Welcome to Memorial University of Newfoundland

www.mun.ca/sgs

Dr. Noreen GolfmanDean, School of Graduate Studies

Introduction to Graduate Studies @ Memorial University

2012 Winter Welcome

Andrew Kim - Manager, Enrolment and Strategic Initiatives

January 4, 2011

2012 Winter Welcome

Agenda

• Academic matters• Q&A

2012 Winter Welcome

After you are admitted…• Complete and submit the Accept/Decline form:

http://www.mun.ca/sgs/AcceptDecline.pdf• Update your new permanent mailing address and activate

and monitor your @mun.ca email account: http://www.mun.ca/cc/services/email/

• Wireless Internet: http://www.mun.ca/cc/services/network/wireless/index.php

• Get a campus ID card: http://www.mun.ca/answers/about/card/

• Obtain a parking permit: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf

2012 Winter Welcome

After you are admitted…• Important literature:

– The Guide for New Graduate Students: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf

– Review SGS regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515

– Roles and responsibilities of students and supervisors: http://www.mun.ca/sgs/responsibilities.pdf

– Policy on IP: http://www.mun.ca/sgs/current/IP_Policy.pdf – Definition of FT/PT status:

http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD-0012 – University Diary (dates and deadlines):

http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086 – Health and dental insurance information: http://www.gsumun.ca– Professional skills development programs/services:

http://www.mun.ca/sgs/current/edge/

2012 Winter Welcome

After you are admitted…

• Join us on Facebook! http://www.facebook.com/mungradstudies

• Follow us on Twitter: http://twitter.com/gradstudies

• Follow the Dean’s Blog: http://www.mun.ca/sgs/blog

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Registration• Register through Self Service up until 2 weeks after start of classes, then

through Course Change form (some conditions apply) • Automatically registered for SUBJ 9000 / MED 9900 each semester (about 5

weeks prior to start of classes) EXCEPT in first semester and after leave of absence

• Remember: not registering for a course does not imply you have abandoned your program; unless you complete your program, are granted a leave of absence, have your program terminated, or formally withdraw by writing to the Dean, you will remain registered and charged fees indefinitely.

• Can drop courses without academic prejudice up to 7 weeks after start of classes after consulting academic unit

• Ensure you register for and complete all required program courses and GRIP

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Registration• If you intend to register for two programs (undergrad or

grad, at Memorial or elsewhere), notify SGS immediately• Consult SGS or academic unit before registering for non-

program courses– Charged separately for these courses– Do not appear on graduate transcript or contribute to

graduate GPA• Maximum time allowed to complete program: 7 years

– If additional time is needed, must request extension via Request for Extension to Program form: http://www.mun.ca/sgs/c5b_waiver.pdf

2012 Winter Welcome

Fees• Graduate students are charged fees based on payment plan selected on

Accept/Decline form• Payment plan can only be changed in your first semester• Program fees are charged for the duration of a payment plan, after which

continuance fees are charged until you finish• If you finish early, you will be responsible for the remaining program fees in a lump

sum payment– Important to note for some master’s programs not aligned with Plan A but also ineligible

for Plan C (e.g., MER, MMus) and for graduate diploma programs• Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid

late payment fee • Cannot register for graduate courses if you owe money from previous semester

(but SUBJ 9000 / MED 9900 will continue to roll!)• Request for Recreation Fee Exemption form: http://www.mun.ca/sgs/rec_form.pdf • Opt out of GSU health and dental insurance through: http://www.gsumun.ca

2011 Graduate Student Orientation

Making progress• Achieve a grade of ‘B’ or higher in program course (may vary for

some programs)• Research students: submit Annual Progress and Supervisory Report

once a year: http://www.mun.ca/sgs/Supervisory_Report.pdf • Ensure you complete non-academic requirements stipulated on

your Program of Study (e.g., Animal Care Seminar, GRIP, language requirements for some PhDs)

• Request for Leave of Absence form: http://www.mun.ca/sgs/loa.pdf

• Request for program withdrawal: letter to the Dean• Respect deadlines for all forms!

2011 Graduate Student Orientation

Changes to your program• For change in thesis title, supervisor committee

membership, program courses, use Change of Program form: http://www.mun.ca/sgs/ChangeProgram.pdf

• When changing to thesis, course, internship, etc. route), use Change of Route form: http://www.mun.ca/sgs/ChangeRoute.pdf

• When changing full degree programs (e.g., master to PhD), use Program of Study form (submitted by academic unit)

• When changing status (FT/PT): Change of Status form: http://www.mun.ca/sgs/change_status.pdf

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For research students• Comprehensive exam: format dependent on your program (see

departmental regulations); must be completed within 7 semesters of start of program

• Guidelines for theses and reports: http://www.mun.ca/sgs/go/guid_policies/guidelines_intro.php

• Masters and doctoral thesis examination procedures: http://www.mun.ca/sgs/current/guidelines_and_policies_current.php

• eTheses: http://www.mun.ca/sgs/etheses/index.php – Templates: http://www.mun.ca/sgs/etheses/templates.php– Online environment for thesis writing: contact deanb@mun.ca

• eDefence for PhDs: http://www.mun.ca/sgs/current/edefence.php

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Program termination• Failure to register for SUBJ 9000 / MED 9900 by final date for

adding courses (2 weeks after start of classes)• Failure to obtain required grades in program courses (may

vary for some programs)• Failure in comprehensive exam• Failure of thesis, project, or internship• Documented lack of progress in a program• Academic misconduct• Refer to General Regulations:

http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0015

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Other information• Transferring credits• Changes to regulations• Appeals procedures• Evaluation methods and grading• Deferral of examinations• Incomplete grades• Re-reading of papers• Principles regarding academic behavior and academic

dishonesty• Refer to General Regulations:

http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0015

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International students• Visit the International Student Advising Office:

http://www.mun.ca/isa/main • Ensure you submit your study permit to SGS in order to register• Provide us with your application for extension to study permit or

new study permit before current one expires• If you are receiving a GA, apply for SIN:

http://www.servicecanada.gc.ca/eng/sc/sin/index.shtml• If you demonstrated English proficiency through TOEFL, IELTS, etc.,

take the English Placement Test: http://www.mun.ca/isa/new/write.php

• Complete ESL courses (ENGL 9992 and/or ENGL 102F) as required by EPT

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Professional development and academic support

• Study abroad opportunities: http://www.mun.ca/international/

• Career development: http://www.mun.ca/cdel/career/• Graduate Program in Teaching:

http://www.mun.ca/sgs/current/gpt/• Writing support:

http://www.mun.ca/writingcentre/graduate/ • Library services:

http://www.library.mun.ca/about/graduate.php • Yaffle: http://www.yaffle.ca/

2012 Winter Welcome

Other resources

• GradShare: http://www.gradshare.com• Canadian Association for Graduate Studies:

http://www.cags.ca/pages/intro.php• Graduate Students’ Union: http://www.gsumun.ca • SGS contacts:

http://www.mun.ca/sgs/contacts/sgscontacts.php• Graduate officers:

http://www.mun.ca/sgs/contacts/graduate_officers.php

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Contact

• Andrew Kim– akim@mun.ca– 709-864-8847

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Questions?

Scholarships, financial• Funding Guidelines:

http://www.mun.ca/sgs/support_guidelines.pdf

• Payroll Deduction Forms:

http://www.mun.ca/regoff/comtroller/GradStudDedAuthPolicy.html

• Scholarships:

http://www.mun.ca/sgs/current/scholarships/current_scholarship_notices.php

Scholarships, financialImportant Notices

Tri-Council Awards (SSHRC, NSERC, CIHR)

Social Sciences and Humanities Research Council (SSHRC) Fellowships. http://www.sshrc-crsh.gc.ca/home-accueil-eng.aspx - Deadline of November 10 – SGS

Natural Sciences and Engineering Research Council of Canadahttp://www.nserc-crsng.gc.ca/index_eng.asp

Canadian Institutes of Health Researchhttp://www.cihr.ca/e/193.html

Scholarships, financialWebinars available;Postdoctoral researchers: Monday, September 12, 2011• French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern)Doctoral students: Tuesday, September 13, 2011• French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern)Master's students: Wednesday, September 14, 2011• French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern)

To register, please email: fellowships@sshrc-crsh.gc

Scholarships, financial• Important Notices Vanier Canada Graduate Scholarship Program

(Vanier CGS)http://www.vanier.gc.ca. $50,000 per year for 3 years Focus on Academic Excellence, Research Potential, Leadership Deadline September 30, 2011

CONNECT CANADAhttps://www.connectcanadainternships.ca/home.htm

National internship program that links Canadian companies with graduate students and post-doctoral fellows for research placements.

Contact

Steve Lawlor stevel@mun.ca 709-864-3425