webinq: electronic data collection service webinq electronic data collection service ine portugal...

WebInq: electronic data collection service

WebInqelectronic data collection service

INE Portugal

Electronic Raw Data Reporting

UNECE / Eurostat (Geneva, 6 – 8 November 2006)

Paulo Saraiva dos Santos

Topic (ii) Electronic reporting of census data and other national experiences


Background ofData Collection and EDR

at INE Portugal


Data Collection figures Resources 250 workers + 400 local interviewers

12 M €

100 surveys and 570 occurrences 90 by self-completed (20 with 86% of enterprises);

15 by interview 110,000 enterprises (99% small or medium-sized enterprises).

Ave

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Electronic Data Reporting (EDR) 46% of surveys 56% of responses WebInq and e-mail

26,000 enterprises and 282,000 responses

200

5


Surveys / year %

1 survey 67%

2 – 5 28%

> 5 5%

Occurrences / year %

1 occurrence 57%

2 – 12 21%

> 12 12%

Data Collection impact

Enterprises Respondents

1 enterprise 96%

> 1 4%

Surveys Respondents

1 survey 70%

> 1 30%

Multi enterprise, surveys and respondents

It demands for a flexible solution


EDR timeline

• … some initiatives (XLS worksheets)• 1997: Intrastat and IDEP e-mail (EDIFACT, ASCII)

• 1998: e-mail management (automatic acknowledgment)

• 2003: WebInq public access XLS and e-mail• July.05: WebInq subscriber area Intrastat

webform• 2006Q4: 20 surveys


WebInq concepts


What is WebInq?

• INE’s website data collection channel;• Webforms and uploads (XML and XLS)• It provides information about surveys;• It aims to be a single point of access to manage

electronic questionnaires;• Users:

– Individuals, enterprises and other institutions, third declarants

• Does not cover local units and establishments • Does not cover all of our electronic reporting


WebInq development

• Only internal resources

• Microsoft .NET Framework Version 1.1– Microsoft Visual Studio– ASPX and JavaScripts

• SQL*Server and Oracle

• thawte SSL certificates


WebInq figures (2006 October)

• 9,000 enterprises• 8,000 users (7% third declarants)

• 20 e-questionnaires

• Intrastat webforms: – 2,600 declarants– 20,000 returns (2006)


WebInq monthly active enterprises

0

1.000

2.000

3.000

4.000

5.000

6.000

7.000

8.000

9.000

10.000

Jan

-06

Fev

-06

Mar

-06

Ab

r-06

Mai

-06

Jun

-06

Jul-

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Ag

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WebInq: Intrastat active declarants

0

500

1.000

1.500

2.000

2.500

3.000Ja

n-0

6

Fev

-06

Mar

-06

Ab

r-06

Mai

-06

Jun

-06

Jul-

06

Ag

o-0

6

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-06

Ou

t-06

No

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Intr

asta

t ac

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co

mp

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Subscriber ID

AAA000001

Fiscal number

01 123456789

Designation

Acronym

Company

Survey

User

WebInq entities and components

1. Web channel;

2. Management tool (BOW);

3. Intranet indicators report;

4. Intranet e-questionnaire edit tool (WebReg).Co

mp

one

nts

En

titie

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WebInq http://webinq.ine.pt/


WebInq management tool (intranet)


WebInq indicators report (intranet)


WebReg: Intranet webform edit tool


WebInq: two different areas

• PUBLIC area– General information and help about WebInq;– Statistical terms and concepts;– Download of files related with each survey;– Specific survey information;

• SUBSCRIBER area– User authentication;– Update information about inquired units;– User association with inquired units and surveys;– Manage questionnaires and users;– Secured upload of XML files.


Public area menu optionsService presentation

Access to subscriber area

File downloads

Surveys area

Help

Statistical terms and concepts

WebInq contacts


Surveys area• Surveys:

– IEH: annual business survey– IMPI, IAPI: industrial production (monthly

and annual)– ICCOP: conjuncture (construction)– PTRE: quarterly business survey– IVN (5): business short term indicators– Intrastat: monthly EU trade of goods – RIAP: properties of the public

administration– SPE: business services– IEGPA: environment business– UCDR: large commercial surfaces– …


Intrastat specific information

• Intrastat– Objectives– Legal framework– Type of survey– Data collection methods– Questionnaire– How to respond– IDEP CD request– Users manual– Dissemination products– Help– Contacts


Two types of users

• Main user– Master key– Update inquired unity attributes– Generate survey access codes to secondary users– Follow-up the activity of secondary users– Report data

• Secondary user– Activate surveys with access codes– Report data


Subscribers and users

• A subscriber can:– be a user of one or more inquired units;– manage one or more surveys from an inquired

unit;– become a main or a secondary user of a unit;– become a main user of an unit and a

secondary user of another different unit.

• Very flexible solution.


CompanyCompany

Company

User

User

User

Subscribers, enterprises and surveys

U1

U2

U3

C1 C2 C3

S1

S2

S3

S1 S2

S3 S1

S2


Subscribe

Authentify

Activate Apply

SelectSurvey

Report

@

Authentication process

Company

Survey

User


Become a WebInq subscriber

• Go to subscriber area

• Choose new subscriber option

• Accept terms and conditions

• Provide personal information

• WebInq generates ID and password

• WebInq send an e-mail with the password


Subscriber area menu options

Exit

Help

First access- Identify the unit- Activate master key- Activate survey

List of units

Update user information

Change password


Main user access

1. Subscribe and login WebInq;

2. Apply to an unit master key;

3. Receive and activate the master key;

4. Manage questionnaires;

5. Manage secondary users.


Become a main user for a unit


2. Identify the inquired unit (enterprise);

3. INE send a letter to the inquired unit with the master key, informing the name of the user applicant;

4. The inquired unit send the master key to the user applicant;

5. The user activate the master key and become the main user of the inquired unit.


Secondary user access


2. Receive the survey activation code from a main user (one for unit and survey);

3. Activate the survey (one unit);

4. Manage the questionnaires.


Activity: Choose an inquired unit


Activity: Manage the inquired unity


Activity: Survey management


Intrastat webform. Returns report


Intrastat webform. Insert a line


Intrastat. Lines list and validation


PTRE: XML upload example


IMPI. Industrial production (monthly)


IEGPA. Business environment


IVNEC. Commerce short-term indicator


• Other types of unities (establishments);

• XBRL upload;

• Optimize response view;

• Adapt survey management;

• English version;

• Management tool for all surveys.

Foreseen developments


WebInqelectronic data collection service

INE Portugal

Electronic Raw Data Reporting

UNECE / Eurostat (Geneva, 6 – 8 November 2006)

Paulo Saraiva dos Santos

Topic (ii) Electronic reporting of census data and other national experiences

webinq: electronic data collection service webinq electronic data collection service ine portugal...

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