SCHOOL MATHEMATICS, COMPUTER SCIENCE AND ENGINEERING

RESEARCH & ENTERPRISE COMMITTEE MEETING

Minutes of Meeting No. 17

Held on Wednesday 17 May 2017At: 14:00-16:00pm - Room C103

Name of Member 28.9.16 30.11.16 25.1.17 29.3.17 17.5.17 28.6.17Research Comm Members P A P A P A P A P A P AProf P Kyriacou (Chair) x x x x xProf R Crouch x x x x xProf N Karcanias x x x x xProf A Fring x x x x xProf T Sun x x x x xProf Lorenzo Strigini x x x x xProf George Spanoudakis x x x x xProf Qingwei Ma x x xProf Jason Dykes x x x x xProf Jo Wood x x x x xProf John Carlton x x x x xProf Andreas Kappos x x x xDr YouYou Yan x x x x xDr Talal Ous x x x x xDr Stephanie Wilson x x x x xDr Simone Stumpf x x x x xDr Andrew McNamara x x x x xProf Artur Garcez x x x x xMs Fay Kassibawai x x x xProf Ahmed Kovocevic x x xProf Manolis Gavaises x x xProf David Bawden x x xDr Lyn Robinson x x xEva Kalyvianaki (for GS) x xProf Jamshid Nouri (for MG) x xDr Sumsun Naher (for AK) xDr Matthew Read (for AK) xDr Agathoklis Giaralis (for AKappos) xProf David Stupples (for NK) xDr Aidan Slingsby (for (JW/JD) xMrs Gill Smith (Secretary) x x x x x

1. Apologies for Absence

Apologies are noted as above.

2. Minutes of the last meeting of Research & Enterprise committee

It was noted that Item 5 should be ARQM.

3. Arising from 29th March Meeting:

Actions Responsibility Comment

Steph to receive further clarity on Off Campus Study.

SW Still ongoing

Jo to arrange meeting with Research Centre Directors to discuss ARQM 17

JW Paula Green arranged a meeting for Thurs 6th April.Completed

4. Chairs Report

Financial matters relating to research – the budget has been approved for next year, money has been approved for PhD students attending conferences also money allocated to Research Centres for seminars and promoting Centres. PK reported the budget is very tight there is very little slack for urgent requests. There is money put aside to support a further five PhD students next year. PK noted that the £5k put aside for each Centre in the last budget has not all been used and this money would be lost if it is not used by the end of July.

The five PhD studentships that have been advertised would be going to a Panel on 5th June.

PK asked for a volunteer to sit on a Research Governance Integrity Committee the University Research Office were setting up, Prof Lorenzo Strigini agreed to do it.

5. REF 2021

PK said that he believed the guidelines for REF from HEFCE would adopt most of the suggestions from the Stern review. One problem for our school on the environment is the completion rates for PhD students which are not good. Every PhD student that falls within the REF period that is not completed within four years is not eligible. Exact completion policy rules had been requested from Andrew Jones.

Impact cases – The University had asked for a draft table of possible impact cases for the School, TO said 16 to 18 possible impact cases had been identified across the School. He said that Research Centres would expect to be contacted by the new Business Development Manager to discuss what support is needed. A meeting would be arranged to discuss where we are, the biggest challenge is to create a trail by 2021. PK said that there was the expectation that we would be submitting 80% of our staff to REF.

6. ARQM 2017

PK said that we had submitted our Units of Assessment for ARQM to the University. TO circulated a paper showing Units of Assessment across the School (paper B).

7. HEIF

Some teams in Centres had received HEIF funding, PK said this needed to be spent by the end of July 2017. The University has been given money for next year but it is under discussion about how this will be allocated across schools.

8. Research Grant Activities

TO circulated paper C detailing research applications submitted within the period 1 February 2017 – 30 April 2017 and grants awarded for the same period. Comparing this against the previous three months the number of submissions for Computer Science have increased but the value has decreased, Engineering had slightly increased but the value was similar, Maths almost the same. Therefore as a School our submissions had increased but the value decreased.

TO also circulated a paper comparing data over 5 years by funder type, a paper of awarded grants by research centre and a graph showing grant submissions.

TO had been in contact with EPSRC to give a seminar/workshop for Computer Science and he will let everyone know when this has been organized. He will then organize one for Mathematics.

9. City Research Online CRO

TO circulated the CRO report for March. Publications uploaded for our School was the highest and we are doing quite well. It was noted that papers not uploaded will not qualify for REF. PK asked Directors to discuss this with members of Centres and encourage them to update papers.

10. Enerprise Activities

Not present

11. Health & Safety

Not present

12. Research Student Management

SW said they were looking at a clear process for suspensions. PK circulated a paper showing SMCSE PGR student breakdown, he said we have the largest group in the University.

13. Matters Arising from RCs

Nothing discussed.

14. University Research & Enterprise Office

TO reported that the university is testing the Data Management System which will help to manage the Research Grants in a more effective way, it will have a function for submitting to REF. The University will make a decision by July 2017 as to whether to go with this system.

The Research and Enterprise Office are recruiting a lot of staff, at the moment there have been five recruited with an additional 2 to be recruited.

15. AOB

PK asked directors to discuss with member of their Centre data on PhD students, please ask about supervision, support, completion of students. PK said he wanted to encourage people to apply for funding, if detailed information on applications and funding is needed to contact PK or TO.

PK said the School is drafting a workload model to help balance workload across the School. The model will be measured in units, it will probably be launched next year.

David Stupples and George Halikias to be added to the attendees in the absence of Nicos Karcanias.

ACTION TABLE

Arising from 17th May Meeting:

Actions Responsibility CommentSteph to receive further clarity on Off Campus Study.

SW ongoing

REF completion rules requested by PK to Andrew Jones

PK Awaiting response

Arrange meeting to discuss Impact Cases PK Arrange meeting dateArrange EPSRC workshop for Computer Science

TO Arrange date and circulate

Add D Stupples and G Halikias to members list in the absence of N Karcanias

GS Done