Entry Form

Contact Details

Organisation Name:

Contact Person:

Title of Contact Person:

Email address:

Telephone Number:

Alternative Contact Person:Title of Alternative Contact:Email address:

Telephone Number:

Please indicate which award category your organisation is entering with this form.Please submit a separate entry per award category.

WORKPLACES CAMPUSESSmarter Travel Workplace of the Year Smarter Travel Campus of the Year

Walking Workplace of the Year Walking Campus of the Year

Cycling Workplace of the Year Cycling Campus of the Year

Public Transport Workplace of the Year Public Transport Campus of the Year

Car-sharing Workplace of the Year Car-sharing Campus of the Year

Business Travel Workplace of the Year Smarter Travel Working Group of theYear(Please see Entry Form No 2 Below)

Smarter Travel Working Group of the Year(Please see Entry Form No 2 Below)

Smarter Travel Student Project of theYear(Please see Entry Form No 3 Below)

Smarter Travel Coordinator of the Year(Please see Entry Form No 2 Below)

Smarter Travel Curriculum Development Award(Please see Entry Form No 4 Below)

What to include in your entry:Entries should relate to targets, actions and results that relate to the Partner’s own Travel Plan only i.e. actions that reduce dependence on car use for employees/ students/ visitors, and promote more sustainable travel, on the commute.

Judges will not consider results relating to activities outside the Partner site or those that do not relate to the organisation’s employees/students/visitors.

Partners can include any actions undertaken since the previous awards deadline in February 2015.

Partners can include mode split results from when they started working on their Travel Plan, including any results from before February 2015.

Partners can include both qualitative and quantitative information and results e.g. installation of cycle parking, uptake of cycle to work scheme by 90 staff, promotion of Tax Saver tickets with a quarterly travel roadshow, promotion of a walking route on site etc.

Marks are weighted in favour of quantitative results. Partners should include information from monitoring surveys – even if the organisation isn’t achieving the results hoped for. If the Partner can show the organisation is working to address an increase in car use, this is very valuable information.

Partners with representative response rates from recent surveys, in particular the all-Partner Travel Change Surveys in April/ autumn 2016, will be awarded bonus points (regardless of whether car use went up or down).

When filling in the entry form, Partners do not have to write paragraphs. Bullet points that convey the information are fine.

Please note the word count per response will be strictly applied. Entries exceeding the word limit will be returned for resubmission.

Please submit your entry form as a Word document.

Supporting documentsCollages Partners can submit a one-page PDF collage of supporting documents, including

photos, graphs, news clippings, articles etc. with each entry. Please use high quality images and a clear font for this PDF as poster size print outs

for winners may be displayed at the Awards ceremony in April 2017.

Images Winners’ case studies will be published in the 2017 Awards Report and on the

workplaces/ campus websites. Entrants are invited to include up to 4 high quality JPEG photographs with each entry for inclusion in these case studies.

These images should be attached to your email entry as separate files.

Images must also be embedded in low resolution in the relevant entry form – as per the example shown.

All images must be captioned.

Logos Partners must attach a high quality

JPEG of the Partner logo to each entry. If your logo changes between the entry deadline and the awards, please send us the new logo as soon as possible.

Entry DeadlineAll entries must be submitted by close of business on Friday 24th February 2017.

Read MoreYou can read about the 2015 winners on our website, see www.smartertravelawards.ie

The Smarter Travel Workplaces and Smarter Travel Campus team will not be on the judging panel, so we can help you with your action plan

and with your entry. Get in touch for more information.

Winners 2015 - Galway University Hospitals and University of Limerick

Entry Form 1 Use this form for the following categories: Smarter Travel Workplaces and Campus of the Year, Walking, Cycling, Public Transport, Business

Travel and Car Sharing.

1. Please give a summary of your organisation’s profile.(Max 50 words – 0 Marks)

2. What were your Travel Plan targets for this category? (Max 200 words – 50 Marks)Marks are weighted in favour of quantitative targets, so please include detail on your mode split targets, numbers participating in events etc. If including graphs, please ensure data labels are shown.

3. Please outline your results (Max 400 words – 50 Marks)Marks are weighted in favour of quantitative results, so please include mode split changes, numbers participating etc. If including graphs, please ensure data labels are shown.

4. How were results achieved? (Max 400 words – 50 Marks)

5. How are your colleagues/ students involved in reaching targets?(Max 200 words – 25 Marks

6. Are you including a PDF collage with your entry?Yes No

7. Are you including photos with your entry?Yes No

Please note that photos must be embedded & captioned in the entry form and sent as an attachment. Max of 4 photos.

8. Have you included a high quality JPEG of your campus/organisation’s logo?Yes

Entry Form 2 Use this form for Smarter Travel Working Group and Smarter Travel

Coordinator Categories

1. Please introduce the nominated individual/ group, and outline their role(s) and title(s) where relevant. (Max 100 words – 0 marks)

2. What were your Travel Plan targets or actions? (Max 200 words – 50 Marks)Marks are weighted in favour of quantitative targets, so please include detail on your mode split targets, numbers participating in events etc. If including graphs, please ensure data labels are shown.

3. Please outline your results (Max 400 words – 50 Marks)Marks are weighted in favour of quantitative results, so please include mode split changes, numbers participating etc. If including graphs, please ensure data labels are shown.

4. How were results achieved? (Max 400 words – 50 Marks)Please give an outline of the work that the coordinator/working group has/have been involved in.

5. How are your colleagues/ students involved in reaching targets?(Max 200 words – 25 Marks)

6. Are you including a PDF collage with your entry?Yes No

7. Are you including photos with your entry?Yes No

Please note that photos must be embedded & captioned in the entry form and sent as an attachment. Max of 4 photos.

8. Have you included a high quality JPEG of your campus/organisation’s logo?Yes

Entry Form 3Use this form for Smarter Travel Student Project of the Year category.

Course Name:

Lecturer’s Name:

Name of Team Members:

Email address for each team member:

Project Title:

Dates Project Ran:

1. Please give a summary of your project.(Max 150 words – 25 Marks)

2. Who was your project aimed at and what were you trying to achieve? (Max 100 words – 50 Marks)

3. Please give a detailed description of your project (Max 400 words – 50 Marks)

4. What results did you achieve? (Max 400 words – 50 Marks)Please include details of the number of people who took part in your event, the number of views your posts had on social media and any other metrics that you have access to. In this section you should also include a description of the impact that you feel your project may have had on others in your college.

5. What did you find worked well for you during the project and what challenges did you encounter (if any)? (Max 200 words – 25 Marks)

6. Are you including a PDF photo collage with your entry?Yes No

7. Are you including high-resolution photos with your entry?Yes No

Please note that photos must be embedded & captioned in the entry form and sent as an attachment. Max of 4 photos.

8. Have you included a high quality JPEG of your campus logo?Yes

Entry Form 4 Use this form for Smarter Travel Curriculum Development Award

1. Please give an overview of the project that was run as part of your curriculum.(Max 150 words – 50 Marks)Please include the name of the course (and faculty) in which you implemented a smarter travel related project. Please name any teaching or other staff involved in building this project into the curriculum. Please also give an overview of the project that was assigned to students in your course and state if course credits were awarded.

2. Please give a detailed description of how you developed and implemented the smarter travel related project within your course curriculum (Max 600 words – 50 Marks)Please describe how the assignment was brought into the curriculum, how it was rolled out to students and graded. If including images, please include a line to describe the image.

3. Do you plan to run this curriculum project annually and are there plans to bring further smarter travel related projects into programmes that you have responsibility for? (Max 200 words - 25 marks)

Yes No

Please provide details:

3. What results did this student assignment achieve? (Max 400 words – 50 Marks)Please detail the number of students who completed the project. In this section you should also include a description of the impact that you feel this development to your course curriculum has had on staff and students in relation to any aspect of smarter travel.

4. What did you find worked well and what challenges did you encounter (if any)? (Max 200 words – 25 Marks)

5. Are you including a PDF photo collage with your entry?Yes No

6. Are you including high-resolution photos with your entry?Yes No

Please note that photos must be embedded & captioned in the entry form and sent as an attachment. Max of 4 photos.

7. Have you included a high quality JPEG of your campus logo?Yes

Deadline for entryThe deadline for receipt of entries for the 2017 Smarter Travel Awards is Friday 24th February 2017.

Next Steps:When you’re happy with your entry, please email it to:Workplaces: info@smartertravelworkplaces.ie Campuses: info@smartertravelcampus.ie

Please email each entry (including your supporting collage/ images and organisation/campus logo) in a separate email.

You will receive a confirmation email from one of the team to let you know that we’ve received your entry.

Terms & Conditions 1. Only Partners of the Smarter Travel Workplaces or Smarter Travel Campus

programmes may enter the Smarter Travel Awards.2. There is no charge for entry.3. Partners can enter as many categories as they like but must submit a separate

entry form for each category. Please email each entry form separately i.e. don’t send two entry forms and supporting images in one email. This will help us to keep the right supporting documents with each entry.

4. The decision of the judges is final and correspondence will not be entered into about their decision.

5. The Awards Ceremony will be held in Dublin on 27th April 2017.6. Shortlisted and winning entries may be published as case studies on the Smarter

Travel Workplaces/ Smarter Travel Campus website, report & newsletter, and showcased at the Awards ceremony. Winners details will also be published on social media and websites associated with the National Transport Authority.

7. The National Transport Authority reserves the right to award all or none of the award categories listed in this entry form. A minimum of three entries received per category may be applied for the category to be awarded.

8. The deadline for receipt of entry forms is close of business on Friday 24th of February 2017.

9. Full terms and conditions, prize details, FAQs etc. will be published on www.smartertravelworkplaces.ie