wednesday, november 2, 2016 - brampton · 2016. 11. 7. · wednesday, november 2, 2016 9:30 a.m....

Wednesday, November 2, 2016

9:30 A.M. – Regular Meeting

Closed Session (See Item 19) – Following Regular Business (Under Section 239 of the Municipal Act, 2001)

Council Chambers – 4th

Floor – City Hall

Members: Regional Councillor G. Gibson – Wards 1 and 5 (Chair)

Regional Councillor E. Moore – Wards 1 and 5 (Vice-Chair, Service Brampton and Facilities)

Regional Councillor M. Palleschi – Wards 2 and 6 (Vice-Chair, Fire Services)

Regional Councillor M. Medeiros – Wards 3 and 4 Regional Councillor G. Miles – Wards 7 and 8 Regional Councillor J. Sprovieri – Wards 9 and 10

(Vice-Chair, Transit Services) City Councillor D. Whillans – Wards 2 and 6

City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8 City Councillor G. Dhillon – Wards 9 and 10

(Vice-Chair, Recreation and Culture)

For inquiries about this agenda, or to make arrangements for accessibility accommodations

for persons attending (some advance notice may be required), please contact:

Chandra Urquhart, Legislative Coordinator. Phone: 905-874-2114 or TTY 905-874-2130 or [email protected]

Note: Some meeting information may also be available in alternate formats, upon request

Agenda

Community & Public Services Committee Committee of the Council of

The Corporation of the City of Brampton

mailto:[email protected]

Agenda Community and Public Services Committee

2016 11 02 of 4

Note: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, e-mails and other electronic messaging during the meeting.

1. Approval of Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Consent * The following items listed with an asterisk (*) are considered to be routine and non-controversial by the Committee and will be approved at this time. There will be no separate discussion of any of these items unless a Committee Member requests it, in which case the item will not be consented to and will be considered in the normal sequence of the agenda.

(7.1, 10.1)

4. Announcements

5. Delegations

5.1. Nancy and Roy Rodrigues, Brampton Residents, re: Hedge Encroachment.

5.2. 5.3

Baldev Mutta, Chief Executive Officer, Punjabi Community Health Services, re: Services Delivered by Punjabi Community Health Services. Don Stoddart, President, Brampton Canadettes Girls Hockey Association, re: Brampton Canadettes Girls Hockey Association 50th Anniversary. (See Item 7.3)

6. Staff Presentations


2016 11 02 of 4

7. Recreation and Culture

*7.1. Report from Michelle Robinson, Recreation Supervisor, Recreation and Culture,

dated October 5, 2016, re: Community Development in Recreation and Culture.

To be received

7.2. Report from Rob Torrone, Supervisor, Sport Brampton, Recreation and Culture,

dated October 5, 2016, re: 2019 FIBA U19 World Championship Bid Opportunity.

Recommendation

7.3. Report from Rob Torrone, Supervisor, Sport Brampton, Recreation and Culture,

dated October 5, 2016, re: Request for Financial Assistance - Brampton

Canadettes Girls' Hockey Association 50th Anniversary of the Brampton Canadettes Annual Easter Tournament.

(See Item 5.3)

Recommendation

8. Fire Services

9. Transit Services

10. Service Brampton and Facilities

*10.1. Report from Robert Hornblow, Project Manager, Building Design and

Construction, re: Request to Begin Procurement – Purchasing By-law Section 4.0-Hiring of General Contracting Services to complete the Roof Replacement and Masonry Repair at City Hall-East Tower, located at 2

Wellington Street West, Ward 3 (AC.x)

Recommendation


2016 11 02 of 4

11. Minutes

11.1. Minutes - Brampton Sports Hall of Fame Committee - October 6, 2016

To be approved

12. Other/New Business

13. Referred Matters

14. Deferred Matters

15. Notices of Motion

16. Correspondence

17. Councillors’ Question Period

18. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

19. Closed Session

19.1. Report from V. Wong, Acting Senior Manager, Realty Services, dated October

3, 2016, re: Authority to Negotiate Acquisition of Property – Wards 5 and 10 – a proposed or pending acquisition or disposition of lands by the

municipality or local board

20. Adjournment

Next Regular Meeting: November 16, 2016

Attention:

Meeting: □ City Council □ Planning & Infrastructure Services Committee

□ Corporate Srvcs. Cmmttee □ Community & Public Services Committee

□ Economic Dev. Committee □ Other: ______________________________

Meeting Date Requested: Agenda Item (if applicable):______________

Email/

Fax No.

Note: a delegation is limited to not more than five minutes.

□ Yes □ No

□ Computer Notebook □ DVD Player □□

Note:

I will require the following audio-visual equipment/software for my presentation:

Name of Individual(s):

Position/Title:

Organization/Person

being Represented:

Telephone No.

Subject Matter to

be Discussed

Full Address for Contact:

Action Requested

I am submitting a formal presentation to accompany my delegation:

Once the above information is received by the City Clerk's Office, you will be contacted by a

Legislative Coordinator to confirm your placement on the appropriate agenda.

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O.

1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda.

Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative

Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115.

PowerPoint

Delegates are requested to provide to the City Clerk's Office well in advance of the meeting

date: (i) 25 copies of all background material and/or presentations for publication with the meeting

agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations,

an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with

corporate equipment.

Other - please specify_______________________________

Attach additional page if required.

Request for Delegation City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

5.2-1

1

Punjabi Community Health Services

(pchs)

An Overview

2016

The Executive Team

Punjabi Community Health Services

5.2-2

Peel’s Sikh population is the

highest in the GTA

123,000

5.2-3

South Asian, 57.8%South East

Asian, 2.50%

Black , 20.30%

Filipino, 5.20%

Latin American, 3.30%

2016

City of Brampton – 5 ethnicities

5.2-4

Health conditions of the South Asian Community

Higher rate of CVD

Higher rate of Diabetes

Lower cancer screening rates

• Some evidence of

higher addictions

rates amongst the

Sikh community

• Higher renal failure

rates within the

South Asian

community

• Fairly high rates of

domestic violence

in the South Asian

community

5.2-5

pchs - Who We Are?• Health Services Provider: August 2009

• Accredited: CARF International, June 2016-2019

Imagine Canada, 2014

• Integrated Holistic Service Delivery Model – 2000

• Family Centered approach - 2000

• Catchment Area: CW-LHIN Boundaries and GTA

• Number of Staff: 50 Full and Part-time

• Date Commenced Work: July 5, 1990

• Date of Incorporation: October 25, 1995

• Board of Directors: Minimum 7 and Maximum 9 members

• Charitable Organization: 2010

• CRA Registration: 883090409RR0001

5.2-6

Chief Operating Officer

(COO & Privacy Officer)

Human Resource Manager&

Executive Assistant to CEO

Director of Operations

(DOO)

Finance

Manager

Manager of Operations (MOO)

Mental

HealthAddictions Geriatrics

Reporting

Peer

SupportSettlement

Special

Projects

Program Support

Worker

Program Support

Worker

Clinical Supervisor

C, Y, F

Services

5.2-7

Four Departments

Health

Services

• Mental Health

• Addictions

• Geriatric

Settlement

Services

• IRCC

• NSP

Community

Services

• Better Beginnings

• Family Enhancement

• Peer Support Program

• Langar on Wheels

• Community Hubs

Social Enterprise

• Home Support Services

5.2-8

Values • Respect for Diversity

– We respect individual differences and pride ourselves on

providing a safe, positive and nurturing environment for both

clients and staff

• Service Excellence

– We take responsibility to provide excellent service and link all

clients with to the most appropriate resources in the

community

• Good Governance

– We maintain good governance by having an experienced

board, practicing sound fiscal responsibility and operating on

effective policies and procedures

• Staff and Volunteer Expertise

– We value staff expertise and invest in their ongoing

professional growth and skills development

• Innovation and Partnership

– We provide evidence based programs which are managed by

equitable partnerships and are continuously evaluated and

improved

Slide 8

5.2-9

PCHS Mandate

• To provide social, health and settlement services to the marginalized communities from an health equity lens and using an Integrated Holistic Service Delivery Model with a special focus on the South Asian community.

• To partner with agencies and communities to build a healthier community.

• To use an asset (strength) based model of community building to achieve the mandate.

Slide 9

5.2-10

5.2-11

5.2-12

Achievements (2015-2016)

• 500 clients • For all programs 97%

• Partnership with 41agencies

• 54 volunteers

• 7096 volunteer hours

Volunteer and Peer Support Program

Partnerships with

agencies

Group programs

Satisfaction rate

Slide 12

5.2-13

Need help

• Building a Community Hub in Brampton Springdale area

• Location: 50 Sunny Meadow Blvd. Brampton

5.2-14

What can you do?

• If you have South Asian residents of Brampton trying to access services, please refer them to us.

• Referrals: 905.677.0889 or [email protected]

Slide 14

5.2-15


Locations and Contact information

• PCHS has four locations:– Unit No 241, 2980 Drew Rd,

Malton (Head Office)– Unit 219, 2985 Drew Road Malton, – 50 Sunny Meadow Blvd.

Brampton– 1515 Matheson Blvd E,

Mississauga

• Program sites:– 135 McLaughlin Road South,

Brampton– 45 Glenn Hawthorne Blvd.,

Mississauga

• Contact Information:• Phone #s: 905.677.0889• Fax #s: 905.790.0802, 905.677.9141• website: www.pchs4u.com

Slide 15

5.2-16

http://www.pchs4u.com/

THANK YOU

5.2-17

Delegation Request

Attention: City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2

Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119 Meeting: City Council Planning & Infrastructure Services Committee

Corporate Services Committee Community & Public Services Committee Economic Development Committee Other:

Meeting Date Requested: Agenda Item (if applicable):

Name of Individual(s):

Position/Title:

Organization/Person being Represented:

Full Address for Contact: Telephone:

Email:

Subject Matter to be Discussed:

Action Requested:

A formal presentation will accompany my delegation: Yes No

Presentation format: PowerPoint File (.ppt) Adobe File or equivalent (.pdf) Picture File (.jpg) Video File (.avi, .mpg) Other:

Additional printed information/materials will be distributed with my delegation: Yes No Attached

Note: Delegates are requested to provide to the City Clerk’s Office well in advance of the meeting date: (i) 25 copies of all background material and/or presentations for publication with the meeting agenda and/or

distribution at the meeting, and (ii) the electronic file of the presentation to ensure compatibility with corporate equipment.

Once this completed form is received by the City Clerk’s Office, you will be contacted to confirm your placement on the appropriate meeting agenda.

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O. 1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to the agenda and publicly available at the meeting and on the City’s website. Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115.

Please complete this form for your request to delegate to Council or Committee on a matter where a decision of the Council may be required. Delegations at Council meetings are generally limited to agenda business published with the meeting agenda. Delegations at Committee meetings can relate to new business within the jurisdiction and authority of the City and /or Committee or agenda business published with the meeting agenda. All delegations are limited to five (5) minutes.

For Office Use Only:

Meeting Name: Meeting Date:

5.3-1


2017 50th Canadettes Easeter Tournament Estimates

Ontario

(Dollars)

Total Local Area Rest of

Ontario Brampton Ontario

$4,645,720 $4,645,720 $0

$1,797,539 $1,797,539 $0

$1,783,124 $541,718 $1,241,407

$1,245,775 $502,535 $743,240

$4,826,438 $2,841,792 $1,984,646

$1,271,228 $1,271,228 $0

$1,033,159 $454,568 $578,591

$769,824 $318,024 $451,800

$3,074,211 $2,043,820 $1,030,391

38.9 38.9 -

16.6 7.6 9.0

14.7 9.1 5.6

70.2 55.6 14.6

Federal $445,877 $445,877 $0

Provincial $462,450 $462,450 $0

Municipal $242,822 $242,822 $0

Total $1,151,149 $1,151,149 $0

Federal $1,025,789 $682,171 $343,618

Provincial $874,450 $626,874 $247,576

Municipal $381,828 $296,839 $84,989

Total $2,282,067 $1,605,884 $676,183

$7,763,735 $5,552,839 $2,210,896

$2,726,071 $1,099,711 $1,626,360

$10,489,806 $6,652,550 $3,837,256

Total Taxes

Industry Output

Direct & Indirect

Induced Impact

Total Impact

Direct Taxes

Total Impact

Wages & Salaries

Direct Impact

Indirect Impact

Induced Impact

Total Impact

Employment (Full-year jobs)

Direct Impact

Indirect Impact

Induced Impact

Total Impact

Induced Impact

Table #A - Economic Impact Summary - Combined Total:

Initial Expenditure

Gross Domestic Product

Direct Impact

Indirect Impact

5.3-2

Report

Community & Public Services Committee The Corporation of the City of Brampton

2016-11-02

Date: 2016-10-05

Subject: Community Development in Recreation and Culture

Contact: Michele Robinson, Recreation Supervisor, Community Development,

Recreation and Culture, Community Services, 905-874-5119

Recommendations:

1. That the report from Michele Robinson, Recreation Supervisor, Recreation and

Culture, Community Services, dated October 5, 2016 to Community and Public Services Committee meeting of November 2, 2016, re: Community Development in Recreation and Culture, be received.

Overview:

In 2009, the City of Brampton’s Recreation Renewal program introduced Community Development as a means of building strong neighbourhoods by

involving residents and community groups in efforts to create a better quality of community life.

On February 3 2016, Community and Public Services Committee discussed

Brampton neighbourhood community groups such as Northeast and Northwest Connects, and requested that staff report back to Committee on

establishing similar community groups to cover the entire City.

This report provides an update on neighbourhood community groups

supported by the Recreation and Culture Division.

Background:

The following motion of the Community and Public Services Committee meeting of February 3, 2016 was approved by Council:

CPS012-2016 1. That the request by Councillor Doug Whillans, re: Discussion

regarding Northeast and Northwest Connects to the Community & Public Services Committee meeting of February 3, 2016 be received; and

7.1-1

That Community Services staff be requested to report back to Committee on establishing similar community groups, like Brampton Northeast Connects and Brampton Northwest Connects, in other parts of the city.

Current Situation:

There are currently eleven community or neighbourhood groups in Brampton that are in development stage or supported by Recreation and Culture staff. All Wards have

at least one Neighbourhood Team.

These community groups are an informal partnership between City staff, neighbourhood schools, residents, faith based organizations and community agencies. For the most part these groups are advisory in nature, provide a forum to

share information, are a reflection of community interests, and promote healthy and active lifestyles. This community initiative is one way for Brampton residents to

express their opinions on the needs of the neighbourhood and create a sense of civic pride.

Some of these groups operate under the leadership role of recreation staff, while other teams have recreation staff at the table. The recreation teams have found that

working directly with local schools and Parent Councils also provide a suitable forum for residents to be engaged in the community. Staff members are adept at identifying what model works best for their community and respond accordingly. The most

important factor is the relationship and the engagement staff members have with their local community.

Recreation Supervisors and their facility teams are the front-line staff responsible for their respective neighbourhoods and these team members are highly engaged in

existing community groups. As required, the Community Development team will assist with the development and start-up of new teams.

The role of the Community Development team is viewed as a “community connector”. The range of services and support they provide on a city-wide basis is vast and includes the following:

Connect agencies/organizations and share information with facility teams

Staff support for the Inclusion and Equity Committee of Council

Organize and promote the Community Clean-Up program

Organize and implement National Youth/Arts Week activities

Assist with the leadership of the Brampton Youth Council

Work with the community at-large to maintain the provincial “Youth Friendly’ designation - Platinum Status

Responsible for the Volunteer Management program

Acts as the centralized receiver of School co-op applications and the Peel District School Board’s Summer Youth Employment requests in the

Recreation and Culture Department

Provide direction and support for the Seniors Affiliated Clubs

Provide direction and support for the Inclusive Recreation programming

7.1-2

Working with the Region of Peel on the soon to be released “Neighbourhood Information Tool” which will assist in identifying service delivery areas in the Region.

Provide support for Brampton Cycling initiatives: o Bike to Work Day, Bike Fest (during CeleBrampton), Bike the Creek,

cycling programs

Participate and provide support to a number of Community initiatives, including

but not limited to: o Volunteer MBC (Mississauga, Brampton, Caledon), The Journey, Boys

& Girls Club, Healthy Communities Initiative, Brampton Food Sharing

Network, Peel Poverty Reduction Strategy group

Corporate Implications:

This is an information report only and has no financial or other corporate implications.

Strategic Plan:

This report aligns and supports the City’s Strategic Plan and one or more of the following strategic priorities:

Good Government: o Invest in a collaborative environment with supportive organizational and

governance practices

Move and Connect: o Trails and Pathways, active transportation and cycling strategy

Smart Growth: o Strategy for youth employment, entrepreneurship and retention

Strong Communities: o Celebrate citizens and create partnerships through arts, culture and

social interaction.

o Create connected spaces in the heart of the City for people to live, work and play

o Support diversity and enable wellness through health and recreation

Conclusion:

Community development is an essential element of building a strong community and

ensures that the City:

builds a strong relationships with the community

adopts a community approach to program delivery

provides exceptional customer service

7.1-3

Approved by: Approved by:

Michele Robinson, Recreation Supervisor, Community Development

Michelle McCollum, Interim Director, Recreation and Culture

Appendices: Appendix A – 2016 List of Community/Neighbourhood Groups

Report authored by: Michele Robinson, Recreation Supervisor, Community Development, Recreation and Culture, Community Services, 905-874-5119

7.1-4

Appendix A - 2016 List of Community/Neighbourhood Groups

Name of

Group

Home Base Recreation and Culture

Facility Team

Ward #

Brampton

NorthEast

Connects

Gore Meadows

Community Centre

Gore Meadows Community

Centre

10

Brampton

NorthWest

Connects

Cassie Campbell

Community Centre

Cassie Campbell

Community Centre

6

Brampton

Springdale

Community Development 9

Friends of

Bovaird House

Historic Bovaird

House

Arts and Culture 2

Friends of

Chinguacousy

Park

Chinguacousy Park Chinguacousy Park 7

Knightsbridge Knightsbridge

Building

Knightsbridge/

Howden/Greenbriar Family

8

McHardy

Court/Fair

Oaks

(Community

Connectors)

Fair Oaks Building Memorial Arena Family

staff/McMurchy

3

Professor’s

Lake

Neighbourhood

Recreation

Advisory

Committee

(PLNRAC)

Professor’s Lake

Recreation Centre

Chinguacousy Wellness

Centre Family

8

South

Fletcher’s

Connects

South Fletcher’s

Sportsplex

South Fletcher’s Sportsplex 4

This list does not include Seniors Clubs or Sports Affiliations

7.1-5

Report


2016-11-02

Date: 2016-10-05

Subject: 2019 FIBA U19 World Championship Bid Opportunity (File DB.x)

Contact: Rob Torrone, Supervisor, Sport Brampton, Recreation and Culture,

Community Services, 905-874-2351 Recommendations:

1. That the report from Rob Torrone, Supervisor, Community Services, dated October 5th, 2016, to the Community and Public Services Committee Meeting of November 2, 2016 re: 2019 FIBA U19 World Championship Bid Opportunity

(File DB.x) be received; and,

2. That Council support the submission of a bid for the opportunity to partner with Canada Basketball and pursue the rights to host the 2019 FIBA U19 World Championship; and

3. That staff be authorized to commit financial funding to a maximum value of

$145,000 cash as well as $150,000 of in-kind related to facility rental costs of PowerAde Centre, Brampton Soccer Centre and other city owned facilities used for hosting the event and staff services, to the hosting of the 2019 FIBA U19

World Champions in Brampton if the City’s bid is successful; and,

4. That the City of Brampton agree to an arrangement whereby 50% of all profits are provided to the City of Brampton and be deposited to a reserve fund for reinvestment into basketball related programs or projects; and,

5. The City of Brampton will not act as a guarantor for the event if the event results

in losses; and

6. That the Mayor and City Clerk be authorized to sign the Bidding Community

statement form required by Canada Basketball with edits satisfactory to the Commissioner of Community Services (or designate) and the form of such

agreement being satisfactory to the City Solicitor, as part of the bid submission; and

7. That the Mayor and City Clerk be authorized to enter into the necessary agreement(s) to effect recommendations in this report, subject to the content of

such agreement being satisfactory to the Commissioner of Community Services

7.2-1

(or designate) and the form of such agreement being satisfactory to the City Solicitor.

Overview:

The City of Brampton has a rich history of hosting successful sporting events,

most recently the 2016 Canada 55+ Games, the 2016 Ontario Scotties Tournament of Hearts, the 2013 ISF Junior Women’s World Softball Championships, the 2013 Pan American Field Hockey Federation Pan Am

Cup, and the 2012 Ontario 55+ Summer Games.

The City of Brampton intends to submit a bid to be a hosting partner with Canada Basketball in pursuit of the opportunity to host the 2019 FIBA U19 World Championship.

The 2019 FIBA U19 World Championship will attract 16 teams from around the

world, over 190 athletes and over 100 coaches and team officials.

To bid, The City of Brampton is required to pay a $500 non-refundable bid fee

to Canada Basketball, submit an extensive bid application addressing key topics as outlined by Canada Basketball as well as a signed Bidding

Community Statement as part of the submission

The projected budget to host the event as reported by Canada Basketball is

approximately $1,715,000 , which is anticipated to be offset by estimated revenue of $1,860,000 (consisting of $240,000 USD FIBA subsidy, $540,000 in ticket sales, $500,000 in sponsorship as well as $290,000 Federal,

$145,000 Provincial and $145,000 Municipal funding contributions).

The City of Brampton will not accept the responsibility of being the guarantor for the event.

Background:

The FIBA U19 World Championship is held every two years under the guidance of the International Basketball Federation (FIBA). As part of a multi-year hosting plan, Canada Basketball is seeking to establish a partner with which to bid for the right to

host the 2019 event. Canada Basketball will aim to host the 2019 FIBA U19 World Championship over nine days in June 2019.

The 2019 FIBA U19 World Championship will gather over 190 athletes and over 100 coaches and team officials from 16 teams from around the world; 4 from the

Americas, 5 from Europe, 2 from Africa, 3 from Asia and 1 from Oceania. TV coverage of the FIBA U19 World Championship is expected to be broadcast through

7.2-2

Canada Basketball’s broadcaster partner nationally and internationally through FIBA. Total coverage of the last edition of the event attained 210 hours of airtime and 2.7 million viewers.

Web streaming coverage of the FIBA U19 World Championship is expected to be

webcast by FIBA. The previous event generated more than 3.4 million video views on FIBA’s webcasting and social media accounts (YouTube, Facebook, Twitter, etc.).

Press coverage of the FIBA U19 World Championship is expected to generate hundreds of articles per day during the event and dozens of articles per week prior to

the event based on average coverage at previous events. The #FIBAU19 hashtag on Twitter was used tens of thousands of times during the last edition of the event. The event website at the last edition reached over one million page views. Local and

international media are expected to be at the 2019 edition to cover the U19 World Championship.

Canada and the Americas last hosted the FIBA U19 World Championship in Edmonton in 1991. More recent previous host cities include; Heraklion, Greece

(2015), Prague, Czech Republic (2013), Riga, Latvia (2011), Auckland, New Zealand (2009), Novi Sad, Serbia (2007) with Cairo, Egypt is scheduled to host in 2017.

A large number of spectators from outside the host city are expected to attend the 2019 FIBA U19 World Cup.

Hosting the 2019 FIBA U19 World Championship will require the participation of

numerous members of the Local Organizing Committee including full time staff members and 150 plus event volunteers.

The 2019 FIBA U19 World Championship is expected to generate numerous direct and indirect legacies for the host community including: city visibility, event hosting

experience, volunteer engagement and community development, coaching development, youth programming and basketball equipment.

Canada Basketball is the national sporting organization for the sport of basketball in Canada. Canada Basketball is respected throughout the world and is recognized by

the International Amateur Basketball Federation (FIBA) and the Government of Canada as the sole governing body of the sport of amateur basketball in Canada..

Canada Basketball reports that the sport of basketball is experiencing an incredible surge in participation and popularity. Over 60% of 3-17 years olds play basketball

casually making it the second most participated in team sport among youth (after soccer, ahead of hockey).

Canada’s national teams are achieving greater levels of success on the international stage. As a nation, Canada now ranks 7th in the FIBA Combined Rankings (ranking

that combines both men’s and women’s teams in all age categories). The senior women’s national team were double gold medalists in 2015 (Pan Am Games and FIBA Americas Women’s Championship) while the senior men’s national team

featured more NBA players than any country in the world outside of the USA. At the

7.2-3

age group level, Canada’s teams are ranked 3rd in the world and represent a strong pipeline of future senior national team players.

As part of a multi-year hosting plan Canada Basketball is seeking to establish a partner with which to bid for the right to host the 2019 event. Canada Basketball is

exploring various partner opportunities including provincial sport organizations, tourism offices, local clubs and municipalities. Canada Basketball will aim to host the 2019 FIBA U19 World Championship over the course of 9 days in June 2019.

Canada Basketball will handle the bidding process with FIBA as a part of the

proposal to win the rights to the event. As a part of the final contract for hosting the event, FIBA and Canada Basketball will

retain complete ownership and oversight of the event and will be responsible for managing all aspects of the competition in accordance with the FIBA U19 World

Championship Host Nation Agreement. Current Situation:

On July 13 2016, the City of Brampton submitted a letter of interest to Canada

Basketball. Letters of interest were also submitted by; Basketball Manitoba, Basketball Sherbrook, Laval SportCite, Sports and Entertainment Atlantic, University of British Columbia, City of Moncton, Sport Tourism News Brunswick, Regional Sport

Tourism Office of Kitchener, Waterloo, Cambridge, Guelph and Niagara Sports Commission.

In order to be considered as a hosting partner with Canada Basketball the City of Brampton is required to pay a $500.00 non-refundable bid fee to Canada Basketball

as well as submit an extensive bid application addressing key topics as outlined by Canada Basketball including community background, support and partnerships,

proposed facilities, competition format, finances including revenue generation, marketing, communication, hosting services, operations, and legacy opportunities. The City of Brampton is also required to sign and submit Appendix 1 - Bidding

Community Statement as well as commitment letters stating the type of support that will be offered to the event from Ontario Basketball, Tourism Toronto, the local hotel

association, PowerAde, Sheridan College and any applicable local sports groups, etc.

The deadline for communities to bid on the opportunity is November 3. Since the deadline to bid is prior to receiving Council’s approval the bid will clearly identify that

the bid is subject to Council’s approval. Canada basketball is aware and has acknowledged the scenario. Canada Basketball will inform each bidding community if they have met the mandatory requirements and whether their bid is accepted or not

on November 17. Within 30 days of November 17 Canada Basketball will shortlist and schedule meetings and follow up interviews with bidding communities. Within 60

days of November 17 Canada Basketball will announce the host community for the 2019 FIBA U19 World Championship.

7.2-4

The estimated budget associated with hosting the 2019 FIBA U19 World Championship as reported by Canada Basketball is approximately $1,500,000 - $2,000,000. To offset the expenses of hosting the event, Canada Basketball will

pursue federal funding through the Sport Canada Hosting Program support for the event at a minimum level of $300,000. Federal funding requires matching

contributions from provincial and municipal levels of government. Federal contribution cannot exceed 35% of the total event costs and 50% of the total government assistance.

If the City of Brampton and Canada Basketball are successful in obtaining the rights

to host the event:

The City would pursue provincial funding through the Ontario Sport Hosting Program at a minimum level of $150,000 in provincial funds.

o The City would not be responsible to offset the provincial funding if the grant request is rejected.

The City would contribute municipal funds to a maximum cash level of $145,000, plus in-kind support

o In-kind support includes staff services and facility rental costs associated to the use of PowerAde centre, Brampton Soccer Centre and other city owned facilities used to host the event.

In addition to Government funding, revenues are expected to be generated through a FIBA subsidy of $240,000 USD (approximately $330,000 CAD at the exchange rate on the date this report was written), ticket sales projected at $540,000, and $500,000

from sponsorships that Canada Basketball would own the rights to. The event is expected to have a positive net budget.

The proposed competition venues for the event include the PowerAde Centre as well as the Brampton Soccer Centre. Both competition venues would require the rental or

acquisition of a FIBA lined basketball court and competition backboards. The Brampton Soccer centre would also require the setup of additional bleachers to

accommodate 2000 spectators. Sheridan College’s Davis Campus Gymnasium, Gore Meadows Community Centre, Cassie Campbell Community as well as local high schools have been identified as possible training centres, as well as the Athlete

Institute located in Mono, just east of Orangeville. Hosting the 2019 FIBA U19 World Championship in partnership with Canada

Basketball will help further the sport of basketball at the local, provincial and national level. Hosting this premier sporting event will also result in a significant economic

impact to the local community as both domestic and international spectators as well as the athletes and those travelling with the athletes will all require transportation, housing and meals and will likely engage in visiting local attractions, shops and

malls. In addition to economic impact, hosting a premier sporting event will also provide an opportunity for Brampton to gain national and international visibility

through exposure on various media platforms, engage the local volunteer community and engage the community through cultural festivals, fan fairs, social functions, clinics and workshops that can be planned in concert with the main competition.

7.2-5


Legal Implications

Legal Services will review and approve the form of agreement(s) in accordance with the requirements of applicable City policies.

Financial Implications:

There are no immediate financial implications associated with this report.

If the City bid for the 2019 FIBA U19 World Championships is accepted, the City will

be committing to financial support for the games in 2019 and will provide $145,000 in cash and $150,000 of in-kind related to various facility rental costs used for the event and staff services.

Staff has included in the 2017 – 2019 operating budget submission a request for

$145,000 in 2019 and is recommending that funds be secured through the General Rate Stabilization reserve fund in the amount of $145,000, pending Council approval.

The City will also be subject to receiving 50% of any profits earned from the 2019 FIBA World Championship which will be deposited to a reserve fund for reinvestment

into basketball related programs or projects.

Other Implications:

Economic Development

Economic Development supports the bid to host FIBA 2019 World Championships.

Statistics Canada (2014) reports that sports tourism is a $5.2 billion industry in Canada annually. The FIBA tournament is expected to generate significant economic impact for Brampton in accommodations, restaurants, shopping and

attractions from 300 visiting athletes and coaches from 16 countries, and thousands of spectators as well. Basketball is a popular and significant sport in Brampton, and

City of Brampton just recently recognized Tristan Thompson, former Brampton resident, and now star player with the 2016 NBA champions Cleveland Cavaliers, with our key to the City. This FIBA tournament will present an opportunity to

showcase Brampton’s civic pride and community assets to visitors from around the world.

7.2-6

Strategic Plan:

This initiative supports the Strategic Plan priority of Strong Communities, and aligns with the strategic goal to celebrate citizens and create partnerships through arts,

culture and social interaction, while supporting the intent of a future sport tourism plan.

Conclusion:

Hosting the 2019 the 2019 FIBA U19 World Championship in partnership with

Canada Basketball is an opportunity to promote Brampton as a centre of excellence for Basketball and for establishing Brampton as a key location for hosting significant international sporting events.


Rob Torrone, Supervisor, Sport Brampton

Michelle McCollum, Interim Director, Recreation and

Culture Attachments:

Appendix 1 – Bidding Community Statement

Report authored by: Rob Torrone, Supervisor, Sport Brampton

7.2-7

Canadian Sport Tourism Alliance • Request for Proposal Template

1

Appendix I - Bidding community statement The bid committee represented by [organization name] _____________ and the bid institution represented by [organization name] ___________________agree to comply with the following statement: Cooperate fully with Canada Basketball in the staging and hosting of the 2019 FIBA U19 World Championship and assume responsibilities as outline in the RFP concerning the 2019 FIBA U19 World Championship. Agree that all contents of the bid application submitted by the bid committee and the bid institution are binding, unless it conflicts with the obligations listed in the Request for Proposal for the 2019 FIBA U19 World Championship. Any changes to the bid application once the event has been awarded must be approved by Canada Basketball prior to taking effect. Immediately after being awarded the event by Canada Basketball and no more than 30 days later, the Bid Committee and Bid Institution must create a Local Organizing Committee (LOC) which shall be responsible for the organization of the event. This LOC must be legally formed and be a non-profit organization. The Founding Members of the LOC must comprise one member from each of the following organizations:

Canada Basketball

Bid committee Bid institution

The appointment of the LOC is conditional upon the Organizing Committee undertaking in form and substance satisfactory to Canada Basketball to fully comply with the terms and conditions of the obligations listed in the RFP. Both the Bid Committee and the Bid Institution shall be jointly and severally liable for all commitments entered into by them, individually or collectively, in connection with the organization and staging of the event, including any obligation under the RFP for the 2019 FIBA U19 World Championship. BID COMMITTEE BID INSTITUTION __________________________ _______________________ Organization Organization __________________________ _______________________ Name (print) Name (print) __________________________ _______________________ Position (print) Position (print) __________________________ _______________________ Signature Signature

7.2-8

Report


2016-11-02

Date: 2016-10-05

Subject: Request for Financial Assistance - Brampton Canadettes Girls'

Hockey Association 50th Anniversary of the Brampton

Canadettes Annual Easter Tournament

Contact: Rob Torrone, Supervisor, Sport Brampton, Recreation and Culture,

Community Services, 905-874-2351

Recommendations:

1. That the report from Rob Torrone, Supervisor, Community Services, dated

October 5, 2016, to the Community and Public Services Committee Meeting of November 2, 2016 re: Request for Financial Assistance for the Brampton Canadettes Girls’ Hockey Association’s 50th of the Brampton Canadettes

Annual Easter Tournament (File DB.x ) be received; and,

2. That staff be authorized to provide $65,000 in-kind contribution towards facility rental costs to the Brampton Canadettes Girls’ Hockey Association in support of

the 50th anniversary of the Brampton Canadettes Annual Easter Tournament being hosted in Brampton from April 13 - 16, 2017; and,

3. That the Mayor and City Clerk be authorized to enter into the necessary agreement(s) to effect recommendations in this report, subject to the content of

such agreement being satisfactory to the Commissioner of Community Services (or designate) and the form of such agreement being satisfactory to the City Solicitor.

Overview:

On Easter Weekend, April 13-16, 2017, the Brampton Canadettes Girls Hockey

Association will host the 50th anniversary of the Brampton Canadettes Annual Easter Tournament.

The Tournament is known as the “World’s Largest and Longest Running Female Hockey Tournament”.

The 50th anniversary of the event also coincides with the celebration of the 150 th anniversary of Canada which will be celebrated through the event as well.

7.3-1

In addition to the regularly scheduled activities of the tournament, for the 50 th anniversary of the event the Canadettes are planning to add additional festivities

to enhance the occasion.

The Canadettes are requesting financial assistance from the City of Brampton in

the amount of $115,000. Staff recommends that the City provide $65,000 in-kind

towards facility rental costs.

The Brampton Canadettes are an affiliated youth sport group with the City of

Brampton and are a non-profit organization.

According to the Sport Tourism Economic Assessment Model (STEAM) the 2016

event economic impact to the local community was estimated at approximately

$6.6 million.

A review of the tournament success and results of their investment in the community will be reported to council after the event.

Background:

The City of Brampton is proud to be the host city for the Brampton Canadettes Girls’ Hockey Association’s Annual Easter Tournament known to be the “World’s Largest and Longest Running Female Hockey Tournament”. This edition will be celebrating

the 50th anniversary of the tournament.

The tournament has a great history in Brampton. The inaugural year of the tournament was in 1967 with 22 teams.

In 2016 the tournament hosted 355 teams. Of the participating teams, 117 were from more than 100 kilometers away from Brampton, and five from the United States.

In 2017, the tournament committee’s goal is to attract more than 400 teams to participate in this prestigious tournament, which will see thousands of people coming

to visit Brampton. Hosting this event in Brampton would bring with it several positive benefits to the City, including economic spin-off based on 2016 participation

estimated using the “Sport Tourism Economic Assessment Model” (STEAM) at approximately $6.6 million. STEAM is the assessment model used by the Canadian Sport Tourism Alliance and is recognized in the industry as the standard tool to

predict economic impact.

In addition to the regularly scheduled events of the tournament the Canadettes are planning to enhance the 50th anniversary celebration and celebrate Canada 150 by; hosting pancake breakfast for all of the athletes and coaches, distributing souvenir

pins to commemorate the historical event; and hold an alumni reception with special

7.3-2

guests throughout the weekend at the Brampton Sport Hall of Fame. The organization feels that these additions will make this edition of the tournament a standout for years to come.

This is the 11th time a request for financial assistance for this event has been

requested and approved.

Current Situation:

The City of Brampton has been approached by the Brampton Canadettes Girls’ Hockey Association for the City’s support of the 50th anniversary of the Brampton Canadettes Annual Easter Tournament operating from April 13 -16, 2017 inclusive.

Teams in novice, atom, peewee, bantam, midget, intermediate, senior and in various

recreation divisions will take to the ice across the city to see who will be successful in taking home the honours of Champion.

The Brampton Canadettes Girls’ Hockey Association, a non-profit organization, has used their annual tournament as a means to fundraise money that they put towards

their annual operating budget. The Brampton Canadettes program offers an excellent experience at a reasonable

cost. The monies raised through various fundraising efforts help to keep the registration fees for each player affordable.

Hosting this major sporting event in Brampton brings with it several positive benefits to both the City and its residents:

The event will attract people who will stay up to four days in local hotels, eat in

local restaurants, shop in local stores, and in many cases get their first impression of Brampton.

The event will also attract people who will not stay overnight, but who will

come for 3-4 days and purchase food, gas, etc.

The event will attract local media, and possibly national media, for 1-2 days.

This event attracts teams and visitors from across Canada and the United States.

The event is a great opportunity for residents to get involved in a large sporting event establishing community pride in their neighbourhood.

It creates opportunities for residents such as volunteering and gaining event

management skills.

Local students have an opportunity to obtain meaningful volunteer hours to

help meet their scholastic requirements.

A letter has been received from the Canadettes, requesting financial assistance from the City (attached Appendix A)

7.3-3


Economic Development is in favour of supporting the annual Canadettes tournament, the largest women’s tournament in the world. Statistics Canada (2014), reports that

sports tourism is a $5.2 billion industry in Canada annually. The Sport Tourism Economic Assessment Model (STEAM), the model used by the Canadian Sport Tourism Alliance, predicts that the 2017 edition of the Canadettes tournament will

generate an economic impact of over $6 million to the Brampton area. The tournament hosts 6000 athletes, including 2750 from outside of Brampton, utilizing

accommodations, restaurants, shopping, attractions and personal services in the Brampton business community, with a positive impact to the Brampton economy, both financially and in civic pride.

Legal Implications:

Legal Services will review and approve the form of agreement(s) in accordance with

the requirements of applicable City policies.


Staff is recommending financial assistance of $65,000 in-kind towards facility rental costs. This would result in a decrease in revenue received in 2017.

Other Implications:

The City of Brampton will request that the City be recognized by the Canadettes as a major sponsor of the event, and that such request is included in an Agreement with

the group. Recreation and Culture staff will coordinate a number of in-kind services, including

providing the Canadettes association with City of Brampton Official Visitor Guides. Recreation and Culture staff will also liaise with the Canadettes to investigate the

various internal avenues of assisting with the marketing for tournament such as roadside signage, being listed on the City’s events calendar, etc.

Strategic Plan:

This report achieves the Strategic Plan priority of Strong Communities and aligns with the strategic goal to celebrate citizens and create partnerships through arts, culture

and social interaction, while supporting the intent of a future sport tourism plan.

Conclusion:

The Brampton Canadettes Girls’ Hockey Association’s Annual Easter Tournament has been operating since 1967 and has grown to attract upwards of 400 teams. The

7.3-4

tournament has a significant economic impact on the City of Brampton. Supporting the Brampton Canadettes request for financial assistance to operate the tournament will ensure that the tournament will be able to thrive and prosper in Brampton.


Rob Torrone, Supervisor, Sport Brampton

Michelle McCollum, Interim Director, Recreation and

Culture Attachments: Appendix A – Canadettes Letter to Council – 2017 Event

Report authored by: Rob Torrone

7.3-5

Report


2016-11-02

Date: 2016-09-28

Subject:

File #

Request to Begin Procurement – Purchasing By-law Section 4.0 - Hiring of General Contracting Services to Complete the Roof

Replacement and Masonry Repair at City Hall, 2 Wellington Street West, Ward 3

AC.x

Contact: Robert Hornblow, Project Manager, Building Design and Construction, Community Services (905.874.2384)

Recommendations:

1. THAT the report from Robert Hornblow, Project Manager, Building Design and Construction, Community Services, dated September 28, 2016, re: Request to Begin Procurement – Purchasing By-law Section 4.0 – Hiring of

General Contracting Services to Complete the Roof Replacement and Masonry Repair at City Hall, 2 Wellington Street West, Ward 3, be

received; and

2. THAT the Purchasing Agent be authorized to commence the procurement for

the hiring of a general contracting services to complete the roof replacement and masonry repairs at the City Hall; and

3. THAT the appropriate City Officials be authorized and directed to take the

necessary action to give effect thereto.

Overview:

This report seeks Council approval to commence the procurement of general contracting services for the roof replacement and masonry repair at City Hall, 2 Wellington Street West, Ward 3.

In December 2013, budget approval was received for Phased Capital Replacement of the roof of City Hall and subsequently deferred because of

the construction of West Tower under separate contract.

IRC Building Science Group was awarded the contract to complete detailed

investigations, design and contract administration services in October 2015.

In December 2015, budget approval was received for additional funding for the roof replacement and masonry repairs to City Hall.

10.1-1

Background:

Brampton City Hall was completed in 1991. It serves as the location of the Council

offices, Council Chambers and administrative space for the Corporation.

In 2009, Fishburn Building Science Group Incorporated was retained to complete a

feasibility study and provide recommendations on the capital replacement of the

existing roof systems.

In December 2013, based on the report completed by Fishburn Building Science

Group, funding was sought by Facility Services for the roof replacement project.

Capital funds in the amount of $874,000 were received for Phase one of the Capital

replacement program. This work was subsequently deferred due to site constraints

and conflicts with the West Tower project.

IRC Building science was retained through completive bid process in the fall of 2015

and tasked with the detailed investigation, planning, design and contract

administration services.

In December 2015, additional top up funding was received, through the capital

budget process, in the amount of $1.75 million to complete the entire scope of work

of capital roof replacement and masonry repairs.

Current Situation:

Drawings, specifications and preliminary purchasing discussions have been completed for this project. The design for the roofing systems and wall repairs including the green roof employ the use of technologies that are similar to the new

West Tower facility.

Building Design and Construction is seeking approval for procurement of General Contracting Services to complete the designed and fully budgeted scope of work.

Proposed Project Schedule:

Item Proposed Dates

Approval to Begin Procurement November 2016

Issue for Construction Tender December 2016

Award Construction Contract February 2017

Construction - start April 2017

Substantial performance September 2017

Total completion October 2017

10.1-2


Purchasing Comments

This requirement shall be publicly advertised. The Bid Document shall include the specifications and drawings for the required scope of work. The method of obtaining pricing shall be a sealed bid process. The lowest compliant bid is eligible for the

award of contract.

Purchase approval will be obtained in accordance with the Purchasing By-Law. Included in the Bid Document are some key clauses:

Performance Security: The successful general contractor shall be required to provide a Performance

and Maintenance Bond and a Labour and Material Payment Bond, each equal to fifty percent of the awarded Contract Price.

Contractor Evaluation: The Contractor’s performance will be evaluated in accordance with the City’s

Vendor Performance Evaluation Process as set out in the Vendor Performance Standard Operating Procedure. The performance evaluation will be used to provide feedback to the Contractor; to provide the contractor with

the opportunity to implement performance improvements during the duration of the contract; and to justify an award or non-award of future contracts by the

City in accordance with the terms of the Vendor Disqualification Purchasing Protocol.

Communication during Procurement: All communications with Bidders involved in the procurement must occur

formally, through the contact person identified in the Bid Document. This shall commence when the bid call is solicited and ends when the Purchase Order is issued.


Sufficient funding for this procurement is available from the following source:

Project # Prog # Original Budget Expenditures and/or

Commitments to Date*

Balance Available

141500 008 $874,000.00 $123,035.84 $750,964.16

161650 086 $1,750,000.00 $0.00 $1,750,000.00

Strategic Plan:

This report achieves the Strategic Plan priorities by:

10.1-3

Good Government:

Practise proactive, effective and responsible management of finances, policies and service delivery.

Conclusion:

It is recommended that the Purchasing Agent be authorized to commence the procurement for the Hiring of General Contracting Services to complete the Roof Replacement and Masonry Repair at City Hall, described in this report.

Appendices: None Report authored by: Robert Hornblow, Project Manager, Building Design and Construction

Randy Rason

Director, Building Design and Construction,

Community Services

Al Meneses

Commissioner, Community Services

10.1-4

2016 10 06 Page 1 of 5

Thursday, October 06, 2016

Members Present: Dean McLeod, Chair Stephen Clarke, Vice-Chair Carmen Araujo, Treasurer Norman Da Costa Ken Giles Elizabeth Harris-Solomon Sindy Maguire Glenn McClelland Harnek Singh Rai Mario Russo Gurmit Singh City Councillor G. Dhillon – Wards 9 and 10

Members Absent: Ron Noonan, Curator Don Doan City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4

Staff Present: Supa D.A. Meikle, Coordinator, Sport Services, Community Services

Sonya Pacheco, Legislative Coordinator, City Clerk’s Office

Minutes

Brampton Sports Hall of Fame Committee

Committee of the Council of

The Corporation of the City of Brampton

11.1-1

Minutes Brampton Sports Hall of Fame Committee

2016 10 06 Page 2 of 5

The meeting was called to order at 7:04 p.m. and adjourned at 8:16 p.m.

1. Approval of Agenda

The following motion was considered. SHF042-2016 That the agenda for the Brampton Sports Hall of Fame Committee

Meeting of October 6, 2016 be approved as printed and circulated.

Carried 2. Declarations of Interest under the Municipal Conflict of Interest Act – nil 3. Previous Minutes 3.1. Minutes – Brampton Sports Hall of Fame Committee – September 8, 2016

The minutes were considered by the Community and Public Services Committee on October 5, 2016 and the recommendations were pending approval by Council on October 12, 2016. The minutes were provided for Committee’s information.

4. Delegation/Presentations – nil 5. Reports 5.1. Report from Don Doan, Chair, Constitution Sub-Committee, re: Proposed Changes

to the Brampton Sports Hall of Fame Constitution – Draft #4.

A written submission with recommendations from Don Doan, Chair, Constitution Sub-Committee, was circulated and considered by Committee. The following motion was considered.

SHF043-2016 1. That the report from Don Doan, Chair, Constitution Sub-Committee,

to the Brampton Sports Hall of Fame Committee Meeting of October 6, 2016, re: Proposed Changes to the Brampton Sports Hall of Fame Constitution – Draft #4 be received; and,

11.1-2


2016 10 06 Page 3 of 5

2. That Dean McLeod, Chair, Don Doan, Constitution Sub-Committee Chair, Supa Meikle, Coordinator, Sport Services, Community Services, and other interested Committee members meet as a Constitution Sub-Committee to review the proposed changes to the Constitution, as outlined in Draft #4 appended to the agenda, and report back to the next Committee meeting.

Carried

6. Sub-Committees 6.1. Discussion, re: Sub-Committee Membership and Participation.

Dean McLeod, Chair, advised that the sub-committee memberships need to be revisited, and requested that Committee members indicate which of the following committees they would like to participate on over the next year:

Marketing Sub-Committee

Events Sub-Committee

Nomination Sub-Committee

Constitution Sub-Committee

Finance Sub-Committee

Building Sub-Committee At the request of the Chair, the current sub-committee chairs/co-chairs provided an overview of the mandate, responsibilities, meeting frequency and member expectations for their respective committees. A sign-up sheet was then circulated to members to indicate their selections. There was Committee consensus that the current sub-committee chairs/co-chairs continue in their positions. It was noted that the position of Building Sub-Committee Chair remains vacant at this time. Committee discussions included the following:

The need to identify and utilize City resources available to the Committee, and its sub-committees (e.g. assistance with event planning)

The need for all sub-committees to review the goals and timelines outlined in the draft Brampton Sports Hall of Fame Committee Strategic Plan, and identify budget requirements

Participation by non-committee members on various sub-committees o There was Committee consensus that the Nominations Sub-

Committee be comprised of Committee members only

The need for Committee members to participate and assist with the preparation of the nominations booklets

11.1-3


2016 10 06 Page 4 of 5

The need to engage Brampton’s multi-cultural community and promote the Brampton Sports Hall of Fame through ethnic media and other opportunities

o It was suggested that the Marketing Sub-Committee assume responsibility for this task

Suggestion that Committee members select/participate on sub-committees based on their strengths and ability to contribute

The need to review sub-committee memberships to determine if there is sufficient participation to fulfill the mandate

7. Other/New Business 7.1. Discussion at the request of Supa Meikle, Coordinator, Sport Services, Community

Services, re: Brampton Sports Hall of Fame Strategic Plan and Next Steps.

Supa Meikle, Coordinator, Sport Services, Community Services, highlighted the need to review the various goals and timelines outlined within the draft Brampton Sports Hall of Fame Strategic Plan. Mr. Meikle requested that the sub-committees review their respective goals and provide a status update at a future Committee meeting, including any necessary adjustments to the timelines. In addition, Mr. Meikle advised that Council Member representatives on this Committee will provide support to the sub-committees, as needed.

8. Correspondence – nil 9. Information Items 9.1. News Items – Future / Potential Inductees – Ken Giles

Dean McLeod, Chair, advised Committee of the need to find current mailing addresses for a number of Brampton Sports Hall of Fame Inductees, and indicated that he would provide Committee members with a copy of the inductee list to review and provide updates. In addition, Mr. McLeod shared information he retrieved from an online search of “prominent Brampton athletes”, and requested that Ken Giles, Committee member, use this information to create a comprehensive list of Brampton athletes. Mr. McLeod indicated that he would provide Committee members with a copy of this information.

11.1-4


2016 10 06 Page 5 of 5

Mr. Giles provided information to Committee regarding the accomplishments and progress of various Brampton athletes in sports including hockey, lacrosse, football, sledge hockey, basketball, softball, soccer and track and field. Mr. McLeod advised Committee of the need to have a future discussion on inducting individuals before they reach the end of their athletic career and updating inductee biographies.

10. Question Period – nil 11. Public Question Period – nil 12. Closed Session – nil 13. Adjournment

The following motion was considered. SHF044-2016 That the Brampton Sports Hall of Fame Committee do now adjourn to

meet again on Thursday, November 3, 2016 at 7:00 p.m.

Carried

__________________________________________

Dean McLeod, Chair

11.1-5

Report


2016-11-02

Date: 2016-10-28

Subject: PRESTO Operating Agreement Renewal - Update IB.c

Contact: Suzanne Connor General Manager, Transit 905.874.2750 ext. 62304 [email protected]

Recommendations:

1. That the report from Suzanne Connor, General Manager, Transit, dated October 28, 2016, to the Community and Public Services Committee Meeting of November 2, 2016, re: PRESTO Operating Agreement Renewal - Update, be received; and

2. That, the Director of Transit, as a member of Executive Client Committee, be

given authority to execute a Resolution through the provisions of the PRESTO Operating Agreement that would allow Metrolinx to extend the current maintenance support agreement for a three year period, at an additional cost of approximately $200,000 annually.

Overview:

On June 21, 2006, Council authorized the execution of a ten year Operating Agreement (2006-2016) with the Ministry of Transportation for the operation of the PRESTO system.

Over the past two years, the Director of Transit has worked with the 905 Transit Agencies to negotiate a new PRESTO governance model and legal agreement for the consideration of Council.

The 905 Transit Agencies continue to work together in solidarity to negotiate the most cost-effective new agreement possible. Further updates to Council on the negotiation process will be provided within the next two months.

As negotiations proceed on the future Operating Agreement, there is a need to continue to operate and maintain the PRESTO system for Brampton Transit Customers. Presently, over 80% of all Brampton Transit passengers use PRESTO to pay their fare.

Metrolinx has negotiated a three year extension with the device vendor for continued maintenance support of PRESTO devices. In October 2016,

Proposed Addition to Agenda - Item 9.1

Metrolinx advised the 905 Transit Agencies that they would require a resolution from the Director of Transit of each Transit Agency, approving this extension.

The extension carries the same terms and conditions as the existing maintenance support agreement; however, there will be an annual increase of 78% in device maintenance support costs for the existing PRESTO devices. This translates into an additional cost to Brampton Transit of approximately $200,000 annually. These costs will be incorporated into future operating budgets and will be subject to the annual budget approval process.

If the Resolution is not executed by Brampton Transit, then when a PRESTO device fails, there may be no way to repair the device and Brampton Transit would be unable to collect a PRESTO fare from this customer. Widespread failures could result in significant revenue loss to the Corporation, and may lead to the need of introducing temporary alternative fare payment methods.

Background: The PRESTO Smart Card System was created to facilitate seamless inter-regional transit travel throughout the Greater Toronto and Hamilton Area (GTHA), to encourage the use of public transit. It is intended to allow customers to ride on any participating GTHA transit system without having to know the fare policies of each system. On June 21, 2006, Council authorized the execution of a ten year Operating Agreement (2006-2016) with the Ministry of Transportation for the operation of the Greater Toronto Area Fare System (branded as PRESTO). With the Operating Agreement set to expire in late 2016, Brampton Council passed By-Law 97-2015 authorizing the renewal of the PRESTO (formerly GTA Fare System) Operating Agreement for an additional term of three (3) years, being the first renewal term, and that, the Director of Transit be authorized to negotiate a new governance model and legal agreement for the consideration of Council. On June 22, 2016 Council received an update on the status of PRESTO negotiations. At that time, Council was advised that the Province would not be pursuing a three-year extension of the existing agreement, The Province did indicate that consideration would be given to a one-year extension of the current agreement, provided that an agreement in principal for a new approach, could be reached. Council also resolved “That the Director of Transit continue to work with the 905 Municipal Service Providers to negotiate a new PRESTO governance model and legal agreement for the consideration of Council”. PRESTO engaged a Facilitator in April of 2016 and established a series of meetings with various stakeholder groups within the Province and 905 Transit Agencies. These groups have spent the last six months working collaboratively to define the

framework for a Letter of Agreement that will lay out the path forward to a definitive agreement. During these negotiations, Metrolinx identified a future "funding gap" in their PRESTO budget forecasts and a need to rebalance this gap from the Province to the Municipalities. In contrast, throughout this process the 905 Municipalities have stressed the need for a balanced and reasonable governance model on terms and conditions that are financially equitable with the TTC contract with PRESTO. However, based on PRESTO’s most recent confidential proposal, Brampton Transit could see the total cost of fare collection rise significantly in the new agreement’s end-state. While the current Operating Agreement was set to expire on October 26, 2016, the agreement has subsequently been extended by one month to allow more time to help reach a Letter of Agreement. The 905 Transit Agencies continue to work together in solidarity to negotiate the most cost-effective new agreement possible. Further updates to Council on the negotiation process will be provided within the next two months. Current Situation: As negotiations proceed on the future Operating Agreement, there is a need to continue to operate and maintain the PRESTO system for Brampton Transit Customers. Presently, over 80% of all Brampton Transit passengers use PRESTO to pay their fare. The PRESTO device maintenance support agreement expired with the current Operating Agreement. Metrolinx, through their process, has negotiated a three year extension with the device vendor for continued maintenance support. In October 2016, Metrolinx advised the 905 Transit Agencies that they would require a resolution from the Director of Transit of each Transit Agency, approving this extension. The extension carries the same terms and conditions as the existing maintenance support agreement; however, there will be an annual increase of 78% in device maintenance support costs for the existing PRESTO devices. This translates into an additional cost to Brampton Transit of approximately $200,000 annually. These costs will be incorporated into future operating budgets and will be subject to the annual budget approval process. If the Resolution is not executed by Brampton Transit, then when a PRESTO device fails, there may be no way to repair the device and Brampton Transit would be unable to collect a PRESTO fare from this customer. Widespread failures could result in significant revenue loss to the Corporation, and may lead to the need of introducing temporary alternative fare payment methods.

Corporate Implications: By executing the resolution to extend PRESTO device maintenance support agreement, hardware and software support will be maintained, helping to maximize investment in the current system.


Costs relating to Presto device maintenance will be funded from account #201127.001.2020.0001 – Preventative Maintenance with a 2016 budget for this work in the amount of $264,750. Brampton Transit is proposing a 2017 budget of $472,707 with approximately $200,000 of the increase relating to the new device maintenance support agreement. Staff will ensure funds are available for future years, subject to Council Approval. Strategic Plan: This report achieves the Strategic Plan priority, “Move and Connect” by providing value for taxpayers through maximizing the investment in PRESTO and offers continuity of service. Conclusion: To ensure continued operation of PRESTO devices for existing transit customers, Metrolinx requires the Director of Transit to execute a Resolution to allow PRESTO to extend the maintenance support agreement with the current device vendor to October 2019. Approved by: Approved by:

Suzanne Connor, General Manager, Transit

Harry Schlange Chief Administrative Officer

wednesday, november 2, 2016 - brampton · 2016. 11. 7. · wednesday, november 2, 2016 9:30 a.m....

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