POSITION DESCRIPTION

General Information

Position Title: Human Resources Administrator

Incumbent:

Function & Team/Program: People and Culture

Location(s): National Office

Manager’s Position Title: National Manager Human Resources

Manager’s Name: Vanessa Rider

Date Prepared: January 2021

Prepared By: Vanessa Rider

Approved By: Annette Young

Primary Purpose of this Position (In one sentence - why does the role exist?)An opportunity to experience working within a HR Team. This role will help to support the HR Team and the wider organisation while completing necessary and important admin tasks.

Scope:

Direct Reports to this Position Indirect Reports By Position Title Total NumberNil May supervise casual HR admin volunteers

Financial Dimensions controlled by this Position (Include key financial metrics such as revenue growth, income & expense budget, etc)

Direct control Indirect controle.g. Revenue, Operating expenditure, Capital expenditure, etcOther Dimensions of this Positione.g. Number of programs, site responsibility, geographic spread of team

This position has contact across all TSF sites nationally

Setting Priorities (how is work prioritised)

How often does employee prioritise their own work? Eg. Daily, weekly, monthly, annually, other

Daily, weekly

How often does employee determine the priorities of others? Eg. Daily, weekly, monthly, annually, other

N/A

Version Date: October 2018 Page 1 of 3

Key Relationships (Who does the role interact with? List the titles of individuals, departments and organisations frequently interacts with)

Internal HR Payroll Coordinator People & Culture Team Team members

External

Key Decision Making in this Role: (What are the key decisions and recommendations made in this role?)

Decisions Expected Position works within established systems and protocols

Recommendations Expected N/A

Key Responsibilities / Accountabilities:

Major Area: Recruitment and Onboarding % of Job Total: 40%

Recruitment Post ads in HR Central and external sites including; - Koori mail, Ethical Jobs, and ProBono. Write contracts, have contract checked by senior team member, send new starter contract and new starter

paperwork. Send weekly positions vacant email to all TSF.

Onboarding Check new starter paperwork has been returned and contact team members who have not completed. Save documents in employee files. Record documentation of working rights and validate Visas via Immi Account where applicable. Send new starters their welcome email and ADP login details. Send new starter paperwork (super, tax, banking information) to ADP via a service request. Where applicable, setup new starter with timesheet in ADP.

Major Area: Employment Checks % of Job Total: 30%

Working with Children Checks Monitor expiries and following up team members to ensure their check is renewed. Validate all new and renewed working with children checks by entering the details to relevant State Website. Save certificate of validity and note the date of validation in our records.

Police Checks Monitor and initiate check renewals in Fit2Work, reviewing the result, and updating expiry in our records. Compiling a list of cost centres against the police check invoice.

Major Area: General Administration Support % of Job Total: 20%

HR Central Champion and provide general support for our internal HR system. This may include troubleshooting basic

issues such as user logins or referring users to resources that will assist them.Probations

Remind and follow up managers. Send emails to team members congratulating them on passing their probation.

Service Awards Run a report to identify upcoming probations. Order gift cards and trophies, create certificates according to

service length, email managers with instructions and send congratulation email on behalf of HR team.Town Hall Report

Report of birthdays, new starters, and service awards each month for town hall meeting.

Version Date: January 2021 Page 2 of 3

Major Area: Payroll Systems % of Job Total: 10%

Assist team members/managers with timesheets. This can include adding new team members to a timesheet, setting up new timesheets, or assisting with troubleshooting basic user or system errors/issues.

Monitor pending leave requests in the system to follow up with managers who have not approved. Update reporting lines in ADP and HR Central. Assist team members with ADP password resets. Ensure that business emails are added to ADP after setup.

Key Challenges in Achieving Goal(s): (What are the key challenges faced by this role in meeting goals/objectives)

Demonstrating a high level of customer focus to all internal customers while in a high-volume role Establishing and maintaining effective relationships with team members

Qualifications, Experience and Competencies: (What background, knowledge, experience or competencies are required to perform the role at the expected level?)

Education /Qualifications / Memberships:

Essential Desirable Relevant tertiary qualifications

Experience:

Essential Desirable

Ability to develop and maintain effective work systems

Ability to meet deadlines and juggle and deliver on competing priorities/ tasks

Experience using HR software (especially SAP SuccessFactors).

Working within a HR team and knowledge of current HR practices

Competencies:

Essential Desirable Intermediate computer skills – especially

with Excel and Word Effective written and verbal

communication skills Time management Accuracy and attention to detail Ability to build and maintain effective

professional relationships, approachable and flexible

Problem solving skills Ability to maintain confidentiality

Version Date: January 2021 Page 3 of 3