WELCOME

Public Forum: High-Volume Priority Use Overview

• Introductions, announcements, objectives• Community use program overview• Available subsidy programs to qualifying groups• How community feedback has shaped our program• High-volume priority• Available resources• Open discussion, Q&A, community feedback

Agenda

Public Forum: High-Volume Priority Use Overview

• Elected officials/representatives• Interagency Coordinating Board members• Community Use of Public Facilities staff• Staff from other departments/offices

Introductions

Public Forum: High-Volume Priority Use Overview

• Restrooms• Vending machines• Time allotted for presentation and discussion• Slides will be posted on CUPF web site

Announcements

Public Forum: High-Volume Priority Use Overview

1. Define high-volume use2. Provide clarity on high-volume use processes3. Obtain feedback on high-volume use processes

Objectives

Public Forum: High-Volume Priority Use Overview

PROGRAM OVERVIEW

Public Forum: High-Volume Priority Use Overview

• Impartial and independent body striving to meet the needs of many program stakeholders

• Board consists of stakeholder representatives including community member chairperson

• Establish, monitor, and modify policies/procedures• Promote interagency projects and collaborations

Interagency Coordinating Board

Public Forum: High-Volume Priority Use Overview

• Implement policies/procedures established by ICB• Staffed by County employees & partner staff on loan• Manage day-to-day operations

Community Use of Public Facilities

Public Forum: High-Volume Priority Use Overview

• Facilitate access to public space• Administer childcare bid and placement at schools• Manage enterprise fund • Oversee operations of Silver Spring Civic Building at

Veterans Plaza and ice rink• Support ICB quarterly meetings

What We Do

Public Forum: High-Volume Priority Use Overview

• 17,000 facilities permitted by CUPF• Schools• Regional Centers• Fields (schools, parks, recreation sites)• Executive & Council Office Buildings• Silver Spring Civic Building• Libraries

Where We Do It

Public Forum: High-Volume Priority Use Overview

• Provide access to space equitably and efficiently• Maximize efficient use of limited public space• Balance affordable access and cost recovery• Minimize bureaucracy and confusion• Facilitate service delivery and activities in the local

community

Why We Do It

Public Forum: High-Volume Priority Use Overview

• Interagency leadership participation on ICB• Community involvement in policy decisions• Recognized as a national model• Nimble organization that embraces technology with

the ability to implement change quickly• Stable enterprise fund—investing in future• ICB and CUPF are fully committed to our community

Strengths/Core Competencies

Public Forum: High-Volume Priority Use Overview

SUBSIDYPROGRAMS

Public Forum: High-Volume Priority Use Overview

• Silver Spring Civic Building at Veterans Plaza• Fee reductions• Community Access Program Information Guide• Community Access Program Application

Community Access Program

Public Forum: High-Volume Priority Use Overview

• Schools, libraries, County government office buildings• Fee waivers or reductions• Maryland non-profits providing direct services to at-risk youth and limited income individuals

• Stadium fields, kitchens, equipment and extra MCPS staff are not covered

Facility Fee Assistance Program

Public Forum: High-Volume Priority Use Overview

WE ARE LISTENING

Public Forum: High-Volume Priority Use Overview

Bundled fees Elimination of most submission windows Ability to view available facilities online Request reservations with real-time data Receive quick reservation confirmation via email Additional payment options Account transactions available online Communications and public outreach staff

We Are Listening

Public Forum: High-Volume Priority Use Overview

How we got here TODAY and the need to address our primary topic “High-Volume Priority Use”:• High-volume groups need more space and more

flexibility• Smaller groups and individual residents feel as if

large/high-volume use prevents them from using facilities in their community

We Are Listening (continued)

Public Forum: High-Volume Priority Use Overview

Public Forum: High-Volume Priority Use Overview

HIGH-VOLUME PRIORITY

• Primary tenant • MSDE licensed childcare selected by MCPS• PTA meetings and activities in schools• Government administrative bodies• Other publicly supported programs• High-volume use• General public

Priority Use in Schools

Public Forum: High-Volume Priority Use Overview

• Sports leagues• Weekly cultural & religious education & assembly• Large events• Summer camps

Balanced Process for High-Volume Use in Schools

Public Forum: High-Volume Priority Use Overview

• Facility Use License Agreement is required• Procedures subject to change; notice will be provided• Seasoned staff assigned to handle high-volume use• Level of service requires adherence by users• Groups should assign one primary representative

General Information Applicable to All High-Volume Use

Public Forum: High-Volume Priority Use Overview

• Review page 109 of handout, top section, items 1 through 8

Guidelines Applicable to All High-Volume Use

Public Forum: High-Volume Priority Use Overview

• Definition (page 109-110 of handout)• Guidelines (page 110 of handout)

Religious/Cultural Education

Public Forum: High-Volume Priority Use Overview

• Definition (center of page 110 of handout)• Guidelines (page 110-111 of handout)

Religious/Cultural Assembly

Public Forum: High-Volume Priority Use Overview

• Definition (page 111 of handout)• Guidelines (page 111-112 of handout)

Sports Leagues/Clubs (outdoor)

Public Forum: High-Volume Priority Use Overview

• Definition (bottom of page 112-113 of handout)• Guidelines (page 113-114 of handout)

Sports Leagues/Clubs (indoor)

Public Forum: High-Volume Priority Use Overview

• Definition (page 114 of handout)• Guidelines (page 114 of handout)

Summer Camp Programs

Public Forum: High-Volume Priority Use Overview

• Definition (page 116 of handout)• Exemptions (center of page 116 of handout)• Guidelines and processing (page 116-118 of

handout)

Large Events

Public Forum: High-Volume Priority Use Overview

RESOURCES

Public Forum: High-Volume Priority Use Overview

• eSubscription: www.MontgomeryCountyMD.gov/GOVDELIVERY

• CUPF Web Site: www.MontgomeryCountyMD.gov/CUPFClick on Resources tab

Stay Informed

Public Forum: High-Volume Priority Use Overview

• Customer Service Email: cupf@montgomerycountymd.gov

• MC311 Call Center: Call 3-1-1(240-777-0311 if outside Montgomery County)

• Direct Assistance: 240-777-2725

Contact CUPF

Public Forum: High-Volume Priority Use Overview

Your feedback is important:

• One-question survey for each reservation• Large event survey at the completion of each event• Safe and Secure Schools survey on our homepage • Detailed survey twice annually, coming soon

Tell Us How We’re Doing

Public Forum: High-Volume Priority Use Overview

DIALOGUE

Public Forum: High-Volume Priority Use Overview

Open Discussion | Questions & Answers | Community Feedback

Staff: • Kathy Crabtree• Mike Moua

Breakout Group – Cultural Schools

Public Forum: High-Volume Priority Use Overview

Staff: • Nancy Petzold-Earp• Trina Green

Breakout Group – Weekly Assembly

Public Forum: High-Volume Priority Use Overview

Staff: • Sara Tenenbaum• Melida Somarriba

Breakout Group – Sports Leagues

Public Forum: High-Volume Priority Use Overview

Staff: • Debbie Daymude• Lucie Lancaster

Breakout Group – Summer Camps

Public Forum: High-Volume Priority Use Overview

Staff: • Carrie King• Cathy Bowles

Breakout Group – Large Events

Public Forum: High-Volume Priority Use Overview

Staff: • Liz Habermann• Kareem Davis

Breakout Group – Subsidy Programs

Public Forum: High-Volume Priority Use Overview