Reporting Completions Data

Webpage:http://heimshelp.education.gov.au/sites/heimshelp/support/pages/webinar-reporting-completions-data

• What do you need to report?- Units of study- Courses

• When do you report?

• Revising completions

• Verifying completions

• Common issues

Overview

• Unit of study completions

• Course completions

• Higher education: Past Course Completions

• VET: VET Course Completions

What do you report?

• 2014 completions are due 30 April 2015

• All completions data must

be verified by

15 May 2015

When do you report?

Reporting Unit of

study

completions

What do you include?• A completion status for each unit of study

reported during the year

What do you exclude?

• Units of study remitted or deleted

Two main components:

• Key elements

- uniquely identify a completions record

• Unit of study completion status

- attaches a status to a record

Reporting Unit of study completions

• Student id (E313)

• Course code (E307)

• Unit of study code (E534)

• Unit of study census date (E489)

Key elements

Key elements

• 2 – Failed

• 3 – Successfully completed

• 1 – Withdrew without penalty

• 4 – In progress

• 5 – Recognition of prior learning (VET only)

Unit of study completion status (Element 355)

• Revise your data in the same submission you report your original records

• Same key elements to identify a record

Reporting Unit of study revisions

Reporting Course

completions

Who do you include?:

• all domestic and overseas students who have completed a course of study leading to your award.

• Combined degree = 1 completion

Higher education course completions

Who do you include?:

All eligible students who:

• have been reported in one or more units of study and

• have completed an approved VET course in the reporting year.

VET Course completions

Two main components:

• Key elements

- uniquely Identify a completions record

• Variation reason code

- tells HEIMS what to do with a record

Reporting Course completions

Key elementsHigher education VET

Student id (E313) Student id (E313)

Course code (E307) Course code (E307)

Reporting year (E415) Reporting year (E415)

Specialisation code (E463)

Reporting a course

completion record for the

first time: Code 5

Variation reason code (E446)

• You revise your data in the same submission you report your original records

• Variation reason code identifies the change you want to make

Revising Course completions data

Revising a course completion

record:

• Code 2 - revise

• Code 4 - delete

• Code 5 – new record

Variation reason code

Verifying your

completions data

Why do you verify your data?

•Confirms accuracy of your data

• Underpins your organisation’s statistics

When do you verify?

• completed by 15 May

Where do you verify your data?

•HEIMS Online

Summary report

A status has not been reported for some students

The file name and year are correct

The original unit of study record has been reported to HEIMS

The key elements are correct

Verification reports are checked and signed off

Top tips for easy reporting

7 April – Reviewing your reported data

9 April – Revising your data

15 April – Verifying your data

20 & 22 April – Reporting with HEPCAT 1 & 2

Our next training sessions

For all your data questions contactHEIMS Data Collections

HEIMS.datacollections@education.gov.au

Telephone: (02) 6240 7487

Need more help?

Policy and program management Administration of FEE-HELP and

VET FEE-HELP Financial estimates and payments

HELP IT System (HITS)

TSEnquiries@education.gov.au

For all your policy queries