welcome to the army community service (acs) total army sponsorship program
TRANSCRIPT
WELCOME TO THE
ARMY COMMUNITY SERVICE (ACS)
TOTAL ARMY SPONSORSHIP PROGRAM
COURSE OBJECTIVE
To learn how to become the best sponsors that we possibly can!
DO YOU KNOW?
What Army Regulation (AR) governs the Total Army Sponsorship Program?
ANSWER
AR 600-8-8.
DO YOU KNOW?
What is the official title of the Total Army Sponsorship
Program?
ANSWER
The Total Army
Sponsorship Program
DO YOU KNOW?
What the Sponsorship Program Counseling and Information Sheet DA Form number is and what it is used for?
ANSWER
• DA Form 5434
• It provides sponsorship program entitlements, sponsorship election and newcomer’s information.
DA FORM 5434
DA FORM 5434
OBJECTIVE
What makes a good sponsor?
Any thoughts?
A GOOD SPONSOR WILL:
• Contact! Contact! Contact!
• Be proactive and exhaust all avenues to ensure the newcomers ‘every’ need is met!
• Be there for them ‘every’ step of the way!
BUT WHAT IF THE NEWCOMER DOESN’T WANT A SPONSOR?
• A welcome letter is then sent from the CDR for officer, CSM for enlisted & activity director for civilians.
• A reactionary sponsor will be offered.
WELCOME
SPONSORSHIP PROGRAM
• Sponsors will be trained in accordance with the Total Army Sponsorship Program, Army Regulation 600-8-8.
• United States Army Garrison – Japan
Command Policy 47.
WHY HAVE A SPONSORSHIP PROGRAM?
• The sponsor is the “KEY” ingredient to the success of the newcomer’s transition.
• Ensures a smooth, positive and effective integration into the command/community.
• Establishes a direct relationship with the morale of the family and the readiness of the Army.
WHY HAVE A SPONSORSHIP PROGRAM?
• Simplifies the moving process.• Provides the newcomer with assistance
before, during and after arrival. • HELPS ELIMINATE STRESS!!!!!
APPOINTING A SPONSOR
• Sponsors are appointed within 10 days of receipt of DA Form 5434.
• When feasible, sponsors are selected who are the same gender, marital status, and military career field.
• The sponsor is normally of equal grade or higher than the incoming member.
BEFORE ARRIVAL• A welcome letter will be sent by the CDR to
officers, CSM to soldiers and activity director to civilians within 10 days after receipt of DA Form 5434.
• A sponsor will send a welcome letter with all contact information and a “Welcome Packet” within ten working days of appointment.
• Sponsor will telephone/email newcomers and answer follow up correspondence with in 10 days.
BEFORE ARRIVAL
• Obtain contact and family information. - Number of family members. - Ages of children. - Medical and educational needs (EFMP). - Pets. - Hobbies/interests. …etc.
NEWCOMER’S RESPONSIBILITY
• Reply “immediately” to all phone calls, emails, letters, etc., from their sponsor.
• Inform sponsor “immediately” of leave address, contact information and all status and assignment changes.
COMMANDER’S RESPONSIBILITY
Assign a sponsor
Give the sponsor “adequate” time away from assigned duties in order to perform
sponsorship duties.
ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS
• Confirm transportation arrangements:
- Flight number, arrival date and time. - Number in the traveling party. - Reservations for the Narita bus/luggage. - Confirm lodging arrangements. - Make pet quarantine arrangements (if needed). - Provide a checklist of items to bring. - Leave a “welcome basket” in their room. (Personal Choice)
ASSIST NEWCOMER WITH RELOCATION ARRANGEMENTS
• Assist newcomer with in-processing.
• Set up appointments and introduce newcomer (and family members) to your COC, supervisor, FRG, coworkers, friends, etc.
• Acquaint newcomer with base and local community.
FOLLOWING THE NEWCOMER’S ARRIVAL
• Offer continued support and ongoing assistance during the weeks to follow:-School registration.
-Housing. -Commissary and PX.
-ID cards for dependents, passports.-Yen purchases, banking.-Off-post shopping.-Driving class, license, car.-Dinner at your home, off base, club.
FOLLOWING THE NEWCOMER’S ARRIVAL
• ACS Loan Closet.• ACS Newcomer’s Orientation (Monthly: every
3rd Tuesday, mandatory).• ACS Medical Morning (get OTC card).• ACS Train class & Shopping on Economy
tour.• ACS ESL & Japanese language classes.• Driver’s class and exam.• Japanese Head Start.• Private Organizations.• Out Door Rec & ITT Tour’s Office.
FOLLOWING THE NEWCOMER’S ARRIVAL
• Other ACS programs:
-Volunteer/AFTB/AFAP/Mayoral program.
-AER, Employment and Finance
assistance.
-Exceptional Family Member Program.
-Family Advocacy/New Parent Support.
-Mobilization/Deployment/FRG Training.
FINAL OBJECTIVES OF SPONSORSHIP
• Provide good, useful information and transition for newcomers.
• Reduce stress for newcomers and family.• Welcome newcomers and family to Camp
Zama• Let newcomers know………
WE ARE GLAD TO HAVE THEM HERE!!
FINALLY THE SPONSORSHIP PROGRAM SURVEY
DA FORM 7274
LET’S REVIEW!
DO YOU KNOW?
The Army Regulation number for the Sponsorship Program?
ANSWER
AR 600-8-8
DO YOU KNOW?
The official title of the Program?
ANSWER
The Total Army Sponsorship Program
DO YOU KNOW?
DA Form number for the Sponsorship Program Counseling and Information
Sheet?
ANSWER
DA Form 5434
DO YOU KNOW?
How many days do you have to forward a welcome letter upon appointment as a
sponsor?
ANSWER
10 working days.
DO YOU KNOW?
How soon should a sponsor answer follow up correspondence from the incoming
Soldier or civilian?
ANSWER
10 working days of receipt of any type of correspondence.
DO YOU KNOW?
How soon should a Soldier or civilian respond to correspondence from their
sponsor?
ANSWER
Immediately!
DO YOU KNOW?
Can an E-3 be assigned as a sponsor for an E-5? (Yes or No)
ANSWER
No, a sponsor will be assigned who is an equal grade or higher.
AND FINALLY THE SECOND TO THE LAST QUESTION!
A good sponsor will...?
ANSWER
• Contact! Contact! Contact!
• Be proactive and exhaust all avenues to ensure the newcomers ‘every’ need is met!
• Be there for them ‘every’ step of the way!
QUESTIONS?
COMMENTS?
CONCERNS?
WELCOME TO THE
ARMY COMMUNITY SERVICE (ACS)
TOTAL ARMY SPONSORSHIP PROGRAM