welcome to the msp rfp technical assistance elluminate session

Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org


Welcome to the MSP RFP Technical Assistance Elluminate Session

This session will begin at 10:00 a.m.

While you are waiting, please do the following:

• Configure your microphone and speakers by going to:• Tools – Audio – Audio setup wizard

Make sure you download the Request for Proposals for the MSP grant from www.gadoe.org (type “MSP” in the search engine).

This document is your road map!

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Session Agenda

• Designing A Project • The Work Plan• Assessment/Evaluation• Budgets• Closing Remarks

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GaM

SPG

aMSP

Stage 1:Identify Desired Results

What do my teachers need to know and be able to do?

Professional Learning Needs Assessment Project Goals and Objectives

Stage 2:Determine Acceptable Evidence

(Qualitative and Quantitative Assessment)What tools will show whether my teachers know it

and/or can do it?(to assess teacher progress toward desired results)

Stage 3:Plan Learning Experiences & Instruction

What will need to be done to help my teachers learn the required knowledge and skills?

(to facilitate teacher success leading to desired results)

Designing A MSP Project



Creating a Work Plan Based on Needs

• Needs of teachers drives the plan• Study the data (quantitative, qualitative,

supporting,…)• Identify the need• Design a solution/plan with desired outcomes

in mind• Design an evaluation plan

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Proposal Work Plan Requirements• Measurable goals and year-long objectives• Creative, research-based strategies to meet goals and

objectives• Detailed plan to meet goals/objectives• Cohort-based participation by grade band from

schools of great need• 80 hours of professional learning –for example, it

could be 60 hours of intensive content training and 20 hours follow-up training per teacher per year

• Collaborative project facilitation

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Research- Based Elements of a PL Plan Design

• Content-focused• Aligned with teacher needs• On-going• Help teachers apply to practice (use student

instructional materials and/or student work)• Teacher collegiality/critical mass• Building-level administrator involvement• Mechanisms for assessing effectiveness and making

mid-course corrections

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Work Plan Design Pointers

• Professional development design needs to flow from what you are trying to accomplish.

• Start by identifying the purpose(s), not by picking a strategy.–Measurable Goals and Objectives– Based on identified needs

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Work Plan Design Tips

• Professional learning strategies should be chosen– Based on the designated purpose(s);– Based on the available capacity; and– Based on the available resources.

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Work Plan Design Strategies

• Professional Learning Strategy Examples– Immersion in Content– Research-based instructional materials– Instructional Coaching– Teacher development of instructional materials– Analysis of student work– Case Studies– Vertical Teaming Content-Specific Professional Learning Communities

– Lesson Study

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Some Questions to Consider• What grade levels and content areas will the project address? On what is

that based?• Who will be recruited to participate? Based on what? • What are the specific needs of those teachers (purpose/goals/objectives)?• How can those needs best be met (strategies)?• What roles and responsibilities will each partner share?• How will the management team monitor effectiveness throughout the

project to make needed modifications?

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Evaluating the MSP ProjectGeorgia MSP Evaluation Requirements• 8%-10% of the budget must be spent on a formal evaluator

– External – not directly involved in the project/objective• Required Math Assessments

– Learning Mathematics for Teaching (LMT)– http://sitemaker.umich.edu/lmt/home

• Required Science Assessments– Misconceptions Oriented Standards-Based Assessment Resource for

Teachers (MOSART)– http://www.cfa.harvard.edu/smgphp/mosart/ (non-active link is in the

RFP)

• Projects may, in addition to the required tests, use other instruments…

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Possible Roles of a Formal Evaluator

• Provide formative assessment to inform project modifications.

• Perform analysis of summative assessment data and its relevancy on the professional learning provided.

• Provide objectivity in terms of project effectiveness.• Identify classroom observation protocols and additional,

high-quality summative instruments to use if necessary.• They should observe the actual professional learning and

not just analyze the data.• They should visit with teachers in the grant.

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Creating a Budget and NarrativeAllowable Expenses Some Unallowable Expenses

•Materials/supplies necessary for PL •Equipment/smartboards, laptops, etc.

•Partial Salaries •Full Salaries

•Project Related Travel •Materials/supplies for Students

•Teacher Stipends •Classroom Instructional Materials not used in Professional Learning

•Substitutes •Facility Rentals

•Sub-Awards •Costs Associated with writing the proposal

•Indirect Costs •Capital Improvements

•State and US Education Meetings/conferences

•Entertaining

•Meals (in accordance with regulations) •Room and Board

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Category GuidelinesTeacher Stipends Not to exceed $150 per 8-hour day during off-contract time; teacher fringe benefits may be covered by MSP

grant funds. Teachers must be eligible to work in the United States.

Substitutes Up to $100/day when MSP training sessions take place during teacher contract time

Category Guidelines

Teacher Stipends Not to exceed $150 per 8-hour day during off-contract time; teacher fringe benefits may be covered by MSP grant funds. Teachers must be eligible to work in the United States.

Substitutes Up to $100/day when MSP training sessions take place during teacher contract time

Project Management Team Salaries Not to exceed 10% of the project director’s salary and 5% of project leaders’ salaries Teachers serving on the management team may be paid an honorarium at the same rate allowable for teacher stipends.

School-Based Coaches’ Salaries Not to exceed 35% of an instructional coach’s salary.

Consultants and Contracts Not to exceed $50/presentation hour and $25/planning and preparation time for consultants or presenters ($800/day maximum); not to exceed $35/presentation hour and $17.50/planning and preparation time for system/RESA personnel ($560/day maximum). Only 2 hours prep time /hour of presentation time funded.

Higher Education Faculty Regular salary per hour of contact time; 50% of salary per hour of planning/preparation time. Only 2 hours prep time /hour of presentation time funded.

Evaluation A minimum of 8-10% of total project budget may be spent on a formal project external evaluator. GaDOE will allow additional funds for a plan that successfully conducts a quasi-experimental study following U.S. Dept. of ED guidelines/requirements.*

Travel Reimburse mileage, meals, and lodging according to state/system guidelines for project-related travel

Meals Not to exceed 1% of the total budget for working lunch. Must be in accordance with OCGA 50-5B-5 and federal guidelines. Guidelines will be shared upon receiving a MSP grant award.

Management Team Events Reimburse travel expenses for management team participation in U.S. Dept. of ED and GaDOE-hosted MSP events according to state/system guidelines.

Materials and Supplies Funds may be spent on materials and supplies to facilitate professional learning of teachers, not on classroom instructional materials.

Indirect Costs Not to exceed 8% of direct costs



MSP Budget Narrative

• Project Summary Budget Narrative• Partner Funding Request Narrative(s)• Each must include

– Full description of how each and every amount was calculated

– Alignment to project activities– Evidence of effective, appropriate, and efficient use of

funds– Adherence to budget guideline

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Criterion G: Budget and Cost Effectiveness Guiding Questions:Is the requested budget appropriate to achieve the proposed outcomes with regard to the number of teachers impacted by the proposed activities? Does the budget narrative present detailed justification for all expenses? Do budgeted items directly relate to the project goals and objectives?

Meets Standard A budget is included for each of the designated partners that supports the scope and requirements of the project and provides detail and summary for the project; Budget narratives clearly delineate cost and details concerning expenditures.

Below Standard Provides insufficient detail for each partner and/or does not support the scope and requirements of the project or provide adequate detail and summary for the project; Budget narrative does not include a cost breakdown or includes expenditures not clearly related to the project.

The amount included in each budget category is commensurate with the services or goods proposed, and the overall cost of the project is commensurate with the professional development provided and the number of teachers served.

The amount included in each budget category is not commensurate with the services or goods proposed, or the overall cost of the project is not commensurate with the professional development provided and the number of teachers served.

The budget includes 8%-10% for an evaluation, funds key staff to participate in state MSP meetings and two regional USDE-MSP meetings;Items budgeted are appropriate and acceptable uses of funding; Indirect costs do not exceed 8%;Program cost/teacher/hour is calculated and explained.

The budget does not include 8%-10% for an evaluation or funds for key staff to participate in MSP meetings;Some items budgeted are inappropriate or disallowable uses of funding;Indirect costs exceed 8%;Cost/teacher/hour is not calculated and/or explained.



Closing RemarksBegin with the end in mind (rubric)

A Face-to-face meeting is planned for June 27. It will be replicated on July 13. To register for either class, please email Amanda Buice, [email protected] , and be sure to indicate which location you plan to attend. Basically, I will go over the topics covered in these webinars, go through the RFP, and answer any questions.

GaDOE, West Tower, 10th Floor, Atlanta, GA June 27, 2012, 9am-1pmState Office South at TIFT College, Forsyth, GA July 13, 2012, 9am-1pm

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Taped Sessions

– By late next week, links to yesterday’s recording and today’s recording will be posted on GaDOE’s MSP website.

– If you need access to them immediately, please email me, [email protected]

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Contact Information

• Contact Amanda Buice, MSP Program Specialist at GaDOE

– 404-657-8319

– [email protected]• My website

– www.gadoe.org (type in “MSP” in the search engine)

• Q&A

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welcome to the msp rfp technical assistance elluminate session

Documents

evaluation plan

objectivesdetailed plan

unpacking gamspdr

orgwork plan design

needsneeds of teachers

researchbased strategies

teacher success

desired resultsstage