welcome to cpcc new hire gl training colleague system instructor dawud q. ziyad – interim systems...
TRANSCRIPT
WELCOME TO CPCCWELCOME TO CPCC
NEW HIRE GL TRAINING NEW HIRE GL TRAINING
COLLEAGUE SYSTEMCOLLEAGUE SYSTEM
INSTRUCTORINSTRUCTOR
Dawud Q. Ziyad – Interim Systems Dawud Q. Ziyad – Interim Systems AccountantAccountant
Finance & GL SystemsFinance & GL Systems
ACCOUNT ACCOUNT FORMATFORMAT
XX-XXX-XX-XXXXXX-XXXXXXX-XXX-XX-XXXXXX-XXXXX
5 COMPONENTS5 COMPONENTS
Fund-Purpose-Voe-Object-UnitFund-Purpose-Voe-Object-Unit
ACCOUNT FORMATACCOUNT FORMAT
• XX – FUND CODEXX – FUND CODE• XXX – PURPOSE CODEXXX – PURPOSE CODE• XX – VOE CODEXX – VOE CODE• XXXXXX – OBJECT CODEXXXXXX – OBJECT CODE• XXXXX – UNIT (DEPARTMENT) XXXXX – UNIT (DEPARTMENT)
CODECODE
FUNDFUNDXXXX-XXX-XX-XXXXXX--XXX-XX-XXXXXX-
XXXXXXXXXX• Fund CodesFund Codes
– 0X Institutional Funds0X Institutional Funds• Examples 01 Current Unrestricted Examples 01 Current Unrestricted • 02 Current Restricted02 Current Restricted• 05 Proprietary05 Proprietary• 07 Plant Funds07 Plant Funds
FUNDFUNDXXXX-XXX-XX-XXXXXX--XXX-XX-XXXXXX-
XXXXXXXXXX• Fund CodesFund Codes
– 1X State Funds1X State Funds• Examples 11 Current UnrestrictedExamples 11 Current Unrestricted• 17 Capital Outlay17 Capital Outlay
– 2X County Funds2X County Funds• Example 21 Current UnrestrictedExample 21 Current Unrestricted
PURPOSE CODEPURPOSE CODEXX-XX-XXXXXX-XX-XXXXXX--XX-XXXXXX-
XXXXXXXXXX– Purpose CodesPurpose Codes
• 1XX – Institutional Support1XX – Institutional Support– Example 120 – Financial ServiceExample 120 – Financial Service
• 2XX – Curriculum Instruction2XX – Curriculum Instruction– Example 220 – Associate DegreeExample 220 – Associate Degree– 229 – SELF SUPPORTING (INST)229 – SELF SUPPORTING (INST)
• 3XX – Continuing Education3XX – Continuing Education– Example 310 – Occupational Ed InstructionExample 310 – Occupational Ed Instruction
PURPOSE CODEPURPOSE CODEXX-XX-XXXXXX-XX-XXXXXX--XX-XXXXXX-
XXXXXXXXXX• Purpose Codes (cont’d)Purpose Codes (cont’d)
– 4XX – Academic Support4XX – Academic Support• Example – 421 – CurriculumExample – 421 – Curriculum• 422 – Continuing Education422 – Continuing Education
– 5XX – Student Support5XX – Student Support• Example – 510 – Student ServicesExample – 510 – Student Services
– 6XX – Plant Operations & Maintenance6XX – Plant Operations & Maintenance• Example – 610 – Plant OperationExample – 610 – Plant Operation• 620 – Plant Maintenance620 – Plant Maintenance
PURPOSE CODEPURPOSE CODEXX-XX-XXXXXX-XX-XXXXXX--XX-XXXXXX-
XXXXXXXXXX• Purpose Codes (cont’d)Purpose Codes (cont’d)
– 7XX – Propriety/Other7XX – Propriety/Other• Example 711 – LAB FEESExample 711 – LAB FEES• 720 – Bookstore 720 – Bookstore
– 8XX – Student Aid8XX – Student Aid• Example 824 – PellExample 824 – Pell• 830 - Scholarship830 - Scholarship
– 9XX – Capital9XX – Capital• Example 910 – Building & GroundsExample 910 – Building & Grounds• 920 - Equipment920 - Equipment
FUND & PURPOSEFUND & PURPOSExx-xxxxx-xxx-xx-xxxxxx-xxxxx-xx-xxxxxx-xxxxx
• 17-920 – State Funded Equipment17-920 – State Funded Equipment
• 21-620 – County Funded Plant Maint21-620 – County Funded Plant Maint
• 05-711 – Institutional Lab Fees05-711 – Institutional Lab Fees
• 11-220 – State Associate Degree11-220 – State Associate Degree
VOE CodeVOE CodeXX-XXX-XX-XXX-XXXX-XXXXXX--XXXXXX-
XXXXXXXXXX• Institutional funds (0X) always ’00’Institutional funds (0X) always ’00’
– Example 01-310-00-527000-32504Example 01-310-00-527000-32504
• State & County funds mostly ’97’State & County funds mostly ’97’– Example 11-421-97-531110-31500Example 11-421-97-531110-31500– 21-421-97-512000-3150021-421-97-512000-31500
VOE CodeVOE CodeXX-XXX-XX-XXX-XXXX-XXXXXX--XXXXXX-
XXXXXXXXXX• VOE Codes – State Accounts OnlyVOE Codes – State Accounts Only
– 0X – Undefined – Example 000X – Undefined – Example 00– 1X - Vocational Education-Federal1X - Vocational Education-Federal– 2X - Vocational Education – Non-Federal2X - Vocational Education – Non-Federal– 3X – Priority Program/CIP3X – Priority Program/CIP– 4X – Summer Term4X – Summer Term– 5X – Performance Funding Carryover5X – Performance Funding Carryover– 6X – Area Coordinators6X – Area Coordinators
VOE CodeVOE CodeXX-XXX-XX-XXX-XXXX-XXXXXX--XXXXXX-
XXXXXXXXXX• VOE Code (cont’d)VOE Code (cont’d)
– 8X – Miscellaneous Allotments8X – Miscellaneous Allotments– 9X – Non-Categorical9X – Non-Categorical
– ExamplesExamples• 11-220-22 – State funded Faculty account11-220-22 – State funded Faculty account• 17-922-80 – State Capital/HB 275 17-922-80 – State Capital/HB 275
EquipmentEquipment
OBJECT CODESOBJECT CODESXX-XXX-XX-XX-XXX-XX-XXXXXXXXXXXX-XXXXX-XXXXX
• Object CodesObject Codes• Institutional Funds (0X) OnlyInstitutional Funds (0X) Only
– 1xxxxx – Assets – 111199 Claim on Cash1xxxxx – Assets – 111199 Claim on Cash– 2xxxxx – Liabilities2xxxxx – Liabilities– 3xxxxx – Fund Balances - 3701003xxxxx – Fund Balances - 370100– 4xxxxx – Revenues – 494100 Gifts4xxxxx – Revenues – 494100 Gifts– 5xxxxx – Expenses 5xxxxx – Expenses
OBJECT CODESOBJECT CODESXX-XXX-XX-XX-XXX-XX-XXXXXXXXXXXX-XXXXX-XXXXX
– XXXXXXXXXXX – NCCCS Chart of Accounts X – NCCCS Chart of Accounts Object CodeObject Code• 531110 – In-State Ground Transportation531110 – In-State Ground Transportation• 527000 – Other Supplies527000 – Other Supplies• 527990 – SUPPLIES – BUDGET CONTROL527990 – SUPPLIES – BUDGET CONTROL
UNIT CODE UNIT CODE (DEPARTMENT)(DEPARTMENT)
XX-XXX-XX-XXXXXX-XX-XXX-XX-XXXXXX-XXXXXXXXXX• Unit Code (Department)Unit Code (Department)
– 1xxxx – President’s Office1xxxx – President’s Office– 2xxxx – Executive Vice President2xxxx – Executive Vice President– 3xxxx – Instruction3xxxx – Instruction– 4xxxx – Education Support Services4xxxx – Education Support Services– 5xxxx – Administrative Services5xxxx – Administrative Services– 6xxxx – CPCC Service Corps6xxxx – CPCC Service Corps– 7xxxx – CPCC Foundation7xxxx – CPCC Foundation
Account NumbersAccount Numbers
• 02-421-00-518200-3154902-421-00-518200-31549
• 05-711-00-527000-3215005-711-00-527000-32150
• 11-220-22-531110-3215111-220-22-531110-32151
• 21-610-97-539500-2042521-610-97-539500-20425