webmail manual

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INTERNATIONAL ISLAMIC

UNIVERSITY OF MALAYSIA

USING WEB BASED EMAIL

AT IIUM



Table of contents

Web based email …………………………………………………………………………………… 1

Logging in to IIUM Webmail …………………………………………………………………. 2The main screen ……………………………………………………………………………………. 3Viewing a message ……………………………………………………………………………….. 4Compose ……………………………………………………………………………………………….. 5Addresses ……………………………………………………………………………………………… 7Folders ………………………………………………………………………………………………….. 7Options ………………………………………………………………………………………………….. 9Options – Personal Information ……………………………………………………………. 9Options – Message Highlighting ……………………………………………………………. 10Options – Index Order ………………………………………………………………………….. 10

Options – Display Preferences ……………………………………………………………… 10Options – Folder Preferences ……………………………………………………………….. 11Search ……………………………………………………………………………………………………. 11Help ……………………………………………………………………………………………………….. 11



Web based e-mail

Webmail is a Web based email system.

Web based e-mail differs from the standard (POP3) e-mail that you may

have used in some other email client.

With Web based email:

• You do not use a specialized e-mail program to access your e-mails,

only a Web browser like Internet Explorer or Netscape Navigator or

Mozilla Fire Fox.

•

You can access your e-mails from any computer that has Internetaccess, anywhere in the world.

• Your emails are not downloaded to your local computer, but stay on

the server.

• Stay on a server but can be looked at from anywhere using a Web

browser like Internet Explorer

1



Standard POP3 Mail

• Emails are downloaded from a server to a particular local

computer that is using a specialist e-mail program Microsoft

Outlook or Outlook Express or Mozilla Thunderbird.

Logging in to IIUM Web Mail

Using a Web browser, (for example Internet Explorer or Mozilla Firefox) go

to this URL: http://webmail.iiu.edu.my

The screen will look like this:

2



Type in your username and password , then click on the Login button.

The main screen

Before using IIUM Webmail you should enter your personal details by

using the Options link. See Options – Personal Information.

A. Because you are using a web browser, you need to refresh the

screen occasionally to ensure that you are seeing the latest version

of what is on the server.

B. These are the folders that you start off with. You can create more

later. In this example the (10) indicates that there is ten unread

email. Clicking on (purge) will empty the Trash folder of previously

deleted emails.

C. You can select emails by clicking the square check boxes. Select all

will swap selected with unselected emails. Once selected the

buttons can be used to:

- Move the email to another folder

- Forward the email to another person- Mark the email as “read” (shows in lighter text)

3

A E

B

C

D



A. Back to the message list.

B. Send this message to the Trash folder.

C. See next or previous message.

D. Forward the message to another person or email another person

with this message as an attachment.

E. Reply to the sender of this message, or if the message is to a

number of people, Reply All will send a message to all of them.

F. The message text.

G. Shows technical information about the email.

H. Launches another window that puts the email into a format suitable

for printing.

I. Clicking on this link will take the address of the person who has sent

the email and put it in your address book. See the Addresses

section of this manual.

5

E

F

G H I



Compose

Clicking on the Compose link will open up a new email window. See below

for details of items in this window.

A. Put in the email addresses of the people that you want to send the

message to. If you want to send to more than one address,

separate the addresses with commas.

B. An email address in CC: will send a copy of the message to that

person. Again multiple addresses can be entered separated with

commas.

BCC: works in a similar way to CC: but does not show the other

email addresses used to the recipient.

C. You can assign a priority level, which will appear to the recipient of

the email.

- Clicking in the Receipt On Read box will send you back a

confirmation email when the recipient has opened the email

6

A

B

G

H



Addresses

You can store names and email addresses in your address book. Access

this by using the Addresses link.

Folders

You can create extra folders in order to organize your emails. Access this

by using the Folders link.

8

You can addaddresses to theaddress book byfilling in details andclicking here.

Make up a name for our

folder and choose if it isgoing to be a subfolderof an existing folder.Then click on the Createbutton.



9

The folder will appear in the folder list. Youmay have to click on the Refresh Folder Listto see the new folder. Use these to rename

or delete an existing folder. Unsubscribe willstop the named folder appearing in thefolder list. Subscribe will show it again.

Use these to

rename ordelete an

existing folder.

Unsubscribe willstop the namedfolder appearingin the folder list.Subscribe willshow it again.



Options

Options – Personal Information

Clicking on the underlined text will take you to the particular option.

A. These details will be used in emails that you send.

B. These details will be added to the body text of any emails that you

send if Yes is chosen in the Signature Options.

C. These details will be added at the start of the sender’s text when

you reply to an email.

10

A

BC



Options – Folder Preferences

This can be used to change which folders are used for Inbox, Trash and

Sent. You can also get the folder list to auto refresh.

Search

You can search for a particular email based on text in various parts of the

email.

Help

This will show you context sensitive help. Whichever screen you arelooking at, when this link is clicked, help about that screen will appear.

12

Choose whichfolder to search.

Type in whatyou are looking

for.

Choose the section of the emails that you

want to search, thenclick on the search

button

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