Welcome to theNASA White Sands Test Facility (WSTF)

Pre-Bid Conference and Site Visit December 14, 2010

Upgrade of the Sanitary Sewer System WSTF

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AgendaSpeaker Title Subject

Chris Wolf Introduction Safety Video for Site Visit

Alan Jackson Contract Specialist Agenda/Safety and Administrative Information/Overview

Norma

Guillermo

Security Office Security and Badging Requirements

Steve Patterson Safety and Mission Assurance

Safety and Health Requirements

La Toy Jones Contracting Officer IFB Highlights and Schedules

Chris Wolf Contracting Officer’s Technical Representative

Technical Specifications and Requirements

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Safety and Administrative Information

• Fire Safety Exits

• In Case of a Chemical Spill

• Restrooms

•Safety Security Video

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Alan JacksonContract Specialist

Overview

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Notice

• The purpose of the Pre-Bid Conference and Site Visit is to help industry understand the Government’s requirements.

• Pre-Bid Conference Attendee List and Charts presented today will be posted within 2 working days on the NASA Acquisition Internet Service (NAIS) website.

• These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation.

• To the extent there are any inconsistencies between this briefing and the contract solicitation, the contract solicitation governs.

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Points of Contact

Contracting Officer: La Toy J. JonesE-mail address: latoy.j.jones@nasa.govPhone: 281-244-8023

Contract Specialist: Alan JacksonEmail address: alan.c.jackson-1@nasa.govPhone: 281-792-7522

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution … If resolution cannot be made by the contracting officer, interested parties may contact the installation ombudsman …”

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Points of Contact

Installation Ombudsman:Melanie SaundersInstallation OmbudsmanLyndon B. Johnson Space CenterMail Code: AC2101 NASA ParkwayHouston, TX 77058Phone: 281-483-0490E-mail: melanie.saunders-1@nasa.gov

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Questions

• Any response to verbal questions during the conference or site visit shall not be construed as an official answer.

• During the conference, interested parties may submit clearly written questions to the Contracting Officer using forms provided. After the conference, submit questions to the Contracting Officer in writing via e-mail. Official responses to written questions received by the Contracting Officer will be published as an amendment to the IFB.

• Anonymous questions may be submitted via the IFB website at: http://procurement.jsc.nasa.gov/usss

• All questions shall be submitted by 4:00 p.m. on December 21, 2010.

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Norma GuillermoSecurity Office

Security/Badging Requirements

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G.4 Security/Badging Requirements for Foreign National Visitors and Employees/Representatives of Foreign Contractors (JSC 52.204-91) (JAN 2006)

An employee of a domestic Johnson Space Center (JSC) contractor or its subcontractor who is not a U.S. citizen (foreign national) may not be admitted to the JSC site for purposes of performing work without special arrangements. In addition, all employees or representatives of a foreign JSC contractor/subcontractor may not be admitted to the JSC site without special arrangements.

Details regarding the admittance of Foreign National is further defined in the clause.

Personal Identity Verification of Contractor Personnel (FAR 52.204-9) (SEP 2007)

The contractor shall comply with agency personal identity verification procedures identified in the contract and insert this clause in all subcontracts when the subcontractor is required to have physical access to a federally-controlled facility or access to a Federal Information system.

Specifically, offerors should be aware that all U.S. Citizens requiring physical access greater than six months or IT access must be investigated. Foreign Nationals requiring physical access greater than 29 days must be investigated, those whose stay is less than 29 days will be issued escort required temporary badges.

In order to obtain any type of JSC badge, individuals must present two types of I-9 Data, one of these must be a Federal or State issued picture identification.

Further details are provided in the clause and in Section J, Attachment 5 to the IFB.

Security/Badging Requirements

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Security/Badging RequirementsG.8 SPECIAL INSTRUCTIONS FOR TEMPORARY WORKERS WHO REQUIRE ACCESS

TO THE NASA-JSC-WHITE SANDS TEST FACILITY (WSTF)

All contractor employees who will require routine access to NASA JSC WSTF facilities associated with the WSTF Sanitary Sewer System Upgrade project for greater than six months will be required to comply with all requirements of NASA Procurement Information Circular 06-01, "PERSONAL IDENTITY VERIFICATION OF CONTRACTORS" as required by Section I.1, Clause 52.204-9, Personal Identity Verification of Contractor Personnel. For all temporary workers, the prime contractor shall provide to the NASA JSC WSTF project manager, a list of all employees who require access to the center less than six months. For US citizens and Lawful Permanent Residents (LPR), the list shall contain the employee’s full name, date of birth, social security number, sex, and drivers license number and state of issuance. The list must be updated as employees change. All temporary workers that are currently pending a court date, are on probation, parole, deferred adjudication, court imposed supervision or any other court imposed punishment as a result of a Class “A” misdemeanor or “Felony” charge, will NOT be allowed access onto NASA JSC WSTF. All temporary workers will enter NASA JSC WSTF through WSTF Forward Gate.  All personnel are subject to search in accordance with Title 14 CFR part 1204, subpart 10. Any employee who violates security requirements shall be immediately removed from NASA JSC WSTF and shall be denied access. It is the responsibility of the NASA JSC WSTF project manager to ensure compliance with all requirements by the contractor. The program manager, contracting officer, or a security officer will conduct daily inspections of the construction site to ensure compliance with contract requirements and security regulations.

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Safety & Health Requirements

Guidelines for responding to Safety Requirements

Steve PattersonSafety and Mission Assurance

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Safety and Health Requirements

• Overview of the NASA Safety Program

• What will be expected of you at WSTF

• The Safety & Health Plan

• References

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Overview of the NASA Safety Program

• NASA safety objective is to avoid loss of life, personal injury and illness, property loss or damage, or environmental harm resulting from any of its activities and to ensure safety and healthful conditions for persons working at or visiting NASA facilities

• NASA complies with all applicable regulations

– NASA safety and health requirements

– Requirements of those federal agencies with regulatory authority over NASA such as OSHA, EPA, and DoT

• NASA requires every employee to report workplace hazards

– NASA ensures that there is no reprisal to personnel for reporting unsafe or unhealthy conditions

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Overview of the NASA Safety Program

• The NASA Safety Policy stresses the individual responsibility of each employee for their own safety and that of their co-worker. Risk within the work environment must be managed to control hazards and continuously improve workplace conditions

• The Occupational Safety and Health Administration (OSHA) has recognized JSC as a leader in health and safety by awarding the “Star” designation level of achievement in the Voluntary Protection Program (VPP)

• As a VPP Star Site, JSC has a comprehensive and successful safety and health program, is below the national average for the industry in injury/illness rates, has demonstrated good faith in dealing with OSHA, and serves as a safety & health mentor to regional industry

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What would be expected of you at WSTF

• All contractors performing work at WSTF shall comply with all applicable safety and health requirements – Occupation Safety and Health Administration (OSHA)

regulations– JPR 1700.1, JSC Safety and Health Handbook– NASA 014100, Contractor Safety and Health Program

• WSTF does not assume the responsibility of the “employer” for contractor employees– Contractor employer is responsible for the safety of its own

employees• Every onsite contractor shall have and conform to a written

safety and health plan• Failure to comply with safety and health requirements may

result in actions such as contract termination and exclusion from future contract awards.

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Safety & Health Program Requirements

• Contractor’s Safety & Health Program requirements are specified in NASA 01 41 00 – major elements include: • Safety & Health Program General Provisions

• Safety Meetings; Inspections and Hazard Tracking; Mishap Investigation and Reporting; Statistical Information

• Safety and Health System Organization Requirements• Include requirements for Safety & Health Staffing

• Special Safety & Health Program Requirements• Address specific hazardous operations• Other key areas include Pre-use Planning; Emergency

Response; Training

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Safety & Health Summary

• When performing tasks under this contract, the contractor shall:– Ensure protection of personnel, property,

equipment and environment– Ensure compliance with all NASA policies

and requirements– Ensure compliance with all Federal, State,

and local regulations for safety and health– Ensure compliance with approved Safety

and Health Plans

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Safety & Health Plan Requirements• Contractor’s Safety & Health Plan requirements are specified in NASA 01 41

00– Requires the following S&H Plan submittals:

• Contractor's General Safety and Health Plan - describes the Contractor’s overall Safety and Health Program.

– This Plan shall be submitted and approved by the Government prior to contract award.

• Contract (Site) Specific Safety and Health Plan - describes how the Contractor’s General Safety and Health Program will be tailored to the activities on this contract.

– This Plan shall be submitted and approved by the Government prior to work being started.

– Minimum contents of each of the safety and health plans are listed in NASA 01 41 00

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References• NASA Federal Acquisition Regulation Supplements (NFS)

http://nais.nasa.gov/FAR/ NFS 1852.223-70 - Safety and Health NFS1852.223-73 - Safety and Health Plan NFS 1852.223-75 - Major Breach of Safety or Security

• General NASA informationhttp://www.nasa.gov/

• Occupational Safety & Health Administrationhttp://www.osha.gov/

• Department of Labor-OSHA (VPP website)

http://www.osha.gov/dcsp/vpp/index.html

• JSC Safety and Health handbook (JPR 1700.1)http://jschandbook.jsc.nasa.gov/

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IFB Highlights and Schedule

La Toy JonesContracting Officer

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Upgrade To The Sanitary Sewer System At WSTF

• Bid packages must meet the requirements of the IFB such as:

• Bidder must complete and return original and one copy of Standard Form 1442, Bid Schedule and Bid Bond (Bid Bond must be equal to 20% of Total Base Bid or a maximum of $3M.

– SF 1442 must acknowledge all amendments to the IFB (if any)– Offer must have completed the annual representations and certifications

electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov

– Bid Guarantee (equal to 20% or $3M, whichever is less, of the total potential contract value, TOTAL BASE BID, reflected on the Bid Schedule)

• Bidder shall submit information required in the clause entitled L.20 “Responsibility Information”.

• The Bid Opening is scheduled for January 25, 2011, at 12600 NASA Road, Rotunda (Building 110), Las Cruces, NM, 88012. Bids must be received by 2:00 p.m to be considered for award. Please note: This location is onsite at the NASA – JSC-White Sands Test Facility.

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IFB Highlights• It is the Offerors responsibility to monitor the NAIS website for any amendments to the

IFB. Links to amendments will also be provided on the JSC Upgrade Sanitary Sewer System website:

NAIS website: http://procurement.nasa.govSanitary Sewer System: http://procurement.jsc.nasa.gov/usss

• Contract Type: Firm-Fixed Price

• Method of Competition: 8(a) Set-Aside Competitive

• NAICS Code: 237110 – Water and Sewer Line and Related Structures Construction, Size Standard: $33.5 Million

• Period of Performance (POP) – As detailed in FAR 52.211-10 of the IFB, all Base BID work is to be completed within 365 days of Notice-to-Proceed (NTP).

• Only responsible 8(a) sources with a Bona Fide place of business within the SBA Region 6 geographical competitive area (Arkansas, Louisiana, New Mexico, Oklahoma, and Texas) and the assigned NAICS code (237110) may submit a Bid which may be considered by the agency.

• See L.4 Instructions for submission of bids/bid opening attendance

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IFB Highlights

BID SCHEDULECONTRACT LINE ITEMS (CLIN) AMOUNTCLIN 1 - Insurance, Bonds, Mobilization, Demobilization, and Permits $ ______________CLIN 2 - Trench Safety System $ ______________CLIN 3 - Traffic Control Plan $ ______________CLIN 4 – 8-Inch Diameter Sanitary Sewer Line (Gravity) $ ______________CLIN 5 – 4-Inch Diameter Sanitary Sewer Lines $ ______________CLIN 6 – 6-Inch Diameter Sanitary Sewer Lines $ ______________CLIN 7 - Water Service Line, ¾ - Inch $ ______________CLIN 8 – 6-Inch Sanitary Sewer (Force Main) $ ______________CLIN 9 - Combination Air Release/Vacuum Valve $ ______________CLIN 10 – 2-Inch Sanitary Sewer Line (Force Main) $ ______________CLIN 11 - Holman Lift Station Site $ ______________CLIN 12 - WSTF On-Site Lift Station #1 $ ______________CLIN 13 - WSTF On-Site Lift Station #2 $ ______________CLIN 14 - WSTF On-Site Lift Station #3 $ ______________CLIN 15 - 48-Inch Manholes – Less Than 6 Feet in Depth $ ______________CLIN 16 - 48-Inch Manholes – Greater Than 6 Feet in Depth $ ______________CLIN 17 – 16-Inch Casing - Jacking/Boring $ ______________CLIN 18 - Casing (6 Inch) $ ______________CLIN 19 - Casing (12 Inch) $ ______________CLIN 20 - Casing (16 Inch) $ ______________CLIN 21 –Plug Valves $ ______________CLIN 22 - Remove and Replace Pavement $ ______________CLIN 23 – Storm Water Pollution Prevention Plan & National Pollutant (SWPPP) $ ______________

National Pollutant Discharge Elimination System (NPDES) RequirementsCLIN 24 - Video Taping of Project Site $ ______________**Note: All CLINs shall total the Total Base Bid. TOTAL BASE BID $ ______________

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IFB Highlights• Read the solicitation very carefully:

– There are numerous clauses and provisions that have been incorporated via full text or by reference throughout the document.

– Clauses incorporated by reference have the same force and effect as if they were included in their full text.

– The IFB contains fill-ins that should be completed by the Offeror and submitted with Offeror’s bid. If information is not applicable, Offeror should insert N/A.

– Section J includes important documents, and attachments.– Offer must have completed the annual representations and certifications

electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov

– Section L :• Provides the Offeror with instructions, conditions, and notices essential to submission of a

responsive bid. • Identifies information requested with submission of the bid to assist the Contracting

Officer in making a responsibility determination. • Describes plans that will be required from the apparent low bidder within 5 days of

notification by the Contracting Officer.

– Section M explains the process for evaluating sealed bids and describes the FAR requirements associated with a determination of responsibility.

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IFB Highlights – Uniform Contract– Section A: Solicitation/Contract Form

– Section B: Supplies or Services and Prices/Costs

– Section C: Description/Specifications/Statement of Work

– Section D: Packaging and Marking

– Section E: Inspection and Acceptance

– Section F: Deliveries or Performance

– Section G: Contract Administration Data

– Section H: Special Contract Requirements

– Section I: Contract Clauses

– Section J:List of Attachments

– Section K: Representations, Certifications and Other Statements of Offerors

– Section L:Instructions, Conditions, and Notices to Offerors or Respondents

– Section M: Evaluation Factors for Award

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IFB Highlights – Section AA.13 Additional Solicitation Requirements

Sealed offers in original and one copy are due at NASA JSC-White Sands Test Facility, Building 110 Rotunda, 12600 NASA Road, Las Cruces, New Mexico 88012 on January 25, 2011, 2:00 p.m. Local Time No bids will be accepted after 2:00 p.m.

A Bid Guarantee is required.

All offers are subject to the work requirements and all other provisions and clauses incorporation in the solicitation in full text or by reference.

Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

A.17 Bid Schedule

Section A.17 directs Offerors to see the attached Bid Schedule. Offerors are required to fill in the firm fixed price for the Base Bid line items on the Bid Schedule.

A.19 Acknowledgement of Amendments

Offeror shall acknowledge the receipt of all amendments to the solicitation in accordance with Section L. 3 “Amendments to Invitations for Bids.”

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IFB Highlights – Section B

B.1 1852.216-78 Firm Fixed Price (DEC 1998)

The total firm fixed price of this contract is $ See Section A, Bid Schedule – Total Bid.

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IFB Highlights – Section CC.1 Statement of Work

The project shall provide all labor, material and equipment necessary to perform the Sanitary Sewer System Upgrade the NASA White Sands Test Facility.

All work shall be accomplished in accordance with this Statement of Work, Contract Terms and Conditions, Specifications (Section J, Attachment 1), Drawings (Section J, Attachment 2), and Special Conditions provided.

C.2 Technical Specifications Table of Contents

C.3 List of Drawings

– Specifications and Drawings are available electronically via http://procurement.jsc.nasa.gov/usss

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H.6 PLANS AND DOCUMENTATION

 

The following documents shall be submitted to the Contracting Officer for final approval not later than the Pre-Construction Conference.

 

• SF 1413 for each Subcontractor

• Schedule of Values

• List of Suppliers

• Apprentice Certificates (Prime)

• Material Safety Data Sheets

• Site Specific Safety and Health Plan

• Insurance Certificates as per NFS 1852.228-75, Minimum Insurance Coverage

• Performance and Payment Bonds

• Environmental Protection Plan

IFB Highlights – Section H

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Davis-Bacon Act (FAR 52.222-6) (JUL 2005)

Requires a Department of Labor Wage Decision for employees performing construction work (FAR 22.401). Employees must be paid not less often than once a week and payrolls and statement of compliance submitted weekly to the Contracting Officer. The model contract contains New Mexico Wage Decision NM100001 dated November 5, 2010 as Section J, Attachment 3 (updated revisions will be incorporated as received).

– As of December 10, 2010, the Department of Labor has Withdrawn Wage Decision NM100001.– An Amendment to the IFB will be completed to revise the Wage Decision

Hazardous Material Identification and Material Safety Data (FAR 52.223-3)(ALT I)(JUL 1995)

Offerors are required to list any hazardous material, as defined in the clause.

Performance and Payment Bond (FAR 52.228-15) (OCT 2010)

The successful offeror shall furnish performance and payment bonds to the Contracting Officer as follows:

– (1) Performance bonds (Standard Form 25). The penal amount of performance bonds at the time of contract award shall be 100 percent of the original contract price.

– (2) Payment Bonds (Standard Form 25A). The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

– (3) Additional bond protection. – (i) The Government may require additional performance and payment bond protection if the

contract price is increased. The increase in protection generally will equal 100 percent of the increase in contract price.

IFB Highlights – Section I

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Payments Under Fixed-Price Construction Contracts (FAR 52.232-5) (SEPT 2002)

The Government shall make progress payments monthly as the work proceeds, or at more frequentintervals as determined by the Contracting Officer, on estimates of work accomplished which meetsthe standards of quality established under the contract, as approved by the Contracting Officer. Theclause G.2 Submission of Requests for Progress Payments, NFS1852.232-82, and G.6 Submission of Invoices for Payment, further detail the requirements for the contractor’s request for progress payments, including contractor certification which is required for payment.

Audit and Records-Sealed Bidding (FAR 52.214-26)(MAR 2009)

• (b) Cost or pricing data. If the Contractor has been required to submit cost or pricing data in connection with the pricing of any modification to this contract, the Contracting Officer, or an authorized representative of the Contracting Officer, in order to evaluate the accuracy, completeness, and currency of the cost or pricing data, shall have the right to examine and audit all of the Contractor’s records, including computations and projections, related to –

• (1)The proposal for the modification;• (2) The discussions conducted on the proposal(s), including those related to negotiating;• (3) Pricing of the modification; or• (4) Performance of the modification.• (c) Comptroller General. In the case of pricing any modification, the Comptroller General of the

United States, or an authorized representative, shall have the same rights as specified in paragraph (b) of this clause and also the right to interview any current employee regarding such transactions.

IFB Highlights – Section I

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I.3 Commencement, Prosecution, and Completion of Work (Alt I) (FAR 52.211-10) (APR 1984)

Contractor is required to commence work within 10 calendar days of the notice to proceed (NTP) and complete the entire work ready for use not later than 365 days after the notice to proceed.

I.4 LIQUIDATED DAMAGES – CONSTRUCTION (FAR 52.211-12) (SEP 2000)

 

If the Contractor fails to complete the work within the time specified in the contract, the Contractor

shall pay liquidated damages to the Government in the amount of $ 1,156 for each calendar day of delay until the work is completed or accepted.

 (b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue

to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

IFB Highlights – Section I

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IFB Highlights – Section II.6 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(A) CONCERNS (FAR 52.219-18) (JUN 2003)

(ALTERNATE I) (DEVIATION)

(a) Offers are solicited only from small business concerns expressly certified by the Small Business Administration (SBA) for participation in the SBA’s 8(a) Program and which meet the following criteria at the time of submission of offer—

 

(1) The Offeror is in conformance with the 8(a) support limitation set forth in its approved business plan; and

(2) The Offeror is in conformance with the Business Activity Targets set forth in its approved business plan or any remedial action directed by the SBA.

 

(b) By submission of its offer, the Offeror represents that it meets all of the criteria set forth in paragraph (a) of this clause.

 

(c) Any award resulting from this solicitation will be made directly by the Contracting Officer to the successful 8(a) offeror selected through the evaluation criteria set forth in this solicitation.

 

(d)(1) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

 

(2) The ____________ [insert name of SBA's contractor] will notify the ____________ [insert name of contracting agency] Contracting Officer in writing immediately upon entering an agreement (either oral or written) to transfer all or part of its stock or other ownership interest to any other party.

 

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IFB Highlights – Section II.10 PERFORMANCE OF WORK (FAR 52.236-1) (APR 1984)

 The Contractor shall perform on the site, and with its own organization, work equivalent to at least 15 percent of the total amount of work to be performed under the contract. This percentage may be reduced by a supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government.

I.16 Allowance for Delays

(b) The number of days allowed for Government delays is 15 calendar days. No extension of time will be given until these days have been exceeded. Contractor should expect security delays of up to 45 minutes when entering the site and allow for those delays, as no contract extension will be granted for these delays.

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IFB Highlights – Section J

Attachment No. Description

J.1 Technical Specifications for the Sanitary Sewer System Upgrade as listed in Section C, Statement of Work

J.2 Drawings for the Sanitary Sewer System Upgrade as listed in Section C, Statement of Work

J.3 U.S. Department of Labor General Wage Determination issued Under the Davis-Bacon and Related Acts:

General Wage Decision No. NM100001 November 5, 2010 NM1 Building and Heavy Construction Types, New Mexico Counties

Statewide.

J.4 Safety and Health Plan

Added to the contract prior to award upon approval by the Government

J.5 Personal Identity Verification Card Issuance Procedures

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IFB Highlights – Section KK.2 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-8) (OCT 2010)

 

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 237110.

(2) The small business size standard is $33.5 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

 

(b)(1) If the clause at 52.204-7, Central Contractor Registration, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in CCR, and has completed the ORCA electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[  ] (i) Paragraph (d) applies.

[  ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in ORCA are applicable to this solicitation as indicated: NONE

(d) The offeror has completed the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at http://orca.bpn.gov. After reviewing the ORCA database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date ]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

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IFB Highlights – Section LBID GUARANTEE (FAR 52.228-1) (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

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IFB Highlights – Section LL.3 Amendments to Invitations for Bids (FAR 52.214-3) (DEC 1989)

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on the form for submitting a bid, (3) by letter or telegram, or (4) by facsimile, if facsimile bids are authorized in the solicitation. The Government must receive the acknowledgment by the time and at the place specified for receipt of bids.

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IFB Highlights – Section LL.4 INSTRUCTIONS FOR SUBMISSION OF BIDS/BID OPENING ATTENDANCE

 

Due to heightened security measures in force at the White Sands Test Facility (WSTF), and to ensure timely submission of bids, bidders shall comply with the following instructions.

 

These instructions for submission of bids are designed to adequately protect bid data against potential improper disclosure while concurrently ensuring the physical security of WSTF.

 

Bids and bid modifications shall be submitted in sealed envelopes or packages and shall be marked as follows:

 

SEALED BID – DO NOT OPEN

White Sands Test Facility

ATTENTION:Jesse Brennan

Invitation for Bid NNJ11358272E, Upgrade Sanitary Sewer System at WSTF

 

Bidders Identity and Address

Date and Time Specified in IFB for Receipt of Bids

It is the bidder’s responsibility to insure that their bid is received at the bid opening location prior to the bid opening time established in the IFB. Bids not received at the bid opening location prior to the time established for bid opening will be late and not considered for award.

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IFB Highlights – Section LL.4 INSTRUCTIONS FOR SUBMISSION OF BIDS/BID OPENING ATTENDANCE

 • Bids Delivery Methods:

 • Bids may be hand delivered to the bid opening at WSTF.

 – All attendees must be badged to access the bid opening. Visitors shall allow at least two hours to

obtain a badge and be escorted to the bid opening. Visitors must be U.S. Citizens or Lawful Permanent Residents (LPR).

– Visitors shall check-in at the WSTF Forward Guard Gate. – Identify themselves as an attendee to the Bid Opening for the Upgrade to the Sanitary Sewer System

Project.– Provide the NASA point of contact information:

Jesse Brennan (575) 524-5727

• Provide the following identification to receive a visitor badge. • Valid Driver’s License• Full Name• Company Name• Company Phone Number• POV Proof of Insurance and Registration• Citizenship• Email address (Optional)

 

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IFB Highlights – Section LL.4 INSTRUCTIONS FOR SUBMISSION OF BIDS/BID OPENING ATTENDANCE

– Visitors will be escorted from the WSTF Forward Guard Gate to park in the 100 Area Main parking lot and then to the Building 110 Rotunda for the bid opening. After the bid opening, attendees will then be escorted from the 100 Area Main parking lot to exit WSTF.

 • The Abstract of Offers-Construction will be posted by the Government on the procurement specific website at

http://procurement.jsc.nasa.gov/usss on the business day following the bid opening.

 • Bids may be delivered via commercial carrier.

 • Shipping Address (other than U.S. Mail):

NASA White Sands Test Facility

Invitation for Bid NNJ11358272E, Upgrade Sanitary Sewer System at WSTF

ATTENTION:Jesse Brennan

12600 NASA Road

Las Cruces, NM 88012

 • The delivery process for commercial carriers may require two hours or more for packages to be screened

through security and subsequently transported and delivered to the bid opening location. Bids not received at the bid opening location prior to the time established for bid opening will be late and not considered for award. After 3 p.m., local time, incoming packages cannot be screened until the following business day.

 

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IFB Highlights – Section LL.4 INSTRUCTIONS FOR SUBMISSION OF BIDS/BID OPENING ATTENDANCE 

U.S. Mail Address

 

NASA White Sands Test Facility

Invitation for Bid NNJ11358272E, Upgrade Sanitary Sewer System at WSTF

ATTENTION:Jesse Brennan

P.O. Box 20

Las Cruces, NM 88004-0020

 

Bidders are advised that proposals sent by commercial carrier or through the U.S. Postal Service are subject to being opened and inspected by non-Government personnel. As used herein, the term “non-Government personnel” refers to all personnel not employed directly by the U.S. Government, and includes employees of Government Contractors.

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IFB Highlights – Section L

L.14 Bid Bond (NFS 1852.228-73) (OCT 1988)

(a)  Each bidder shall submit with its bid a bid bond (Standard Form 24) with good andsufficient surety or sureties acceptable to the Government, or other security as provided inFederal Acquisition Regulation clause 52.228-1, in the amount of twenty percent (20%) ofthe bid price, or $3 million, whichever is the lower amount.

(b)  Bid bonds shall be dated the same date as the bid or earlier.

L.16 Magnitude of Requirement (NFS 1852.236-74)(DEC 1988)

The Government’s estimated price range of this project is between $5M and $10M.

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IFB Highlights – Section LL.19 Determination of Responsibility

As per FAR 9.101 Responsible Prospective Contractors, before making a determination ofresponsibility, the Contracting Officer shall possess or obtain information sufficient to besatisfied that a prospective contractor currently meets the applicable standards in FAR 9.104General Standards.

The contracting officer shall obtain information regarding the responsibility of prospectivecontractors, including requesting a pre-award survey when necessary (see FAR 9.106),promptly after a bid opening. Failure to provide required information in the time specifiedmay result in a determination of non-responsibility.

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IFB Highlights – Section LL.20 Responsibility Information

The following information should be submitted with your bid:

a) A list of major projects completed within the past three years or in progress similar to Upgrade Sanitary Sewer System in size and scope that demonstrate proven general construction experience by the prime offeror. List should focus, when possible, on projects performed on a Federal Installation and projects performed under an accelerated schedule. .

b) A list of present commitments, including the dollar value thereof, estimated start and completion dates, the agency or company for which the work is being performed and the name and telephone number of the Contracting Officer or Contract Manager.

c) Independently documented evidence of your firm’s current designated OSHA Total Recordable Incident Rate (TRIR) with NAICS Code and establishment’s employee size.

d) Independently documented evidence of your firm’s current OSHA DART rate (Days away from work, days of restricted work activity or job transfer) with NAICS Code.

e) Independently documented evidence of your firm’s current designated Safety Experience Modifier Rate (EMR) used to calculate Workmen’s Compensation Insurance.

f) Provide information disclosing all federal, state and local (city-county) environmental regulatory violations, non-compliances, and enforcement actions received in the past three (3) years, whether closed or pending final disposition. This includes violations of federal, state and local asbestos program regulations, where the regulatory authority may be other than the EPA or a state environmental agency, e.g. a state-county-city department of health.

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IFB Highlights – Section L

L.21 Required Plans

The following plans must be submitted by the apparent low bidder within five days of notification.

a) A Safety and Health Plan, as required by NFS 1852.223.73 Additional guidance for preparation of this plan is provided in Section J, Attachment 1, Specification Section 01410.

Approved plans will be included in and made a part of any resultant contract. Failure to submit acceptable plans shall make the bidder ineligible for the award of a contract.

L.22 Signature Authority Construction

The bid (SF 1442) must be signed by a person who is legally authorized to bind the Bidder/Contractor. If the bid is signed by an agent, legal evidence of his authority to bind the Bidder/Contractor must be furnished with the bid.

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IFB Highlights – Section M

M.4 Contract Award – Sealed Bidding-Construction (FAR 52.214-19) (AUG 1996)

(a) The Government will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the Government, considering only price and the price-related factors specified elsewhere in the solicitation.

(b) The Government may reject any or all bids, and waive informalities or minor irregularities in bids received.

(c) The Government may accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the solicitation or the bid.

(d) The Government may reject a bid as nonresponsive if the bid prices are materially unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the Government even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

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Schedule

• IFB Issued 12/03/10• Pre-Bid Conference and Site Visit 12/14/10• Questions Received 12/21/10• Bid Opening 01/25/11• Contract Award 03/11/11

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Technical Specifications and Requirements

Chris Wolf

Contracting Officer’s Technical Representative

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Technical Specifications and Requirements

• The work to be performed under this project consists of providing the labor, equipment, and materials to perform the civil, mechanical, and electrical work indicated in the plans and specifications entitled "WSTF - Sanitary Sewer System Upgrade" as shown on the Contract Documents.

• The work consists of earthwork, sanitary sewer piping, manholes, wet wells, 3 On-site

lift stations, and an off-site lift station. The offsite lift station will include site work, concrete, steel, metals, painting, plumbing, fencing, odor control system, mechanical, electrical, doors and other items defined in the Contract Documents.

• Work under this contract is limited to that portion described above that is required to

install three on-site lift stations, one off-site lift station site, force mains, and gravity sanitary sewer lines in accordance with these contract documents and to provide a functional sanitary sewer system to convey flow from WSTF to City of Las Cruces’ system.

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Site Visits• Safety

– WSTF is a hazardous test facility• Follow directions and guidance of your escort• Please stay with the group

– All tour stops are outdoors– Safety equipment (e.g., hard hats, safety glasses, and vapor

monitors) will be provided by your escort, as needed– No open-toed shoes or shorts– Hats and sunscreen are recommended

• Security– For tour participants, you should be pre-registered to attend

• Site Visit– Buses will be located in front of Rotunda – Tour leaves the Rotunda at 9:30 am– Buses are scheduled to return to WSTF by approximately 12:00 pm

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Site Visits• You are expected to follow your NASA Escort at all times.

• Any response to verbal questions during the conference or site tour shall not be construed as an official answer.

• Please consider any personal health issues before participating in the site tour and designate individuals appropriately.

• There will be Emergency Medical Service (EMS) personnel available in the event of an emergency.

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Site Visit Information

Please be ready to board the buses at 9:30 am

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Thank you for attending the

Pre-Bid Conference and Site Visit

Upgrade to the Sanitary Sewer System

WSTF

Contract Website

http://procurement.jsc.nasa.gov/usss

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