385-90, 2-4f]REFERENCE TEXTDA Pam 385-90 2-4f. Safety council minutes must reflect the activity conducted during the council meeting and will document command decisions on risk-controloptions and policy implementation. Council minutes should be very specific in describing the risk control option, the individual responsible for implementing the controloption, and the date by which the commander expects the action to be completed. The council minutes should include a synopsis of policy implementing decisions,disseminated information and identified potential high risk hazards affecting the unit’s missions/activities/operations in the near future, and the prevalent risk reductionmeasures essential to implement (safety focus). The commander will approve and sign the council minutes. Wide dissemination of safety council actions should beensured through safety awareness meetings, by posting minutes to safety bulletin boards, and forwarding minutes to the next higher headquarters.EVAL METHThe recorder will document the distribution of CSC minutes. A distribution list on the minutes or cover memo is sufficient. Correlation of Safety Council policy

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decisions with safety training meeting minutes is desirable.

8.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AODoes the commander approve and sign the council minutes? [DA Pam 385-90, 2-4f]REFERENCE TEXTDA Pam 385-90 2-4f. Safety council minutes must reflect the activity conducted during the council meeting and will document command decisions on risk-controloptions and policy implementation. Council minutes should be very specific in describing the risk control option, the individual responsible for implementing the controloption, and the date by which the commander expects the action to be completed. The council minutes should include a synopsis of policy implementing decisions,disseminated information and identified potential high risk hazards affecting the unit’s missions/activities/operations in the near future, and the prevalent risk reductionmeasures essential to implement (safety focus). The commander will approve and sign the council minutes. Wide dissemination of safety council actions should beensured through safety awareness meetings, by posting minutes to safety bulletin boards, and forwarding minutes to the next higher headquarters.EVAL METHCheck the council minutes for the commander’s signature.

9.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AODo Safety Council meeting minutes adequately reflect the activity conducted during the meeting? [DA Pam 385-90, 2-4c, f]REFERENCE TEXTDA Pam 385-90 2-4c. At a minimum the agenda of each council meeting should include a review of unit hazard-tracking log and recent accidents, address theeffectiveness of risk control options, and present an opportunity for decision-making on proposed risk control options for newly identified hazards. The ASO shouldorganize the meeting to allow the commander to select the best COA and task the appropriate staff/subordinate commander with control option action. The CSC shouldfocus on tactical and leadership issues that require command visibility and decision-making.2-4f. Safety council minutes must reflect the activity conducted during the council meeting and will document command decisions on risk-control options and policyimplementation. Council minutes should be very specific in describing the risk control option, the individual responsible for implementing the control option, and the dateby which the commander expects the action to be completed. The council minutes should include a synopsis of policy implementing decisions, disseminatedinformation and identified potential high risk hazards affecting the unit’s missions/activities/operations in the near future, and the prevalent risk reduction measuresessential to implement (safety focus). The commander will approve and sign the council minutes. Wide dissemination of safety council actions should be ensuredthrough safety awareness meetings, by posting minutes to safety bulletin boards, and forwarding minutes to the next higher headquarters.EVAL METHCheck the content of the minutes for detail of the activity conducted and accounting for required agenda items.

10.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre safety council minutes maintained on file? [AR 25-400-2; www.arims.army.mil, RRSA Update.]REFERENCE TEXTRRSA Update These records concern administration of the Army safety program, which is directed toward accident prevention Army-wide. Program responsibilitiesinclude conducting studies and surveys to determine unsafe practices and conditions, ensuring that mishaps are reported and investigated, establishing reportingformat procedures, analyzing and evaluating accident reports, providing safety education, and maintaining statistical data on accident prevention. Records on nuclearaccidents and incidents, and some other elements on safety, are placed in respective subject series. Record Title: Aviation safety council files. Record Description:Information relating to meetings of aviation safety councils. Included are minutes of meetings and similar information. Disposition: K2. Keep in CFA until record is 2 years, then destroy.EVAL METHVerify that the CSC minutes are on file in the safety office for previous two years.

H-SAFETY EDUCATION AND TRAINING (Best Practices https://www.us.army.mil/suite/files/30311152)QUESTION1.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS BD AOAre step by step procedures for the safety training meeting program established in writing? [DA Pam 385-90, 2-12]REFERENCE TEXTDA Pam 385-90 2–12. Standing operating procedures. Commanders should ensure that an SOP is developed for all unit functional areas and for all aviation operationsexecuted in the command. The SOP may, where applicable, be consolidated at the battalion/squadron or regiment/brigade/group level.

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EVAL METHReview the SOP for step by step procedures stating how program objectives are accomplished (who does what by when and how training is conducted).

2.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AO(WEIGHTED 2 POINTS) Has the Commander established a safety education and training program that ensures safety training meetings are conducted monthly for fulltime organizations and quarterly for all others that accomplishes training requirements? [AR 385-10, 15-5; DA Pam 385-90, 2-4g]REFERENCE TEXTAR 385-10 15–5. Safety meetings will be conducted monthly for Active Army and full–time RC units/facilities and quarterly for all others.DA Pam 385-90 2-4g. Unit safety training meetings will be conducted at least monthly by commanders for active component and fulltime reserve componentunits/facilities and quarterly for all others.(1) Safety training meetings should include training and open dialog on aviation and ground hazards affecting the unit. The commander may conduct separate groundand aviation safety meetings as long as all personnel receive training pertinent to their duty positions and off-duty activities.(2) Safety meetings should be programmed at least twelve months out and included on the unit training schedule. Commanders will develop a “make-up” system thatensures that personnel not able to attend a safety training meeting will receive the same quality of training as those who attended. If the unit has the equipmentavailable, videotaped meetings are an effective make-up tool.(3) Safety training meetings may be consolidated at battalion/squadron or even brigade/group level. However, safety training and dialog is most effective whenconducted at the lowest unit level.EVAL METHProvide a copy of the annual training plan that displays a programmed schedule of instruction that ensures all annual requirements will be accomplished. The planshould be approved by the unit Commander through policy or SOP. Review documentation of completed training to verify the execution of the annual training plan.

3.00 AC AF AM AS AT BN DE FS OS GE SB TO UA TM FW TS AOIs mandatory safety training integrated into the unit’s training schedule? [DA Pam 385-90, 2-4g; AR 385-10, 15-5]REFERENCE TEXTDA Pam 385-90 2-4g. Unit safety training meetings will be conducted at least monthly by commanders for active component and fulltime reserve componentunits/facilities and quarterly for all others.(1) Safety training meetings should include training and open dialog on aviation and ground hazards affecting the unit. The commander may conduct separate groundand aviation safety meetings as long as all personnel receive training pertinent to their duty positions and off-duty activities.(2) Safety meetings should be programmed at least twelve months out and included on the unit training schedule. Commanders will develop a “make-up” system thatensures that personnel not able to attend a safety training meeting will receive the same quality of training as those who attended. If the unit has the equipmentavailable, videotaped meetings are an effective make-up tool.(3) Safety training meetings may be consolidated at battalion/squadron or even brigade/group level. However, safety training and dialog is most effective whenconducted at the lowest unit level.AR 385-10, 15–5. Safety meetings Safety meetings will be conducted monthly for Active Army and full–time RC units/facilities and quarterly for all others.EVAL METHCheck training plans for mandatory safety training classes designated by the commander, date and frequency on the unit training schedule (DTMS – Digital TrainingManagement System) and/or training calendar.

4.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOIs FOD prevention a topic of discussion at all monthly/quarterly aviation safety training meetings? [DA Pam 385-90, 2-8d (1) (c)]REFERENCE TEXTDA Pam 385-90 2-8d(1)(c) Ensure FOD prevention is discussed and FOD accidents are reviewed at all unit safety meetings.EVAL METHReview the safety training meetings documentation (Monthly meetings for full time units and support facilities, quarterly meetings for all others) for content of FODdiscussions. Documentation should capture FOD awareness and safety issues addressed during the meeting. Ensure the meetings are documented in a way thatrecreates the monthly FOD discussions’ subject matter for those that are not in attendance.

5.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOIs a “make-up” system developed that ensures that personnel not able to attend a safety training meeting will receive the same quality of training as those who attended?

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[DA Pam 385-90, 2-4g]REFERENCE TEXTDA Pam 385-90 2-4g. Unit safety training meetings will be conducted at least monthly by commanders for active component and fulltime reserve componentunits/facilities and quarterly for all others.(1) Safety training meetings should include training and open dialog on aviation and ground hazards affecting the unit. The commander may conduct separate groundand aviation safety meetings as long as all personnel receive training pertinent to their duty positions and off-duty activities.(2) Safety meetings should be programmed at least twelve months out and included on the unit training schedule. Commanders will develop a “make-up” system thatensures that personnel not able to attend a safety training meeting will receive the same quality of training as those who attended. If the unit has the equipmentavailable, videotaped meetings are an effective make-up tool.(3) Safety training meetings may be consolidated at battalion/squadron or even brigade/group level. However, safety training and dialog is most effective whenconducted at the lowest unit level.EVAL METHThe safety representative will produce the make-up system and verify by signature or alternative method that the personnel who missed the scheduled meeting hascompleted the makeup. Make up training will be of the same quality as those attend. Appropriate make up system include supervisors training those you missed theprevious scheduled training, videotaped training, detailed synopsis or presentation to be reviewed by personnel. The safety representative will maintain attendancerosters and other documentation, (slide presentations, videos, or detailed summaries) which describes training accomplished and information presented to facilitatemake up training. Ensure accountability of all personnel.

6.00 AC AF AM AS AT BN DE FS OS GE SB SF TO UA TM FW TS AOIs documentation of safety training meetings maintained on file? [AR 25-400-2, 1-7; www.arims.army.mil, RRSA Update.]REFERENCE TEXTAR 25-400-2 1–7. Principles of Army Records Information Management Systema. The ARIMS focuses on the management of long–term and permanent records and allows the business process to manage short–term records. It addresses only therecord copy of information; all other copies of the same information may be disposed of when no longer needed for business not to exceed the time that the recordcopy is kept. The ARIMS simplifies recordkeeping; shifts retention and disposition burdens to records holding areas (RHAs); improves records processing for deployedunits in contingency operations (CONOPS); and provides a host of support services and automated tools on the Web.b. Records are identified according to the primary directive that prescribes those records be created, maintained, and used. Army directives are available on the ArmyPublishing Directorate’s (APD) Web site (http://www.apd.army.mil). The ARIMS record titles are determined by the proponents of the prescribing directives and providean overall identification of the categories and types of records needed to support the business processes of those functional areas. A record number (RN) associatedwith each record title serves as an additional identifier for records personnel and RHA staff use in performing records management functions. These numberscorrespond to the number of the directive prescribing the creation and maintenance of that particular record. An alpha or alphanumeric suffix is added to the RN todistinguish several records prescribed by a single directive and to separate between differing agency and or office responsibility levels when more than one dispositioninstruction is needed. For example, records prescribed by AR 500–3 are identified by RNs 500–3a1, 500–3a2, 500–3d, and so forth. The RNs for office administrativehousekeeping files are combined under the administrative category and numbered 1a through 1oo. These are the records that are created because an office exists andnot why an office exists. Web site ( http://www.apd.army.mil ) These records concern the design, eligibility, presentation, and wearing of medals, decorations, badgesand tabs, unit awards and streamers, and special awards and honors for outstanding service or accomplishment. Included are the Army Incentive Awards Program; thesupply, manufacture, and sale of decorations and appurtenances; honors and ceremonies accorded distinguished visitors; and salutes, honors, and visits of courtesy.Safety awards - Office having award selection responsibility Information reflecting the consideration and selection of commands, installations, activities, andindividuals for recognition of outstanding effort and achievement in preventing accidents. Included are approved requests, orders, certificates, citations, disapprovedrequests, and similar information T10. Keep in CFA until no longer needed for conducting business, then retire to RHA/AEA. The RHA/AEA will destroy record when therecord is 10 years old.EVAL METHVerify that the safety training meetings are on file in the safety office for one full year that encompasses at least one training cycle.

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