ecdlclv.weebly.comecdlclv.weebly.com/uploads/3/1/6/8/31687141/powerpoint.docx · web...

Improving Productivity using IT - Level 2Scenario Assignment Sample Test 3Version Sample MQTB/1.0/IP2/v1.1

This test is divided into two parts. You MUST complete the Performance part before the Knowledge part.

You must read through the whole scenario assignment before starting.

The time allowed for both the Performance and the Knowledge parts is one hour.In the Performance part of the test you will carry out tasks based on a scenario using an appropriate application of your choice. It is recommended that you allow approximately 45 minutes to complete the Performance part of the test. The pass mark for this part of the test is 75%.

In the Knowledge part of the test, you will answer some questions that relate to the work you carried out in the Performance part. There are 12 tasks in this section of the test. It is recommended that you allow approximately 15 minutes to complete the Knowledge part of the test. The pass mark for this part of the test is 75%.

Part 1 – Performance

B1.1 You are employed as the PA to the Sales Director at Summerville Training, an IT training provider with 7 training centres across the UK.

B1.3 You have been asked to amend and enhance an existing document for the Sales Director’s meeting with a major new client. The current document is not professional enough, in the current application. For this particular client the data will be delivered via an overhead projector during the meeting.

You have 45 minutes before the Sales Director leaves for the meeting. For display and budget purposes, the completed pages are to be viewed on-screen ONLY and NOT printed.

Whilst data is presented to you in different formats, you should choose the most suitable application for the task. The choice of application should also reflect the most productive use of IT.

Consider the IT experience of the users who will view the files; not all employees who access the data have the same skills as yourself. Ensure that data is presented consistently.

Read through the scenario assignment. Ensure that the correct application is used and that the intended data is used.

Instructions are given to save the file but good practice dictates that you should save your work regularly during the assignment.

1 | P a g e

B1.7 During the assignment you will be expected to:

Distribute text and apply suitable page layouts. Ensure that data is presented consistently. Apply a design template to each page of data. Insert drawing objects and add text. Group drawn objects. Find and replace text. Insert a footer Apply transition effects

B1.7 There are four files for the assignment:

Summerville Training. Additional text for sample 3. Trends. Training Ideas

B.1.4 Open the folder called: which should be on your user drive in the folder called ECDL Practice Exams.

Open the Folder called workfilesOpen the file called Summerville Training

You should now have the following onscreen:

If the following appears on screen (if it does not do not worry)

Select:

2 | P a g e

We now need to insert pages, without the formatting, from the file called Training Ideas at the end of the working file, Summerville Training. Make sure you are at the end of the slides/pages.

Select HomeClick on Insert New Slide (click on the black triangle at the side of Insert New Slide)Select Reuse Slides (which is at the bottom)

You should now have the following onscreen (look to the right of the window)

Select Browse

The following will appear (look to the right of the window where the arrow is)

Select Browse Files, (the following will appear it will be similar not identical)

3 | P a g e

So Note: your screen will be different I am using my computer as an example

Find the folder called WORKFILES in your user drive, which will in the folder called:

When you have found the folder called workfiles and opened the following will appear:

4 | P a g e

Select Open

The following will appear on the right hand side of the screen

Make sure there is no tick in the Keep Source Formatting at the bottom of the screen if there is one take it out, as we are not using the formatting already on these slides.

Select each slide on the right when you have selected both slides, click the X on the Reuse Slides. You should now have the following onscreen

Has you can see two slides have been added to the nine that were already there

5 | P a g e

We now need to save the file to your learner drive as Management Delivery adding your initials at the end of the filename: for example Management Delivery COC. (You will use your initials) Make sure you select your user driver open the folder called SUMMERVILLE TRAINING POWERPOINT, and then open folder called WORKFILES.

Select Save

Now you have saved your file we are now ready to make alterations to the file.

The company logo image ST Logo needs to be inserted so that it will display on each page. The logo should be centred horizontally at the bottom of the page.

Select

The following will appear:

Select

6 | P a g e


Select:

The following will appear: (Make sure the first slide/page is selected)

7 | P a g e

Select

The following will appear (it will not look like the following as I am using my computer which is different from the one you are using)

Again note, not identical

Find your learner drive and the folder called SUMMERVILLE POWERPOINT TRAINING open the folder; open the workfiles folder the following will appear)

.Select the image

Select


8 | P a g e

Move the logo to the footer area of the PowerPointYou should now have the following onscreen:

Select

9 | P a g e

You should now have the following onscreen

The logo should appear at the bottom of each slide

Select Save

On the Is Training the Answer? Slide insert the image Yes. Accept default settings.

Select Is Training the Answer? (Slide)

Select

10 | P a g e

The following will appear

Select


Select the Yes logo

11 | P a g e

Select


12 | P a g e

B1.4 On the Key Elements page, create the following drawing:

Draw a circle and insert text Management Draw a second circle and insert the text Skills Draw a third circle and insert the text Training Apply a background fill colour of your choice and any shadow effect to

each circle. Slightly overlap each circle Ensure ALL the text is still visible Change the text colour to black and embolden Group the three drawn circles together

To draw three circles

Select Key Elements slide

Select


13 | P a g e

Select


Select

Draw a circle

We now need to ensure that the circle does not have any colour in

Right click on circle

14 | P a g e

Select Format Shape


Select

No FillSelect Close

The following should now appear onscreen

Select Circle

15 | P a g e

Select Ctrl CSelect Ctrl V


Select CircleSelect Ctrl CSelect Ctrl V (for the third circle)


We now have the three circles onscreen make sure they are overlapping

We now need to put text into the circlesSelect Insert from ribbon at the top of the screen

16 | P a g e

Select

Draw a text box in each circle

And enter the text and make it bold using Ctrl B or from the ribbon select

Management (in first text box)Skills (in second text box)Training (in third text box)

Centre the text usingCtrl J or use the ribbon and select


We now need to apply a background fill colour of your choice and any shadow effects to each circle.

Holding down shift key select the three circles (so remember it is important to hold down the shift key or else the circles will not be selected)


17 | P a g e

Right click on the circles

The following will appear onscreen

Select Format Object

18 | P a g e


Select


19 | P a g e

Select Colour


You can choose any colour you wish so each circle can be a different colour (but remember you need to see the text)

When you have selected your colour or colours select close

You should now have something like the following onscreen make sure the circles are still selected.

We now need to add a shadow to the circles

Select the three circles

20 | P a g e

Right click on circles and the following should appear:

Select


Select

The following should now appear onscreen:

21 | P a g e

Select


Choose your shadowSelect CloseYou should now have something like the following onscreen

22 | P a g e

Make sure that the text is black and embolden

We now need to group the three drawn objects together along with the text

Select the three circles and select the text as well


Select HomeSelect

23 | P a g e

The following will appear.

Select


Select

All the circles and text are now grouped together and we can now move them to the centre of the slide.

You slide should now look like the following

24 | P a g e

Select the Statistics slide, reduce the font size of ALL the text in brackets (and the brackets too) to 18 pts.

Select HomeChange point size to 18

On the Training Trends slide, change the slide layout to one that allows charts to be added.

Select Home

Select


25 | P a g e

Select Title and Content


We now need to insert a graphical representation based on data in the file called Trends.

The graphic must be a clustered column design

Double Click

The following will appear onscreen

26 | P a g e

Select first chart

Select OK


As you can see there is the chart on the left hand side and the worksheet on the right. However we need to make some changes to the data which is in the worksheet on the right.

The data which we need to use is in a file called Trends

Locate the file called Trends which will be in your folder called SUMMERVILLE POWERPOINT TRAINING (open folder and then open folder called Workfiles and file called Trends)

27 | P a g e

You should now see the following onscreen

Select worksheet chart in PowerPoint (look at the bottom of the screen and click the X icon which is the excel program), and select chart in PowerPoint)

Replace the data which is in there with the data from the trends worksheet.

Select Column D and delete column D which is in the trends worksheet (and has series 3 data in there)

Take the data out of row eight and put into row 9 (we do this by cutting and pasting, Ctrl X to cut, Ctrl V to paste)

Drag the blue square into C8 by clicking onto the bottom right hand corner (where arrow is pointing)

28 | P a g e


Now replace the data which is there with the data from the trends worksheetSelect Trends Worksheet

Highlight cells A1 to C8

Press Ctrl C

29 | P a g e

Select chart in PowerPoint

Select cell A1

Press Ctrl V


Widen Columns

Select PowerPoint Presentation

30 | P a g e

Your chart should now look like the following

You can now see that the graph on the left has changed to take into account the data which has been copied into the right worksheet.

We now need to make some more changes

The number of people training in Manchester this year should be amended to 6598.

Select the chart in PowerPoint

Make the changes

Your slide should now look like the following:

31 | P a g e

Change the background colour of the plot area of the graphical representation to a colour of your choice. The page design should not be affected.

Select the plot area of the chart

Right click the following should appear

Select

32 | P a g e

The following should appear

Select


Select the colour of your choiceSelect Close

33 | P a g e

Your slide should now look like something like the following:

Insert a text box above the graphical representation. Insert the data 100% increase from last year into the text box. The text box should have a solid background fill colour of your choice and a suitable border.

To insert a text boxSelect InsertSelect Text Box

In the text box type

100% increase from last year


34 | P a g e

Right click on the text box the following should appear

Select Format ShapeSelect Solid FillSelect colour of your choiceSelect Line ColourSelect Solid LineSelect Colour and choose blackSelect Close

Change the font size in text box to 14pts. Make sure you select the text in the text box before changing to 14 pts.


35 | P a g e

Draw an arrow line from the text box to This Year’s ‘Manchester’ column. The line should be a dash style and should be formatted to point size 1.5.

Select InsertSelect ShapesChoose arrow shapeDraw from text box to This Year’s Manchester

You should now have something like the following onscreen

We now need to change the style of the arrow and format the point size

Select ArrowRight click and the following will appear:

36 | P a g e

Select Format ShapeThe following will appear:

Select Dash Type


Select a dash styleChange the width to 1.5Change line colour to blackSelect Close

37 | P a g e

The following will appear (would be much easier to do it on computer than write down instructions)

On the Summerville Training page, change the page title to Management Training Timeline. Embolden, ONLY the text Day 1, Day 2 and Day 3, at the start of each bullet point.

You should now have the following onscreen:

Delete the Client Evaluation Page.

Select Client Evaluation page and Press Delete Key

38 | P a g e

Select Thank you page and drag to the bottom of the presentation you should now have the following onscreen:

Apply a design template of your choice to ALL pages (remember not to obscure the text which is on the pages)

Select ViewSelect Slide SorterSelect all Slides

Select DesignNow select a design of your choice remembering not to obscure the text or images on the pages.

39 | P a g e

You should now have something like the following onscreen, not identical but similar.

Apply transitions settings of your choice to ALL pages

Select ViewSelect Slider SorterSelect All slides

You should now see the following onscreen:

Select Transitions

40 | P a g e

The following will appear onscreen:

Choose your transitions

You should now have something like the following onscreen similar but not identical.

If you look at the bottom of each page you will see a symbol like a star, this means that you have added a transition.

Insert the date in the footer, to update automatically, to ALL pages except the title page.

41 | P a g e

Select ViewSelect Normal

You should now have something like the following onscreen similar but not identical.

Select InsertSelect Date & Time


42 | P a g e

Select Date and Time Select Update AutomaticallySelect Don’t Show on Title SlideChange date from US to UK


Select Apply to All

You should now see the following onscreen, and if you look there will be no date on the title slide.

43 | P a g e

Available in a file called Additional Text for Sample 3 is text to be inserted as speaker notes on the Choose a course page.

Find the folder on your user drive called SUMMERVILLE POWERPOINT TRAINING), open the folder called Workfiles and open the file called Additional Text for Sample 3.

You should now see the following onscreen

44 | P a g e

Highlight the text from Managers to business.

Press Ctrl C

Go back to your PowerPoint presentation called Management Delivery COC (it is the presentation with your initials)

Click into the notes area and press Ctrl V


You can now see that the text has been pasted into the notes page

Find and replace all occurrences of personnel with manager.

45 | P a g e

Select HomeSelect Replace (on the right hand side of the ribbon/toolbar)


In the Find what box type personnelIn the Replace with box type manager


Select Replace All


Select OK

Check your presentation for spelling mistakes using the most suitable tool from the application.

Select

Make corrections where needed

46 | P a g e

You can ignore proper names (they will not be in the dictionary)

You will see the following when it highlights a word that it thinks is wrong

Select change to change the word to the correct one

When the spellcheck is complete the following will appear

Select OK

Ensure that the page titles and similar pages layouts are consistent and that the quality of work is suitable for the intended audience.

For display and budget purposes the completed pages are to be viewed on-screen so not printed copies are required.

Save and close your file using the same filename Management Delivery COC (you will use your initials)

Close ALL files and applications

This is the end of part 1 – Performance

47 | P a g e

Continue on to part 2 – Knowledge

Part 2 – Knowledge (the answer will be in some of the questions so think before you answer)

Open the file called Answerfile from your Learner Drive. Enter your Learner Identification and Scenario Assignment Number in the cells provided. Use this file to record your answers to the relevant questions. Save to the user drive using your initials.

B1.2 1. Thinking about the resources needed for this assignment, which software application did you consider the most suitable?

A. Presentation.B. Database.C. Computer drawing tool.D. Diary management.

Enter A, B, C, or D in Answerfile in the space for question 1.

B1.2 2. What feature of the suitable software application allows the task to be completed?

A. Sends and receives emails and creates diary appointments.B. Creates a mail merge document.C. Presents text and graphics to put on a show to an audience.D. Columns and rows allow quick and effective data inputting.


B1.6 3. Which of the following represents the best reason why you chose this particular software application for the task?

A. The application recognises the orientation required for the data.B. Text and graphics can be integrated for presenting to an audience.C. The spell checker checks totals as well as text.D. The application automatically adds footers to pages.


B1.6.4. Which of the following statements explains why you chose the software application for the task?

A. The application automatically changes the margins.B. Data can be quickly and cost effectively processed.C. Borders are added whenever text is changed to bold.D. The application is ideal for typing letters.


48 | P a g e

B1.6 5. Which of the following is a legal consideration when using IT?

A. You can use other people’s software free of charge.B. Copyright law only exists if you are photocopying.C. Ensure any software you use is licensed.D. Data protection laws do not apply if your company employs less than 25 people.


B2.2 6. Which of the following tasks were carried out by the correct tool?

A. The data was sorted by cutting and pasting in the required order.B. A bold effect was achieved by using a heavier font type.C. Calculations were created using the calculator in Windows then pasted into the total area.D. The data was inserted into a chart to create a graphical representation.


B2.3 7. Which of the following would represent strength in your final work?

A. A table was used to control the layout of the document.B. Large amounts of data can be best represented by any type of chart.C. The completed document is spellchecked, proof-read and well presented.D. Underlining was achieved by drawing a horizontal line.


B2.3 8. Which of the following would identify weaknesses in your final work?

A. Applying currency symbols to financial data.B. A chart or image covering data beneath it.C. Spell checking before printing.D. All data can be seen.

Enter A, B, C, or D in Answerfile in the space for question 8..B3.1 9. In terms of business productivity, which of the following is a benefit of using IT tools and systems in the workplace?

A. Storing and retrieving company electronic data is fast and efficient.B. Modern computers are so reliable that it is not necessary to create data backups anymore.C. Businesses must use networked computers to be efficient.D. It is easier to read emails when they are printed out than on screen.


49 | P a g e

B3.1 10. In terms of business productivity, which of the following is a drawback of using IT tools and systems in the workplace?

A. Insufficient care taken when entering data may lead to work having to be re-done.B. It is quicker to hand-write documents than produce them on the computer.C. Businesses can’t be productive if they don’t have a network of computers.D. Work has to be checked by a line-manager before it can be saved.


B2.4 11. Which of the following would improve your work?

A. Formatting documents using self-taught methods.B. Correcting mistakes spell checking and proof reading.C. Not saving files with clear logical filenames.D. Apply a different border to each page.


B3.2 12. Which of the following are benefits of improving productivity?

A. If work is finished early employees can go home early.B. Employees rely too heavily on IT applications.C. There is no cost benefit to improving productivity.D. Profitability.


Save and close your file keeping the same filename Answerfile. Close ALL files and applications.

50 | P a g e

ecdlclv.weebly.comecdlclv.weebly.com/uploads/3/1/6/8/31687141/powerpoint.docx · web...

Documents