Welcome Back, Students!

We are a function of the Office of the Dean of Students.

The Student Center Assistant Managers handle the campus logistics for ALL student sponsored, on-campus events.

Karissa Kozlak, BSC Assistant Manager (Evening): o TCNJ fraternities and sororitieso College Union Board (CUB)

Yakima Melton, BSC Assistant Manager (Daytime): o All other student organizations including academic

honor societies.

Make sure your organization is registered with the Student Activities Office.

Make sure your organization is recognized by the Student Government.

All requests for campus space must be submitted online, using the reservation system, Book-It! @ TCNJ.

Executive Effort - communicate amongst the members of your executive board

Planningo It’s never too earlyo Spaces book quickly

Thinkingo The details are important

Understandingo TCNJ is a “special place”

Tier 1 - Minimum of 10 business days notice required• Event outside of the BSC that DOES NOT require additional

furniture.

• An event or a vendor table in the BSC.

Tier 2 - Minimum of 20 business days notice required• Event outside of the BSC that DOES require additional furniture.

• Event taking place in a venue that requires a separate “permission.”

Tier 3 - Minimum of 30 business days notice required• Events taking place in a performance theatre (Kendall Hall, Music

Building).

• Major events defined as a large scale event requiring use of multiple campus services and/or venues.

Are there any restrictions on the location?

Are there any fees associated with the location?

Can your organization afford them?

Is the location handicap assessable?

Can the location accommodate the type of event you want to host?

Is this a location that people would want to

come to?

Is the location handicapped assessable?Outside or Inside?

Room capacities?

When are your guests likely to be available?

Are there other groups doing something during the same

time?

Weekday vs. Weekend?Evening vs. Morning?

Will students be around? Does your event fall during an academic break or holiday?

Will the venue you want be available during your

date and time?

Do you have a vegetarian option?

What about religious restrictions?

Does your program title offend or exclude specific

groups?

Is the location handicapped assessable?How does your program

align with your organization’s mission?

Sending out invitations? Send them out early and don’t

forget anyone!

Does your holiday party exclude certain students?

Is the admission or ticket fee affordable?

Understanding your confirmation notices:

Confirmations are sent via email.

Email confirmations are the only way to know for sure that you have the things you requested.

Keep copies and bring one to your event.

Be proactive and informed:

Get to your event early.

Common event “hiccups.”

Communication will be sent to your TCNJ email account.

Residential Lounges: o Allen Drawing Roomo TW Main Loungeo Decker Lounge o Norsworthy Loungeo New Res Lounge

Student Center Rathskeller

Performance Theatres

Lions Den Food Court

Staking Displays

Athletic Venues: o email Kevin Tylus (tylusk@tcnj.edu)

Food Waiver Forms

Service Providerso Offices that provide services outside of the Student

Centero They are separate from the Student Center

Service Providers comprise the following:o Operational Serviceso Building Serviceso Campus Policeo Groundso Facilitieso Dining Serviceso Telecommunicationso Media Technology Support Services (MTSS)

Yakima MeltonEmail: ymelton@tcnj.eduPhone: 609-771-2466Office Hours: Monday-Friday 11:00am-12:00pm

2:00pm-3:00pm

Karissa KozlakEmail: kozlakk@tcnj.eduPhone: 609-771-2466Office Hours: Wednesday & Thursday 5:00pm-6:30pmFriday 4:00pm-5:00pm Saturday 4:30pm-5:30pm

BSC Undergraduate SchedulerEmail: stureq@tcnj.edu

Questions?!?

What’s good about it?o It’s not Resource 25!o Easier to browse for available spaces o It won’t allow you to request a space that is not

availableo Accessible with most browsers, even off-campuso Allows you to provide more information about

your event

Access it online at: https://bookit.tcnj.edu