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Registered Student Organization Rolling and Matching Funding Application 2014-2015Application Deadline: Thursdays at Noon (excluding breaks and finals week)
Use this application to apply for Rolling, Matching OR Both.
STOP! Before filling out this application, please review the student organization funding policies and Rolling/Match Funding Instructions: http://www.montana.edu/engagement/organizations/funding.php
You must EMAIL your completed application to [email protected]. Title the application document with your student organization name before you attach to the email. NO hand-written applications please! If you have any questions, please email: [email protected]. NOTE: This document does NOT contain spell check. Please proofread your application before submission. Please DO NOT use an open-source version of Microsoft Word. Please USE the TAB key to move around in all of the budget tables as this will allow totals to automatically summarize on the final page of this application.
PLEASE NOTE: Clubs are encouraged to send a representative to the Funding Board Meeting where their application will be reviewed. This individual should be prepared to answer questions Funding Board Members may have about the application/budget details and/or the student organization requesting the funds.
STUDENT ORGANIZATION INFORMATION:
Student Organization Name:
Current President/Leader Name: Phone: Email:
Current Treasurer Name: Phone: Email:
Current Advisor Name: Phone: Email:
How long has your club been active at MSU?
How many active members do you currently have in your student organization?
Please state the overall purpose/mission of your student organization:
Briefly describe your group’s involvement on campus and/or in the community. Give examples of events your club hosts, outreach, specific activities, etc. Tell us more about what your club does!
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Estimated Overall Club Financial Revenue/SupportThe Funding Board is interested in understanding your clubs overall financial picture. Independent of your funding request, please use the table below to outline your July 2014-June 2015 anticipated/estimated streams of revenue/support from sources other than the Student Org Fee funds allocated by the Funding Board. Does your club receive funds from a campus department, a national organization, a loyal donor/alumnus etc.?
Revenue/Support Type Total AmountContribution from Organization’s Members General Monetary Donations Fundraisers Grants Other support from: Other support from:
TOTAL REVENUE $0.00
Comments on or explanation of financial support (please elaborate on the above funding sources and figures):
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Matching Funding Request Information:
Please explain how money will be raised by your club if matching funds are granted to your organization over the 2014-2015 academic year. Provide a detailed description of your fundraiser(s), and/or plans for securing donations, etc. If you do not have plans to raise money before June 19th, 2015, please do not apply for Matching Funding.
Projected date(s) you will host fundraiser or secure funds by: How will the matching funds be spent by your club? Please itemize out each expense below up to the total match amount requested:
VENDOR ITEM/DESCRIPTION COST PER ITEM QUANTITY TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget $0.00Total Amount
Requested**THIS BOX DOES NOT AUTOFILL. PLEASE ENTER AMOUNT YOU ARE
REQUESTING.**
Explain or elaborate on any of the above items in the budget
**IF YOU ARE ONLY APPLYING FOR MATCHNG FUNDING PLEASE STOP HERE**
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Rolling Funding Request Information:
Does your student organization participate, or plan to participate in any fundraising to benefit your club during the 2014-2015 academic year? Include fundraising events in addition to plans for seeking out sponsors/donations.
If you do not receive Rolling Funding or less than requested, what contingency plans do you have in place?
Your club can ask for rolling funding to support general club operations expenses and/or expenses that are related to a one-time activity or event. Complete as many budget sections below as you have requests up a maximum total request of $1000.
Rolling Funding Request Budgets:
General Budget Requests: Budget for general club expenses that are not date-specific. Date Specific Requests: Budgets for date-specific requests (individual events, programs, competitions,
conferences, etc.). You must submit ONE for each event. If you host an event that is the same and happens multiple times (such as weekly dances, once a month events) you can fill out ONE request for that series, but please indicate in the text box associated with that budget that this is a reoccurring activity. We provide you with 5 date-specific request sections; if you require more, please email: [email protected].
Reminders when building your budgets: If you need more space under “Vendor” or “Item/Description” hold down shift and hit enter. ALL expenses MUST be incurred between the date your funding request is approved and June 30th, 2015. Be SPECIFIC! Do your research and anticipate your costs. The more detail, the better! Do not round off dollar amounts, we prefer exact amounts. PLEASE use the TAB key to navigate fields in all budget tables. This allows for the automatic summary of all
requested funding totals on the final page of this application.
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General Club Operations Budget Request (non-date specific):
Please fill out the budget below for general club expenses, such as: Fees or dues to professional organizations, field or space rent for entire year, general club advertising, and general supplies (such as banners), uniforms, equipment, etc.
Please DO NOT include any expense that is related to a date-specific event or activity….you will list those expenses on a DATE SPECIFIC REQUEST.
Include all general club operations expenses, then indicate how much you are requesting from the Student Organization Funding Board to allocate. You can request all or a portion of the overall budget. If you need additional space, please contact us to request another budget table.
VENDOR ITEM/DESCRIPTION COST PER ITEM QUANTITY TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget $0.00Total Amount
Requested**THIS BOX DOES NOT AUTOFILL. PLEASE ENTER AMOUNT YOU ARE
REQUESTING.**
Explain or elaborate on any of the items above in the General Budget.
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Date-Specific Rolling Funding Requests:Use the following sections to describe date-specific funding requests (individual events, programs, competitions, conferences, etc.). You must submit ONE for each event. If you host an event that is the same and happens multiple times throughout the year (such as weekly dances, once a month events) you can fill out ONE request for that series, but please indicate in the description text box below that this is a reoccurring activity. We provide you with three date-specific requests, if you need more, please email [email protected].
REQUEST #1Provide a thorough description of the activity (i.e. conference, competition, event, reoccurring etc.):
Projected Date(s) of Event:
Will this event/program be co-sponsored? Yes No
If yes, by whom (please list all)? **If they are supporting financially, please include that dollar amount in the budget portion of this request.**
Type of event (check all that apply):
On-Campus Event/Program Free to Attendees Off-Campus Event/Program Charge to Attendees (list $ amount): Conference Cultural Educational/Professional Development Entertainment Social Competition Other
Estimated Attendance:MSU Students: MSU Faculty/Staff: Non-MSU:
If your request includes TRAVEL to a conference or competition, please include this additional information:Location of Conference or Competition (city and state): Mode of Travel planned:
Rented Vehicle Personal vehicle(s) Air Other How many students from your organization do you plan to send? (RSO Funding will only fund students to attend conferences/competitions and will not fund community members, family members of students, advisors or coaches.)
Please explain why Student Organization Funding is the best source of funding for this event?
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How will your student organization members benefit from the program, event, conference or competition?
How will the campus community benefit if funding is allocated to your organization for this event?
Request #1 BudgetPlease fill out the table below by inserting the OVERALL budget. Include ALL expenses; then indicate how much you are requesting the Student Organization Funding Board to allocate. You can request all or a portion of the overall budget.
VENDOR ITEM/DESCRIPTION COST PER ITEM QUANTITY TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget $0.00Co-sponsorship w/
Co-sponsorship w/
Co-sponsorship w/
Total Co-SponsorContributions $0.00
Total AmountRequested
**THIS BOX DOES NOT AUTOFILL. PLEASE ENTER AMOUNT YOU ARE
REQUESTING.**
General comments or justifications for date-specific request #1.
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REQUEST #2Provide a thorough description of the activity (i.e. conference, competition, event, reoccurring etc.):
Projected Date(s) of Event:
Will this event/program be co-sponsored? Yes No
If yes, by whom (please list all)? **If they are supporting financially, please include that dollar amount in the budget portion of this request.**
Type of event (check all that apply):
On-Campus Event/Program Free to Attendees Off-Campus Event/Program Charge to Attendees (list $ amount): Conference Cultural Educational/Professional Development Entertainment Social Competition Other
Estimated Attendance:MSU Students: MSU Faculty/Staff: Non-MSU:
If your request includes TRAVEL to a conference or competition, please include this additional information:Location of Conference or Competition (city and state): Mode of Travel planned:
Rented Vehicle Personal vehicle(s) Air Other How many students from your organization do you plan to send? (RSO Funding will only fund students to attend conferences/competitions and will not fund community members, family members of students, advisors or coaches.)
Please explain why Student Organization Funding is the best source of funding for this event?
How will your student organization members benefit from the program, event, conference or competition?
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How will the campus community benefit if funding is allocated to your organization for this event?
Request #2 BudgetPlease fill out the table below by inserting the OVERALL budget. Include ALL expenses; then indicate how much you are requesting the Student Organization Funding Board to allocate. You can request all or a portion of the overall budget.
VENDOR ITEM/DESCRIPTION COST PER ITEM QUANTITY TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget $0.00Co-sponsorship w/
Co-sponsorship w/
Co-sponsorship w/
Total Co-SponsorContributions $0.00
Total AmountRequested
**THIS BOX DOES NOT AUTOFILL. PLEASE ENTER AMOUNT YOU ARE
REQUESTING.**
General comments or justifications for date-specific request #2.
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REQUEST #3Provide a thorough description of the activity (i.e. conference, competition, event, reoccurring etc.):
Projected Date(s) of Event:
Will this event/program be co-sponsored? Yes No
If yes, by whom (please list all)? **If they are supporting financially, please include that dollar amount in the budget portion of this request.**
Type of event (check all that apply):
On-Campus Event/Program Free to Attendees Off-Campus Event/Program Charge to Attendees (list $ amount): Conference Cultural Educational/Professional Development Entertainment Social Competition Other
Estimated Attendance:MSU Students: MSU Faculty/Staff: Non-MSU:
If your request includes TRAVEL to a conference or competition, please include this additional information:Location of Conference or Competition (city and state): Mode of Travel planned:
Rented Vehicle Personal vehicle(s) Air Other How many students from your organization do you plan to send? (RSO Funding will only fund students to attend conferences/competitions and will not fund community members, family members of students, advisors or coaches.)
Please explain why Student Organization Funding is the best source of funding for this event?
How will your student organization members benefit from the program, event, conference or competition?
How will the campus community benefit if funding is allocated to your organization for this event?
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Request #3 BudgetPlease fill out the table below by inserting the OVERALL budget. Include ALL expenses; then indicate how much you are requesting the Student Organization Funding Board to allocate. You can request all or a portion of the overall budget.
VENDOR ITEM/DESCRIPTION COST PER ITEM QUANTITY TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Budget $0.00Co-sponsorship w/
Co-sponsorship w/
Co-sponsorship w/
Total Co-SponsorContributions $0.00
Total AmountRequested
**THIS BOX DOES NOT AUTOFILL. PLEASE ENTER AMOUNT YOU ARE
REQUESTING.**
General comments or justifications for date-specific request #3.
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FINAL BUDGET SUMMARY: **These numbers will auto-fill based on the budget worksheets you completed above.
Amount AmountRequest #1 Request #2 Overall $0.00 Overall $0.00 Co-Sponsorship $0.00 Co-Sponsorship $0.00 Requested $0.00 Requested $0.00Request #3 General Request Overall $0.00 Overall $0.00 Co-Sponsorship $0.00 Requested $0.00 Requested $0.00 Match Funding Request $0.00
TOTAL MATCHING REQUESTED $0.00TOTAL ROLLING REQUESTED $0.00Total OVERALL $0.00Total CO-SPONSORSHIPS $0.00TOTAL REVENUE $0.00
FOR OFFICE USE ONLY:
TOTAL ALLOCATED
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