weddings - gilwell park · 2018-10-29 · countdown 12 – 18 months before the big day book your...

Weddings

Countdown

12 – 18 Months before the big day

Book your ceremony with the Registrar or Church

Decide on the size of the venue for the reception by compiling a guest list

Make a provisional booking at Gilwell Park. Pay your deposit and sign the wedding contract to confirm your date

Decide which package you would like

Inform us if you would like us to hold any bedrooms for you


Decide on menus – wedding breakfast, evening food, wine, beverages etc.

Arrange entertainment and other suppliers – secure the bookings with a deposit

Book your planning meeting (usually takes place 3 months before your wedding)


Have your planning meeting with your Wedding Coordinator

Confirm your menus and beverage choices

Send out invitations – along with information on our accommodation options

Discuss table layout with your Wedding Coordinator

Make your 75% payments 90 days before your wedding

Book your final planning meeting (usually 2 weeks before your wedding)

4 Weeks before the big day

Have your final planning meeting

Provide your Wedding Coordinator with your table plan, place cards etc.

Pay your final balance

On the big day

We will ensure your day is perfect, so relax and enjoy.

Classic

The CIC

Minimum 80 guests, maximum 180 for a seated meal and 250 for an informal party

The Whitehouse Suites Minimum 40 guests, maximum 70 for a seated meal and 100 for an informal party

£95 per Guest

What’s included….

On Arrival A glass of Prosecco*, Bucks Fizz or Mulled Wine

Fruit Punch or Orange Juice for non-drinkers

3 canapés per guest*

Wedding Breakfast 3 course Wedding Breakfast or a BBQ followed by Tea & Coffee

Half a bottle of House Wine

Soft drink alternatives for non-drinkers

A glass of Prosecco** for toasting

Also included… Venue hire

Event Manager to look after your wedding day

Wedding Coordinator to guide you throughout the planning process

Bridal Suite on the night of the wedding

White linen tablecloths & napkins

Cake stand & cake knife

* Upgrade to 5 canapés for an extra £4.00 optional

** Upgrade to Champagne for an extra £7.00 per guest

Prices valid up until 31st March 2019.

Ceremony Venues

Betty Clay Library (Up to 30 guests) £250

Group Room (Up to 40 guests) £300

Baerlein Room (Up to 50 guests) £300

Seminar Suite (Up to 70 guests) £400

Gidney Cabin (Up to 100 guests) £500

Swan Centre (Up to 150 guests) £500

Canapés

Please select 3 items from the following

Lamb Kofte Bites

Seared Sirloin, Mustard Cream

Chicken Liver Parfait on Brioche

Tandoori Chicken Skewer

Smoked Salmon Blini

Asian Crab en Croute

Chilli and Garlic Prawns

Seared Tuna on Wasabi Croute

Tartlet Selection (v)

Breaded Bocconcini Mozzarella (v)

Cherry Tomato and Basil Bruschetta (v)

Pesto Arancini (v)

Wedding Breakfast

Starters Tomato Soup, Basil Oil (v)

Smoked Salmon, Avocado Puree and Caviar Pearls

Heritage Tomato, Mozzarella, Basil and Olives (v)

Chicken Liver Pate, Fruit Chutney, Ciabatta Toast

Charred Chicken Caesar, Crispy Prosciutto Ham, Garlic Croute Creamed Goats Cheese, Beets Selection, Micro Herbs (v)

Main Courses Corn Fed Chicken Ballotine, Parmentier Potatoes, Chicken Jus

Smoked Paprika Pork Loin, Caramelised Apple Puree, All Butter Fondant Potatoes

Roast Topside of Beef, Roast Potatoes, Yorkshire Pudding, Red Wine Jus

Gnocchi with Wilted Spinach, Truffle and Sage Beurre Noisette and Parmesan Crackling (v)

Wild Mushroom and Spinach Risotto, Pine Nuts, Basil Oil (v)

Supplement £3

Slow Braised Lamb Shank, Creamed Potatoes, Port and Redcurrant Sauce

Seared Salmon Fillet, Herbed Potato Cake, White Wine Cream Sauce

All served with seasonal sides

Desserts Lemon Meringue Tart, Fresh Raspberries, Raspberry Sauce

Sticky Toffee Pudding, Toffee Sauce, Roasted Pecans

Apple Tart Tatin, Vanilla Bean Ice Cream, Salted Praline

Saffron Poached Pears, Pistachio Cake, Honeycomb Ice Cream

Chestnut Chocolate Cake, Seasonal Berries, Butterscotch Ice Cream

Milk Chocolate Parfait, Orange Compote, Toffee Popcorn

Not what you want? Our excellent catering team cater for all backgrounds. Please feel free to get in touch for any

bespoke dishes you wish to have.

Wedding BBQ Breakfast

Please choose 4 main dishes from the following

Rosemary and Maldon Sea Salt Rump Steak

Olive Oil and Thyme Lamb Chops

Bourbon and Honey Glazed Chicken Thigh

Mexican Chicken Burger

Jerk Chicken

Bourbon BBQ Duck Leg

Tequila and Citrus Chicken Thigh

Chipotle Chicken Wings

Cajun Spiced Chicken, Pepper and Onion Skewer

Minted Lamb and Red Onion Skewer

Spinach and Falafel Burger, Grilled Halloumi, Green Tomato Chutney (v)

Chunky Vegetable Skewer (v)

Served with Hot Buttered New Potatoes, Crunchy Leaf Salad, Dressings and Dips

Plus choose 2 accompaniments

Heritage Tomato, Torn Basil and Pesto Dressing

Puy Lentil, Red Pepper, Feta and Mint

Coz, Rocket, Parmesan and Oven Baked Crouton

Pesto Pasta Salad, Olive, Red Onion

Asian Slaw, Coriander Lime and Chilli

Kartoffel Salad - Potato, Egg, Mustard and Caper

Quinoa, Pearl Barley, Cucumber, Pomegranate and Orange

Garlic and Herb Corn on the Cob

BBQ Beans

Please choose 1 dessert

Vanilla Cream Profiteroles

Panna Cotta, Seasonal Berries

Exotic Fruit Salad

Double Chocolate Brownies

Classic Crème Brulee

Extras

Food

£5.50 for 3 Items

Luxury Mixed Nuts

Kettle Chips

Vegetable Chips Bombay Mix

Piri Piri Popcorn

Sea Salt Popcorn

Marinated Olives

Beverages

Tea and Coffee Station £2.00 Per Cup

Orange & Apple Juice £6.00 Per Jug

Corkage (Wine/Prosecco) £15.00 Per Bottle

Corkage (Champagne) £20.00 Per Bottle

Extra Items

Lycra Chair Cover with Organza Sash £4.00

Cotton Chair Cover with Organza Sash £4.50

Garden Games £50.00

Evening Buffet

£16.00 per person for a 5 item buffet of your choice

£19.00 per person for a 7 item buffet of your choice

We recommend catering for at least 75% of your total number of guests.

Please choose from the following:

Selection of Sandwiches

Selection of Wraps

Pigs in Blankets

Mini Pepperoni Pizzas

Chipotle Chicken Wings

Cuban Chicken and Chorizo Brochette

Jerk Chicken Kebabs

Mini Pork Pies

Turkey and Swiss Cheese Filled Croissants

Chinese Dim Sum Selection

House Made Sausage Rolls

Chicken Drumsticks with Rosemary and Garlic

Vegetable Spring Rolls, Sweet Chilli Sauce (v)

Falafel Balls, Hummus and Vegetable Crudités (v)

Roasted Vegetable and Parmesan Tartlets (v)

Tortilla Chips and Dips (v)

Indian Snack Selection (Bhajis, Pakoras and Samosas) (v)

Evening Hot Snacks £6.50 per person

We recommend catering for at least 100% of your total number of guests.

Please choose from one of the following:

Bacon Baps, Chips and Condiments

Sausage Baps, Chips and Condiments

Egg Baps, Chips and Condiments (v)

Evening BBQ

£16.00 for Option One

100% Beef Burger

Marinated Chicken Skewer

Roasted Vegetables, Butterbean & Artichoke Paella

Mixed Leaf Salad Classic Potato Salad

Coleslaw

Buns & Relishes

£20.50 for Option Two

Choose 3

100% Beef Burger

Cumberland Sausage, Sautéed Onions

Chicken Shack (choose 2 flavours) – Piri-Piri, Lemon & Herb, Thyme & Garlic, Yoghurt

Tandoori, Smokey BBQ Roasted Vegetables, Butterbean & Artichoke Paella

Mixed Seafood Jambalaya, Cajun Spiced Rice, Chargrilled Vegetables

Buns & Relishes Included

Plus a Choice of Two Accompaniments

Seasonal Mixed Leaf and Herb Salad

Heritage Tomato, Torn Basil and Pesto Dressing

Puy Lentil, Red Pepper, Feta and Mint

Coz, Roquette, Parmesan and Oven Baked Crouton

Pesto Pasta Salad, Olive, Red Onion

Asian Slaw, Coriander Lime and Chilli

Kartoffel Salad - Potato, Egg, Mustard and Caper

Seasonal Mixed Leaf and Herb Salad

Quinoa, Pearl Barley, Cucumber, Pomegranate and Orange

Minted New Potatoes

Garlic and Herb Corn on the Cob

BBQ Beans

Accommodation

Single Room £65

Single Room (non en suite) £55

Double or Twin Room £90

Double or Twin Room (single occupancy) £75

Family Room (2 adults & 2 children) £110

Executive Double Room £100

Executive Double Room (single occupancy) £85

Luxury Double Room £110

Additional Extras

Extra adult bed £20

Extra child bed (aged up to 13) £15

Cot £5

Special Occasion Packages POA

Prices include VAT and Full English Breakfast.

Please contact us for further information and to make a booking.

All bookings are subject to our terms & conditions and are payable at the time of booking.

Prices valid up until 31st March 2019.

Ceremony Only £25.00 per person (minimum 40 guests)

Includes the Ceremony Venue Hire, 2 Reception Drinks and 3 Canapes per guest

Ceremony Venues Betty Clay Library (Up to 30 guests)

Group Room (Up to 40 guests)

Baerlein Room (Up to 50 guests)

Seminar Suite (Up to 70 guests)

Gidney Cabin (Up to 100 guests)

Swan Centre (Up to 150 guests)

Reception Drinks Prosecco

Bucks Fizz

Orange/Apple Juice

Elderflower or Pink Lemonade

Mocktail

Canapes

Lamb Kofte Bites

Seared Sirloin, Mustard Cream

Chicken Liver Parfait on Brioche

Tandoori Chicken Skewer

Smoked Salmon Blini

Asian Crab en Croute

Chilli and Garlic Prawns

Seared Tuna on Wasabi Croute

Tartlet Selection (v)

Breaded Bocconcini Mozzarella (v)

Cherry Tomato and Basil Bruschetta (v) Pesto Aranci

We’ve got the answer….

How do I book a viewing? We would love to show you round the venue and are open for viewing on most days and evenings. Just give us a call on

020 8498 5300 or send an email to [email protected] to book a viewing at Gilwell Park.

Can I provisionally book a date?

A provisional booking to hold your selected date can be made and will be held for 14 days with no obligation.

How do I confirm a booking?

In order to confirm your booking, Gilwell Park requires a deposit of 20% of your total booking cost as well as a signed

contract. You can confirm any time within the provisional period, or without a provisional booking.

Can I have a civil ceremony at Gilwell Park?

Yes, Gilwell Park has a license as an approved premises for a civil ceremony. We are able to offer couples a varied choice

of licensed venues from the historic Georgian house to the beautiful outdoor Gidney Cabin.

When do we need to pay the balance?

Your final balance will be due 14 days before your event. Any charges on the day (such as a bar bill) must be paid on your

departure.

What time should I get married?

We recommend the following approximate schedule assuming your evening party is to start at 7.30pm.

2.00pm Ceremony

2.30pm Drinks Reception

4.00pm Wedding Breakfast

6.00pm Speeches

7.00pm Room re-arranged for your Evening Party

7.30pm Evening Party Commences

What is the standard finishing time?

The standard finishing time is 12am (Midnight) for the bar and for music.

What is the capacity of Gilwell Park?

The capacity for a seated meal is 180 guests using round tables. Our evening capacity is up to 250.

Can we bring in our own caterers?

Yes we do offer a dry-hire option. Please ask for more details

We’ve got the answer….

Can we decorate the venue?

Yes, please feel free to provide decorations for your event. We are very happy for you to decorate the venue as you wish.

We do however have a no candles policy.

Can we have confetti?

Yes we do allow confetti, we do just ask that it could be biodegradable or fresh petals, and we do not allow confetti

cannons.

Can we have fireworks?

Yes, but please talk to us first as conditions will apply.

Can we supply our own bar?

Gilwell Park is a fully licensed venue with its own bar so unfortunately we do not allow you to provide this.

Can we bring in our own wine or pay corkage?

There is a corkage charge should you wish to bring your own wine, please contact us for more details.

Is there parking available for my guests?

We provide complimentary parking for all your guests.

Where do people stay?

Gilwell Park offers its own accommodation in 40 boutique bedrooms (35 en suite). One of these rooms is our Bridal Suite

which is complimentary reserved for your use. Each bedroom includes a full English or continental breakfast.

Can we bring our own tent or caravan?

Unfortunately camping at Gilwell Park is reserved exclusively for our Scouting guests.

What time do we have access to the venue?

We guarantee access to your function room from 10am to start preparing the venue. If there is no function the day before,

then you are welcome to arrive earlier, please contact us around a week before your event to confirm if this is possible.

Your suppliers are welcome to start setting up from this time. You will have dropped off various wedding items (such as

favours, name cards, table plans, etc.) with us the beforehand so we can start setting up the venue on the morning of the

wedding ready for your arrival.

When was Gilwell Park built and how long has the venue been open?

The White House at Gilwell Park is a 17th Century building and is Grade II listed. The Gilwell Park Estate was donated to

The Scout Association in 1919.

We recommend….

Florists

Sarah Diamant Florist Limited Flowers for You Web: www.sarahdiamantflorist.com Web: www.flowersforyou.org.uk

Email: [email protected] Email: [email protected]

Tel: 07578 472 474 Tel: 07843 277331

Flowers by Danielle

Web: http://www.flowersbydanielle.co.uk

Email: [email protected]

Tel: 01992 768 400

Music

Mark Winter DJ Just Talent

Email: [email protected] Web: www.just-talent.co.uk

Tel: 07961380454 Email: [email protected]

Tel: 07743 424 465

SPJ Event Specialists Sister Sax Web: http://www.spjuk.com/ Web: www.sistersax.co.uk


Tel: 01920 464 726 Tel: 0844 5049841

Dan Magill - DJ & Entertainment Services Web: http://www.closetvinyl.com/


Tel: 07717 851972

Stationery

The Creative Bear Pretty Things by Dee Web: www.thecreativebear.co.uk Web: www.prettythingsbydee.com


Tel: 07841 534881

mailto:[email protected]


We recommend….

Photographers

Peter Dyer Photographs Cherry Blossom Wedding

Web: www.peterdyerphotos.com Web: www.cherryblossomwedding.com


Tel: 0208 363 2456 Tel: 07803581506

David Nassim fizz fotography Web: www.fizzfoto.eu

www.rubylovesjack.com


Tel: +49 160 886 6681

Videographers

Timothy Spatz Tie the Knot Films Web: http://spatzfilm.com/ Web: www.tietheknotfilms.co.uk Tel: 07414 810 966 Email: [email protected]

Tel: 07584036058

Shoot the bride Boutique Wedding Films Web: http://shootthebride.co.uk/ Web: http://www.boutiqueweddingfilms.uk/

Tel: 07807 284 203 Email: [email protected]

Tel: 07887 641698

Venue Decoration

Beaumont Displays Vintage Sisters Web: www.facebook.com/beaumont.displays Web: www.thevintagesisters.co.uk


Tel: 01992 465195 Tel: 07445030025

Complete Event Hire & Complete Hi Fly Balloons

Entourage Anita Ferguson Web: www.completeeventhire.com Web: [email protected]

Email: [email protected] Tel: 07739 985075

Tel: 0127 9416 669

http://www.completeeventhire.com/


We recommend….

Entertainment

Mr Bounce – Bouncy Castles Flashpoint Fireworks Web: www.mrbounce.com Web: www.flashpoint-fireworks.co.uk


Tel: 07888 684516 Tel: 01483 417475

Banquet Inn Bar Pair of Diamonds Web: http://www.banquetinn.co.uk Casino

Email: [email protected] Email: [email protected] Tel: 07940 965563 / 07711 556833 Tel: 07725 865 004 / 07802 631 652

Cakes

Aurora Cakes Jac’s Cakes Web: https://www.facebook.com/aurora.cakes. Web: www.jacs-cakes.co.uk


Tel: 07940 509193 Tel: 07977 271623

French Made Web: frenchmade.co.uk


Tel: 07950 674 947

Toastmasters

Clive Maynard David Pearson Web: www.toastmaster4u.co.uk Web: http://dptoastmaster.sharepoint.com


Tel: 01992 440008 Tel: 0208 863 7291

John Richard Web: www.johmrichardmagic.com

Email: [email protected] Tel: 07710585414

http://www.banquetinn.co.uk/



We recommend….

Hair & Beauty

Beautiful You Vanessa Wedding Hair & Make-Up Web: www.beautiful-you.biz Web: www.essexweddinghairandmakeup.co.uk


Tel: 07967 226639 Tel: 07904 398229

Victoria Taylor Gail Gardner Bridal and photographic make-up Wedding hair & make-up

Web: www.victoriataylor.co.uk/site/ Web: http://www.gailgardner.co.uk/


Tel: 07912746619 Tel: 01245 420563

Bridal Party Attire

Best Dress 2 Impress Anthony’s Formal Wear Web: www.bestdress2impress.co.uk Web: www.anthonyformalwear.co.uk


Tel: 07850 644600 Tel: 01277 651140

Transport

Elegance Wedding Cars Routemaster Bus Web: www.eleganceweddingcars.co.uk Web: http://routemasterbus.com/default.aspx

Email: [email protected] Tel: 01945773644

Tel: 0208 530 6401

Food and Beverages

Bubbleworks Web: http://bubbleworksuk.com


Tel: 07713133345 / 07904 208839

You are not restricted to using these suppliers, you can of course use suppliers outside of this list if you would like to.

weddings - gilwell park · 2018-10-29 · countdown 12 – 18 months before the big day book your...

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