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Brock University Students’ Administrative Council

Agenda: Meeting # 8 – November 27, 2012

Time: 7:00pmLocation: 13th Floor Board RoomChair: Josh Doan (absent with regrets)Deputy Speaker: Arielle StockdaleRecording Secretary: Tammy Chang

Overview

Opening Procedures1) Call to Order2) Approval of the Agenda

a. BIRT BUSAC Approves the Agenda for the November 27th Meeting3) Adoption of the Minutes

a. BIRT BUSAC Approves the minutes of the November 13th BUSAC Meeting4) Open Question Period5) Notes from the Speaker

Presentations

6) BUSU's Audited Financial Statements - Presentation from MacGillivray Chartered Accountants & Business Advisors

7) OPIRG Update8) Presentation from the BSSVSC9) Club Funding Request – Students Offering Support10) Club Funding Request – Brock Connections11) Legislative Affairs – By-Law Changes12) Strategic Plan Political Policy13) Student Petition Referendum Presentation

Old Business

14) Capital Request (2nd Reading) – Emergency Lightinga. BIRT BUSAC approves in its second reading $8,000.00 for the emergency

lightening repairs to union station as presented15) Capital Request (2nd Reading) – Outdoor Signage

a. BIRT BUSAC approves in its second reading $3,490.00 for outdoor signage as presented

16) By-Law Amendment – By-Law 600 (CRO)a. BIRT BUSAC approves in its second reading, the changes to by-law 600 as

presented 17) By-Law Amendment – By-Law 2800 (Elections Committee)

a. BIRT BUSAC approves in its second reading, the changes to by-law 2800 as presented

18) By-Law Amendment – By-Law 2550 (Clubs)

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a. BIRT BUSAC approves in its second reading, the changes to by-law 2550 as presented

19) Omnibus By-Law Amendments – Committee Chairs (CPC Removed)

a. BIRT BUSAC approves the omnibus bylaw changes to all committee bylaws changing all committee chairs to have open elections at the BUSAC meeting where the committee shall be struck in its first reading as presented

a. BIFRT All executive bylaws will be modified in regards to chairs to reflect this motion.

b. BIRT BUSAC approves changes to Bylaw 2500 as presented a. BIFRT All executive bylaws will be modified in regards to chairs to reflect

this motion.

New Business

20) BIRT Board of Directors approves the Audited Financial Statements as presented21) Club Funding – Students Offering Support

a. BIRT BUSAC approves $1060.00 ($1370.00) to Students Offering Support as presented

22) Club Funding – Brock Connectionsa. BIRT BUSAC approves $2125.00 to Brock Connections as presented

23) BIRT BUSAC approves the "Brock University Students' Union Strategic Plan of 2012" political policy, for a renewable term of 3 years.

24) Student Petition Referendum Wording Approvala. BIRT BUSAC Approves the wording of the referendum question for a fee for the

hiring of a lobbyist to confront Sodexo's high food prices on campus.

Reports

25) GM Report26) VPSS Report27) VPFA Report28) VPUA Report29) President Report

Question Period30) Closed Question Period31) Information and Reminders

Adjournment32) Adjournment

1.0

Call to OrderMeeting is called to order at 7:06

2.0Approval of the Agenda

Yendt: Add BSSVC presentation.Seconder, EeuwesMotion carries through general Consent

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BIRT BUSAC approves the agenda for the November 27th 2012 meeting as presented and amended.Speers, Cheney

Motion carries unanimously

3.0Approval of the Minutes

BIRT BUSAC approves the minutes from the November 13th 2012 meeting as presentedEvans, Dehal


4.0Open Question Period

5.0Notes from the Speaker

Quorum: 24Attending: 29

50+1: 162/3: 19

6.0BUSU's Audited Financial Statements

Presentation from MacGillivray Chartered Accountants & Business Advisors

Questions:

7.0OPIRG Update

Questions:

Millard: What issues will you be working on in January?Presenter: Tuition is an enormous problem for us and so we are focusing on more tangible projects. Like our book sharing program we know textbooks are expensive, and

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classes typically have 400 students but it shouldn’t mean that 400 students should need to buy the books. Book sharing reduces the cost to get textbook we are going to transfer them in digital accessible format for people who have hard time reading, PDF to read instead of carrying the textbook to school. We have fed up food project, the idea is students deserve healthy food and the only place typically to buy food is marketplace the project is feeding students by pairing with classrooms to do a breakfast club, providing breakfast for those who have classes at like 8 to 9 morning classes.Grunner: Can you elaborate more on the breakfast program?Presenter: We will cook the food downtown with a certified kitchen, cooking will be done there and food will be brought up. We are still trying to find a restaurant to pair up for this project this will benefits teachers and students since hungry students are cranky and cranky students don’t learn as well.Crawley: Will the breakfast program be vegan?Presenter: It will be vegan since its health and easy for us to make. Reynolds: I was wondering if it will be Gluten free.Presenter: Its something in our mind there will definitely be fruits since healthy food is our focus.

8.0Presentation from the BSSVSC

Questions:

Vrysen: Motion to extend for 10 minutesSeconder, Millard

Huybens: For the bus advertisement just for the 16, I feel that is not spreading it to the entire student body it would be better to spread it out more.Presenter: That’s a good idea, if you have any more suggestions you can mention it.Nicholls: Was the budget send through BUSAC?Speaker: This was just added on to the agenda.Speers: Once it’s on our agenda it will be circulated.Millard: Buses are like $4000, that’s a lot of money, for frosh week as well $4500 is a lot that is al to of money going towards your idea, what would the $2500 go toward frosh week?Presenter: Its important to spend our money on frosh week, it’s the most important especially for first years. York University handed out pillowcases with goodies like condoms, drinking cups, guides and safety lights.Hill: Just curious why is $1000 used for frosh week?Presenter: This budget isn’t finalized I am just crunching number if you have any more questions just email me at asaferbrock.Crawley: This place already exists where does it exist?Presenter: Its located in MCA422 its not a an ideal location we are trying to get a better space but its hard to locate one.Millard: Just revisiting on volunteers could there be a lot more for volunteers like you have $150?Presenter: $40 to$ 60 of gift certificates are given to volunteers.Millard: What would the $4000 be going towards? Presenter: The amount would be going to volunteer training, and paying the trainers.Dehal: Do you have any workshops that will spread more out to students?Presenter: We have done lecture talks to over 400 students, unfortunately our services are limited and funding will be done during workshops in the future we hope.Hill: Where does that money come from, does it represent all students or a certain amount of students?Presenter: We will be making a more detailed budget the budget is based on other centers and what they have spend

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Finn: To clarify, what about males?Presenter: The men go to the same training as women.

9.0Club Funding Request – Students Offering Support

Questions:

Millard: Can you explain the raising $8000 contribution?Presenter: We run for midterms and finals there is a $20 donation that goes to a pot and in that pot we need a minimum of $8000, which is used to go on to a trip. Our projected goal is to raise for $8000 or more we need 10 volunteers. What the purpose of the trip is to help with community development by raising marks for students we can raise money for other countries. Our club is taught by students who know their stuff and this is a more reliable source for other students because the tutor students are passing and helping students and are more easily accessible compare to their professor. There are review packages that are also used during the sessions.Millard: How many sessions have you had?Presenter: We’ve had 6 to 7 for midterms. We have 7 courses running for finals, all have 2 sessions so 14 sessions.Hill: Is this offered to every course?Presenter: If we can make it as big as we can, we are trying to make it but we need the resources in order to get it, we need to get our word out there.Grunner: There is a already tutors which you can find at the development center, what are the differences between those tutors and yours?Presenter: I don’t know much about that program but I believe the tutoring session at SOS is similar to those of the development center.Grunner: What are the requirements for your tutors to be tutors?Presenter: Our tutors need about 80% or above are upper years typically 3 or 4 we want these types of tutors because they have taken a bunch of other courses so they might have more teaching experiences or tutoring experience. We do not just throw someone randomly in our club.Hill: The cut off grade is 70% at the development center and they struggle to reach students, how will you get out more for tutors?Presenter: We are offering a program that is both benefiting students and people in live in do not have as good as education as those. In other words we are providing them and trying to provide them more education in countries with less ability to get an education.Wilson: In the email we received has the value you asked for changed?Presenter: Yes it has changed and we have taken into account after CPC recommendation.Crawley: Do you plan to reach out to concurrent students because I know they would like to help teach and would give them great experience?Presenter: We send out messages to multiple students through emails and we are continuing to get that connection. So far we haven’t gotten anywhere with that and we know they want to get the experience.Presenter: Not everyone knows about SOS and we are trying to promote SOS. What we have done is preached classes about it and try to spread word to bring in more volunteers. Hill: Do you have a marketing position in SOS?Presenter: We have a VP of marketing and 2 other marketing assistants.

10.0Club Funding Request – Brock Connections

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Questions:

11.0Legislative Affairs – By-Law Changes

Questions:

12.0Strategic Plan Political Policy

Questions:

13.0Student Petition Referendum Presentation

Questions:

Speers: First of all excellent work on confronting these issues on campus, I don’t disagree with the food price but is student union called advocacy in other words we can be a lobbyist. To forward your goals, did you consider using an executive as lobbyist I mean BUSU is lobbyist.Presenter: I did not know BUSU could be an advocacy. This plan is not 100% efficient but its up to students if they are willing to pay tuition along with this fee. With $4000 more that would mean you could have more in your bank account, which could support your cause?Millard: We don’t need $4000 we have the $4000 and we are fine with our fees. A lobbyist doesn’t apply to private enterprise. They can’t pay their unionized workers under a certain wage. They have their infrastructure built into our school there’s a no great way to tackle its not a constructive way. Its like giving money away to a person, which is giving away $4000 away for no reason because we know that the enterprise is going to say no. I understand your point but there is other ways of going around this and BUSU can do this. Have you ever thought of bringing the fee down?Presenter: We want to hire a lobbyist and confront the university. The students do not like how they are running their business in regards about the price. I think if we made it less than $2 it would not be enough to hire a lobbyist.Hill: I understand both points, we can pay for a lobbyist but it doesn’t mean they will be successful and that would mean we lose students money Are there other opportunities or solutions?Presenter: The main idea was to do this fee I don’t know if there are any better standing ideas.Aggarwal: How long will this fee be charged to students would 2 years be enough to reach your goal?Presenter: It could be up to 5 years, if students don’t like the fee they can end it they can approach this and get a referendum to make a void.Millard: One of the ways we work around is that union station has better options maybe cause I’m just bias. Market place provides a healthy option although its $11 dollars. What other research did you guys do before you signed this petition?

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Presenter: Well they have a strong contract with Brock; they put money into our building so they can do something about prices if we talk to the university.Millard: Whom did you talk to at Brock?Presenter: OPIRG and Josh. You see you can’t just go around talking to top people of the university because I don’t have the paper or documents to provide.Cheney: So I’m assuming your holding the $4000 for first year, and second year then hiring them for third year, what is your plan to make it successfulPresenter: If they are not success and do not finish within a year I guess its up to student if they want to continue paying the fee to continue with the cause or cancel it.Hill: I was just curious, you would make referendum about the $20,000 and that would be enough and then you would have another referendum to cancel the fee?Presenter: Yes we can have it canceled after 5 years.Speers: Motion to extend 9 minutes.Seconder, Dehal

Grunner: We are fighting something that is impossible; why not just lobby BUSU to stay open during the weekends then?Speers: We have been opened on Saturdays but sales were not consistent if BUSU union matches the hours of marketplace and have it open during the weekends would you be prepared to withdraw your petition.Presenter: That is a strong question but it would be a good way to forward this.Speers: Think about that in our discussion.Erman: Have you talked with any lobbyist?Presenter: No we haven’t, can I ask a question because BUSU is lobbyist can they take on this task?Speers: Its one of our function, we can also encourage union to be open during the weekends and take on being a lobbyist.Presenter: We want to write it but who do we go to write it?Speers: I will be willing to help write it with you. Wilson: You can keep the petition if you want to continue using it.Presenter: There was someone who said it’s impossible.Speers: We can’t enforce it but its something we can do.Huybens: On the idea we can we put a referendum and have public information so students can vote if we get 90% vote it would BUSU would be changed into this idea.Presenter: I didn’t know BUSU was a lobbyist, it depends if they want to take on the task.Crawley: Point of information union station doesn’t take meal plan though.Erman: Third point, when will this increase take place?Presenter: I’m not sure but if students want to take up a new stance they can.

14.0Capital Request (2nd Reading) – Emergency Lighting

Discussion:

Speers: You have received this presentation a few weeks ago this is the standard that is applied.Hill: Point of information, change the word for the lighting.

BIRT BUSAC approves in its second reading $8,000.00 for the emergency lightening repairs to union station as presentedSpeers, Millard

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In Favour: 27Opposed 0Abstention: 1


15.0Capital Request (2nd Reading) – Outdoor Signage

Discussion:

Speers: As mentioned two weeks ago it replaces the dominos sign with BUSU sign it might happen in January but we want it to be done in December.

BIRT BUSAC approves in its second reading $3,490.00 for outdoor signage as presented

Speers, Evans

In Favour: 25Opposed: 2Abstention: 1


16.0By-Law Amendment – By-Law 600 (CRO)

Discussion:

Yendt: To make the CRO in respect to bylaw 675.

BIRT BUSAC approves in its second reading, the changes to by-law 600 as presented

Yendt, Ursacki

In Favour: 27Opposed: 0Abstention: 2(Yendt)


17.0By-Law Amendment – By-Law 2800 (Elections Committee)

Discussion:

Yendt: We want to make the elections committee have validation for referendum it applies to the committee like 600.

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Yendt, Wright



18.0By-Law Amendment – By-Law 2550 (Clubs)

Discussion:

Yendt: Again I made points on the presentation, Cooper can make any regards, outline for how an executive should be elected and if its detrimental what they do to the club remove them.Millard: $800 was a good amount we didn’t want to go too high, we wanted to go to an amount that’s appropriate, $800 is less than 1% of our budget, we didn’t want clubs going to $1100 or $1200 in order to make them fundraise themselves. This 800 does save BUSAC members energy and time.Vrysen: I would like motion amend this back to $500.Seconder, Wilson

Wilson: In general I like CPC recommendations the $800 is still a little too much and that how a club can come back many time. I don’t think their irresponsible I think it’s a little too highVrysen: Last week, Luke proposed to reduce it to 0 because of the slippery slope.Speaker: Motion to amendment to $800, now this is in question, motion to change it back to $500.Ursacki: Clubs get bigger which results in more events. They need more money, I think we need to change it, the school is changing, committees changing and clubs are changing. $800 is not that much. Let them do something give them more to operate no harm of doing this, they make these recommendations and we can follow them.Dehal: Clarification for Wilson the amount is $800.Wilson: I don’t encourage it, it has loophole why not just go higher.Reynolds: As a non-voting member, we are growing, bigger events, and I’ve been at BUSAC meetings where it has gone through to midnight where 15 clubs presentation were only $550 dollars. Everyone was rushing through them because of how late it was getting which meant people were not focusing on issues like the food presentation or sexual violence and I think by raising it to $800 it helps the club committee. We discuss on clubs and try to lower it along with asking for the right amount which would be provide by Chris Ventura, if they do come back we will be aware of this. This would raise a flag it’s not like we giving ourselves arbitrary power.Speers: I like to clarify on the issues, the point was the constitution is not grey, Brock students shall be responsible on capital expenditure, club expenditures and by laws it doesn’t say a committee. It started at $200, but it grew to $500, if you plot those numbers on graph you can see it is increasing every 2 years and will continue going up. Change it if that’s what you want but you know it messed with bylaws and the constitutionHuybens: Although clubs aren’t going back to CPC frequently the idea is that it is not being abused now but can be abused possibly later by possible members. We know the

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bylaws we know the loopholes, but it could be a possible in the future we need to reflect on our bylaws and protect us from those who know the loopholes.Dehal: Clubs keep coming for larger amounts and we try to adjust their budgets If your worry about clubs and don’t believe in CPC our meetings are open to anyone. People who are questioning our decision-making can come join the meetings. The thing is we haven’t seen other people at our meetings. If people do find loopholes we can amend a bylaw to remove those loopholes. Hill: $800 is a slippery slope it is slipper slope at our own discretion. Times are changing, clubs getting bigger and clubs do need money. To address Dehal to make amendments would mean that those people are not doing their job, which it is our responsibility to make up for issue. Millard: We are obviously going to document that if a club were to continue coming back we would know. Only one club has come back for $500, we are saving money by doing this. There are 100 things that need to be changed in the constitution to makes things happen. As time changes there will be more clubs on campus I mean I am fine with $500 it is good but zero would not be beneficial to anyone. If you take that money away from CPC it would be a waste of the time we would meet up from 9 to 10:30.Ursacki: I 100% agree with that our constitution should follow what it is like in the real world of political matters. Judges have to discern the constitution and interpret it. Even though CPC is not actually BUSAC it doesn’t mean it is not in direct with the constitution.Yendt: Using a situation as an example of how BUSAC in its current situation is not set up to deal with a vast majority of club funding requests. We only meet for 2 weeks and within those 2 weeks there are large requests that appear. After the councilors have exhausted themselves, again there might be 10 different clubs that will appear. Quorum is having issues especially if meetings are going past to 11. People then don’t wanna deal with it, throw it under the bus that then results in number of clubs that are pushed back. Clubs already have to deal with a lot to come to BUSAC meetings to get their requests, and by pushing clubs behind on their requests it can cause the clubs a lot of problems. As well as more clubs are being created this means more clubs will face this issue. 1% of the total budget seems fine and if don’t let this happen this would be unfair and will penalize clubs which means clubs cannot get the funding requests they want.Wilson: I do appreciate the input; CPC has to have a bit of money to give out to allow for clubs. Clubs do need money can’t argue with that. I agree with Yendt’s argument there are time constraints for both councilors and clubs. I have enjoyed all the clubs that have come in and I’m fine with CPC recommendations. $800 is still high, but I have agreed with most of CPC recommendations. I actually like to see CPC take over because clubs may not want to come to BUSAC.Evans: CPC is part of BUSU so it is the same thing as being part of BUSAC so it is BUSAC. It might not be everyone but it is composed of BUSAC members.Speaker: Vote to call to question amendment.

Cheney: Motion to call to question for $500Seconder, VrysenIn Favour: 28Opposed: 1Abstention: 0

Motion to change from $800 to $500

In Favour: 3Opposed: 22Abstention: 4 (Hill)(Yendt)(Vrysen)

Motion defeated

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Hill: point of information, it raises to $800.

Motion to call to question on bylaw amendment for 2550Seconder, Millard


Yendt, Millard

In Favour: 21Opposed: 3(Vrysen)(Huybens)Abstention: 5(Yendt)


19.0Omnibus By-Law Amendments – Committee Chairs (CPC Removed)

Discussion:

Yendt: As I explained on the presentation, legislative affair, BUSAC committees are in charge of choosing a chair allowing them to take more leadership roles. Their roles consist of setting up meeting times, an agenda, and run the meeting efficiently. This is a great opportunity great for BUSAC members it provides great leadership they are given the opportunity to take the reign and learn more. As for the VPSS learning about this portfolio is different from what the average sitting member would need to deal with. Hill: Let’s put it in a different perspective lets pretend an executive who is not passion about the environment committee and there is councilor who would be more passion about being in that committee. This gives councilors an opportunity for a leadership role it is an excellent motion it gives power to students.Nicholls: We hatched most of our arguments the committees can include anyone even executives and decide who they want as chair as said this can expand the leadership opportunity for BUSAC members. BUSAC members should contribute in more ways and by doing so give them the option to be chair. Wilson: This is at BUSAC meetings so these will be done at BUSAC meetings then?Yendt: It’s on the bylaw.Nicholls: We discussed different alternatives.Wilson: I thought it was at the first committee meeting was it not a different wording from previous meeting?Speaker: CPC bylaw is still out of it.Ursacki: Point of information, what are we voting on?Speaker: We are voting for approval to open elections where councilors decide who to vote for chair.Nicholls: Two words open election and BUSAC to elect the chair for the committee.Yendt: It supposed to be an election for the open committee.Ursacki: after the committed members are elected than chair is elected later.

Speers: Motion to call to questionSeconder, Jones

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In Favour: 27Opposed: 1Abstention: 1(Millard)


Motion to First reading

In Favour: 27Opposed: 0Abstention: 2(Millard) (Yendt)


BIRT BUSAC approves changes to Bylaw 2500 as presented BIFRT All executive bylaws will be modified in regards to chairs to reflect this motion.Yendt, Ursacki

Yendt: Same arguments as 2500 the same thing has now passed its first meeting this was also postponed.Millard: I disagree for that especially for CPC it is difficult to put a student at large, who doesn’t understand the UPass. In CPC the chair needs to sign cheques but if your not an executive you can’t sign cheques this could eventually pile up and become an issue. Also that person may not be on campus and may not stay connected, It took 2 weeks to deal with set up meetings, contacting Chris and Josh to find and work with people’s schedule. I’m just saying CPC is a bit of a different committee.Nicholls: While the function of CPC is different since they can sign cheques and they are the most active committee on a normal given year and busiest. It’s not the chairs responsibility to sign the cheques and its not their responsibility to meet with clubs, its still the VPSS. What a chair would do is set up the agendas, and arrange the meetings this is exact same thing CPC does already. The chairs are there to make sure the meeting goes smoothly and make discussion but in this case the chair could typically most likely be the executive. It just gives other councilors an opportunity.Millard: To clarify for all BUSAC meetings are also a way of being more involved, often times we won’t have all members present. CPC is not the same if a councilor is elected they have to take a lot more responsibility must be very flexible. This means that the VPSS should remain in that role from my own experience, anyone that comes to CPC can see its really relaxed but as a chair you would have day to day operations like signing cheques, hearing cases, and student involvement. Also we might get someone who may have a different schedule, which can complicate issues.Ursacki: I respect Millard’s argument they are different but the chair just calls on meeting, prepares end year reports and making sure the committee fulfills all its responsibilities if these responsibilities do fall on chair legislative affair can advise that on the bylaw. The duties that you have mention is that the chair doesn’t have to do any of that the duties are mentioned on the bylaw of what the chair would be required to do. Reynolds: CPC largely deals with the student population its very difficult to get hold of someone in which if the chair was organizing this that might add a little difficultly to students experience. CPC is a different committee the VPSS works closely with the club manager, so we should keep the VPSS as the chair.Dehal: From my experience from being on CPC they work very closely together we have the best people working in that committee. CPC meets more compared to other clubs, which is basically every once a week. You have 2 people most knowledgeable about clubs and the clubs manager is always on campus, as a student I might not have class on a certain day so I wont be on campus, at least the VPSS and club manager will be in the

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office. So I don’t believe having a councilor chair will be in the best interest for this committee.Millard: To wrap this up as the VPSS I understand the legislative affair but the changes don’t reflect CPC which one has to sign cheques, plan events, deal with student initiative there is a lot of grey areas. I don’t believe this is a positive change; its very dangerous for student to be head and adding another person does complicate the issue more.Nicholls: Motion to extend for 7 minutes.Seconder, Wright



Vrysen: I agree with all the points Cooper has made as VPSS. A VPSS needs to be chair because the responsibilities that fall for VPSS do not fall under same categories as those of other committees.Hill: I also respect Millard but he didn’t start out, as a VPSS there was a process that lead him to the position which other councilors can take that opportunity. There can be any other student who can take the same steps who has the same drive and passion like him, this same thing can be done by any student and can have the same passion.Speers: Motion to call to question.Seconder, Aggarwal



Speaker: All in favour of approving changes to bylaw 2500.Huybens: Point of information, does this include all committees?Speaker: This is only talking about CPC.Wilson: We say no to it that means it’s discarded.

BIRT BUSAC approves the omnibus bylaw changes to all committee bylaws changing all committee chairs to have open elections at the BUSAC meeting where the committee shall be struck in its first reading as presented

a. BIFRT All executive bylaws will be modified in regards to chairs to reflect this motion.

BIRT BUSAC approves changes to Bylaw 2500 as presented

b. BIFRT All executive bylaws will be modified in regards to chairs to reflect this motion.

Yendt, Hill


Motion defeated

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20.0BUSU's Audited Financial Statements

Discussion:

Nicholls: Point of information should it should say BUSAC.Speers: You saw the presentation and you can see it in your inbox of the results form last year.

BIRT Board of Directors approves the Audited Financial Statements as presented

Speers, Aggarwal



21.0Club Funding – Students Offering Support

Discussion:

Hill: Point of information they are asking for different numbers.Millard: CPC recommendation, SOS worked with our budget with Chris Ventura, very complicated not sure, we weren’t sure where the money is coming from or why they giving money to national campaign to build homes. I’m confused about that a number of things on the budget, marketing was double, miscellaneous was $410, the outreach program $300. They should earn the money themselves and not done by BUSU. That’s great that they have team bonding, volunteer appreciation and executive dinner events but they didn’t raise any money. We recommended $1060, not full funding and now they asking for $2300 after reevaluating the amount we provided them.Vrysen: You can amend the amount CPC is the default amount.Hill: Did Josh not put brackets for what they were asking, point of information, differences in numbers in expenses there is an error.Speaker: No one knew about the amount they asked are we are just going with that amount.Speers: Motion to amend.Wilson: They have the response to that amount. Speaker: We can put it forth because he is the mover that is what we will go with we can talk about this next meeting which will be reflected on the minutes, so that the club is aware of what they are voting on.Hill: I’ve been sitting here since they did their presentation, there are numerical issues, I recommend declining this budget for more of a detailed budget. There is margin of error on areas like the expenses and events like the team bonding and executive dinner.Huybens: I have a question, aren’t we allowed to put money to fundraising? Looking at it we took it out which was going toward fundraising a trip. Millard: The only thing we were going to fund is volunteer appreciation, not any trip for South America that is on you they came in and clarified that money; we won’t cover that expense for them.

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Huybens: Are we not allowed to put money to make a fundraiser to help send a group then?Speaker: In the past, councilors wouldn’t want to make those decisions.Huybens: There’s no legislation on that.Cheney: I agree with councilor Hill I think the budget is confusing there is a lot of things that shouldn’t be here, they are continuing to change their amount it does not go along with CPC recommendation. There is too much for me to handle, which makes me confused about the purpose. Grunner: We would normally reject something this I can’t see why we are giving any money to them. Our main concern is our students not a trip to South America it’s a noble cause but I don’t see as a whole where they are putting that money.Aggarwal: I don’t agree with the model of this club, the money they charge students should be going back to the club not giving it out to somewhere else.Reynolds: I want to point out on the budget the recommendation that CPC did, was we went through each amount and we made them aware of what we are giving them.Hill: Motion to extend for 10 minutes.Seconder, Dehal

Vrysen: Several comments made for external organization, we did give money to Brock bowls, which was an external club.Cheney: Point of information, what is your recommendation to fund for the budget?Speers: Motion to call to question.Seconder, Evans


Motion defeated

Evans: I don’t like the idea we can’t prove the advocacy. They have proven they can’t make a budget properly there is $1000 discrepancy. The services are already provided by career services we don’t need to give them the money.Yendt: I don’t understand how it was $2000 to $1870 and then $1370 I don’t understand how they got from $1870 to $1370.Vrysen: Originally the cost for the project was $2300, CPC recommendation was $1060 but they counter offer for $1370.Yendt: The amount doesn’t still make sense that is $500 less.Millard: That was number they put up. They reevaluated asking for less but still more than our recommendation.Yendt: The numbers are completely made up.

Evans: Motion to extend for 3 minutesSeconder, Millard


Motion defeated

Reynolds: Point of information, what happens if motion fails?Speaker: They don’t get any money.

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BIRT BUSAC approves $1060.00 to Students Offering Support as presented

Millard, Cheney


Motion defeated

22.0Club Funding – Brock Connections

Discussion:Millard: Motion to table.Seconder, Wilson



BIRT BUSAC approves $2125.00 to Brock Connections as presented

23.0Strategic Plan Political Policy

Discussion:

Speers: I hope everyone has the opportunity to read this and contribute to it we can make a vote later if you disagree with it.Reynolds: I want to voice my support on the strategic plan.Huybens: Considering the events we should reconsider adding advocacy on the petition.Speers: When they come we will put it on.

BIRT BUSAC approves the "Brock University Students' Union Strategic Plan of 2012" political policy, for a renewable term of 3 years.Speers, Jones


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24.0Student Petition Referendum Wording Approval

Discussion:

Speers: He said “leave it to the council” We will move this to the next BUSU meeting, where we open Issacs during the weekend and second task on the confrontation will have to wait until March.

Motion to table item 24 until further notice from sponsorsSeconder, Evan

BIRT BUSAC Approves the wording of the referendum question for a fee for the hiring of a lobbyist to confront Sodexo's high food prices on campus.Evan, Hill


25.0GM Report

Prouse presents the GM reportDiscussion:

Vrysen: I have two questions, has there been any recommendation? Qureshi: For the last two weeks, we have been getting opinions from students we’ve gotten feedbacks from students. Scott and Anthony are still open for student’s feedbacks, recommendation. Prouse: I will add it to the report, you can send me the information I can then send it to Greener or talk to Greener.Vrysen: My other question is does the salary get reviewed and who is included?Prouse: To review question, all management full time staff salary are reviewed but there is never a proper review of manager of staff, they mange the budget although. We have never seen to validate peoples salaries on external factors its quite a complicated process. Nicholls: To add more to that, I’ve been on the board before and Juliette is doing the best she can to justify management getting paid for what they do and why they deserve that pay or increased pay.Hill: Will this information be public; will this budget be public review?Prouse: The evaluation will not be public its private data it is shared among the board, the evaluation will be available only to board members.Hill: So the salary to the managers will that be made public?Millard: Its not appropriate.Prouse: We can give you how much were spending but can’t give you the amount people are making.Wilson: They are not a public government.Prouse: We are public but its protection of our employees, there is no point of sharing this information what our employees get paid but we can give you an amount of how much we spend on salaries itself.

BIRT BUSAC accepts the report of the GM.Wilson, Grunner

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26.0

Reports - VPSS

Millard presents the VPSS report

Discussion:

Lost quorum at 10:11Regained Quorum at 10:14

Huybens: Are you in contact with EB games?Millard: We are, they are going to release halo and COD.Huybens: There is also a St.Catharines company.

BIRT BUSAC accepts the report of the VPSS.Dehal, Qureshi



27.0Reports – VPFA

Luke Speers presents the VPFA reportDiscussion:

Jones: What about the security app?Speers: It has be launched successfully it was featured in the North American newsletter there were number of phone calls in regards about it. There was a university that has used it and that is good since it looks good on Brock and BUSU. The return was worth it if one person uses it then that’s good.

BIRT BUSAC accepts the report of the VPFA.Grunner, Finn

In Favour: 23Opposed: 1(Hill)Abstention: 1(Yendt)


28.0

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Reports – VPUA

Steve Nicholls presents the VPUA ReportDiscussion:

Wilson: How often does the undergraduate affair meet?Nicholls: I just got on it, I’ve seen the schedule 8 to 9 meetings and the half semester is almost done most of their meetings are almost over.Wilson: How long is the commitment?Nicholls: 1 year at until the June convocation.Vrysen: What is the difference between associate members and full members. Nicholls: BUSU is part of CASA and we need to pay for full membership fee, with full membership it means people have speaking and voting rights. The associate members can do full membership or just be associate members. The concern though with CASA some Universities are they can’t afford it. So they save money but still want to be involved with CASA small schools like Simon Fraiser. The point of being an associate member is to attract people and let them observe before making a decision to be a full member not for current members to save money. They want to properly reflect on this and try to stop this abuse.

BIRT BUSAC accepts the report of the VPUA.Synott, Cheney



29.0Reports – President

Heather Finn presents the President report

Discussion:

Vrysen: Who is on the student?Finn: There’s Kimmie, Rob and others. Vrysen: There’s no students even though it has the name students in it.Finn: Students were not at this meeting.Nicholls: Students are invited to these meetings, student representatives and advocate staff.Hill: Is there a chance students can be involved?Finn: I can ask.Hill: Can you send me an email.Qureshi: Are you guys planning to do a blueprint next year?Speaker: We might run but were still not so sure.

Motion to omnibus reports Seconder, DehalIn Favour: 21Opposed: 0

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Abstention: 4


BIRT BUSAC accepts the report of the President.Hill, Verbunt



30.0Closed Questions Period

Wilson: I was told there were a few research proposals; can you provide any more information?Speers: So far we had 5 submitted there are no winners yet they will be selected in 10 days.

31.0Information and Reminders

Hill: On behalf our team we will spamming BUSAC for your money.Nicholls: On your way home be safe, emergency lighteningYendt: I won’t be able to provide an OPIRG update because we are unable to meet with a bookkeeper so no financial updates but I will provide one and it will be made public along with BUSAC knowing about it.Wilson: If you don’t support our Movember go support BUSAC Movember. So far we’ve raised $195, $65 was given to me but were expecting more around like $216 to $217Speaker: Josh said there might be a potential meeting on December.4 since we have not often met quorum during exam meetings or we can possibly try to hold a meeting on December.11. Also again a reminder that if you haven’t updated your calendar please update it, tell your friends too.

32.0Adjournment

Motion to Adjourn at 10:46Wright, Finn


Josh Doan Steve Nicholls

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Chair Secretary

Heather FinnPresident

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€¦ · web viewtime:7:00pm. location: 13. th. floor board room. chair: josh doan (absent with...

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