Williamsburg City School

2016-2017 Student / Parent Handbook

1

Williamsburg Independent School1000 Main Street - Williamsburg, KY 40769

Office: 606-549-6044 - Fax: 606-549-6094 - www.wburg.kyschools.us

2016-2017 STUDENT / PARENT HANDBOOK

August 9 - Administrative MeetingAugust 12- Staff Opening Day

August 15 - First Day for StudentsSeptember 5 - Labor Day (No School)

September 9 - Old Fashioned Days (No School)October 4 - End of 1st 6-weeks

October 11 – Fall Parent / Teacher ConferenceOctober 13-14 - Fall Break (No School)

November 22 - End of 1st TrimesterNovember 23-25 - Thanksgiving Break (No School)

December 21 – January 2 - Christmas Break (No School)January 3 - Return from Break

January 20 - End of 3rd 6-weeksJanuary 16 - Martin Luther King Day (No School)

March 2 - End of 2nd Trimester

March 9 – Spring Parent / Teacher ConferenceFebruary - Parent/Teacher Conference

April 14 - End of 5th 6-weeksApril 3 – 7 - Spring Break (No School)

May 13 - Honor’s NightMay 14 - Baccalaureate

May 18 - Last Day for StudentsMay 19 - Staff Closing Day

May 21 – Graduation

May 4-5, 8-10 - (Tentative) K-Prep Administration – Five Days

November 8 – No School – Election Day

Please refer to WISD website for updated information regarding all school activities.

2

TABLE OF CONTENTS

HEADERS / SECTIONS PG #

WISD MISSION / VISION 6

STUDENT SERVICE 6

CAFETERIA 6

SPECIAL EDUCATION STATEMENT 8

WISD NONDISCRIMINATION POLICY 8

FAMILY RESOURCE/ YOUTH SERVICES CENTER 8

PARENT CONFERENCES 9

VALUABLES 9

2016-2017 DAILY SCHEDULE 9

WISD GUIDELINES FOR SUCCESS 10

DAILY OPENING / CLOSING OF SCHOOL BUILDING 10

PARENT DROP OFFS 10

NATIONAL BETA CLUB 11

TITLE I COMPACT 11

SCHOOL BUS TRANSPORTATION 12

ASSEMBLIES 12

GRIEVANCES 13

USE OF SCHOOL & PERSONALLY OWNED TECH DEVICES 13

HARASSMENT / DISCRIMINATION POLICY 13

OUT OF DISTRICT STUDENTS 14

3

ATTENDANCE POLICY 14

MAKEUP WORK 16

SCHOOL DANCES 17

PROM 17

SCHOOL APPROVED FIELD TRIPS 17

FIELD TRIP CRITERIA 18

SENIOR TRIP 18

SIGN OUT PROCEDURES 18

DISASTER PICK UP LOCATION 19

PERFECT ATTENDANCE CRITERIA 20

GRADE PLACEMENT REQUIREMENTS 20

GRADING SCALE 21

GRADE PROMOTION / RETENTION POLICY 22

ACT TEST DATES 22

MS/HS ATHLETIC ELIGIBILITY REQUIREMENTS 22

DISCIPLINARY RESPONSES TO STUDENT MISCONDUCT 23

TOBACCO POLICY 30

ALCOHOLIC BEVERAGES/NARCOTICS 30

SCHOOL RESOURCE OFFICER 31

PUBLIC PARTICIPATION AT BOARD MEETINGS 31

SCHOOL BOARD DATES 31

DRESS CODE 31

VISITORS ON CAMPUS 33

4

NO-NIT POLICY 33

BED BUG POLICY / PROTOCOL 33

PARKING/AUTOMOBILE USE VEHICLE SEARCHES 34

COLLEGE VISIT 34

DUAL CREDIT/UNIVERSITY OF THE CUMBERLANDS 34

APPENDIX A: BYOD POLICY 35

APPENDIX B: BED BUG PROTOCOL 39

APPENDIX C: WHS AP POLICY 40

APPENDIX D: DUAL CREDIT POLICY 41

CONSENT FOR DISCLOSURE 46

SIGNATURE/ACKNOWLEDGMENT PAGE 47

5

GENERAL SCHOOL INFORMATION

WISD MISSION STATEMENT

The mission of the WISD Board of Education is to provide a quality educational program focused on academic excellence, student acquisition of knowledge, skills needed for lifelong, social well being and active responsible citizenship.

STUDENT SERVICES

GUIDANCE

Students are encouraged to visit with the counselors for personal guidance and for information on grades, study help, testing programs and college information. The counselors are available to discuss any home, school or social concerns.

NURSE’S OFFICE

The school nurse’s office exists for emergency situations and as a waiting area for ill students who are going home. If a student must take medication while at school, parent/guardian must bring the medication to the Nurse along with specific instructions signed by the prescribing physician. Students are not permitted to possess any drugs at any time at school. A student is not allowed to bring any type of medicine onto the school bus. A nurse’s form must be signed and on file to receive any type of treatment from the Nurse.

STUDENT ILLNESS & MEDICATIONS

Parents will be notified in the event a child becomes ill or injured at school. It is important for us to have emergency information on file in the school office.

Any medication you wish your child to take must be in the original bottle and must be kept in the school nurse’s office. It should also be accompanied by parental instruction stating dosage and time to be administered. A student is not allowed to bring any type of medicine onto the school bus. Students must have their parent/guardian bring any medicines directly to the school nurse or make other arrangements with the office.

Each parent must sign a consent form prior to any child being allowed to see the nurse. Students must have a pass from a teacher permitting them to come to the nurse’s station for treatment.

CAFETERIA

Lunch is served each school day in the cafeteria with multiple serving lines and an “a la carte”

6

menu. Sign-outs during the school lunch period is not permitted unless for a doctor appointment. The only exception is those students in 12th grade who are members of the BETA Club. During the last 12 weeks of school, these students are permitted to sign out from school during lunch, contingent on specific academic and non-academic guidelines which those students agree to through the use of a contract. The students must return to school before the end of their designated lunch period and cannot bring any food back to school. If students are late or do not abide by the guidelines set forth for them in the contract, then this privilege may be revoked. At any time, the principal may deem it appropriate that this practice be temporarily suspended for some or all students who qualify due to student safety or other appropriate circumstances, as determined by the principal. Furthermore, students that participate must have at least a 90% attendance rate to participate initially and must maintain that attendance rate during these 12 weeks.

PEANUT/TREE NUT/ CINNAMON FREE POLICY

WISD is a Peanut, Tree Nut, and Cinnamon free school. No Peanut, Tree Nut, and Cinnamon products will be served in the school cafeteria or sold in snack machines. There are no Peanut, Tree Nut, or Cinnamon ingredients, i.e. peanut oil, used in the making of any cafeteria foods. Parents are asked to proceed with the Peanut, Tree Nut, and Cinnamon free policy when making foods served for packed lunches or during classroom parties or events.

DELIVERY OF FOOD TO SCHOOL

The delivery of food to school for individual students is forbidden. Bringing fast food into the building for lunch is prohibited. The cafeteria works on a “no charge policy.”

Students signing in should not bring drinks or food back into the building. Food for parties (i.e. pizza) cannot be brought into the school before 1:30p.m.

BREAKFAST AND LUNCH PERIODS

Breakfast is served for students grades K-5 from 7:15 a.m. until 8:00 a.m. Students in grades 6-12 may eat during breakfast break. High school students are required to eat breakfast downstairs in the cafeteria or in the senior lounge. No students will be allowed to eat breakfast upstairs.

All students have a closed lunch period. Beginning with the elementary students, all students will be served between the hours of 10:20a.m. and 1:00p.m. Elementary and middle school students are brought to the cafeteria and picked up at the end of their lunch by their classroom teacher. High school students may eat in the cafeteria and outside on the benches in the old main entrance area only (seniors are permitted to eat in the SR Lounge). Cars are “off limits”. Those who drive should not plan to be in their cars until they leave at the end of the day.

The lunch period will provide time for students in grades 9-12 to get outside for some fresh air, when appropriate, after lunch has been eaten.

7

A la carte items may be taken out of the cafeteria. Students are encouraged not to litter.

Elementary and Middle school students will sit with their classes at the assigned table in the cafeteria. Students may not wander or visit other tables during the lunch period but may talk softly to people at their table until their teacher is present. Lunch accounts can be set up for each student in the bookstore.

SPECIAL EDUCATION STATEMENT

The goal of the Williamsburg Independent School District is to ensure that all children with disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for employment and independent living. WISD will maintain a Special Education Due Process File for each student. The District will destroy this file 3 years from the date the student no longer receives special education and related services. This notification of destruction will be given to those students who leave our District and the student, parent /guardian will be asked to sign a statement to that effect. It is noted that the student, parent/guardian for future services or benefits may need portions of these records. A record of the student’s name, his/her grades and classes attended, grade level completed, and year will be kept permanently. Students, parents/guardians may, at this time, get a copy of the information in their due process file.

WISD NONDISCRIMINATION POLICY

The Williamsburg Independent School District does not discriminate on the basis of race, color, national origin, age, religion, marital status, sex, political opinions or affiliation and/or handicap in employment, educational programs, or activities as set forth in Title IX, Title VI and Section 504.

The District is a Provider of Equal Educational and Employment Opportunities.

Students of the Williamsburg Independent School System who feel they have been discriminated against or denied an opportunity because of their race, color, national origin, age, religion, marital status, sex or handicap in educational programs and/or activities have the right to file a grievance. This process is conducted through the Title VI, Title IX and Section 504 Coordinators. You may contact the Guidance Counselor Offices concerning these matters.

Guidance Office / 1000 Main Street / Williamsburg, KY 40769

Phone: 606-549-6044 ext. 128, 241, or 238

FAMILY RESOURCE / YOUTH SERVICES CENTER

The Williamsburg Independent Family Resource / Youth Services Center is located in the main school building. The FRYSC serves as both a resource and referral center. The goal is to provide assistance to students and/or their families with a focus on removing non-cognitive barriers to student success.

8

Some of the services provided are coordination of resources for families in crisis, health screenings, drug and alcohol abuse prevention activities, student recreation opportunities, career education, health education, referrals for transportation to medical appointments, emergency food assistance, school supplies, etc. The FRYSC provides monthly parent workshops dealing with a variety of subjects. For more information on these programs call Tammy H. Stephens at (606)549-6046 ext. 358.

PARENT CONFERENCES

Parents are encouraged to make regular use of the parent portal accessed via the internet and our school home page. Please contact the school for any assistance needed setting up your parent portal. This provides parents with current data and an email link to each teacher. Parents may make appointments for conferences with staff members by telephoning the school office at 549-6044 ext. 101. Conferences will be scheduled with teachers during their planning periods or after school. Classroom instruction cannot be interrupted for conferences/telephone calls. In addition, school wide parent-teacher conferences will be held in the fall and spring trimesters. Please check with the office for the specific dates.

VALUABLES

Students are required to keep their lockers secured for personal items and school materials. The school cannot be responsible for stolen or misplaced articles.

2016-2017 DAILY SCHEDULE

ELEMENTARY SCHOOL (K-5) SCHEDULE

Elementary instructional schedules vary by grade level. Check with your child’s teacher to determine exactly what your child’s daily schedule is for the school year. For elementary, core instruction is before lunch, and related arts courses are in the afternoon.

MIDDLE SCHOOL (6-8) SCHEDULE

7:45-7:55 Breakfast

8:00-9:05 First Period (8th Grade)

8:00-8:45 First Period (6th & 7th Grades)

9:10-9:55 Second Period (8th Grade)

8:50-9:35 Second Period (6th & 7th Grades)

10:00-10:45 Third Period (8th Grade)

9:40-10:45 Third Period (6th & 7th Grades)

9

10:50-11:20 Intervention Period

11:20-11:48 LUNCH PERIODS

11:48-12:33 Fourth Period

12:37-1:22 Fifth Period

1:26-2:11 Sixth Period

2:15-3:00 Seventh Period

HIGH SCHOOL (9-12) SCHEDULE

8:00-9:10 First Period

9:10-9:35 Breakfast Break

9:35-10:45 Second Period

10:50-12:00 Third Period

12:00-12:25 Lunch

12:30-1:40 Fourth Period

1:45-3:00 Fifth Period

WISD GUIDELINES FOR SUCCESS

All staff and students of Williamsburg City School will work together to help everyone achieve their full potential. Everyone will be treated with dignity and respect. Any behavior or action that helps someone grow and mature will be encouraged. Staff will keep students focused on

the guidelines as follows:

1. RESPECT YOURSELF: Be on time. Give your best effort.

2. RESPECT OTHERS: Be kind. Respect authority. Respect other’s space. Help others. Use appropriate voice levels.

3. RESPECT PROPERTY: Clean up after yourself. Take care of school property.

DAILY OPENING / CLOSING OF SCHOOL BUILDING

The school will open to students at 7:15a.m. daily and will be closed to students at 3:45 p.m. Only students involved in d-Hall, or extracurricular practices will be allowed to stay beyond this time. For safety, all doors other than the main entrance doors will be locked while school

10

is in session.

PARENT DROP-OFFS

During the morning drop-off period, in order to facilitate school safety, parents / guardians who want to walk their children into the building are asked to walk their children only as far as the outside doors. Staff members are on duty at each entrance, at the entrances to each classroom hallway, and in the cafeteria to make sure that students get to their appropriate location. The exception to this is the first week of school. Also, if at any time, parents need to speak to an administrator or conduct some other type of business. In those cases, parents are welcome to come in to the main office, sign in, get a visitor’s pass and proceed. All passes for parents/visitors during the morning drop-off period will originate in the main office. No passes will be given out at the other entrances. Appointments are not necessary if parents want to meet with any member of the administration. In order to facilitate school safety and to protect instructional time, we ask that any teacher conferences be scheduled ahead of time and take place, when possible, during the teacher’s planning period. Parents are encouraged to call the school and make an appointment with the child’s teacher or communicate with them through email or through any other means necessary.

NATIONAL BETA CLUB

WHS has a chapter of the National Beta Club. This senior division is for students in grades 9-12. To be eligible a student must maintain a 3.25 grade point average and meet other requirements related to membership.

TITLE I COMPACT

It is our belief that student performance will improve because of our cooperative efforts to support this compact. This is a three-way partnership with a specific goal in mind. It is imperative that each person assumes his or her responsibilities.

WISD Secondary Grades Parent Responsibilities

• Provide the necessary materials and home environment to do homework.• Sign and return all papers that require a parent or guardian’s signature.• Encourage positive attitudes toward school.• Require regular school attendance and punctuality.• Attend Parent-Teacher conferences.• Support the school by insisting that students make up work in a timely manner.• Be knowledgeable of and supportive of the school discipline plan.

Student Responsibilities

• Ask the teacher any questions about homework•Take home materials and information needed to complete the assignment.• Complete homework in a thorough, legible and timely manner.• Return homework on time.

11

• Comply with school discipline expectations.• Attend school regularly and on time.• Respect the personal rights and property of others.

Teacher Responsibilities

• Provide quality teaching and leadership.• Coordinate with other programs to make sure nightly assignments do not exceed reasonable expectations.• Give regular and corrective feedback.• Recognize that students are accountable for every assignment.• Check that homework has been completed.• Respect cultural, racial and ethnic differences.• Maintain appropriate educational records.• Uphold the Kentucky Teacher’s Professional Code of Ethics.• Enforce the school discipline plan.• Encourage student attendance and punctuality.

SCHOOL BUS TRANSPORTATION

The privilege of any pupil to ride a school bus is conditioned upon their good behavior and observance of the rules and regulations. Any pupil who violates any of these rules or regulations will be reported to the principal and is subject to the disciplinary action provided for similar offenses within the school day.

Buses are an extension of the school setting therefore; the school discipline codes are in full effect for transportation offenses. The bus driver, monitors, and/or adult supervisors are in full charge of the bus rules promptly.

The student shall ride the school bus to which he or she is assigned to and from school each day unless written permission is granted.

If your child needs to ride a different bus or is to be picked up instead of riding a bus, a note must be sent with the child and given to the office. If you forget to send a note with your child, you must bring or fax one to the office before 12:00p.m. Absolutely no bus changes will be accepted AFTER 2:00pm. No phone calls regarding bus or pickup changes will be accepted because we cannot confirm the identity of the caller. For the safety of our students, we ask for parental cooperation.

Our buses are now equipped with video cameras which is an added security and supervision advantage.

ASSEMBLIES

Students are expected to maintain courteous and respectful attitudes during assemblies. Student

12

conduct is a reflection of home and school. Misbehavior during an assembly will result in appropriate disciplinary action and could forfeit attendance in future assemblies.

Elementary and Middle School students will sit with their teachers and class during all school assemblies and follow the school policy concerning behavior and manners.

GRIEVANCES

Students and parents wishing to express an educational concern or grievance shall observe the following order of appeal:

1. Teacher2. Elem./Sec. Dean of Students3. Principal4. Superintendent5. Board

Information on filing a formal complaint or grievance is available at each school and at the Central Board Office.

USE OF SCHOOL AND PERSONALLY OWNED TECHNOLOGY DEVICES

No student or other minor may directly access the internet or have email privileges until he/she has signed a form that states that he/she understands the district’s Acceptable Use Policy (AUP) and agrees to follow its provisions. Furthermore, written parental or legal guardian consent will be required before a student or other minor can directly access the internet or have email privileges. These permission forms will be distributed at the beginning of the school year.

For more detailed information, see Appendix A: WISD BYOD Policy

The District shall not be responsible for loss, theft or destruction of devices brought onto school property.

HARASSMENT/DISCRIMINATION POLICY

Definitions:

For the purposes of this policy, “sexual harassment” is defined as: an incident or a series of incidents involving unwelcome sexual advances, requests for sexual favors, including electronic mail send or received, and other verbal or physical conduct of a sexual nature that causes insecurity, discomfort, offense, or humiliation to another person or group

For purposes of this policy, “harassment” other than sexual harassment, is defined as: one of the series of incidents involving unwelcome verbal conduct, including send or received, or physical conduct of a harassing nature with regard to an individual’s race, color, national origin, age, religion, marital status, political beliefs, or disability that causes insecurity,

13

discomfort, offense, or humiliation to another person or group.

Harassment can occur in the form of behavior by males toward females, between males, between females or as behavior by females toward males.

PROHIBITION

Harassment/Discrimination due to an individual’s race, color, national origin, age, religion, marital status, political beliefs, sex, or disability is prohibited.

DISCIPLINARY ACTION

Students who engage in harassment/discrimination of any employee or another student shall have the following reviewed and recorded:

(a) The location or forum of the alleged incident,(b) The frequency of occurrence, and(c) The severity of the situation.

Disciplinary actions can include but are not limited to: • After-school detention• In-school suspension• Suspension (out of school)• Expulsion

OUT OF DISTRICT STUDENTS

The legal residence of a pupil is determined by the legal residence of the parent or guardian and not by the address at which the pupil is living.

Out of district students shall be admitted with approval from the Director of Pupil Personnel and the Principal based upon class size considerations. Any student enrolling in the Williamsburg Independent School District while residing in another school district shall conform to the following policies in order to remain as a student in the Williamsburg Independent School System.

1. Have satisfactory academic progress.2. Have satisfactory attendance. 3. Have satisfactory behavior and discipline.

WISD reserves the right to assess entering/enrolling students for grade level placement. WISD encourages transfers to take place at the beginning or ending of a semester.

WILLIAMSBURG INDEPENDENT SCHOOL DISTRICT ATTENDANCE POLICY

14

Attention Parents: On the day of a student’s absence from school, parents should telephone the office at 549-6044 ext. 221 for all grades to verify the student’s absence no later than 9:00 a.m. In the event of an extended absence (3 consecutive days) parents should contact the principal’s office.

All students are expected to attend school every day and to be on time for classes in order to receive maximum benefit from the instructional program and to develop habits of punctuality, self-discipline, and responsibility. There is a direct relationship between poor attendance and lack of achievement.

1. When an extended absence is anticipated, arrangements with the principal should be made through a parent-initiated contact.

2. After an absence, the student will report to the office and obtain a form to be taken to the classroom teacher. It is the student’s/parent’s responsibility to see that he/she makes arrangements for makeup work with all the teachers in classes missed.

3. After three (3) unexcused absences and/or three (3) unexcused tardies, the parent/guardian will be notified in writing that the student has been absent or tardy, and a phone conference will be held with the principal or counselor.

4. Violation of the compulsory school attendance laws will be handled by the Director of Pupil Personnel.

5. Students will not receive attendance incentives with three (3) or more unexcused tardies or one (1) unexcused absence at the end of each 9 week grading period.

Attendance awards are given out at the end of the school year to recognize exemplary attendance. (See section on Perfect Attendance)

6. Students who are too ill to attend school during a school day should not come to practices, participate in, or attend school competitions or activities after school. Special circumstances such as doctor’s appointments, funerals... may warrant approval from the Principal. (See Athletic Eligibility Attendance Policy.)

7. Skipping a class is punishable by detentions, in school suspensions and out of school suspensions. No work is to be made up for this class absence as well. It will be declared unexcused.

8. Three (3) unexcused tardies per grading period in any class will result in a detention (for grades 6-12) as well as an unexcused absence (for all grades).

9. Driving privileges for student drivers will be revoked for excessive unexcused tardies or absences.

10. When a particular athletic team takes an overnight trip (i.e. holiday tournament out of state), individual athletes who do not have a 90% attendance rate will be prohibited from going

15

on the trip.

Any student who has been absent from school without valid excuse for three (3) or more days or tardy without valid excuse on three (3) or more days, is a truant. Any child who has been reported as a truant two (2) or more times is a habitual truant. Being absent for 60 minutes or less during a school day shall be regarded as being tardy. Our local board of education has adopted reasonable policies that:

1. Require students to comply with compulsory attendance laws;2. Require truants and habitual truants to make up unexcused absences; and3. Impose sanctions for noncompliance.

EXCUSED ABSENCES/TARDIES

An excused absence or tardy is one for which work may be made up such as:

1. Death or severe illness in the pupil’s immediate family. (I.e. grandparent, mother, father, sibling, aunt, uncle, cousin, niece, nephew.) A maximum of two (2) days per death allowed. Extended absences must be pre-approved by the principal.

2. Illness of the student, documented by a written verification by a Doctor's Office, Dentist's Office, or Hospital certifying that the pupil was unable to attend school. (The statement must be presented within two (2) school days after the absence.) A maximum of 15 Medical Excuses per school year will be accepted. Any beyond 15 will be an automatic Unexcused Absence.

3. Students will be allowed four parental excuses per year.

4. Court summons or subpoenas.

5. Failure of bus transportation to be on schedule.

6. Driver’s permit test and road examinations.

7. With written verification, clinical appointments that cannot be scheduled outside regular school hours.

8. Please note that all excuses need to be documented and turned in within two (2) days after the absence. Attendance records are permanent and closed after monthly reports are filed.

MAKEUP WORK

Makeup work will be permitted only for excused absences. Any approved makeup work must be done within (2) two school days following the student’s return to school. Extension of this time limit will be given for extreme circumstances and must be approved by the teacher or

16

principal. Incomplete grades (I’s) will be turned to F’s at the end of two weeks. Grades 7-12: At the teacher’s discretion, a quiz or test can be required to be made up in after school d-hall for monitoring purposes versus class time. It will not be recorded as a discipline incident however.

NON TRADITIONAL INSTRUCTION DAYS

The district participates in the Non Traditional Instruction Day program. This means that on certain days, after the fifth banked day has been taken, certain days can be named Non Traditional Instruction (NTI) days, called Yellow Jacket Days at WISD. On these days, packets of work will be made available to students both in hard copy form and online whereby students will complete the work and return it to school. Students have three days upon returning to school after an NTI day to return the work to the teacher. The ultimate goal is for students to have a quality instructional experience on those days when inclement weather prevents us from having school.

SCHOOL DANCES

Elementary and/or middle school dances may only be attended by WISD students. High school dances (Prom) may be attended by non-WHS students if coming as the date of a WHS student. See language below (PROM). Guests must adhere to WHS dress code and discipline or will be removed immediately and admission fee will not be returned.

PROM

WISD students who plan on inviting students to accompany them to prom who are not enrolled in our district must complete a form requesting permission for their date to attend. This form must be submitted no later than two weeks prior to the date of the prom. The district reserves the right to prohibit access for any outside students that might cause a disruption to the prom or pose a threat to any students at the prom. Students who have in excess of 10 unexcused absences are not permitted to come to prom. No expenses will be reimbursed by the district for any guest of a WHS student who is denied entry.

SCHOOL APPROVED FIELD TRIPS

1. Participation in school-related activities approved by the Principal.

2. One day for attendance at the Kentucky State Fair as pre-approved by the school.

3. Two college visitations pre-approved by the school counselor and validated by the visited

17

college.

4. Educational Enhancement Opportunities/Trips (i.e. leadership conferences, overseas travel and other educational opportunities) can be applied to the principal with a 30-day advance notice and must be pre-approved according to the criteria aligned with Kentucky core content.

NOTE: All field trips in order to count them as a day of attendance for the students must be instructional in nature. Documentation for this must be presented to the principal / deans in order for the trip to be approved.

FIELD TRIP CRITERIA

Students with excessive absences may forfeit their privilege of field trips. The following criteria will be used: a) students must maintain a minimum attendance percentage of 90% regardless of excused or unexcused absences. Principal has the authority to override due to extenuating circumstances; b) students not passing four of their six classes weekly will not be allowed to go on field trips; c) any student accumulating ten (10) or more discipline incidents such as d-halls, in school suspensions, and suspensions will be excluded from field trips. Any work missed while on a field trip must be made up. Parent chaperones are not permitted to take other children with them on field trips. Field trips include middle school end of the year trips, prom committee activities, senior trip, class trips, etc. Any parent desiring to take their child home after a field trip must have signed their student out through the elementary office prior to the field trip.

SENIOR TRIP

WISD takes an annual senior trip that requires a significant commitment on the part of the seniors in terms of working / volunteering at school sponsored events and fundraising. The district encourages all seniors planning on going on the senior trip to commit to this process and make themselves available to the senior sponsors to fulfill all parts of the trip’s requirement. Seniors who do not maintain a 90% attendance average will not be permitted to go on the trip.

SIGN-OUT PROCEDURES

We recognize the need for students to leave school at times during the school day.

FOR GRADES K-5 STUDENTS

The office will require the following procedure:

1. Name of student

2. Date, time and reason for student being signed out

3. Photo ID and S.S. Number is required

18

4. Any person other than the parent/guardian must have written/ signed permission from the parent to sign student out, with a phone number where the parent/guardian can be reached to verify the information.

For the safety of all students, we request that parents remain in the office for their child to be dismissed from the classroom. The office will notify the teacher that the child’s parent is waiting in the office. No child will be dismissed from the classroom without permission from the office.

NOTE: No after-school changes will be accepted over the phone concerning student pick up, bus changes, etc. A note with change information faxed or sent with the student is required. No changes can be made after 2:00 PM. If that option is not available, an administrator will need to verify any change for a student.

FOR GRADES 6-12 STUDENTS

On the day a student needs to sign out during the school day, the student should bring a note from the parent/guardian. This note should include the following information:

1. Name of student

2. Date, time and reason the student needs to sign out

3. Parent’s signature

4. Phone number where the parent/guardian can be reached to verify the above information. If the student has not complied with the above procedure and needs to sign out, a parent must talk to the Principal in order to obtain permission (which may or may not be given, depending upon reason.)

No student will be allowed to sign out on a regular basis for reasons not pertaining to school, i.e. lunch.

If a student must sign out during class, the teacher shall be presented a note from the office confirming permission and giving the time he/she may leave class.

If an emergency arises, a student may be permitted to leave school, if in the opinion of the Principal, this appears to be in the best interest of the student. Please note that sign-outs are reflected as tardy on your student’s attendance records. Sign-outs during student lunch period just for lunch purposes will count as an unexcused tardy. Special occasions can be approved.

DISASTER PICK UP LOCATION

In the event of a disaster or emergency situation, all procedures will follow those outlined in the WISD Emergency Plan. Parents should tune in to local radio stations for information and instructions. In the event of an emergency that warrants the evacuation of students, the

19

location will vary depending on the nature of the emergency. This information is explained in the district emergency management plan.

ATTENDANCE INCENTIVES FOR:

STUDENTS IN GRADES 6-12

1. A 100% class participation grade will be given to those students with perfect attendance per six-week grading period in each class.

PERFECT ATTENDANCE CRITERIA

Perfect attendance is designed to honor those elite students who have achieved perfect attendance standings according to the following criterion:

1. No more than 50% of a day accumulated doctor/parental excused absences.

2. No unexcused or excused full-day absences.

3. A student cannot have three or more unexcused tardies in a trimester. Tardies include AM sign-ins or PM sign-outs. Driving permit test will not impact perfect attendance.

4. Long-term Homebound or students that enroll or withdraw during the school year do not qualify.

5. Educational enhancement opportunity trips and other school-approved field trips, pre-approved by the Board will not disqualify a student from perfect attendance.

6. Perfect attendance is based on a yearly basis as well as consecutive years.

To achieve perfect attendance, there must be a joint effort between parents and the school to ensure accuracy of attendance records.

2016 – 2017 GRADE PLACEMENT REQUIREMENTS

Sophomores 5 Carnegie Units

Juniors 11 Carnegie Units

Seniors 17 Carnegie Units

To Graduate *24 Carnegie Units

Grade placement is determined in August of each school year. Midyear promotion for retained students is used only to place at proper grade level for testing and graduation.

20

WEIGHTED CLASSES

Quality Points 5 quality points = A4 quality points = B3 quality points = C2 quality points = D0 quality points = F

All dual credit classes are weighted, according to the WISD Dual Credit policy (2015). See Appendix D for more information.

Students at WISD also have the opportunity to take Advanced Placement Classes. For more information regarding AP courses/requirements, see Appendix C: WHS AP Policy.

GRADING SCALE : GRADE 6-12

100-90 A / 89-80 B / 79-70 C / 69-60 D / Below 59 F

Standards based grading will be incorporated at all grade levels. Traditional grading methods of attendance, homework, quizzes, projects, and tests continue to be used but our hope is that by incorporating standards based grading, it may give more insight into the meaning of the grade.

An "A" means the student completed proficient work on all course objectives and advanced work on some objectives.

A "B" means a student completed proficient work on all course objectives.

A "C" means that a student completed proficient work on some of the course objectives.

A "D" means that a student completed proficient work on at least half of the course objectives but is missing some important objectives.

An "F" means that the student has completed proficient work on less than half of the course objectives and needs to repeat the course.

Grades 7-12 will administer comprehensive end of course exams. Any student with perfect attendance may be excluded from the end of course examination with teacher approval (with the exception of state mandated EOCs).

High School classes in which the state accountable End-of-Course exam is assigned will have that End- of-Course exam count as 20% of the student’s second semester grade. Students may not be exempted from taking the state mandated End-of-Course exam by any local incentive (i.e. perfect attendance, teacher policy, etc.)

21

All Seniors who do not meet college readiness standards must complete the COMPASS Exam.

Students earning three credits through their participation In Visual Art, Instrumental Music, or Vocal Music, will be considered a “Specialized Completer” in the area of humanities at Williamsburg High School. In grades 9-12, a student would have to earn credit in Art I, Advanced Art II, and Advanced Art III to be considered a Specialized Visual Art Completer. In grades 9-12, a student would have to earn credit in Band I, Band II, and Band III to be considered a Specialized Instrumental Music Completer. In grades 9-12, a student would have to earn credit in Choir I, Choir II, and Choir III to be considered a Specialized Vocal Music Completer. Specialized Completers will fulfill all district and state graduation requirements in the Arts and Humanities area and do not have to complete the Visual and Performing Arts and Humanities course.

Grade Promotion / Retention Policy

1. Retention may occur if the student fails to:

a. Make satisfactory progress in the class/ subjects, based on such criteria as recorded grades/scores on tests, projects, homework, and class participation points.

b. Progress satisfactorily on the academic expectations.

c. Complete proficient work on course objectives/standards.

2. Parents/guardians have been notified of the possibility of the student’s retention as soon as the teacher / principal perceives the possibility or retention.

3. The decision for retention is the responsibility of the school staff and the final decision is made by the principal.

4. Parental request for retention is limited to grades 1-7.

ACT TEST DATES 2016-2017

Test Date Registration Deadline (Late Fee Required)

September 10, 2015 August 5, 2015 August 6-19, 2015

October 22, 2015 September 16, 2015 September 17-30, 2015

December 10, 2015 November 4, 2015 November 5-18, 2015

February 11, 2016 January 13, 2016 January 14-20, 2016

April 8, 2016 March 3, 2016 March 4-17, 2016

22

Test Date Registration Deadline (Late Fee Required)

June 10, 2016 May 5, 2016 May 6-19, 2016

MIDDLE AND HIGH SCHOOL ATHLETIC ELIGIBILITY REQUIREMENTS

All Middle School and High School students must comply with Kentucky High School Athletic Association Academic requirements in order to participate in extracurricular athletic competition.

Students with a valid excuse must be in attendance at least 1/2 day of school in order to practice or compete in any extra-curricular activity.

Unexcused tardy results in no practice or competition that day.

Post Season activities also adhere to eligibility policy such as Bowl and All Star Games.

DISCIPLINARY RESPONSES TO STUDENT MISCONDUCT

I. Levels of Misconduct (Level 1)

A minor misbehavior on the part of the student, which impedes orderly classroom procedures or interferes with the orderly operation of the school, is an insubordination offense. These are insubordination offenses.

These misbehaviors can usually be handled by an individual staff member but sometimes require the intervention of other school support personnel.

A. Examples

1. Classroom/school disturbances

2. Classroom tardiness

3. Inappropriate language

4. Non-defiant failure to complete assignments or carry

out directions

5. Violation of teacher classroom rules

6. Lying/dishonesty

7. Possession of personal valuables at school

23

8. Parking violations

9. Simple technology violations a. using another person’s password and/or using another person’s account.

10. Cell phone possession/use must adhere to BYOD policy.

11. Public Display of Affection. (Limited to Hand Holding.)

B. Disciplinary Response Procedures

1. There is an immediate intervention by staff who is supervising the student or who observes the misbehavior.

2. Repeated misbehavior requires a parent/teacher conference or conference with the counselor and/or administrator.

3. A proper and accurate record of the offense and disciplinary action is maintained by the staff member.

C. Response Options

1. Verbal reprimand.

2. Special Assignment/Community Service

3. Counseling, withdrawal of privileges, strict supervised study, break detention, detention.

4. AIMS (In-School Suspension) / Detention.

5. Suspension

II. Levels of Misconduct (Level 2)

Misbehavior which frequency or seriousness disrupts the learning climate of the school. These infractions, which usually result from the continuation of Level 1 misbehaviors, require the intervention of personnel on the administrative level because the execution of Level 1 disciplinary options has failed to correct the situation. Also included in this level are misbehaviors which do not represent a direct threat to the health and safety of others, but whose educational consequences are serious enough to require corrective action on the part of administrative personnel.

A. Examples

1. Continuation of unmodified Level I misbehavior.

24

2. School tardiness and truancy.

3. Tobacco violations (see policy).

4. Using forged notes or excuses.

5. Disruptive classroom/school behavior.

6. Skipping class.

7. Dress code violation (see policy).

8. Leaving school campus without permission.

9. Excessive d-halls.

10. Cheating (i.e. copying, sharing work, etc.).

11. Fighting (Simple).

12. Stealing.

13. Abusive / vulgar action or language.

14. Harassment.

15. Plagiarism.

16. Misuse of library and Internet resources; employing the school’s technological resources for commercial or illegal activities.

B. Disciplinary Response Procedures

1. There is an immediate intervention by staff who is supervising the student or who observes the misbehavior and the student is referred to the administrator for appropriate disciplinary actions.

2. The administrator meets with the student and/or teacher to determine the most appropriate response.

3. A proper and accurate record of the offense and the disciplinary action is maintained by the staff member and administrator.

4. The teacher is informed of administrative action.

5. A parental conference may be held.

25

C. Response Options

1. Behavior modifications.

2. Special assignment / Community Service.

3. Counseling, withdrawal of privileges, strict supervised study, break detention.

4. Detention.

5. AIMS (in-school suspension).

6. Teacher/Schedule change.

7. Peer mediation or referral outside agency.

8. Suspension

9. School Board Hearing

III. Level of Misconduct (Level 3)

Acts directed against persons or property, but whose consequences do not seriously endanger the health or safety of others in the school. These are acts that are considered criminal by Kentucky Regulation definition and will be reported to the police. Corrective measures, which the school should undertake, however, depend on the extent of the school’s resources for remediation of the situation in the best interest of all students.

A. Examples

1. Fighting (physical assault / serious physical injury).

2. Stealing (criminal level).

3. Threats towards students or staff. A mental health assessment will be required and reported to police.

4. Harassment (criminal level).

5. Persistent Misconduct (level 1 and/or 2)

6. Verbal abuse directed toward a staff member.

7. Possession of inappropriate materials or items.

B. Disciplinary Response Procedures

26

1. There is an immediate intervention by staff who is supervising the student or who observes the misbehavior.

2. The administrator initiates disciplinary action by investigating the infraction and conferring with staff on the extent of the consequences.

3. The administrator meets with the parent about the student’s misconduct and the resulting disciplinary action.

4. A proper and accurate record of the offense and disciplinary action is maintained by the staff member and/or administrator.

C. Response Options

1. Temporary removal from class.

2. Special assignment, community service, detention.

3. Counseling, withdrawal of privileges, strict supervised studies.

4. AIMS (in-school suspension).

5. Suspension.

6. Alternative school setting.

7. School Board Hearing

IV. Levels of Misconduct (Level 4)

Acts which result in violence to another’s person or property or which pose a direct threat to the safety of others in the school. These acts are clearly criminal and are so serious that they always require administrative actions which result in the immediate removal of the student from the school, contacting of law enforcement authorities and possible action by the Board of Education.

A. Examples

1. Unmodified Level 3 misconducts.

2. Bomb threat.

3. Extortion.

4. Assault/battery.

27

5. Vandalism.

6. Theft/possession/sale of stolen property.

7. Arson.

8. Giving false alarm.

9. Incorrigible misconduct.

10. Possession/use of unauthorized substances.

B. Disciplinary Response Procedures

1. The administrator verifies the offense, confers with the staff involved and meets with student.

2. The student will be immediately removed from the school; parents will then be notified.

3. Law enforcement agencies may then be contacted by school officials.

4. A complete and accurate record of the offense and disciplinary action is maintained by school personnel.

5. The student is given a full due process hearing before the school board.

C. Response Options

1. Suspension.

2. Referral to Alternative School

3. School Board hearing.

4. Other school board action which results in appropriate placement.

5. Expulsion

V Levels of Misconduct (Level 5)

These acts are clearly criminal and by statute require reporting to law enforcement authorities. The student will be suspended immediately followed by an expulsion hearing before the School Board.

A. Examples

28

1. Possession / use / transfer of deadly weapons, including but not limited to:

a. Any weapon from which a shot, readily capable of producing death or other serious physical injury may be discharged.

b. Any knife.

c. Billy, nightstick or club.

d. Blackjack or slap-jack.

e. Karate sticks, Shuriken or Death Star.

f. Artificial knuckles.

g. Any item that can be deemed as being used as a dangerous weapon.

2. Furnishing / selling / use / possession of a controlled substance, including but not limited to:

a. Schedule 1 and 2 drugs and narcotics, i.e. marijuana, cocaine, opiates, stimulants, depressants and hallucinogens.

b. Prescription drugs that have been prescribed to a person other than the person in possession, i.e.: Tylenol 2, Xanex, Valium, or prescription drugs not held in the prescription container, regardless to whom the drugs were prescribed.

c. Alcoholic beverages.

3. Forgery.

4. Terroristic Threatening (a direct threat with bodily harm).

a. Drawings, written notes, verbal statements. (a mental health evaluation will be required).

5. Arson.

6. Misleading / falsifying information to a school official or staff member.

7. Sexual offenses.

B. DISCIPLINARY RESPONSE PROCEDURES

1. The administrator verifies the offense, confers with the staff involved and meets with student.

2. The student may be immediately removed from the school; parents would then be notified.

29

3. Law enforcement may be contacted by school officials and assist in prosecuting the offender.

4. A complete and accurate record of the offense and disciplinary action is maintained by school personnel.

5. The student is given a full due process hearing before the school board.

C. RESPONSE OPTIONS

1. Suspension

2. Alternative School placement or Day Treatment

3. School Board hearing

4. Other School Board action which results in appropriate placement

5. Expulsion

SATURDAY SCHOOL

WISD will have Saturday School as a form of discipline. Saturday School will be the last Saturday of each month. It will be held 8:00 A.M. -12 P.M. Administrators have the right to assign Saturday School for offenses that are more severe that regular detention. Failure to attend an assigned Saturday School will result in an out of school suspension. Transportation is the responsibility of the Parent/Guardian.

TOBACCO POLICY - NO TOLERANCE

Possession of or use of tobacco is not permitted on the school campus before, during or after school. School property is defined as any property owned, rented, or leased by WISD or properties to which WISD has been given permission to use for school activities, including parking. In addition, the possession or use of tobacco is prohibited on school sponsored trips and at other school sponsored activities.

Electronic Nicotine Dispensing Devices and all other forms of Alternative Tobacco Products will be considered Tobacco under this policy.

1st Offense- Student will serve 1 day of AIMS completing all coursework and tobacco cessation training.

2nd Offense- Out of school suspension.

**On the third offense, student and their parents /guardians will attend a Board of Education Hearing. Response options to the third violation may and will not be limited to change of

30

placement in educational services and court proceedings.

In addition to disciplinary responses to tobacco violations, school personnel shall have the authority to search, at any time, any student suspected of possessing or using tobacco products in violation of the tobacco policy. Also, any student who receives one or more tobacco violations will be subject to daily searches as performed by school personnel.

ALCOHOLIC BEVERAGES / NARCOTICS

No student shall use alcoholic beverages, dangerous drugs, narcotics, or illegal controlled substances in or about the school premises; nor bring to school or cause to be brought to school or any school sponsored activities. In promoting the process of education and protecting the health and welfare of pupils, a search of school property or personal belonging may be conducted. Items such as drugs are a threat to the safety and welfare of students and school personnel.

Sales, use or possession of alcoholic beverages or illegal drugs is forbidden on school property or at school sponsored activities. Students under the influence of alcohol or drugs will be removed immediately from contact with other students and school authorities will thereupon contact the parent, legal guardian or other appropriate authorities.

School authorities may search any student locker, automobile or other possession using drug dogs, metal detectors or any other investigative method.

All students are required to give “maximum cooperation” to school officials and law enforcement agencies investigating violations of the anti-drug policy. Law enforcement agencies have free access to all school-grounds with full authority to question students, teachers and other staff to make search and seizures as they may deem necessary.

Any student suspected of being under the influence of alcohol or drugs will immediately be assessed and searched including person, locker, backpack, and car) by principal and additional administrators. Parents contacted. Authorities contacted and summoned to campus. Drug tests are kept at school and will be administered with parental approval. School officials will work in conjunction with local authorities and court system regarding any student found to be in possession or under the influence. School board will kept abreast of all information as it unfolds, and formal proceedings will occur after investigation completed.

SCHOOL RESOURCE OFFICER

Through a partnership with the City of Williamsburg and the Williamsburg Police Department, our district has a full time school resource officer on staff and on campus. This individual works directly with school staff to help ensure the safety of students and staff.

PUBLIC PARTICIPATION AT A BOARD MEETING

31

School Board meetings are open meetings and the community is always encouraged to attend at their discretion. There are guidelines required if a person wishes to address the board. Board action can only occur if individuals or groups submit a written request to the Superintendent at least five (5) days prior to the next meeting in order to be placed on the agenda.

If individuals or groups only want to share information or concerns, they may be recognized and allowed to speak during the open meeting. The chairperson shall require the name and address of the speaker and the topic they wish to address. A time limit of five (5) minutes will be allotted to the speaker unless the chair person rules to extend the time. Conduct and proper order will be maintained at all times and may be ceased at the discretion of the chairperson. No Board action will occur for this type of public participation.

BOARD DATES FOR 2015-2016

August 16, September 20 , October 18 , November 15 , December 20 , January 17 , February 21 , March 21 , April 18 , May 16 , June 20 , July 18

DRESS CODE

Any clothing, that when worn disrupts the educational process, will be prohibited at Williamsburg City School. If the student is not receptive to the school’s request to comply with the dress code or if the situation is serious enough to warrant more drastic measures, the caregiver will be contacted immediately. Wearing hats is not permitted. The only exception to this prohibition of hats is those times during special school spirit events where hats are allowed. Students will be informed in advance by the principal or deans if hats are allowed on those individual days. Otherwise, hats are not to be worn, and if brought, need to stay in students’ backpacks or lockers. Any hats seen will be confiscated by a staff member and will be given back at the end of the day.

Possible courses of action:

1. The student may adapt the clothing to meet the school’s standard.

2. The student may be required to change clothing at school into clothing provided by the school or an alternate source.

3. Student may be isolated from the general population until such time that the student complies or parent arrives to assist with the situation.

4. Regular discipline measures may apply if the infraction doesn’t resolve itself or if the situation escalates.

The following is a list of prohibited clothing items. These items will be collected by the staff and can be picked up by parents only.

This is not necessarily a complete list:

32

1. Hats or head coverings of any kind (permitted on designated spirit days).

2. Shorts, skirts (including slits) and dresses should be a length that will pass the horizontal dollar bill test while standing. Shorter garments are not acceptable. (The horizontal dollar bill test is done by laying a dollar bill horizontally above the knee. The dollar bill should touch the bottom of the garment and the knee cap.

3. Any clothing with holes in revealing locations. Off- shoulder or incomplete shirts. (Tank tops, spaghetti straps, etc...) They must meet horizontal dollar bill test.

4. Shirts that reveal a student’s stomach or midriff area.

5. Clothing that allows others to see a student’s undergarments.

6. Baggy pants that are not worn on the waist and without a belt.

7. Clothing that displays vulgar or inappropriate graphics, decals or offensive words.

8. Chains of any kind. Spikes on necklaces, bracelets, etc...accessories that commonly double as weapons will not be worn or carried (i.e. chains of wallets).

9. Colors or symbols intended to represent an organized group.

10. No Heelies /skate shoes allowed.

Any other clothing or dress code issues which disrupt the educational process will not be allowed.

11. Shirts with sides cut out revealing torso are not permitted.

12. Any unnatural hair color will not be permitted.

VISITORS ON CAMPUS

All visitors who have business on school grounds should report directly to the office and receive a visitor’s pass. All visitors are expected to leave promptly when their business is completed. Because we want teachers and students to be actively engaged in learning, visiting students from other schools will not be allowed.

NO-NIT POLICY

As in all schools, lice is an ongoing problem for parents and teachers alike. We here at Williamsburg Independent take pride in the low rate of infestation and feel this is largely due to the efforts and cooperation of parents and staff. Following is an outline of the steps taken in compliance with the NO-NIT policy:

1. The parents of children found to be positive for nits/lice will be contacted by the school to

33

pick up their children. If the school is unable to contact the parent, a note will be sent home and the parent will be held responsible for following the re-admission procedure.

2. The first day the student misses while being treated will be excused. However, the following days will be unexcused and truancy procedures may be initiated after the third unexcused absence.

3. The parent MUST accompany the child to school on the day following treatment for re-admission screening. If no nits/lice remain, the student will be returned home with the parents for further care. As in all cases, extenuating circumstances may be present and will be addressed by the principal and resolved at their discretion.

4. Appropriated literature and materials may be obtained upon request at the Family Resource Center or the school nurse.

BED BUG POLICY / PROTOCOL

For more detailed information, see Appendix B: WISD Bed Bug Policy / Protocol

PARKING / AUTOMOBILE USE VEHICLE SEARCHES

While the school respects the need for students to be able to drive to school. We also ask for cooperation and obedience to our parking rules. Each student driver must have on file a signed permission form by their parent/guardian in order to drive and park on our campus. DOUBLE PARKING IS NOT ALLOWED. DISCIPLINARY ACTION WILL FOLLOW IF REPEATED DISOBEDIENCE OF THE RULE OCCURS. If the parking lot is full when a student arrives to school, overflow parking is allowed at the Main Street Baptist Church parking lot.

School authorities shall have the authority to conduct routine patrols of student parking areas and to inspect the exteriors of student vehicles parked on school property.

Because signed consent for vehicle searches is required before students may drive vehicles to school, vehicle inspections and routine searches may be conducted without notice, student consent, or search warrants. If the vehicle is locked and student refuses to open any portion of the vehicle for examination, legal authorities will be summoned.

COLLEGE VISIT

The counselor’s office will assist with planning visits to a college or university that the student has applied to or is seriously considering attending. Seniors (permission will be granted to JRs on an individual basis) may have two days per year for college visits. These should be taken by May 1. No more than 3 seniors may go on the same day. If a parent is not accompanying the senior, a signed parental permission form is required.

It is the responsibility of the senior to obtain and return to the counselor’s office on the next

34

school day a letter of confirmation that the student did visit and speak with an admissions counselor. If this is not done, the visit will be treated as an unexcused absence. In order to visit on the desired date and time, it is best to make an appointment as soon as possible.

WHS STUDENTS TAKING CLASSES AT UNIVERSITY OF THE CUMBERLANDS

WHS students who choose to take a class at UC must adhere to the guidelines set forth in the WHS College Class Learning Contract. They must remain in that class the entire semester. Failure to do so will result in student being placed in APEX daily during that class time period. Signing out will not be permitted.

If a WHS student that is taking a college class at UC signs out but does not attend their class at UC that day, they will serve a full day of AIMS on their return to school. All dual credit classes are weighted classes effective with the 2015-16 school year.

For more information, see Appendix D: WISD Dual Credit Policy

APPENDIX A: WISD BYOD POLICY / PROCEDURES

The Williamsburg Independent School District, under the leadership of the Board of Education and the Superintendent, is committed to providing students and teachers opportunities to use the most recent and innovative resources available in their learning and teaching environments. We encourage opportunities which allow our students experience using 21st century skills making them better prepared to be successful in today’s technological world. The Board supports school efforts in students using personally owned technology devices, while on or off school property, during attendance at school sponsored or school related events provided the student observes the conditions as defined within this document.

This document defines what personally owned technology devices shall be allowed, who may use these devices, when and where the devices can be used, and most importantly how the devices shall be used. This document also defines the rules and responsibilities to which each student must adhere and defines the consequences of inappropriate behavior by a student.

Personally owned technology devices shall be defined as electronic devices having Internet browsing capabilities and/or educational applications / software. These devices may or may not have audio and/or video recording capabilities.

Personally owned devices shall include but are not limited to: standard laptop computers, PC’s, iPads, iPhones, iPods, Android phones, Surface RT’s, Kindles, Nooks, and other tablets.

Only high school students (grade levels 9-12) shall be allowed to use personally owned

35

electronic devices. Middle school students (grade levels 6, 7 & 8) shall not be allowed to use personally owned electronic devices at this time

Personally owned devices are for educational use only. Device usage is to be in the classroom under the direct supervision of a teacher and/or school administrator.

All personally owned devices that have “Wi-Fi” capability must access the Internet via the school’s wireless network that is equipped with the an Internet content filtering device. This action will ensure that all Internet access (traffic) on all student-owned “Wi-Fi” devices is being filtered.

• Personally owned devices used in school are not permitted to connect to the Internet through 3G, 4G or other content service providers. Personally owned devices must access the Internet via the school’s content filtered wireless network.

All students are limited to (use) only one personally owned device at any given time.

Digital Citizenship

Before students can use personally owned devices on school property, they must become good Digital Citizens. Each student must earn the right to use a personally owned device by obtaining his or her Digital Driver’s License.

Students must gain knowledge of the 9 elements of Digital Citizenship by completing the Digital Citizenship tutorials on the KDE Digital Driver’s License web site, and then each student must pass the final assessment in order to receive his or her individual Digital Driver’s License.

KDE / UK Digital Drivers License web site: http://otis.coe.uky.edu/DDL/launch.php

Student Rules and Responsibilities

1. In order to facilitate the proper use of student owned devices in class, each teacher will provide a receptacle in the classroom where students will deposit their devices upon entry. When an activity that warrants the use of the device occurs, the students will be given their device for appropriate use.

2. Students may only use personally owned devices during classroom time or after school. Students are not permitted to use their personal devices during non-instructional time during the school day (i.e. breakfast, lunch, passing times). The only time that these devices may be used is during classroom instructional time and under the direct supervision of a teacher / staff member. Also, all personally owned devices that access the Internet must do so via the school’s wireless network.

36

3. Students must use personally owned devices in the classrooms in support of curriculum and research and must be consistent with the teachers’ instructions or class assignments. Personally owned devices shall be visible on the students’ desktops and shall be turned off until the teacher and/or school administrator instructs the students to turn on devices.

4. Students shall not use personally owned devices between class periods or while changing classes. During class periods, students are not allowed to take personally owned devices with them while visiting the bathroom or any other location on campus without the supervision of a teacher or administrator. Students who leave the classroom and who are in possession of a personal device shall leave the device in the classroom in a location determined by the teacher.

5. Students shall not use personally owned devices to access any social media website, to text, or to play games while at school or during any class period.

6. Students shall be allowed to use their personally owned devices while riding the bus to and from school.

7. Students are responsible for all activities conducted when using personally owned devices. All e-mail messages or postings to any Internet site during the school day shall be education-related and shall be appropriate.

8. Students shall not use personally owned devices in a way that poses a threat to academic integrity, such as cheating, texting, instant messaging or any other action that violates confidentiality or privacy rights of another individual.

9. Students shall not harass, generate hate mail, produce discriminatory or vulgar comments, curse, or make threats of any kind while using personally owned devices or District-owned devices.

10. Students shall not use any personally owned device or District owned device to purposely attempt to access any inappropriate material, text files, and/or information advocating violence or files harmful to the integrity of the school district.

11. All personally owned audio or video recording devices, including but not limited to iPads, iPhones digital video cameras, etc., shall not be used in any inappropriate way to demean, humiliate, bully or slander any student, teacher or administrator on or off the school property at any time. Only under direct supervision of a teacher or school administrator may any student use personally owned devices to make education- related videos or take still pictures.

12. Streaming videos from the Internet or YouTube (educational section only) during school hours is only permitted with direct permission and supervision of the teacher and/or school administrator.

13. The District shall not be responsible for lost personally owned devices, theft, or damage to devices brought onto school property.

37

14. Students are responsible for keeping track of all personally owned devices they bring onto school property.

15. All personally owned device accessories, cases, screen wallpaper and backgrounds must be school-appropriate.

16. Students shall respect copyright laws and licensing agreements pertaining to materials entered into and obtained via the Internet or other electronic sources.

17. Also restricted is access to information on, but not limited to, gambling, illegal drugs, alcohol use, online merchandising, hate speeches, criminal skills, alternative journals, and chat rooms.

18. Students may access school email accounts under the approval and supervision of a teacher and/or administrator. Outside email accounts cannot be accessed unless under the supervision of a teacher or other delegated staff member.

19. The school district reserves the right to limit use of personal devices when their use could compromise the District's bandwidth capacities.  A specific example would be during on-line End-of-Course testing.

20. Students shall comply with any additional rules developed by the school concerning appropriate use of personally owned electronic devices.

21. Any personally owned device being used by any student at school, on a school trip, or at any school function automatically grants any teacher, school staff, and/or administrator the right to confiscate and view the device if deemed necessary.

Disciplinary Action

When any user violates federal and state regulations, such as sending threatening email and/or accessing or distributing obscene material, he or she will be reported to and disciplined by the governing law enforcement agency.

When any student violates the Rules and Responsibilities of the WISD Bring Your Own Device (BYOD) policy, he or she shall be subject to the following disciplinary actions:

1 st Violation

Device confiscated; D-hall assigned; Device returned to parent after D-hall served.

2 nd Violation

Device confiscated; AIMS assigned; Another DDL training assigned in AIMS in addition to class assignments and student will not get out of AIMS until additional DDL training is completed; Device returned to parent upon completion.

38

3 rd Violation

Loss of DDL for remainder of school year

I have read and will comply with the above procedures:

Student ______________________________________Date ___ /____/___

Parent / Guardian ______________________________________Date____/____/___

Administrator / Teacher ______________________________________Date____/____/___

Edited – 7/20/15APPENDIX B: WISD BED BUG PROTOCOL

1.) Upon the discovery of a suspected live bed bug in a facility, any school personnel should attempt to capture the insect on a piece of tape and put it into a zip lock bag. Please tape the bag shut and contact the School Principal.

2.) If the bug is found on or within a student’s belongings, the Principal will contact the student’s family to inform them. They will also share informational literature on preventative measures that can be taken.

3.) The building Principal will notify the lead custodian at the school and the district facilities director.

4.) Appropriate cleaning utilizing a HEPA vacuum will occur in areas where bugs have been found.

5.) At the discretion of the Principal or school personnel the student’s clothing will be changed and the parent will be asked to come to pick the child up.

6.) The student’s belongings may be placed in the school clothes dryer on high heat and placed in a plastic bag. The student’s clothes will be secure away from other students’ belongings until the end of the school day.

7.) Once confirmed, the Principal, in cooperation with the lead custodian and/or FRYSC will conduct (or have conducted) a thorough inspection of the facility and recommendations will be made as to course of action.

8.) The School Principal or designated personnel will perform a visual screening of the student’s outer clothing upon returning to school for approximately two weeks. If any bugs are seen upon the visual screen the above protocol will be repeated.

39

9.) All attempts will be made to keep the identity of the involved student and classroom in confidence and to preserve the student’s emotional and physical health during the time of identification and remediation of the bed bug concern.

10.) Meetings may occur with the Principal, FRYSC Coordinator, School Nurse, Counselor, Social Worker, and other student support team members to identify and support the needs of the family during the period of de-infestation. This group may meet on a routine basis during the period of de-infestation.

APPENDIX C: WHS AP POLICYThe purpose of The purpose of the AP Policy for WHS is to describe the expectations upon requesting, enrolling and

completion of any AP Course at WHS.

1. Students at Williamsburg High School who plan to attend a four-year college or university following graduation from high school are highly encouraged to complete one or more advanced placement courses during their high school career. We have an open-enrollment policy; any student is welcome to take an AP course. These courses are outstanding, rigorous, college-level classes that are designed to help students prepare for a successful college or university experience. Please read information pertaining to AP Courses at www.collegeboard.org

2. When students request enrollment in these classes through the Course Request Form process, much work goes into ensuring that the appropriate number of courses, taught by qualified teachers, are made available. In past years when students dropped these classes, significant and expensive scheduling challenges occurred that negatively impacted other students. If 10 or more students request an AP course, efforts will be made to include in the Master Schedule for the following year. Administration reserves the right to waive the request number based on mitigating circumstances. Upon conflict that results in the course not being offered, students will be notified as soon as possible.

3. Therefore, once a student requests enrollment in an advanced placement class, that student will not be dropped from the class based upon either a student or parent request until the end of the following grading period. If a student has requested an AP class on their Course Request Sheet on the last day of school, they may not drop the class until the end of the first trimester of the following year. The only early drops that will be honored will be when the teacher or counselor determines that a student is academically unprepared and continuation of the class would not be the student’s best interest.

4. Advanced placement classes require students to approach their work very seriously. The effort required by students (including the completion of "summer assignments" for certain classes) is greater than that required for comparable non-AP classes. Because of this, students should carefully consider if concurrently taking more than one AP class would be in their best interest.

5. Along with these greater demands come the benefits of a challenging college-level curriculum. Thank you for accepting that challenge. We believe that you will be a more successful college or university student because of these experiences.

6. Upon enrollment in an AP Course, it is understood that it is the student’s obligation to take the AP Exam for that course and it is not optional. In years past, Williamsburg High

40

School has paid the $91 for the exam.

WE HAVE READ THE ABOVE INFORMATION. WE UNDERSTAND THAT ONCE AN ADVANCED PLACEMENT CLASS HAS BEEN REQUESTED, STUDENT OR PARENT REQUESTS TO DROP OR CHANGE THE CLASS WILL NOT BE HONORED UNTIL THE END OF THE FOLLOWING GRADING PERIOD. ONCE A STUDENT IS REGISTERED AT THE END OF THE SCHOOL YEAR, CLASS MAY NOT BE DROPPED UNTIL THE END OF THE FIRST TRIMESTER.

_________________________ Date _________________________ _________________________ Student Name (Please print) Student Signature

_________________________ _________________________ Parent Name (Please print) Parent Signature

APPENDIX D: WISD DUAL CREDIT POLICY

Williamsburg High School College Class Rules:1. This contract is reviewed by the students, Principal, Dean and Counselor at

the beginning of the school year.2. Class (es) is for dual credit; High School and College. Juniors are permitted

to take 1 class per semester; Seniors are permitted to take 2 classes per semester.

3. Student is responsible for books, fees, transportation, and other costs.4. Final grade earned is a permanent part of high school transcript. 5. Beginning Fall 2015, all dual-enrollment college courses will be

weighted for purposes of KEES money. Therefore, all dual-credit classes will be weighted on WHS Transcript.

6. See list of recommended courses on the following page. 7. Student must provide counselor’s office with a copies of the following

before the first day of class: a. Scheduleb. Signed Contractc. Consent to Disclosure

8. A 10-minute overlap in time with high school schedule is all that is allowed, unless otherwise approved.

9. All students must sign UC’s Consent to Disclosure to release your information, including but not limited to, attendance and grades, which will be checked on a regular basis.

a. If the attendance policy is not followed, you may receive an “aF” This will be recorded on your high school and college transcripts.

b. As stated in the Handbook, if you decide to drop/withdraw from a class, you will be placed in APEX for the remainder of the term.

c. The student will not be permitted to take college classes the next two semesters.

10.On days you are not attending your college class, Mr. Abbott has designated an elementary teacher with which you work, and you need to sign in with Mr. Abbott before going to your designated classroom.

a. You are expected to be in your designated area unless previous arrangements have been made.

41

b. Student must sign in/out at the high school office when going and returning from college.

c. Student will return to WHS if UC class is cancelled.d. If a student is found to have signed out of WHS but did not attend

that day’s college class, the student will be placed in AIMS the following day.

11.I give permission for the grades of the student belowto be released from the University of the Cumberlands to Williamsburg Independent High School.

StudesSignature:____________________________Date_______

Parent Parent Signature: (if student is younger than 18) ____________________________________

Recommended List of College Classes:

1. American History since 18772. American History to 18773. Art Appreciation4. Astronomy5. Basic Psychology 6. Calculus I7. College Algebra8. College Math9. Drawing I10. First Aid & Safety11. General Biology12. General Biology Lab13. General Chemistry14. General Chemistry Lab15. Health & Wellness16. Interpersonal Communications17. Intro to Criminal Justice18. Intro to Human Geography19. Intro to Journalism & Public Speaking20. Intro to Political Science21. Intro to Public Speaking22. Intro to Sociology23. Intro. To Application Software24. Macroeconomics25. Microeconomics26. New Testament27. Old Testament28. Physics I

42

29. Precalculus30. Principles of Accounting31. World Civilization since 1648

*Approval of courses not listed above will be at the discretion of the counselor, HS Dean and Principal. Enrollment in such courses should occur only after prior approval.

University of the Cumberlands Dual Enrollment Program

To Apply: Apply online at www.ucumberlands.edu/undergradapp/ Submit ACT test score (18 or higher) and high school transcript

NOTE: You do not need to reapply each semester as long as you took classes in the semester immediately preceding current semester.

I have been accepted. Now what? Students who participate in the Dual Enrollment program should follow the steps below to complete the enrollment process: 1. Stop by the Office of Admissions to get your Student ID# and your Course Planning Sheet.

2. Proceed to the Gatliff Administration Building and visit the offices below in the following order:

* Academic Affairs – Obtain a ‘permission to take classes’ signature. * Bursar’s Office - Pay your tuition and get a parking permit (if

applicable).* Registrar’s Office – Turn in your Course Planning Sheet and get

officially registered for class(es). 3. You will need a university ID. ID’s are made in the Office of Student Services in the Boswell Campus Center. What is the cost?

43

The tuition for dual enrollment courses is $45 per course. *Additionally, students are responsible for the cost of each textbook, which can be purchased at the bookstore located on the lower level of the Boswell Campus Center. * If you charge your books to your student account, you will need to present your student ID at time of purchase. Payment for book(s) will be billed to your home address and must be paid in full when bill is received. 

Parking Permit Information

Registration of Motorized VehiclesAll motorized vehicles driven or ridden on campus must be registered annually with the Bursar’s Office. The undergraduate annual parking permit is valid from August 15 until August 14 of the following year.

Annual Cost-$15.00, Additional Vehicle-$15.00. When driving an unregistered vehicle for a period of up to two weeks, drivers must secure a temporary permit at the Business Services Office.

Commuting Student Parking Lots:

The commuter permit allows parking in any open white lined space in any university parking lot identified as a commuter lot (lots C-1 through C-7) and general parking lots (G-1 through G-4). The commuter parking lots are monitored weekdays from 7:00 a.m. to 4:00 p.m. This space must be white on both sides of the vehicle.

C-1: McGaw Music Building C-2: Hutton School of Business C-3: Grace Crum Rollins Center C-4: Luecker Building C-5: Andersen BuildingC-6: O. Wayne Rollins CenterC-7: Correll Science ComplexG-1: Lower Boswell Campus Center/Cordell HouseG-2: Hutton School of BusinessG-3: Correll Science ComplexG-4: Williamson House

Handicap ParkingHandicap permits are available through Business Services Office located in the Gatliff Building.

Fines – ParkingAll University parking fines are to be paid at the Bursar’s Office. Fines will be billed to the account of the student responsible for the vehicle.

44

University email and MyUC

To sign up for your university email account and to gain access to your MyUC portal, visit http://www.ucumberlands.edu/it/ . Class Schedule InformationClass schedules can be found on our website under Academics or at the link below:

http://www.ucumberlands.edu/academics/schedules/

When you receive a copy of your class schedule, you will see the day(s) of the week and time of day your class(es) is scheduled. The building and classroom number will be listed, as well.

Building Abbreviations

BENN Bennett BuildingCSC Correll Science ComplexGATL Gatliff Building GCR Grace Crum Rollins Center HSB Hutton School of BusinessMMB Mary McGaw Music BuildingLUANX Luecker Annex (behind Luecker Building)LUEC John Luecker BuildingROLC O. Wayne Rollins Center

Academic Calendar

The academic calendar, dates for breaks and final exams can be found on our website under Academics or at the link below:

http://www.ucumberlands.edu/academics/calendar/

What about grades?

Once you have completed the dual enrollment course, a grade is recorded on the UC transcript and will be issued to your high school as part of your academic record. 

How do I transfer a course after high school graduation?

Students who select to attend a different college after graduation will need to request that an official UC transcript be sent to that college or university.  Students can stop by the Registrar’s Office in the Gatliff Building or complete the Transcript Request form online at http://www.ucumberlands.edu/academics/registrar/.The acceptance of transfer credit is at the discretion of the receiving

45

institution. College policies vary with regard to transfer credit.

Consent to Disclosure

Students of the University of the Cumberlands have certain rights regarding the disclosure of personally identifiable information contained in the student’s education records without student’s consent. These rights are contained in the Family Educational Rights and Privacy Act. The University annually notifies its students of these rights in the University Catalog and the Student Handbook.

The University invites a student, upon enrollment, to consider whether the student wishes to consent to the disclosure of specified information and records to certain named individual(s). The student’s consent is entirely voluntary. The student’s consent will remain in effect at the University, unless the student signs a revocation of that consent with the Office of the Registrar. A student is entirely at liberty to revoke the consent, entirely or partially, at any time.

If you wish to consent to a disclosure, please indicate below the records and information which you wish to allow the University to disclose, the purpose of the disclosure, and the identity of the person(s) to whom the disclosure may be made.

I consent to the disclosure of:

Academic Records__x___records and matters related to my academic work at the University, including but not limited to

grades, class attendance, performance, and course of study.

Financial Records_____financial information, including but not limited to information concerning fees, tuition, room

and board, financial assistance, financial aid, and tuition account balances

Social Records__x___records and information concerning my conduct, including but not limited to information

concerning disciplinary charges and actions for the purpose of allowing this information to be disclosed, to:

Name: Aimee Jones, Michael Abbott and/or Amon W. Couch, Ed.D Relationship to Student: Williamsburg Counselor, Dean and Principal

Name: ___________________________________Relationship to Student: ______________________

46

Agreed to this ______day of __________________,20_____ Student ID _______________________

_______________________________________________ Student Signature

______________________________________________ Printed Name

Revised 5/28/2014 - cd

SIGNATURE / ACKNOWLEDGEMENT PAGE

Directions: Please sign this form, detach it, and return it to school.

I have received and read my copy of the 2016-2017 Williamsburg City School Student / Parent Handbook. I know I am responsible for adhering to all of the policies and procedures contained in this student handbook. I agree to follow all of the policies and procedures contained in the student code of conduct. I also understand that, if I violate the policies and procedures contained in the handbook, I will receive the appropriate consequences.

Student Name: ________________________________

Parent Signature: ______________________________

Date: ________________________________________

47