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Welcome!. Make yourself comfortable. We will start soon. Commissioner Basic Training. Cub Scout Promise. Bobcat, Tiger, Wolf, Bear, Webelos. I ________ Promise to do my best, To do my duty to God and my country, To help other people, And to obey the law of the Pack. - PowerPoint PPT PresentationTRANSCRIPT
Bobcat, Tiger, Wolf, Bear, Webelos
Cub Scout Promise
I ________ Promise to do my best,To do my duty to God and my
country,To help other people,
And to obey the law of the Pack.
To be replaced May 15, 2015
On my honor I will do my best To do my duty to God and my country
and to obey the Scout Law; To help other people at all times;To keep myself physically strong,
mentally awake, and morally straight.
The Scout Oath or Promise
Effective January 1, 2014 for Venturing
Trustworthy, Loyal,
Helpful, Friendly,
Courteous, Kind,
Obedient, Cheerful, Thrifty, Brave, Clean,
and Reverent.
A Scout is:Scout Law
Effective January 1, 2014 for Venturing
Introductions Teaching Staff
Commissioner Commissioner Commissioner Commissioner Commissioner District Executive Commissioner
Admin Staff TBD
Introductions Name Present job/Commissioner position in
Scouting Previous positions held Tenure Awards earned
Commissioner Historical Dates• 1908 Baden-Powell appoints the first volunteer commissioners.• 1910 Daniel Carter Beard is named national commissioner.• 1911 A national field commissioner is named.• 1914 The wreath of service is added to the commissioner insignia.• 1931 The district commissioner position is introduced.• 1943 A commissioner’s training course is introduced.
The Commissioner Service manual is introduced.• 1951 First commissioner training at Philmont Training Center.• 1952 Commissioner Arrowhead award introduced.• 1989 The Distinguished Commissioner Award is introduced.• 2003 The national commissioner Web site is activated.• 2008 Tico Perez is named national commissioner. Area and regional commissioner positions are established. The College of Commissioner Science doctorate square knot is introduced.• 2010 Commissioners celebrate 100 years of service to units!
Purpose of Scouting To promote, through cooperation
with other agencies, the ability of youth to do things for themselves and others, and to teach youth patriotism, courage, self-reliance, and kindred virtues
Methods of ScoutingCub Scouting (Boys grades 1-5)►Ideals►Den ►Advancement►Family involvement►Activities►Home and neighborhood centered►Uniform
Boy Scouting (Boys ages 11-17)►Ideals ►Patrol►Advancement►Adult association►Outdoors►Personal growth►Leadership►Uniform
Venturing (Youth ages 14-20)►Ideals►Group activities►Recognition►Adult association►High adventure►Teaching others►Leadership
Council Mission Voluntary association of citizens & chartered
organization representatives Promotes Scouting within a geographical area Guides & supports districts to
• Make Scouting available to youth• Provide adequate funds• Maintain standards and policies• Serve organizations using the Scouting programs
District Mission Ensures growth & success of Scouting
units within the district's territory Works through chartered organizations
and community groups to organize and support successful units
Fall Roundup
Spring Roundup
Special membership rallies
Advice and help to units with membership problems
Membership
Membership Functions Gather information Cultivate relationships with community
organizations Organize new units Help youth join existing units
Camping and OutdoorActivities and Civic ServiceAdvancement and RecognitionTrainingHealth & Safety
Program
Camping & Outdoor Promote resident camping for all packs,
troops, and teams Develop and promote Cub Scout day
camps Promote year-round camping by all units Provide guidance on health and safety Use camperships Guide the Order of the Arrow
Activities & Civic Service Recruit teams to carry out district
activities Involve the district in community service
projects Promote and help with council events
Advancement & Recognition Help unit leaders with advancement
procedures Monitor unit advancement progress Recruit merit badge counselors Approve Eagle Scout service project plans Recommend youths and adults for special
awards
Training Determine who needs training Build annual training program Develop plans for specific courses Promote courses Provide training recognition
Request specific
assistance
Specialists
Provide consultation or specialized
treatment
Unit
Determine need
Generalist
Unit Service
The Commissioner Concept
The commissioner is the liaison between the local council and Scouting units.
The commissioner's mission is to • Keep units operating at maximum efficiency, • Maintain regular contact with unit leaders, • Counsel leaders on where to find assistance,• Note weaknesses in programs, • And suggest remedies.
The commissioner is successful when units effectively deliver the ideals of Scouting to their members.
Three Types of Commissioners
• Administrative Commissioners• Unit Commissioners• Roundtable Commissioners
Commissioner Overview
Commissioner Staff OrganizationDistrict
Commissioner
Assistant District
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Unit Commission
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Unit Commission
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Unit Commission
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AssistantDistrict
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Assistant District
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AssistantDistrict
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Assistant District
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Cub Roundtable
Commissioner
Cub Roundtable
Staff
Boy ScoutRoundtable
Commissioner
Boy ScoutRoundtable
Staff
Venture CrewRoundtable
Commissioner
Unit Commissioner Responsibility Card Report to the district commissioner or assistant
district commissioner as assigned Help each unit earn the Quality Unit Award Use the annual commissioner service plan, with
its scheduled opportunities for commissioner contact with units
Know each phase of Scouting and its literature. Be able to describe how each works.
Visit meetings of assigned packs/troops/teams/crews regularly, usually once a month
Unit Commissioner Responsibility Card Visit regularly with the unit leader
• Be aware of unit leader concerns and challenges
• Serve as the unit leader’s coach and counselor
• Build a strong, friendly relationship• Using the literature and profile sheet, help
the leader see opportunities for improvement
• Encourage unit participation in district and council events
Unit Commissioner Responsibility Card Work to ensure effective unit committees
• Visit with the unit committee periodically• Observe the committee, offer suggestions
for improvement, and work to solve problems
See that adult leaders have adequate training
Make certain that proper techniques are used to select and recruit unit leaders
Unit Commissioner Responsibility Card
Facilitate on-time charter renewal of all units• Help the unit conduct a membership inventory of youth
and adults• Help the unit committee chairman conduct the charter
renewal meeting• See that a completed charter renewal application is
returned to the council service center• Make arrangements to present annually each unit
charter at a meeting of the chartered organization
Unit Commissioner Responsibility Card
Attend all meetings of the commissioner staff Become trained
• Initial orientation and basic training• Arrowhead Honor and Scouter’s Key• Annual council commissioner’s conference
Know the resources available to the unit in the neighborhood, district, and council
Unit Commissioner Responsibility Card
Set the example• Adopt an attitude of helpfulness• Keep promises• Be concerned about proper uniforming• Be diplomatic• Be a model of Scouting ideals
Conduct own Self-Evaluation on page 55 of the Commissioner Fieldbook
Commissioner Quiz
The Unit Commissioner: (true / false)1. Reports to the district executive
2. Must be an expert in training adults and youth
3. Is only concerned with reregistering a unit on time
4. Should be familiar with the official literature used by units for
program
5. Only visits the unit committee, and on a regular basis
6. Must know the unit program planning process
7. "Sells" the unit leader on district and council functions, as a
primary responsibility
Commissioner Quiz (cont.)
8. Periodically communicates with the chartered organization representative to offer help
9. Regularly attends Roundtables
10. Guides the unit through the annual service plan
11. Should earn the Commissioner’s Key
12. Attends monthly meetings of the district committee
13. Is not involved in the presentation of the unit charter
14. Must be familiar with the monthly program themes
15. Encourages assigned packs, troops, teams, and crews to earn the Journey to Excellence Performance Award
Unit ContactsCommissioners visit each unit monthly (JTE goal is 6 times per year, minimum)•Visit Unit Meetings &•Unit Committee Meetings•Phone calls •E-mail
Unit Contact Basics Visits provide knowledge of how to help a unit
improve its program Visits allow you to find out about problems
before the unit fails, weakens or members leave.
The First Unit Visit Make appointment to visit an assigned unit Go with your observer-coach Worksheet will be filled out later Take your resource kit Observe for the entire meeting Do not participate beyond introductions Both new commissioner and coach fill out
independent worksheets Wear your complete Field Uniform
Unit Visitation Tracking System (UVTS)• UVTS is the current electronic visit
tracking system• It is accessed though
www.myscouting.org
UVTS - Transition
• UVTS will be replaced by unit visit functionality in the new Commissioner Tools
• Transition will commence during the 2014-2015 Scouting Year
• Once cutover occurs, UVTS will be turned off
• UVTS data archive will be available via Commissioner Tools
Commissioning Four Areas of Focus Supporting unit growth through the Journey
to Excellence Contacting units and capturing their
strengths and needs in Commissioner Tools Linking unit needs to district operating
committee resources Supporting timely charter renewal
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The Unit Service Plan
Key element of Commissioner Tools design Replaces all other unit assessments Enables collaborative unit health
assessments Enables service customized to unit needs Supports all 4 elements of excellent unit
service
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What Do You Measure?PACKS TROOPS CREWS
Budget Budget Budget
Retention Retention Retention
Building Cub Scouting Building Boy Scouting Building Venturing
Annual Charter Renewal Process
Annual Charter Renewal Process
Annual Charter Renewal Process
Webelos-to-Scout Transition Webelos-to-Scout Transition Activities
Advancement Advancement Super Activity
Outdoor Activities Short Term Camping
Day/Resident/Family Camp Long Term Camping
Service Projects Service Projects Service Projects
Fitness Fitness Fitness
Pack & Den Meetings Courts of Honor/Parents Meeting
Trained Leadership Trained Leadership Trained Leadership
Leadership Planning Patrol Method Youth Leadership
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Questions To This Point?
So Far We Have Discussed
• Significant Part of Commissioner Tool• Replaces Older Measuring Methods• How the USP Supports JTE and Units• Linkage to District Committee• Unit Key 3
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Commissioner Tools Overview
Multiple Releases Scheduled Current Status of Development Reports and Dashboards The Scoring Matrix and Detailed
Assessments Pre-Adoption Tasks
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Supporting & Sustaining Units
Kids
Professional
Unit
Commissioner
Unit Key 3
District
Operating
Committee
THE UNIT SERVICE PLAN
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The Unit Service Plan
UNIT ASSESSMENT
• The Process:– Review JTE performance– Hold unit assessment
meeting– Complete assessment– Identify opportunities
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The Unit Service Plan
UNIT ASSESSMENT • Resources:
– JTE objectives & scores– Unit contacts logged in
Commissioner Tools– Unit Assessment
Scoring Matrix
District Level Reports & DashboardsDistrict
Reports DashboardCommissioner ActivityUnit HealthCommissioner Contact StatsUnassigned UnitsDistrict Contact Stats, Priority UnitsCommissioner RecruitmentExpired UnitsYouth Protection Training Aging ReportTrained Leaders ReportYouth Member Age Report
Resources (Council Key-3)Registered Units (count); % GainedUnit Retention %Youth Retention %Total Unit Commissioners (count)Commissioner-to-Unit RatioUnit Health Green units (count & percent) Yellow units (count & percent) Red units (count & percent)Priority Need Units Priority units (count); Action Plans (count)Unit-Assessments Count of unit contacts with completed unit-assessment;
percent of unit contacts with a unit-assessment Count of unit contacts without a unit-assessment;
percent of unit contacts without a unit-assessmentUnit Contacts Total # of units contacted; Percent of units contacted Total # of units not contacted; Percent of units not
contactedRoundtable Contacts (Scheduled, In progress, Completed)
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Unit Reports & Dashboards
Unit
Reports Dashboard
Unit Rosters (Calling List, Member List, and Mailing List)
Resources (District Key 3)Assigned CommissionerUnit Contacts (Scheduled, In progress, Complete) Unit Health Green units (count & percent) Yellow units (count & percent) Red units (count & percent)Conduct Discussions Add CommentsArchive Visits (UVTS Historical Contacts)
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Exception ReportsException Reports
Performance Report/Dashboard LocationNo Email Address in Profile Email Saturation Report Reports ButtonInvalid Contact information Invalid Contact Information Report Reports ButtonUnits without a UC Unassigned Units Report Reports Button
Commissioner Tools Units Dashboards (Council, District, and Unit)
UCs without a Unit Commissioner Contact Stats Report, Commissioner Activity Report
Reports ButtonCommissioner Admin Tool Dashboard
New Unit UCs Unit Health Report Reports ButtonNew Unit UCs without a Unit Commissioner Contact Stats Report,
Commissioner Activity reportReports ButtonCommissioner Admin Tool Dashboard
Commissioner Awards Status Dashboard Commissioner Admin Tool DashboardPriority Units Priority Units Report Reports Button
Commissioner Tools Units Dashboards (Council, District, and Unit)
Unit Health Unit Health Report Reports ButtonCommissioner Tools Units Dashboards (Council, District, and Unit)
Unit without an Assessment Unit Health Report Reports ButtonCommissioner Tools Units Dashboards (Council, District, and Unit)
Units not attending Roundtable Unit Health Report Reports ButtonCommissioner Tools Roundtable Dashboards (Council, SA, District)
Units without a Contact All By color code
Unit Contact Report Reports ButtonCommissioner Tools Units Dashboards (Council, District, and Unit)
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Unit Assessment Scoring MatrixRELATIVE
RANKINGSCORE COLOR DEFINITION PROGRAM PLAN
HIGH 5 GREENNEARLY
AN IDEAL SITUATION
PLAN CREATEDAND
DISTRIBUTED
MEDIUM-HIGH 4 LIMEMAKING
PROGRESS TOWARDS
THE IDEAL UNIT
PLANCOMPLETED
MEDIUM 3 YELLOWTYPICAL UNIT;
COULD BE IMPROVED
MEETINGSCHEDULED
MEDIUM-LOW 2 ORANGENEEDS
IMPROVEMENT;WATCH
CAREFULLY
UNITWILL
SCHEDULE
LOW 1 REDWEAK SITUATION;
NEEDSIMMEDIATE ACTION
NOMEETINGPLANNED
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The Unit Service Plan
UNIT
SERVICE PLAN
• The Process:– Develop action plans– Identify responsibility
• Unit volunteer?• Charter Org?• District resource?
– Establish target dates– SMART goals
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The Unit Service Plan
UNIT
SERVICE PLAN
• Resources:– Unit Program Plan– District/Council
activities schedule– District charter
renewal plan
Key ConceptsCommissioner Tools design foundation:• Just 4 things…
– Supporting the unit’s Journey to Excellence– Recording unit contacts, strengths and needs– Linking unit needs to district operating committee
resources– Timely charter renewal
• Journey to Excellence• The Unit Service Plan• Data collection• Information reporting
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Pack CommitteeAdvancementFinanceOutingsTrainingMembership & reregistrationRecord keeping & correspondencePublic relationsFriends of Scouting
Troop CommitteeAdvancementFinanceEquipmentOutdoor programTransportationLeadership selectionMembership & reregistrationFriends of Scouting
Crew Committee Membership Finance Training Camping & Outdoor Activities & Civic Service Advancement & Recognition Service
Membership Management
Buzz groups for 10 minutes• Topics:
○ Unit with mostly older boys○ Inventories of active boys○ Year-round recruiting○ Preventing dropped units
1 minute reports
Membership Management
Unit with mostly older boys• Recruit
Inventories of active boys• Committee Involvement for inactive boys• Program or Administrative issue
Help Units Grow Year-round recruiting
• Birthday greetings• Phone Invitations• Personal Invitations• Webelos-Scout transition
Preventing dropped units• Assigned to unit• Assigned while organizing new units
Unit commissioners should understand process and tools
Pack Annual Program Planning Conference Guide on Scouting.org
Program Helps and Pack Planning Chart• Cub Scout Leader Program Notebook• Council calendar• Chartered organization needs
Annual program planning conference Monthly pack leaders meeting Den Chief – Den Leader meeting
Pack Program Planning
Tools• Troop Annual Program Planning Conference Guide• Troop Program Features — 4 volumes• Program Planning Chart• Boy Scout Leader Program Notebook
Planning steps• Homework (get ready)• Find out what Scouts want (patrol leaders)• PLC annual planning, SPL presiding• Secure troop committee support• Pass the word. Publicize.
Troop and Team Program Planning
Crew Program Planning
Crew plans program• Crew Planning Guide• Program capability inventory (adult resources)• Adult hobbies, interests, skills, careers, and Ideas from
PCI to program planning forms• Venturing activity interest survey
Planning steps• Brainstorm activities• Discuss and evaluate each idea• Select activities and calendarize• Plan details each month in advance
Utilizes a balanced scorecard approach Key performance indicators to measure
outcomes versus process Not only measures growth, but looks at the
kind of experience the boys are having
Journey To Excellence
Journey To Excellence Your Role in JTE as a Commissioner
• You’re not an Umpire
• You’re not a Judge or the police• • You are a friend, a mentor and a coach
• And maybe help a bit with scorekeeping
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JTE helps Units. It brings:• A framework for planning for the year• A method for evaluating the Unit• Assessment of how they’re doing in the key areas
found in great Units• Guidance in areas where they might do better• Specific guidelines and standards of what is good
performance• Early warning of potential problem areas• Recognition for good performance• Benchmarking to get ideas and tips from other good
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Journey To Excellence
• Gives national standards Advancement Camping Service projects Training Membership Retention Leadership Budget
Bronze, Silver, and Gold award levels And did the Unit show improvement? Assessment made during charter renewal
month
Journey To Excellence
Emphasis of Journey to ExcellenceContinuous Improvement is a Goal
• Did the Unit do measurably better in key areas than last year?
• OR are they already performing at a high level in those areas?
Either way, the Unit can qualify for the standard
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Emphasis of Journey to Excellence Program and Participation in the Unit
(Membership) are most important factors
Administrative factors are considered Factors which are early indicators of
Unit strength and health are identified and assessed
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Voice of the Scout
• Surveys at three levels• All feedback comes to Council• Council will review and take actions• Council distributes feedback to Districts• Districts review and take actions• Districts distribute unit feedback individually
• To each member of the Unit Key 3
Voice of the Scout Unit Commissioner’s Role
JTEEducate UnitsMeet JTE visit requirements
Voice of the ScoutEncourage unit participationNotify units about surveys
Voice of the ScoutMeetings are Key
• Action Planning Meeting• Mid-Charter Review• Unit Key 3 with UC as facilitator• Meetings can be emotionally charged
Counseling Defined
“The ability to listen to someone in such a way that they will solve their own problems."
Fundamentals of Good Counseling Time and place with no interruptions Understand what the leader is saying Let the leader know you hear and understand Do not give advice!
• Guide the discussion through questions• Leader solves their own problem• If they don't solve their own problem:
○ Give information○ Propose possible alternatives○ Let leader pick best solution
Fundamentals of Good Counseling Continued Summarize from time to time to keep on track Support thinking with information
• Know the difference between information and advice
Resources:• Commissioner Fieldbook, Counseling
Youth Protection and the Commissioner
• Monitor training status• Promote latest material• Promote use of videos• Reporting responsibilities
Unit Charter Renewal Process
Re-register unitOn time
Maximum membership
Good leadership (two deep trained leadership)
Charter Renewal "If commissioners are providing regular
visitation and doing their job as in the Annual Service Plan, then rechartering becomes a minor paperwork exercise."• George Crowl, 1982
Ninety Days Before: District Executive visits Institution Head
• Friendly visit• "How can I help?"
Unit Charter Renewal Process
Online Rechartering Available 90 days in advance Online Rechartering is easier Council furnishes units with ScoutNet data on
a buffered web page• Units make corrections in this data• When data is correct unit uploads material to buffer
on ScoutNet• Unit prints charter, obtains signatures and turns in
to the council with payment After turn-in, council accepts data and sends
this data to ScoutNet
Forty-five Days Before: Charter review meeting
• Youth and Adults• Fees• Approvals• Quality Unit status• Plans
Unit Charter Renewal Process
Fifteen Days Before: Unit updates buffered ScoutNet data
and gets signatures Submit to service center
Unit Charter Renewal Process
Some Techniques
Talk about 100% Boy's Life often Committee members do membership
follow-up Discuss JTE with the whole committee
(several times a year) Unit people update ScoutNet data Charter renewal checklist
Charter Presentation Thirty Days After Commissioners Role/Responsibility
• Chartered organization head• COR• Unit Leader• Unit Committee Chair• The unit
Sample presentation in Commissioner Fieldbook
Commissioner Leadership Tasks
• Evaluate, improve own performance.• Maintain positive attitude.• Work successfully with adults.• Guide unit leaders working with youth.
Danger Signals Style of leadership
• Leader wants to keep authority• Lacks faith in boys / leaders• Leader trains only by mass instruction• Leader does not grasp possibilities of patrol method
Unit is not meeting Unit is without adult leaders
Danger Signals Unit has no committee No new members being added Low attendance at meetings Weak or poorly organized program No advancement No participation in day camp or summer
camp No unit budget
Vital Signs Youth dropping out No youth recruiting or poor recruiting methods No adult leader No planned program No youth leaders No discipline Unit stops meeting Charter lapses Chartered organization leader unhappy Only one active adult No parents involved Adult conflicts / poor communications
Indicators of Unit Health: Pack -Leadership -Family attendance -Webelos dens -Den participation -Advancement -Meeting operation -Youth attendance -Den chiefs -Membership -Tiger Cub dens
Indicators of Unit Health: Troop -Meeting operation -Boy leadership -Attendance -Patrol activity -Budget Plan -Outdoor program -Membership -Adult assistance -Skills instruction presentation -Skills instruction levels
Indicators of Unit Health: Crew -Adult Advisors -Membership -Elected officers-Meeting operation -Planned program -Service projects -Adult assistance -Program capability
inventory
Unit Condition Know the condition of the unit at all
times: Is the program fun & challenging for the
youth Do leaders find the program rewarding Is there a membership growth plan Will the unit register on time.
TAKE ACTION FAST Consult ADC / DC Ask some basic questions
• What are the problems?• What are possible solutions?• What do we do first?• Who do we involve?• How do we know when unit is saved?• What is “plan B”?
Be enthusiastic Apply "first aid“ Apply “second aid” Promote teamwork
Hurry Cases Unit not meeting No leader No committee No new members Conflict with chartered organization New untrained leader Weak leadership
Lifesaving Team Ad hoc, or organized Bring appropriate skills to bear on the
problem Adapt to the individual problems
Additional Commissioner Training
• Supplemental training at monthly
District Commissioner meetings• Annual Training Event:
• College of Commissioner Science• Commissioner Conference
• National Level Commissioner Training• Wood Badge for the 21st Century
Arrow Head Honor + 1 Yr
Commissioner Award of Excellence in Unit Service+ 2 Yr
Commissioner Key + 3 Yr
Distinguished Commissioner Service Award + 5 Yr
Commissioner Service Awards
Commissioner Resources
• National Commissioner Website:http://www.scouting.org/Home/Commissioners.aspx
• Manuals and resources:http://www.scouting.org/Home/Commissioners/Manuals.aspx
• National Commissioner Newsletter:http://www.scouting.org/Home/Commissioners/newsletter.aspx
• NCAC Commissioner Website:http://www.ncacbsa.org/commissionerservice
• NCAC Commissioner References and Resources:http://www.ncacbsa.org/members/group_content_view.asp?group=121217&id=279383
Dynamic Nature of Being a Commissioner• Just as the Scouting program changes
to be more effective, so does how we go about providing unit service as a Commissioner
• Information will be forthcoming on the implementation of Commissioner Tools
• NCAC Commissioners will be taking over support for the Exploring Program