wedding presentation
DESCRIPTION
This powerpoint was created to show senior management of an event planning company the entire process of the Smith/Doe wedding planning process. This presentation shows budgets, budget forcasting, profit, quality control, risk management, communication plan also work breakdown structures.TRANSCRIPT
- 1. K im Furlong A sya BellJ orge Arevalo A dam Stibitz C ourtney OShea A mber Bellville
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- Project Purpose:
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- The mission of this project is to successfully execute the marriage and reception of John and Jane on Saturday August 21 st , 2010 within specified timeline and budget.
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- Objectives:
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- To satisfy the needs and wants as defined by the father of the bride.
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- Provide the client with high-quality, cost effective locations and entertainment for 125-150 guests.
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- To have all arrangements made to meet the wedding date of Saturday, August 21 st , 2010.
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- To stay within the budget constraint of $25,000-$40,000.
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4. 5. What Information Provider Audience Frequency Method of communication Project Status report Group #2 FOB, Bride, Groom Weekly E-mail memo Issues Log Group #2 FOB Weekly E-mail memo, Meeting (if required) Agenda report Group #2 FOB, Bride, Groom Weekly E-mail memo Change requests Group #2 FOB As needed E-mail memo and hard copy Project Charters and Plans Group #2 FOB When created and/or updated E-mail memo Invoices Group #2 FOB Bi-Weekly Hard copy Project Approvals Group #2 FOB Weekly E-mail memo Project Closure/Final Approval Group #2 FOB Once Meeting 6. 7.
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- Mitigation Actions:
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- 3.0.15,3.0.17- Floral guarantee
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- 7.0.09 Photography
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- 7.0.11 Weather
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- 9.0.11 Transportation
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- 11.0.33 - Toast
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8. 9.
- To ensure quality we have place a hierarchy of needs for each major check point.
- Start point with follow up service, monthly, bi-monthly, weekly and some daily activities
- All Check Lists have a completion date of contract signing prior to wedding (delivery date is August 21st, 2010)
- Cross departmental activities as needed to insure timing, contract signing, approval, final approvals and reviews
- Implementation of services of all vendors
- Change Control
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- Limited flexibilityof services due to specifications of date, timing, location, and John Handel
- Check List
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- Wedding Location
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- Believers Church
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- FOB approval for decoration and location
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- Reception Location
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- DiNolfos Banquet Hall
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- FOB approval for decoration and location
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- Transportation
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- Twelve Passenger Limousine
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- Beverages
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- Florist
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- Arrangements
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- Bouquets
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- Bakery
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- Delivery
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- Cake Specification
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- Videographer
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- Equipment and Timing
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- Photographer
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- Equipment and Timing
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- Disc Jockey
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- Equipment and Timing
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10. Completition Date (In Days) 0-30 31-60 61-90 91-120 121-150 151-180 181-210 210+ Project Task Start Date 22-Aug-09 Wedding Location 17-Oct-09 73 Reception Location 17-Oct-09 73 Entertainment 14-Nov-09 101 Catering 21-Nov-09 108 Transportation 12-Dec-09 129 Photographer 9-Jan-09 157 Florist and Misc. Decorations 30-Jan-10 178 Invitations 6-Feb-10 185 Bakery 20-Feb-10 199 Finalalizing Project Tasks 20-Aug-10 364 End Date 21-Aug-10 365 11. 12.
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- High level requirements
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- Church Kim Furlong
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- Reception Courtney OShea
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- Transportation Asya Bell
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- Florist Adam Stibitz
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- Bakery Amber Zweibahmer
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- Entertainment (DJ) Asya Bell
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- Photographer Asya Bell
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- Videographer Asya Bell
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- Invitations Adam Stibitz
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- Misc. Dcor Jorge Arevalo
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13.
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- Company Contracted
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- Believers Church, Matteson, Il
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- Requirements
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- Clergy, Soloist, Organist
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- Counseling, Rehearsal
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- Dressing Rooms
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- Set up of misc decorations and items
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- Profit
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- Total Cost $794.89,
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- Charge $1200,
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- Profit $405.11
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- Company Contracted
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- DiNolfos Banquets
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- Requirements
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- Four Course Meal Open Bar
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- Valet Parking Champagne Toast
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- Sweet Table Hot Hors DOeuvres
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- Profit
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- Cost - $11,658,
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- Charge to customer - $17,000
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- Profit - $5,342
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- Company Contracted
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- Orland Park Bakery
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- Requirements
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- Serves 150 guests from tiered wedding cake
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- Fruit filling
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- Profit
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- Cost - $404
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- Charge to customer - $600
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- Profit - $196
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16.
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- Company Contracted
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- Every Day Flowers
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- Requirements
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- Bride Bouquet, Bridesmaids Bouquets (4 in total)
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- Groom, Groomsman, and fathers Boutonnire (6 in total), Bridesmaids and mother Corsages (6 in total)
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- Pew flower arrangement (40 in total), Altar flowers (2 in total), Flower girl petals and basket
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- Cake table flowers
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- Profit
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- Total Cost $3085,
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- Charge $4,500,
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- Profit $1415
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- Company Contracted
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- www.beautifulweddinginvitations.com
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- Requirements
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- Embossed Invitations, RSVP cards
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- Save the Date cards, Thank you Cards
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- Reception seating cards
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- All stamps
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- Profit
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- Cost $856,
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- Charge $1300,
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- Profit $444
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18.
- Company Contracted
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- 3M Entertainment
- Requirements
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- Twelve Passenger Vehicle
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- On time arrival at John Handels home at 2:00pm
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- Stay with bridal party until 11:00pm
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- Off site location (all locations are noted in the transportation contract, but are subject to change)
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- Beverages (Sparkling Wine, Champaign, Juice, and Bottled Water)
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- Transportation modifications are to be approved by John Handel
- Profit
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- Cost750.00
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- Charge1100.00
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- Profit350.00
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- Company Contracted
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- 3M Entertainment
- Requirements
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- Onsite start at 12:30pm until 8:00pm, with offsite location
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- Two alternate backdrops
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- Bride/Groom one hundred picture photo album
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- Two fifty picture parent photo album
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- Three month time requirement on photo album
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- Online photo availability
- Profit
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- Cost3000.00
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- Charge4400.00
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- Profit1400.00
20.
- Company Contracted
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- 3M Entertainment
- Requirements
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- Arrival at Believers Church at 1:45pm until 4:00pm(at the latest)
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- Arrival at DiNolfos Banquet hall at 4:45pm.
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- Video production and product is to completed no later than October 20 th , 2010
- Profit
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- Cost650.00
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- Charge1000.00
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- Profit350.00
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- Company Contracted
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- 3M Entertainment
- Requirements
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- Arrival at DiNolfos Banquet hall at 5:00pm and is to remain onsite until 11:30pm
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- Specified Musical selection to be played during wedding program
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- Wedding Announcements
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- Music Request will not be taken unless approved by
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- John Handel
- Profit
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- Cost800.00
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- Charge1200.00
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- Profit400.00
22.
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- Company Contracted
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- http://weddingshop.theknot.com
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- Requirements
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- Ring Pillow ($26.36)
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- Wishing well box ($40.29)
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- Unity Candle Holder set ($41.98)
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- Serving set ($29.29)
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- Profit
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- Misc Cost: $137.92,
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- Charge: $202.74,
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- Profit:$64.82
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23. Actual Cost Cost to FOB Profit Bakery - Cake $404 $600 $196 Flowers $3,085 $4,500 $1,415 Invitations $856 $1,300 $444 Church $795 $1,200 $405 Photography $3,000 $4,400 $1,400 Videography $650 $1,000 $350 Limousine $750 $1,100 $350 DJ $800 $1,200 $400 Reception Hall $11,658 $17,000 $5,342 Grand Totals $21,998 $32,300 $10,302 24.