WELCOME TO MCRC’S:

HP Job Responsibilities

AGENDA

1. Responsibilities General Assembly House Council Event Planning Committees Communication and Role as a Leader Miscellaneous Tasks

2. Relevant Information3. Homework4. Activity

General Assembly -Review

Location: Ban Righ Fireside Room Date and Time: TBA

Note: Attendance is mandatory A proxy must be found in the case of absence Notify the speaker and myself at least 24 hours in

advance You represent your House and your House Council

at this meeting

House Council Essentials

Duties: Chair your building’s House Council which consists of your floor

reps, your RFs and your FYEA (First Year Event Assistants) Prepare an agenda and print a copy for each council member Begin the meeting by approving the agenda Set a meeting bi-weekly at a consistent day and time Make it a “public event” on extranet Ensure the RF records and sends out the meeting minutes to all

house council members, including me

House Council Cont’d

Guidelines: Public meeting –residents and dons are free to participate Stay impartial –meaning, you cannot vote, unless you are the tie-

breaker Establish a good balance in the level of formality (Robert’s Rules)

and a casual atmosphere Everyone has equal speaking rights Quorum is 50% + 1 $1/person budget for food at meetings (optional)

Event Planning

Responsibilities: Hold 3 different events per term Budget house allocation wisely –allotted $7/ person Ensure events are consistent with community standards

and very open –fun and comfortable Complete relevant forms Ensure appropriate ratio of staff present (1 staff for every

15 students)

Ideas for Events:

*Events involving food and prizes* Sports Holiday -themed events Continue traditions (i.e. Leonard Bowl,

poker for Gordbrock) Events with inter-floor competitions Inter-residences events

Assistance with Events

House council (FYEA, Floor Reps) Get dons to get involved –more successful events! RFs are required to be there for set-up and for the duration

of the event, not for planning

Note: Supervise while being an effective leader

No authority to boss RFs Do not order your house council –include, collaborate, respect, and motivate in decision-making

Keep them informed of occurrences from various meetings (inter-house, GA)

Committees

Every HP is to join at least ONE

committee: Chief Returning Officer (CRO) Deputy Returning Officer (DRO) Constitutional Affairs and Ethics

Committee (CAEC) Finance and Audit Committee (FAC) Judicial Advisory Committee and

Boards Facilitator Hiring Committee Fine Revenue Allocation Committee

(FRAC)

Roles of the Committees

Assist MCRC function within its regulations and bylaws

Assist with decisions for MCRC Distributes work and generates ideas

Communication

Communication Lines: Communication with Res Life RLC (Note:

House Team Meetings are Mandatory) Communication with Dons Communication House Council (FYEA,

Floor reps) Communications with other HP’s Communication with Exec Communication with me

Communication with Me

Maintain frequent communications with me

•Cell phone: 613-539-9309

Mandatory bi-weekly meetings -Group or one-on-one?

Miscellaneous Tasks

Other Responsibilities: Promoting Dodgeball and Inter-house events Selling tickets for campus-wide events (i.e. Montreal

trip) Selling tickets for your events Posters House Clothing Elections, if not completed online Online 360 Feedback Mentor your FYEA and council

Relevant Information

Taking Days-Off: Every staff has 10 “overnights” per term E-mail me in advance Maintain a record Inform your house council and RLC

Note: Ensure staff in your building report their days to you,

along with the RLC and House Council Maintain this record and keep me posted

May leave 3 days before Last day of exams International Students come speak to me

Exceptions to days-off: Thanksgiving (Saturday - Monday) Reading Week Easter Weekend Christmas

Relevant Information

Penalties: Misconduct or Failing to Oblige to Bylaws

will result in the following: Level 1 Offence: A written warning and

possible reduction in days-off Level 2 Offence: Probation Level 3 Offence: Job termination

Relevant Information

Relevant Information

First Year Event Assistant (FYEA) Key resource –provide them with

opportunities Can assist with bookings and

promotions of events, purchasing of equipment/ materials

You should handle the financing and budgets

Info to come in next few weeks Involvement in Hiring?

Homework

Tasks to Complete for Monday, August 29: Memorize staff extranet login information Change e-mail signature Record voicemail

•E-mail me when completed!

NamePositionMain Campus Residents’ CouncilEmail: xxxx@mcrcweb.orgPhone: 613-533-xxxx