Welcome

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Electronic Time and Attendance

Background

•Features and Benefits:

Completely paperless system - supports our "green" campus initiative and saves paper and printing of time records.

Provides an electronic approval workflow. Increased efficiencies, accuracy, and up-to-date accrual balances.

•Phase 1 will include implementation of UUP and M/C employees

•Phase 2 will include implementation of CSEA employees (once System Admin. has completed development of this portion)

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Access to SUNY HR will be found at:http://www.suny.edu/time

First, you will encounter a

Sign-on Screen

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To Enter, Click on the “Time and Attendance” Tab

• Your pay stub can be viewed through the “View Paycheck” feature as of the Monday preceding pay day.

• A two-year payroll history has been loaded for your information.

Bonus Feature

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Next, Select Month (Accrual Period)

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The status of any given month is reflected here in the above drop-down:

Working: Open for you to make entries

Pending: Submitted to your supervisor

Approved: Reflected once Supervisor has signed-off

Current Month (or Accrual Period) Comes

Up Automatically

A Few Notes About Accrual Balances

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Family Sick LeaveTracked Here,

Deducted from Sick. Family Sick charges relate to the medical

care of a direct family member.

30 days for UUP15 Days for M/C

Floater PLUS Regular holidays

worked (if applicable)EQUALS

Your Holiday Total

Non-Chargeable Time ( Such as jury duty, conferences, mammograms, etc.)Tracked Here, Not Deducted

Enter Holiday Credits First – Every Month, Every Time.You only enter credits if you worked on a holiday. THEN SAVE!

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The system does not automatically enter Holiday credits, please enter them and then ‘SAVE.”

(As a rule: Full-time enters“1”, Part-time is dependent on work schedule and/or percentage of time worked.)

1) Enter Credit Due For Each

Eligible Holiday.

2) Then Save

Enter Charges for Vacation, Sick, or Other. THEN SAVE!

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1) Enter Charges for Time Used

Quarter-day

increments ONLY may

be used:.25.50.75

2 )Then Save

ENTERING TIME OFF - Single Day Entry

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SINGLE DAYView

Click Here to Change to MULTI-

DAY View

Remember to click submit after

entering requested time off

ENTERING TIME OFF - Multiple Day Entry

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MULTI-DAYView

Click Here to change to SINGLE

DAY View

“TIME RECORD COMMENTS”

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All Employees: Use this box to

indicate any items you’d like noted on your record for your

supervisor or for audit purposes.

(Examples might be Jury Duty,

Conferences, Dental Appointments, etc.)

LAST STEPS:Review Entries for Accuracy, Certify (Sign), and Submit to Supervisor.

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NOTE: THE SYSTEM WILL NOT ALLOW SUBMISSION OF A

MONTH UNTIL YOUR SUPERVISOR HAS APPROVED THE

PREVIOUS MONTH.

1) Review Your Entries for Accuracy

3) Submit

2) Certify

Sign out of SUNY browser AND close.

CURRENT USER STAYS LOGGED-IN FOR UP TO 20 MINUTES. To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

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Step 2:

Close

Browser

Step1:

Log-Off

ADDITIONAL FEATURES AND NOTES

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Electronically Requesting Time Off

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ADDITIONAL FEATURES AND NOTES

Click on TIME

RECORD to

return to the

MAIN SCREEN

REQUEST TIME

OFF

Selection

Time Off Request

Single and Multi Day Request

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Click for Multiple Day Requests

1) Enter request in appropriate categories

2) Click Submit

When using this Optional Feature,Remember to “SUBMIT” Your Request

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• Once an employee has submitted a request to their supervisor, it will reflect on their calendar with a “P” for pending.

• Once the supervisor has approved the request, it automatically populates on the employee’s screen without the “P,” without the need to re-enter the time.

• Changes, additions, deletions can be made at any point, this isn’t a “contract.”

• Be aware that unresolved requests can prevent your successful monthly-time record submittal.

FLOATING HOLIDAYS

NEW WAY OF THINKING: “Y” and “N” indicators ARE NOT ASKING IF YOU DID OR DID NOT WORK and no action is required on your part, other than entering your earned Holiday credits.

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Be sure to enter

“Earned Amount”

and SAVE

No Action Needed for Floaters “Y”

or “N”

EMAIL NOTIFICATIONS

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• Attendance Record submission is a monthly process.• Records are to be received by OHR within 10 days of

the following month.• System-generated e-mail reminders regarding missing

records will occur via email.• When you submit your record to your supervisor and/or

submit a request for time off, an email notification will be sent to your supervisor.

Leave Donation

• FOR THOSE DONATING VACATION DAYS:

• Your generous Leave Donations will continue to be administrated through Human Resources, following the current process.

• Upon receipt of your Leave Donation Form, a member of the TAS Team will make the necessary electronic transactions

Electronic Time and Attendance

Supervisors

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Overview of the Monthly Process - SUPERVISORS

View Work Roster

Review and Approve

• View Time Information of your Direct Reports using the “Work Roster”

• Review Employee’s Time Record - then select “Approve,” “Deny,” or even “Ignore”

• Submit, Log-off, and Close Browser

Supervisors

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Step-by-Step Instructions

Supervisors Responsibilities

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Supervisors will have a “Work Roster” selection to view and approve the electronic record status of their employees.

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Select

“Work Roster”

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View of Employee Work Roster

Pending Time Record Approvals

Pending Leave Requests

Employee List Contac

HR if Incorrect

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Employee Time Record

1) View Employee’s Time Record2) Determine an Action 3) Then “Submit”

1)View Details or History of Time Record

2) Select Action

3) Submit

Contact Information

OHR Time and Attendance Implementation Team: 518-587-2100 x 2240

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Dawn Manley dawn.manley@esc.edu

Jessie O’Brien jessica.o’brien@esc.edu

Laura Decker laura.decker@esc.edu

Thank You!

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Your support and cooperation is appreciated.