tcpublicspace.files.wordpress.com · web viewinformation packet. 2015-2016. co-founders. paula...

Information Packet

2015-2016

Co-FoundersPaula Davis ’15, Matt Hastings ’15, Derrick Hull

Editor-in-chiefJoe Marinelli

1

[email protected]

2

CONTENTS:I. Mission and ValuesII.Position Descriptions and ResponsibilitiesIII.Work FlowIV.Editorial Board Application ProcessV.Fall 2015 Timeline

I. Mission and Values ( from our Constitution ) TC Public Space is a student-run, independent, newsprint publication of and for the Teachers College community.

As an official student organization, TCPS publishes and disseminates the re-ports, ideas, and opinions of TC students, faculty, staff, alumni, and other community members to inform readers of institutional plans, policies, and other happenings as they affect the body of the College.

With an autonomous editorial board, TCPS serves as a valuable channel of communication, connecting students, faculty, and staff across various disci-plines, programs, and departments within the College.

The organization’s mission is simple — to build, cultivate, and substantively enrich a sense of community and fellow-feeling through dialogue, discussion, and dissent. Put differently, TCPS offers a “public space” wherein the respec-tive concerns of all TC community members, once voiced, hopefully translate into constructive, democratic action beneficial to both Teachers College and Columbia University.

Democratic action within community necessitates that no power is left unchecked, and that every stakeholder have a voice in open, ongoing, and at times difficult but necessary dialogue. TCPS strives to create a non-discrimi-natory platform that enables such constructive critique and conversation to take place with the primary goal of aligning individual voice with substantive, collaborative action.

3

II. Position Descriptions and Responsibilities1

Editor(s)-in-chief:‣ Maintain and uphold the values of the newspaper;‣ Ensure mission is lived, not merely stated;‣ Make final decisions regarding which articles and visuals are included in

the newspaper;‣ Work with the office of Student Development and Activities (SDA) regard-

ing organization’s annual budget and other financial matters;‣ Respond to public inquires about the newspaper;‣ Approve final layout and send approved draft to printer;‣ Maintain organized and logical folder hierarchy within shared DropBox; ‣ Oversee the newspaper’s online/social media presence in collaboration

with Web Editor;‣ Delegate recording of minutes for all General Editorial Board meetings;‣ Support editorial staff as needed.

Communications Manager:‣ Monitor organization email ([email protected]) and reply to/forward

received messages as appropriate;‣ Streamline submissions process and communication between the public

and Editor(s)-in-chief;‣ Place all received original submissions in appropriate DropBox folder;‣ Offer input on final article/visual selections;‣ Solicit for article submissions by posting to MyTC forum and other campus

media outlets;‣ Maintain up-to-date contact lists for editorial staff and contributors.

Layout Editor:‣ Arrange all edited and finalized article/visual submissions into the current

issue layout;‣ Make decisions regarding the flow of the issue;‣ Submit layout draft to Editor(s)-in-chief and work in collaborative fashion

to make changes to layout as deemed necessary;‣ Offer input on final article/visual selections.

Web Editor:‣ Publish finalized content onto website (tcpublicspace.wordpress.com), mak-

ing each article/visual a separate post with “friendly” URL, adding appro-priate categories and tags, and embedding links where necessary;

1 TCPS does not have staff General Assignment writers. Although the newspaper takes the form of tradi-tional newsprint style, the publication functions as a “public space,” or forum, to which any TC community member can contribute. Editorial board staff members are free to submit, and encouraged to do so. How-ever, staff members’ primary responsibilities are to connect with community members, solicit submis-sions, and maintain all aspects of the publication.

4

http://tcpublicspace.wordpress.com/

mailto:[email protected]

‣ Upload electronic PDF of each issue to appropriate “stack” (according to Volume #) on ISSUU.com, then embed PDF on “Issues Archive” page on website;

‣ Manage and oversee all web activity and communication on website, Facebook page, Twitter, and ISSUU;

‣ Work with Communications Manager to solicit submissions utilizing above social media outlets, and discuss appropriate response to website com-ments, Facebook posts, Tweets, etc.;

‣ Explore new avenues to build and grow online presence;‣ Offer input on final article/visual selections.

Copy Editor(s):‣ Edit and proofread assigned article submissions FOR STYLE AND GRAM-

MAR ONLY (quantity assigned varies per issue based on total number of submissions and submissions’ length);

‣ Contact author(s) via email to seek approval of edits,2 or to ask any clari-fying questions, if necessary;

‣ Offer input on final article/visual selections.

Visual Editor(s):‣ Edit and proof assigned visual submissions (quantity assigned varies per

issue based on total number of submissions);‣ Contact artist(s) via email to ask any clarifying questions, if necessary;‣ Solicit visuals to complement final article selections, if necessary;‣ Ensure finalized visual files are highest quality possible;‣ Design solicitation fliers, event invitations, and other advertising/market-

ing materials for both print and web circulation;‣ Offer input on final article/visual selections.

2 If the author(s) does not respond within 48 hours, the edits are approved by default.

5

http://ISSUU.com/

III. Work Flow

6

Communications Manager

Assign received submis-sions to copy/visual editors

as appropriate

Layout Editor

Once articles and visu-als are finalized, begin to format and work on

issue layout

Editor-in-chief(s)

Organize General Mtg. of Editorial Board to dis-cuss and approve final submissions selections

and/or layout

Final Review by Fac-ulty Advisor: Aaron

Pallas

Send to Printer

Distribution (Wire Racks @ Everrett, GD

Cafe, Thorndike; Lib. 1st floor circulation)

Web Editor

Once sent to printer, move finalized content to website

and schedule to go live morning of Distribution Day; Post to social media to in-

crease circulation

Editor-in-chief(s)

Organize/Plan Agenda for General Mtg. of Editorial

Board to discuss upcoming issue

Communications Manager,Web Editor

Copy/Visual Editors

Make necessary edits to original submissions and re-save in “Edited” folder on DropBox; Contact authors/artists for approval before

re-saving once more in “Fi-nal” folder

Editor-in-chief(s), Layout Editor

Work together to finalize layout; Editor(s)-in-chief

conduct final review

Spearhead soliciting effort on behalf of entire editorial staff for issue submissions utilizing social media and

other web outlets


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas


Pallas

Send to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to PrinterSend to Printer



























IV. Editorial Board Application ProcessTC community members interested in getting involved with TCPS as part of the editorial board staff should complete the following:

1. Submit a resume and cover letter to [email protected] explaining your interest in TCPS along with your preferred position. The applica-tion deadline is Friday, October 9, 2015.

2. A staff member will contact you to schedule an interview.3. Applicants will be offered a position, or shared position, and informed of

the next scheduled general meeting to begin work on the November is-sue.

7

mailto:[email protected]

V. Fall 2015 TimelineTC PUBLIC SPACE SEMESTER TIMELINE

Fall 2015

Week I (Aug. 30 to Sept. 5) : September “Orientation” included in new student totes distributed during orienta-

tion days

Online articles go live September 1 at 6 a.m.

SDA Wine & Cheese Orientation Event, 4:30 p.m. to 6:30 p.m., Russell Courtyard

“Welcome Back” email to returning editorial board members

Frontpage displayed in Starbucks outside Gottesman Library

Week II (Sept. 6 to Sept. 12) : Begin to publicize interest meeting / panel event to generate participation

SDA New Org. Info Session September 10

Week III (Sept. 13 to Sept. 19) : Begin to solicit and accept submissions for November issue; theme ideas?

SDA Leadership Meeting September 17

Week IV (Sept. 20 to Sept. 26) : Solicit submissions for November issue

Interest Meeting / Panel Event to be held this week or next week; possible dates: 9/21, 9/23, 9/24, 9/28, 9/30

Week V (Sept. 27 to Oct. 3) : Solicit submissions for November issue

OneListen program scheduled for September 30, in Cowin Auditorium

Student Senate meeting scheduled for October 2

Week VI (Oct. 4 to Oct. 10) : Final week for submissions to November issue

SDA Leadership Meeting October 8

8

Week VII (Oct. 11 to Oct. 17) : General meeting with editorial board to discuss status of November issue and plan-

ning/ logistics for December issue

Edit submissions; Lay-out November issue

Student Senate meeting scheduled for October 16Week VIII (Oct. 18 to Oct. 24) :

Finalize and order November issue

Schedule online articles to go live on distribution day (tentatively November 2)

Begin to solicit and accept submissions for December issue; theme ideas?

SDA Academic Cluster Meetings

Week IX (Oct. 25 to Oct. 31) : Solicit submissions for December issue

Student Senate meeting scheduled for October 30

Week X (Nov. 1 to Nov. 7) : DISTRIBUTION DAY, NOVEMBER 2

Solicit submissions for December issue


Week XI (Nov. 8 to Nov. 14) : Final week for submissions to December issue

Student Senate meeting scheduled for November 13

Week XII (Nov. 15 to Nov. 21):Edit submissions; lay-out December issue

General meeting with editorial board to discuss status of December issue and possi-bility of end of semester gathering/celebration

Week XIII (Nov. 22 to Nov. 28):Finalize and order December issue

Thanksgiving Week

Week XIV (Nov. 29 to Dec. 5):Schedule online articles to go live on distribution day (tentatively December 7)

9

Student Senate meeting scheduled for December 4Week XV (Dec. 6 to Dec. 12):

DISTRIBUTION DAY, DECEMBER 7


SDA Leadership Meeting December 10

Week XVI (Dec. 13 to Dec. 19):End of Semester Staff and Contributor Party

Student Senate meeting scheduled for December 18

10

tcpublicspace.files.wordpress.com · web viewinformation packet. 2015-2016. co-founders. paula...

Documents