webinar master real estate agents virtual assistant staffing

If You Don’t Have an Assistant: You Are One!™


Virtual Assistant StaffingTM

Michael HellicksonEfficiency Expert and Global

Team Builder™

You’re About To Discover…

with Michael HellicksonEfficiency Expert and Global Team

Builder™

“How To Tap Into The Power Of Outsourcing To Gain

More Free Time & Massively Increase Profits…While

Reducing Expenses Up To 67%”





Team Builder™

About Michael HellicksonMichael Hellickson began his career as a real estate agent in 1991, eventually literally becoming the Nations #1 real estate agent. During his career, Hellickson has spoken to and coached thousands of students and organizations nationwide, and has also been featured on several national television and radio programs including Glenn Beck, CNBC, The Dave Ramsey Show, and The Fox Business Network among many other local and regional programs. Hellickson is also the founder and president of Virtual Assistant Staffing™, the World’s leading Head Hunting Agency, specializing in helping business find, hire, and train top talent from around the Globe at an average savings of over 67% over local employees!





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My “Rags to Riches, to Rags to Riches Story

Recovering Real Estate AgentStarted selling in High School (2.23)Top Agent before graduation2 years in parents recommend

McDonaldsAttended Seminar

“If you don’t have an assistant, YOU ARE ONE!”

I hired my first assistant





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My “Rags to Riches, to Rags to Riches Story

For the next 15 yearsclosed around 60-120 homes a yearmade enough to not want to get outnot enough to be happy…bought 42 rentalsbought a $2M house





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Everything was going great…until it wasn’t!

June 2007 – Market collapsedLost $100,000 in commissions that

monthRentals upside down$6,000/mo house payment$6,000 in the bankHandful of unsellable listingsHad to make a decision “Go big or go

home”Clearly, I decided to “Go Big”I began building and growing a TEAM





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Fast Forward to Sept. 2 2010

Real Estate Agent for 20 years44 employees$125,000/month PAYROLLClosed 470+500 listings278 Pending Salesca. $100,000/month profit some months$70,000 loss others





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Then The Light Went On!

I reluctantly hired my first VAWent greatHired 2 moreWent ENTIRELY VirtualWent from $125,000/mo to $40,000 using VA’sSaved 68% on payroll ($85,000 a MONTH!!)That’s where the savings BEGAN!!





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Savings on Employees…

Wages/SalariesEmployment TaxesL&I/Workers Comp…Office Chit ChatDRAMA!





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Savings on Office Expenses…

Long Term LeasesN/N/N

InsuranceTelephone / InternetOffice Equipment

Copiers / Computers





Team Builder™

The NUMBER 1 Reason to use Virtual assistants:

NO success in the world can compensate for failure in

the home.





Team Builder™

What does Investors often use their VA’s for?

Social Media PostingBlog writingWebsite UpkeepDatabase ManagementPosting deals on nationwide investment clubsCreating property fliers and posting on social media through PostletsPulling due diligence on properties (Rents, rental rates, # of doors, etc.)Following up with drip marketing campaigns to buyersHelping build buyer/seller lists





Team Builder™

Eric’s Gift to You40 Hours of VAYou will get a call from your Relationship manager in my officeRM personal consultation to dig deep into your needsWe will then send you the standard agreementWe will search the world and find the right VA for youUsually takes 2 weeks You “test drive” your VAWhen you love them, keep them and we will begin billing after 40 hour trial periodIf you do not love them, we will replace for free!





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VA’s come in all shapes and sizes

Backgrounds varySkills sets vary

Their pay range varies





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What can a VA do?

Anything that doesn’t require physical presenceListing/Transaction CoordinatorBookkeeperReceptionistTelemarketerSEOBloggingWeb design/developmentClient Care CoordinatorResearch (aroma)





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See how it’s worked for others

“My virtual assistant is terrific! She saves me money, does a fantastic job, and is invaluable to my business! The process of hiring through Virtual Assistant Staffing™ was easy, fast and efficient. With the money back guarantee, I knew I had nothing to lose! I HIGHLY recommend this service!” Ken Kellermann - President - Sales Advantage Group - California USA





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Listing coordinator

Manage TheRedXHandle ALL general Assistant tasks

Data entryAnswer phonesManage CRM (client database)

Check/handle your emailsCheck/handle your voicemailsManage your calendar Be your “Gatekeeper”





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Listing Coordinator

VA helps ensure you’re doing what your coach tells you to do!You Scan/email or Dropbox signed listing agreement to VAData entry/MLS inputCall sellers with weekly updates

Many phone systems available for as little as $40/mo that give VA a number local to YOUR marketThe RIGHT VA will speak good English.





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Listing Coordinator

Handle ALL marketing for every listingOrder signs up/downOrder IVR signs Create flyersEtc…

Call showing agents Implement ANY action plan you wantThey could even call you every morning and read your goals/affirmations to you!





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Janet is hiring 2 more VA’s RIGHT NOW!!

“The addition of our VA to our team has been a business changing experience for us, our on-site staff no longer has their days consumed with data entry or spending hours on craigslist. We are able to implement effective systems and focus on money making tasks. At this point in our business we couldn’t do it without our VA!” - Janet Hegseth – Keller Williams Real Estate TheHegsethHomeTeam.com

http://thehegsethhometeam.com/





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Transaction coordinatorYou scan signed contract and email or Dropbox to VAVA does the restCall agentsContact title/escrowSet up inspections/appraisalsSet up action plans

During transactionsPost-closingAdopt a buyer Etc.

EVERYTHING a non-licensed assistant can do.Once you have built trust/relationship with VA, could be cost-effective to pay for them to fly out and take local license exam.





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REO VA’sBPO’sManage PortalsUtilitiesReimbursementsManage runners





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We even help people in other industries!

"Thanks Mike! You guys are lightning fast. I'm not sure if you started looking for the person I needed before I even knew I needed him, but it sure seemed like it. Great service and great support. Can't wait till I need another VA so I can go through the process again."

Brad MartineauInfuse My Businesswww.InfuseMyBusiness.com





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Eliminate excuses for failure

TrainingDefine responsibilitiesOngoing clear communicationRainmakers who suffer from “Nobody can do it as good as me” syndrome





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Training is CRITICAL

You will get out of your team what you put in to them.TrainMotivateHold Accountable (Daily Accomplishment Report)Daily Huddle

Entire teamYesterday’s accomplishmentsTodays goals/tasksPotential ChallengesMotivate, Inspire and direct efforts of the troops

Use Jing/Screencast to create short videos of each processEmail to VASkype with VA to discussDropbox to share files





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What if you need help?

You and your VA have access to your Outsourcing Consultant (Relationship Manager) Brian and Jewell…You ALSO get a Quality Assurance Representative

Checks every assignment for first 2 weeksOffers assistance to your VALooks for signs of tensionNotifies your Relationship Manager of any

challenges.Relationship Manager will contact you and provide personal contact information





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Here’s how it worksUse your new VA for 40 hours. After 40, you pay if/when you feel you have the right VA on your team!I can’t guarantee your first placement will be perfectI CAN guarantee I will stick with you until we get you the right fit!YOU PAY NOTHING until you are 100% HAPPY!I will ALWAYS take 100% of the risk so you don’t have to!Our goal is to

provide you with the right VAtake the administrative tasks off your deskhelp you focus on money generating activitiesdevelop a long term relationship with you and your

teamYou then become a raving fan referring us

to everyone you know





Team Builder™

Questions?

ThePowerIsNow.com/VA

webinar master real estate agents virtual assistant staffing

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