WEEK 4Introduction to Project Management

AgendaPhase 2: Planning

◦Communication Plan◦Scheduling Preparation

Build an AON Diagram Determine Critical Path

◦Resource Planning Build a RACI Chart

PROJECT PLANNING REVIEW

Planning Projects

“Planning is laying out the project groundwork to ensure your goals are met“

Initiating Plannin

g

Executing

Controlling Closing

COMMUNICATION PLANNING

Communication Plan ObjectivesObjective is to determine:

◦Who needs to know what?

◦How will they be told?

◦When will they be told and how

often?

Communication Plan Example

SCHEDULING

Purpose of SchedulingShows relationships of each

activity to others in the whole project

Identifies the precedence relations among activities

Encourages the setting of realistic time and cost estimates for each activity

Helps make better use of people, money, and material resources by identifying critical bottlenecks in the project

Scheduling TechniquesCommon tools

Gantt charts

Project calendars

Milestones charts

Critical Path Method (CPM)

Program Evaluation and Review

Technique (PERT)

Sample Gantt Chart

TimeJ F M A M J J A S

Design

Prototype

Test

Revise

Production

MS Project Example of Gantt Chart

Activity on Node (AON) Explained

AON (Activity on Node)Example: ABC Paper Manufacturing Activities & predecessors

A

Start

BStart Activity

Activity A(Build Internal Components)

Activity B(Modify Roof and Floor)

AON – Step 1

C

D

A

Start

B

Activity A Precedes Activity C

Activities A and B Precede Activity D

AON

G

E

F

H

CA

Start

DB

Arrows Show Precedence Relationships

AON (Finished Product)

Perform a Critical Path Analysis

Determining the Project Schedule

Activity Description Time (weeks)A Build internal components 2B Modify roof and floor 3C Construct collection stack 2D Pour concrete and install frame 4E Build high-temperature burner 4F Install pollution control system 3G Install air pollution device 5H Inspect and test 2

Total Time (weeks) 25

Perform a Critical Path Analysis The critical path is the longest path

through the network The critical path is the shortest time

in which the project can be completed

Any delay in critical path activities delays the project

Determining the Project Schedule

Exercise: Calculate the Critical Path

RESOURCE PLANNING

Resource PlanningQuestions to be answered when

planning resources:◦What needs to be done?◦Who or what can do the work?◦ Is this resource available?◦How will this resource affect schedules and

costs?◦RACI (responsible, accountable, consulted,

informed) Chart◦Estimating would be completed here but we

are not going to get into this in this course

RACI ChartResponsibleAccountable or

ApproveConsultedInformed

Activities 1 -5

PM Director

Service Mgr

Legal Dept

A1 R A

A2 A C I

A3 RA I C

A4 A R C

RACI ModelSteps in a RACI process

◦Identify all the activities◦Identify the roles◦Complete the cells accordingly

(R,A,C,I)◦Resolve overlaps & gaps

Every process should contain only one R Every process must contain at least one

R

WORKSHOP

Group Work ActivityEach group is to create the

following for the fundraising day project◦Communication Plan◦AON (for advertising)◦RACI (for advertising)

Use the templates provided

Hybrid / HomeworkRead Chapter 2Complete all activities required

while reading chapter 2Complete the Matching exercise

for Chapter 2Complete the Multiple Choice for

Chapter 2

Quiz Time

BB

Start MyAlgonuin

Posters

Finish

Write script

Write electronic script

Posters on wall

BB

Start MyAlgonuin

Posters

Finish

Write script

Write electronic script

Posters on wall

BB1h

Start 0

MyAlgonuin1h

BuildPoster

s72h

Finish

Write script

1h

Write electronic script

3h

Posters on wall6h