· web viewensure volunteers receive volunteer packs, attend a sct induction session, complete...
TRANSCRIPT
JOB DESCRIPTION
JOB TITLE: Swingbridge VOLUNTEER Coordinator
REPORTING TO: Development Manager
BASED: Home
HOURS: c18 hours per week worked flexibly. £10.20 per hour
Overall purpose:
To provide support to the Volunteers on the Swingbridge Programme
Duties and Responsibilities:
Recruitment and induction of volunteers
Make first contact with potential new volunteers and signpost them to either Swingbridge 1 or 2 or both.
Ensure volunteers receive volunteer packs, attend a SCT induction session, complete appropriate paperwork and are introduced to DutyMan
Ensure that new volunteers receive appropriate training and induction to the boats and, in conjunction with steering group, link with more experienced volunteer for mentoring.
Training and development of volunteers
As part of the Training Group, ensure that all volunteers have access to appropriate opportunities for training and development
Ensure an up to date training record is kept for each volunteer and that volunteers undertake refresher training as appropriate
Co-ordinate the planning and delivery of training sessions, including first aid training, with training group.
Availability of crews/environmental volunteers
Ensure sufficient volunteers with appropriate skills/training are available to meet programme demands for SB1 and SB2
Maintain contact with the volunteer base
Surrey Care Trust | The Crescent | Heathside Crescent | Woking GU22 7AG | 01483 426990President Sir Adrian White, CBE DL Chief Executive Mrs Elaine Tisdall Patrons Mr Roger Black MBE | Mr David Hypher OBE DL Mr Michael More-Molyneux DL, Lord Lieutenant of Surrey |Sir Richard Stilgoe OBE DL | Mr Andrew Wates OBE DL
Registered charity 285543 Company limited by guarantee under number 1658859
www.surreycaretrust.org.uk
Tracking and record keeping
Ensure appropriate systems are in place and updated to include: volunteer training and development volunteer spreadsheet volunteer rotas contact details collection of data to report against SCT annual targets and Swingbridge Business plan KPI’s
Promotion of Swingbridge Trips
Monitor overall trip level and promote trips to community groups and other users, supported by additional staff resources (eg bookings/administration post, Swingbridge volunteers and marketing group)
Boat maintenance
Ensure boats are maintained to an appropriate standard, liaising with maintenance group Ensure certification up to date and operational standards met
General
Act as the first point of contact for volunteers With the Chief Executive, HR Manager, Environmental Trainer, co-ordinate the bi-annual volunteer
meetings Support Swingbridge Steering Group by co-ordinating meeting dates, contributing updates and and
keeping minutes. Attend/support other Swingbridge/SCT meetings as required
PERSON SPECIFICATION
ESSENTIAL DESIRABLE
Education Training and Work Qualifications
Good standard of general education, both numerate and literate.
Experience of organising meetings, keeping minutes and organising social events.
Knowledge
Good standard of computer literacy. Experienced with Microsoft office (especially Excel, Word and outlook) and able to input data.
Knowledge of training and accreditation, particularly OCN (Open College Network) accreditation and the NCBA (National Community Boats Association).
Skills and Abilities
Excellent telephone manner
Able to communicate clearly both face-to-face and in writing with a range of potential clients, volunteers and colleagues
Organised; able to record and report on data in an accurate and timely manner.
Numerate; confident with working out costs for bookings and preparing invoices.
Relevant Experience
Sound administrative experience Experience of working in a charity and with vulnerable people.
Experience of working with volunteers. Experience of managing volunteers.
Marketing experience: letter writing, phone calls, proof reading marketing materials.
Experience of keeping training records. Awareness of Surrey Care Trust and the Swingbridge programme’s aims and values.
Other Requirements
Willing to travel throughout the County; Car driver with a current valid driving licence
Surrey Care Trust | The Crescent | Heathside Crescent | Woking GU22 7AG | 01483 426990President Sir Adrian White, CBE DL Chief Executive Mrs Elaine Tisdall Patrons Mr Roger Black MBE | Mr David Hypher OBE DL Mr Michael More-Molyneux DL, Lord Lieutenant of Surrey |Sir Richard Stilgoe OBE DL | Mr Andrew Wates OBE DL
Registered charity 285543 Company limited by guarantee under number 1658859
www.surreycaretrust.org.uk
Flexible in approach; able to adjust working hours to the demands of the workload.
NOTE: This job description is intended as a working document for the position outlined. It is not exhaustive but indicates the wide range of duties involved.
The job description will form part of the organisation’s performance management process and will be kept under continuous review to reflect the change and growth within the Trust.
PLEASE NOTE YOU MAY BE REQUIRED TO UNDERTAKE DBS CLEARANCE FOR THIS ROLE
If you are interesting in applying for this role please complete an application form and send with a covering letter to [email protected] or send it to Surrey Care Trust, The Crescent, Heathside Crescent, Woking Surrey GU22 7AG