welcome safety group meeting # 3 · 2016-09-20 · report 2 october 9, year end report/ checklist...
TRANSCRIPT
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Welcome – Safety Group
Meeting # 3
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PSHSA Safety Group Contact List
2
Name: Phone: E-mail:
Henrietta Van Hulle 519.983.3772 [email protected]
Hillarie Klass 416.455.9685 [email protected]
Shelly Hurry 519.520.1579 [email protected]
Christine Joli-Coeur 613.925.1016 [email protected]
Kamil Rizvi 705.321.3591 [email protected]
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Program requirement:
Attend 3 out of 4 meetings
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2015 DUE DATES
4
ITEM DUE DATE
PROGRESS REPORT #2 October 9, 2015
YEAR END REPORT & YEAR END MAINTENANCE REPORT
December 4, 2015
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Network – complete “Test Your
Safety Group Knowledge”
Program Review
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Managing the 5 Steps to
Health and Safety
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Maintenance
SG Program Requirements: (Pgs 54-55 of SG Guidelines)
• Demonstrate the method to regularly (annually) check
elements implemented in the past to determine that they are
maintained in the current year (i.e., the 5-Steps of previous
elements)
• All 5 steps must be completed by December 31st, 2015
Documented Evidence:
• Provide documentation that demonstrate how the maintenance
was completed:
an annual review of previous element’s standards, and
an annual evaluation of previous elements which includes when, by
whom and action taken
• Ensures programs are up to date and being complied with
i.e. expired training is identified and addressed
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How to ensure 100% Training
• Network – share your ideas.
Because you asked:
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1. Training Matrix
2. A written process on ensuring
completion.
PSHSA Suggestions:
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Training Matrix 1
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Training Matrix 2
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1. Who develops the training matrix #1: who, what, where, when, why, & how details?
2. Who records attendances on matrix #2?
3. Who and how often do you follow up on 100% of employees have completed training?
Training Process to
consider:
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Roles & Responsibilities
Step 4: Evaluation
Step 5: Make
Improvements &
Acknowledge Success
MM.DD.YY
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Evidence of Evaluation
ASK
REVIEW / ANALYZE
REPORT
= EVALUATION
• Collection of Data Consider What/Why, How, When, & Who
i.e. Administer a Quiz to staff.
• Review or Analyze the data collected
Consider What, Who, When & How?
i.e. Score the quiz & tabulate the overall results and identified gaps.
• Reporting the ResultsConsider to Who, When, How & Where?
i.e. Quiz results are discussed at JHSC and minutes posted.
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1. What does your policy say?a) Refer to the PSHSA sample policy
a) Are the employer, supervisor, workers demonstrating Roles & Responsibilities?
i.e. Employer must perform or adhere to the following: Performing workplace inspections
Conducting information sessions (safety talks, staff meetings, tail gate meetings)
Conducting incident investigations
Conducting employee training
Correcting substandard acts or conditions
Commending employee and supervisor health and safety performance
Performing employee safety observations
Full legislation must be included in your health and safety responsibilities
Suggestions:
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i.e. Supervisor(s) must perform or adhere to the following:
Performing workplace inspections
Conducting information sessions (safety talks, staff meetings, tail gate meetings)
Conducting incident investigations
Conducting employee training
Correcting substandard acts or conditions
Commending employee health and safety performance
Performing employee safety observations
Full legislation must be included in your health and safety responsibilities
Suggestions:
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i.e. Worker Safety Responsibilities
Do not operate any equipment/machinery without given proper instruction
and authority to do so.
Do not ride on the forks of forklifts.
Horseplay and running will not be tolerated at any time.
All personal protective equipment will be properly worn.
All personal protective equipment will be worn in the appropriate
departments.
Do not climb any of the racking systems.
Do not ride on the automatic or manual conveyor systems.
All long hair must be tied up in order to prevent entanglement in
machinery.
Do not put any foreign objects (body or innate) into the machines.
Do not remove any machine guards.
Do not store pallets angled against the walls
All safety signs must be adhered to.
Smoking is not permitted on company property.
Suggestions:
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Provide an example on how you will
evaluate Roles & Responsibility
element.
Networking
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• Recognize everyone who contributed
&
• develop an action plan and document
implementation!
Step 5 Acknowledge
Success
& Make Improvements
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Element ASSOCIATED ACTIONS PERSONS
RESPONSIBLE
TARGET
DATES
Completion
Date
COMMENTS Suggested
Priority
Action Plan
Year 1- 5 Year Members
21
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What’s New
22
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Employers are required to post
version (6.0) of the Employment
Standards Poster published by the
MoL in the workplaces where it is
likely to come to the attention of employees.
The poster must be displayed in Englishhttp://www.labour.gov.on.ca/english/es/pubs/poster.php
Provide employees with a copy of the poster by June 19, 2015
Employees hired after May 20th must receive a copy within 30 days.
MoL : Employment Standards
Poster
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Ontario has launched public consultations
on how the Labour Relations Act and Employment
Standards Act can be amended to best protect
workers.
Workplace trends to be examined include:
• Temporary jobs, involuntary part-time
work, and self-employment
• Rising prominence of the service sector.
• Globalization and trade liberalization
• Technological change
• Workplace diversity
http://www.labour.gov.on.ca/english/about/workplace/index.php
MoL : Changing
Workplaces Review Consultation
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Beginning May 1, MoL inspectors will check that employers are in compliance with OHSA on industrial sector workplaces like tourism, hospitality and recreation where many new and young workers are employed.
It will include checking that new and young workers:
• Are properly informed, instructed and supervised
• Meet minimum age requirements
• Follow required safety measures and procedures to prevent injuries
• http://www.labour.gov.on.ca/english/news/pdf/2015/2015-15nr.pdf
MoL Spring Blitz : New and
Young Worker Safety
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In May and June, inspectors will target dangers of working around vehicles/ large pieces of mobile equipment during a two-month blitz at construction sites to ensure:
• Projects are planned/ organized to reduce the frequency of vehicles operating in reverse, dump trucks are equipped with alarms when operating in reverse
• Measures/ procedures for safe movement of equipment
• High visibility clothing worn by all workers who may be endangered by vehicle traffic
MoL Spring Blitz : Construction
Traffic
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• MOL is proposing amendments
to Ontario Regulation 490/09
- Designated Substances.
• If approved, amendments would
update and consolidate the individual
codes for medical surveillance, respiratory protection and measuring for the designated substances.
• http://www.ontariocanada.com/registry/view.do?postingId=18242&language=en
•
MoL : Consultation on
Proposed Changes to Ontario
Regulation 490/09
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• Introduce legislation to strengthen
OHSA to include a definition of sexual
harassment.
• Create a new Code of Practice for
employers under the Act
• Establish a special enforcement teams
• Develop educational materials
It's Never Okay - Action
Plan to Stop Sexual Violence and
Harassment : Ontario
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• WSIB has published a new website with products for
stakeholders to participate in the discussion as well
as the details related to the Consultation Plan.
• Objectives are to consider reforms that ensure
everyone pays fair share for workplace coverage, a
reasonable balance between premium rate stability
and responsiveness, and make it easier for
stakeholders to understand and engage in the
process.
• http://www.wsib.on.ca
WSIB : Rate Framework Reform
Consultation
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June 4, 1:00pm to 3:00pm. Session objectives include:
• Define disability management
• Benefits of RTW
• Characteristics of an effective program
• Identify accommodation activities and interventions• http://www.pshsa.ca/product/return-to-work-program-
development-and-case-management-june-4-2015-100pm-to-300pm-webinar/
• Taped session will be posted soon at this link: http://www.pshsa.ca/products/media/recorded-webinars/
PSHSA Webinar : RTW
Program Development and
Case Management
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PSHSA is in the process of
applying to be an approved
WAH training provider.
Pre-registration for training post MoL approval
available online at:
• http://www.pshsa.ca/working-at-heights-sign-up/
PSHSA : WAH -
New Training Requirements
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• In anticipation of the move to the
Global Harmonized System, use
this Fast Fact to understand the
difference between GHS and
WHMIS.
http://www.pshsa.ca/products/whmis-2015-fast-
fact/
PSHSA : WHMIS 2015 Fast Facts
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33
1. Write & Implement HSMS
Audit Standard
2. Internal Auditor Training
3. Review of 2014 Audit &
Continual Improvement
Plan (CIP)
4. Complete the 2015 HSMS
Audit (with RTW Section)
5. Develop and Start 2015
CIP
2015 SGAP Requirements
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Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec
2015 ACTION
PLAN
DUE:
FEB 27/15
2015
ADVANTAGE
APPLICATION
DUE:
DEC 12/14
PROGRESS
REPORT 1
DUE: May 8
2015
PROGRESS
REPORT 2
DUE: October
9, 2015
YEAR END REPORT/
CHECKLIST
DUE: DEC 4, 2015
2015 Advantage Program Timeline Guide
ACTIONS:
Advantage Program
Orientation
Intro to Auditor Training
Meeting #3
Complete
Intro Auditor
Training or
verify training
qualifications
Submit
completed
HSMS Audit
Report to
Management
Create
written
Standard for
HSMS Audit
Management
develops
Continual
Improvement
Plan
Management
Starts
Continual
Improvement
Plan
Review 2014
Audit/CIP &
Start 2015
HSMS Audit
MEETINGS:
REPORTING:
Meeting #4 Meeting #5
(---------- 2014 Validation Audits ------------)2015
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HSMS Standard
Details to include in standard:
1.1 Current date (2015)
1.2 Specific reference to your firm
1.3 Roles and responsibilities of
workplace parties,
1.4 Auditor(s) qualifications
1.5 Development of an Audit Plan
1.6 Development of a documented
Continual Improvement Plan
- Identifies priorities
- Based on findings of audit
- Details specific corrective actions
- Responsibilities assigned
- Timelines established
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• Review the sample standard
• Determine conformity or non
conformity
• Identify the gaps and determine areas
for improvements.
Group Activity
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Review of 2014 Audit
and CIP
• Quarterly review of all items identified in 2014 as non conformities
• Itemize each non-conformity on the review form
• Determine the status of each item on a quarterly basis
• Ensure senior management sign and date the review template
• 1st year SGAP firms review their 2014 Safety Group Evaluation & Making Improvement Plan
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1st Quarter 2nd Quarter 3rd Quarter
Date
Auditor(s)
Review
Senior
Manager
Review
Signature
Signature
Signature
REVIEW OF 2014 CIP Review
Form
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• Exchange your quarterly review sheet
with a partner and discuss your
progress to date.
• Evaluate the form to ensure it meets
the requirement.
Group Activity
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Conducting the Audit
• Complete all sections of the audit
• Include Return to Work worker reintegration policies in audit
• Document audit findings, conformity or non conformity based on evidence collected
• Lead auditor must sign and date audit report
• Senior Management must review the audit findings and sign/date the audit
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• Include detailed listing of all audit
evidence for each criteria, (document,
record, interviews)
• Prioritize high risk hazards and legal
requirements
• Plan CIP to resolution
Conducting the Audit
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• Is there a standard for each program
element?
• Does the standard meet the criteria of
the SG Employer Guidelines?
• Has it been communicated?
• Has training been completed?
• Do you have written evidence to verify
the above have been met?
How to prove conformity?
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Documents• Health & Safety
policy
• Return to work program
• Inspection procedure
• PPE procedure
• Violence and Harassment procedure
• Orientation procedure
Records• Posted H&S policy
• PPE inspection log
• Lock out training records
• Inspection reports
• Investigation reports
• Violence and Harassment Assessment
• RTW work plan
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• Review the assigned element;
• Determine conformity or non conformity
• If the element meets conformance indicate two pieces of evidence to validate this.
• If non conformance develop a statement for the CIP
•
Group Activity
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2015 DUE DATES
45
ITEM DUE DATE
PROGRESS REPORT #2 October 9, 2015
YEAR END REPORT & YEAR END MAINTENANCE REPORT
December 4, 2015
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Thank you!!
Have a safe day!