Asylum, Migration and Integration Fund (AMIF) PROJECT MANAGER

Salary: £29,864 per annum (Salary scale: £29,864 - £37,644, dependent on experience)

Generous benefits packageFixed Term until December 2022, Full time post 35 hours per week

Location: Based at Cardiff with regular travel throughout Wales as required by the project(Temporarily working from home due to pandemic)

A fantastic opportunity has arisen for an experience adult learning professional to join a pan-Wales organisation committed to serving the adult population of Wales with inspirational, life changing opportunities. Addysg Oedolion Cymru | Adult Learning Wales is a democratic, independent and voluntary movement, committed to widening participation, promoting active citizenship and skills development and providing the best quality learning, working collaboratively with its partners.

We are looking for a highly skilled Project Manager to provide excellent planning and to champion high quality performance for learning, teaching and curriculum as part of the Asylum, Migration and Integration Fund (AMIF) project. This project is to support Third Country Nationals, including refugees, to settle in the UK and to support us on widening participation and promote social inclusion in Adult Community education programmes, ensuring promotion and development of educational expertise. This is a hands-on role, operating at pace, interfacing with team members, leaders, managers and stakeholders at all others, but offers also the opportunity to shape and develop strategic plans.

You will be qualified in Higher Education to a Degree, HND or equivalent level, have a strong planning and performance tracked record gained within an educational environment, but also bring with you a strong commercial outlook, experience of working collaboratively, strong engagement and drive for high quality delivery and be able to work at pace. You will lead a project team of Curriculum Delivery Officers, Administrators and tutors and form part of the College Management Team.

You will bring excellent communication and interpersonal skills and work closely with managers and leaders to understand, challenge, measure and develop the capability of their teams. Welsh language skills at level 3 are desirable.

You will be highly organised and results focussed and will be able to work independently, developing and participating in multiple work streams including, Quality Assurance, teaching and learning observation and regional business plan deliverables (including diligence for management of financial resources). Ensuring operational support systems and processes are work effectively in place to enhance delivery and support learners, potential learners, tutors, partners, volunteers and funders

There are attractive benefits on offer for the right candidate including:-

Up to £37,644 per annum depending on experience 30 days annual leave plus bank holidays and additional discretionary days 35 hour working week with flexible working arrangements Based in Cardiff

Regular travel throughout Wales as required by the project Generous career average pension scheme

About Addysg Oedolion Cymru | Adult Learning Wales

Since its establishment in 2015, Addysg Oedolion Cymru | Adult Learning Wales has firmly established itself as the National Community College, serving the adult population of Wales with inspirational, life changing opportunities. We are a democratic, independent and voluntary movement, committed to widening participation, promoting active citizenship and skills development and providing the best quality learning, through a collaborative approach, working across the whole of Wales. Drawing on our strong partnerships, our vision sees us at the forefront for growth in lifelong learning, prioritising opportunities for those learners who are hardest to reach and empowering and upskilling people and delivering equal access to Welsh medium provision.

Our vision is to increase the social, economic and personal impact of adult community learning in Wales and our mission is to create inspiring learning opportunities for adults in communities and workplaces throughout Wales. We aim to empower people to develop skills and knowledge to realise their full potential.

How to applyPlease note CV’s ar not accepted, apply by using the application pack below and return it to

Recruitment@adultlearning.wales The closing date for this post is 5pm, Monday 28th September 2020

Interviews to be scheduled from 12th OctoberWe welcome applications in Welsh

This project is part funded by the EU Asylum, Migration and Integration Fund. Making management of migration flows more efficient across the European Union.

ROLE PROFILE

Job Title: AMIF Project Manager

Base: Cardiff, with regular travel based on project needs.

Reporting to: Curriculum and Welsh Medium Provision Manager

Job Purpose: To support the Senior Management and Project Management Team in co-ordinating the objectives and outcomes of the AMIF project.

Length of contract: Fixed term from October 2020 – December 2022

Hours of work: Full time, 35 hours per week

Pay scale: MG4 – UPS1, £29,864 - £37,644

Main duties and responsibilities

1. To provide the co-ordination and organisation capability and capacity that is required to deliver the objectives and outcomes of the project

2. To work in conjunction with the Finance and Payroll Manager with in preparing monitoring reports to support the strategic objectives of the project and to inform the Project Management Team.

3. To liaise with Regional Managers and Curriculum Delivery Officers in the planning and co-ordination of delivery across the regions

4. To continuously monitor, evaluate and report on project management issues on a regular basis, and implement corrective action as required

5. Provide line management of AMIF project Curriculum Delivery Officers and Administrators, and work with HR to manage recruitment, selection, development and appraisal in accordance with Addysg Oedolion Cymru | Adult Learning Wales policies and procedures

6. To continuously monitor targets against agreed strategy and in conjunction with the Project Management Team, implement corrective action where performance indicators are under target

7. In conjunction with the Project Management Team, to develop project plans, including the identification of appropriate activities and key deliverables, ensuring that the outcomes are delivered in a timely manner

8. To monitor and contribute to the management of the project budget, ensuring that it is in line with the submitted profile

9. To report on progress at regular intervals through the preparation of reports and briefings

10. To have responsibility for promotion and marketing within the project, ensuring compliance with contract guidelines.

11. To ensure that all stakeholders are kept engaged and continuously informed and effective working relationships are developed and maintained

12. To work in conjunction with the project Administrative team in developing and maintaining a sound system of project records

13. To work in conjunction with the Project Management Team in establishing and maintaining clear lines of communication with partners to continually identify best practice and opportunities for collaborative working

14. To produce a monthly report monitoring and evaluating progress against the agreed strategy

15. To develop and support a network of community learning representatives.

16. Provide Curriculum support and development across the main areas of the project

17. To co-ordinate and organise regular team meetings

18. Keep up to date with current developments, in order to identify learning opportunities and training needs

19. Contribute to the development and implementation of systems and procedures to enable the Organisation’s operations

20. To cover for any colleagues as reasonably required

21. To carry out any other duties and responsibilities as reasonably required by the post

22. To actively support and practice equality of opportunity in the Addysg Oedolion Cymru | Adult Learning Wales workplace

23. To take reasonable care for the health and safety of yourself and other persons as appropriate in the workplace, and to comply with health and safety legislation

24. To attend the Addysg Oedolion Cymru | Adult Learning Wales Annual General Meeting

25. Adhere to the electronic communication policy including email and internet usage

26. Drive forward the organisation’s commitment to equality and diversity, ensuring that there are appropriate equality impact assessment in place

27. Be committed to the use of the Welsh language in line with the Welsh Language standards, and the promotion of Education for Sustainable Development and Global Citizenship (ESDGC)

28. Take an active part in applying continuous improvement across the organisation

29. Work in accordance with data protection principles and to ensure that all data protection concerns are reported to the organisation’s Data Protection Officer

30. Contribute to staff meetings, organisational initiatives and developments

31. Comply with all organisational policies and procedures, keeping abreast of changes and making any necessary changes to administrative systems

32. Ensure that all aspects of the organisation’s financial instructions and standing orders are followed

33. Ensure that safe working practices are used and are appropriate and that Health and Safety legislation is adopted

34. Be willing to travel across Wales and work flexibly according to the role if appropriate

a) As a term of your employment you may be required to undertake such other duties as may reasonably be required of you commensurate with your grade

b) This is a description of the job as it is presently constituted. It is the practice of AOC | ALW periodically to examine employee’s role profiles and to update them to ensure they relate to the job as then being performed, or to incorporate whatever changes are being proposed.

c) This description is not intended to establish a total definition of the job but an outline of the duties.

PERSON SPECIFICATION

CRITERIA ESSENTIAL DESIRABLE

EDUCATION, TRAINING AND QUALIFICATIONS

Higher Education to HND, Degree or equivalent

Teaching qualification

Evidence of current training, related to curriculum delivery and/or accreditation

Evidence of internal verification training

EXPERIENCE Management and implementation of an adult learning programme

A track record of managing the delivery of external/ESF funded projects

Experience of developing and co-ordinating projects ensuring that timescales and deliverables are achieved

Experience of networking with education and training, community or voluntary organisations.

Experience of developing and sustaining effective partnerships

Ability to compile reports and business plans as requested by Addysg Oedolion Cymru | Adult Learning Wales, and other bodies

Experience of giving presentations

Line management skills and experience

Experience of community education, adult education, or community development.

Able to develop good working relationships with people at all levels, including with community

Project Management and Development

Experience of the voluntary sector

Experience of Work Place Learning with an empathy with the Trade Union movement.

groups

SKILLS, KNOWLEDGE, ATTITUDE

Excellent interpersonal, communication and organisational/co-ordinating skills

Excellent verbal and written communication skills. Actively listens to others and communicates effectively

Is capable of organising and prioritising workload to meet tight deadlines and timescales

The ability to identify and analyse potential problems, to develop and implement appropriate solutions

Advanced IT and data management skills

Knowledge of current issues within adult education in Wales including credit framework

Time management skills.

Capable of relating to a wide range of people.

Self-motivated and able to motivate others to work on one’s own initiative and as part of a team.

Sound administrative skills.

Capable of working as a member of a team and independently.

Able to respond to requests in the broad remit of the post.

Prepared to undertake training in order to enhance skills

Intermediate level 3 Welsh Skills:(see Welsh language Skills table in application pack)

Can understand information being given about common or everyday topics, or when things to do with work are being discussed, e.g. in conversation, or in small group meetings.

Can usually understand the main message and details, provided people speak clearly, e.g. when announcements are made or when listening to news bulletins.

Can take part in most conversations with colleagues about work and plans if the vocabulary is not too technical; hold a conversation with an individual when exchanging relatively straightforward information; contribute to a meeting, but need to revert to English for specialist terms.

Can understand most email messages or letters concerning day to day work; guess the meaning of a word based on context if the subject is familiar; read a simple, straightforward article in a newspaper or magazine types of written material.

Can write a letter or e-mail on most topics to ask for things, provide an explanation; describe an experience or situation; invite people or organise an event; write relatively accurately on most familiar topics.

WORKING PATTERN Willing to work flexibly, including some weekend and

evening work and at different locations within the project area.

OTHER REQUIREMENTS Has current driving licence and access to own transport.

Willing to travel, as the post requires.

Commitment to Equal Opportunities.

APPLICATION FORM

Vacancy Applied for: - Project Manager (AMIF)

Application reference number (for office use only)

Our Employment Privacy Notice is available on the ‘Jobs’ page of the Addysg Oedolion Cymru | Adult Learning Wales website at: https://www.adultlearning.wales/en/about/jobs . Unsuccessful applications will be retained for six months.

Please ensure that all sections of this form are completed. Please refer to the guidance document on completion of application forms at the end of the application pack.

Personal Statement

Please outline your suitability for the post, referring closely to the person specification when writing your personal statement.

Please Continue on a separate sheet if necessary.

Membership of Professional Bodies Name of Body Grade of Membership Admissi

on Date

Training and Personal DevelopmentPlease indicate any training and personal development activities you have undertaken which you feel are relevant to your application

Training/CPD undertaken Date

EMPLOYMENT HISTORYPlease give details of employment to date including voluntary work in chronological order starting with your current or most recent employment.

Please continue on a separate sheet if necessaryDates

EmployerBrief outline of Duties and Responsibilities

Reason for leaving

From: To:

QUALIFICATIONS Please indicate relevant academic and teaching qualifications. Academic Qualifications Date

Achieved

Teaching QualificationsDate Achieved

Basic Skills/ESOL qualification (please specify)

Welsh Speaker Yes/NoWelsh Writer Yes/NoSome Welsh Yes/NoOther LanguagesPlease state your preference of language for future communication

English Welsh

Please indicate your preferred method of communication should your application be successful

Email letter

Are you able to provide evidence of your eligibility to work in the UK?

Yes/No(for more information please contact HR Department)

Do you have a full driving license?

Yes/No

Do you have access to a vehicle

Yes/No

Please indicate where you heard of this vacancy specifying the website/publication

CLOSE PERSONAL RELATIONSHIPS Close personal relationships are defined as follows: romantic/sexual relationships; family relationships; business/financial/commercial relationships; and close friendships. These include:

Spouse/partner

Dating couples

Parents/in laws/Step parents

Children/Step children

Siblings

Grandparents and grandchildren

Aunts, uncles and cousins

Close friends

Do you have a close personal relationship with an existing member/s of Addysg Oedolion Cymru | Adult Learning Wales staff?

Yes/No

If yes, please describe the nature of this relationship:

REFERENCESPlease provide in full, the name, address (including post code) and telephone number of two references, one of which should be your most

recent employer where possible.

References will be requested for all successful applicants.REFEREE 1.Organisation name:Organisation address: Name of Referee:

Job title or Relationship:Email address/telephone number:

REFEREE 2.Organisation name:Organisation address: Name of Referee:

Job title or Relationship:Email address/telephone number:

I give my permission for the above referees to be contacted in order for references to be obtained, should my application be successful.

Signature: ________________________________________________

PLEASE NOTE – on appointment by the Adult Learning Wales you will need to provide original copies of qualification certificates and proof of your eligibility to work in the UK.

Due to the current pandemic we are unable to receive postal applications.

Please return to:- Recruitment@adultlearning.wales

Addysg Oedolion Cymru / Adult Learning Wales is an

equal opportunities employer

EQUAL OPPORTUNITIES MONITORING FORM

Please note that this form will be removed from your application and will not be taken into consideration during the recruitment process.

Vacancy Applied for: Project Manager (AMIF)

Application reference number (for office use only)

SECTION 1 PERSONAL DETAILSTitle: First name: Last name:

Address including postal code:

Daytime Telephone NumberMobile Telephone Number

*Email Address:

* Please note that your email address will be used as a primary source of communication wherever possible, so please ensure its accuracy

EQUAL OPPORTUNITIES MONITORING

We would be grateful if you take the time to provide us with the equal opportunities information detailed below. We collect this information to monitor and evaluate distribution of diversity across the Adult Learning Wales. We also use this information to ensure that we comply with legislation.

Please indicate the categories which you feel most appropriately describe yourself.

What is your gender? Man Woman Non-binary Prefer not to say

If you prefer another term, please enter it here:

What is your date of birth?

What is your religion or belief?

No religion or belief

Atheist Buddhist

Christian Hindu Sikh

Muslim Jewish Prefer not to say

If you have another religion or belief not on this list, please enter it here:

Are you married or in a civil partnership?

Married Civil Partnership Prefer not to say

Race and Nationality

White Welsh White English White Scottish White Northern Irish White Irish White British White Gypsy or Irish Traveller Any other white background, please enter it here:

Asian/Asian British

Indian Pakistani Bangladeshi Chinese

Any other Asian background, please enter it here:

Black/African/Caribbean/Black British

African Caribbean

Any other Black/African/Caribbean background, please enter it here:

Mixed/multiple ethnic groups

White and Black Caribbean

White and Black African White and Asian Asian and Black Caribbean

Asian and Black African Any other mixed background, please enter it here:

Other ethnic group Arab Any other ethnic group, please enter here:

Prefer not to say What is your sexual orientation?Heterosexual Gay woman/lesbian Gay man Bisexual Prefer not to say

If you prefer to use your own term, please specify here:

Do you consider that you have a disability under the Equality Act 2010?Yes No Prefer not to say

If yes, what is the nature of the disability? Please enter here:

** Please not that this information is being sought for monitoring purposes. If you require adjustments to your job because of your disability, please talk to your line manager **

Applicants with a disability who successfully secure an interview will be given the opportunity to discuss how we can accommodate their needs both during the recruitment process and in the event that they secure employment with the Addysg Oedolion Cymru | Adult Learning Wales.

Do you have caring responsibilities? If yes, please tick all that apply.

None

Primary carer of a child/children (under 18)

Primary carer of a disabled child/children

Primary carer of a disabled adult (18 and over)

Primary carer of an older person

Secondary carer (another person carries out the main caring role)

Prefer not to say

Guidelines for completing a job application form

You will need the following document in order to complete your application form:-

the role profile for the post for which you intend to apply the person specification (this is the last section of the role profile document) for the post

for which you intend to apply

Read through the documents before completing your application. Make sure you understand the requirements of the job, both in terms of the duties and responsibilities of the job (detailed in the role profile) and the personal requirements to be able to carry out those duties (detailed in the person specification).

Check that you are able to meet the minimum essential requirements in the person specification and that you consider that you could successfully carry out the duties and responsibilities of the post, following a reasonable period of instruction and familiarisation.

Ensure that you explain in the personal statement section on how you meet the requirements of the person specification and indicate, providing examples where appropriate of how your skills and experience can be related to the duties of the post. Don't forget that whilst your work experience will be important to include in your application, other experience gained outside of work in community and voluntary organisations or leisure interests, could be equally valid. Keep your application concise and to the point.

REMEMBER the decision about whether or not you will be invited to an interview will be based upon the information you provide in your application. It is especially important that you complete the personal statement section to evidence how you meet the requirements for this role. The completed personal statement will provide us with most of the information that will be required to assess your application against the person specification criteria.

Read through your application. Check that you have completed all parts of the process. If there is more than one location or job-share is offered for a post, please indicate your preferences on the application form.

Submit your completed application before the closing date and time via email to recrutiment@adultlearning.wales Please note due to the current pandemic we are unable to receive postal applications.