welcome to the state mail user’s forum. introduction to state mail & distribution services
TRANSCRIPT
Welcome to Welcome to the State Mail the State Mail User’s ForumUser’s Forum
Introduction to State Mail & Distribution
Services
What is mail piece integrity?
Mail Piece Integrity Is:• Ensuring that
Customer A received all of the correct pieces of their mail set, and only their pieces.
• Essentially making sure that John Doe received all of his mail and none of Jane’s
Current Legislation Regarding Mail Piece
Integrity• HIPAA – Health Insurance Portability and
Accountability Act of 1996. Applies to individuals health information and the institutions that hold them.
• Gramm-Leach-Bliley Act of 1999. Applies to individuals financial information and the companies that hold it.
Is 99% Integrity Enough?
• 99% integrity still means that 1 in every 100 mail sets is incorrect.
• In the world that we live in that is not enough.
How to Create Mail Piece Integrity
• Create a unique identifier for each page of the mail set and every mail set in the job.
• Use the unique identifier in the inserting process.
• Generate an audit trail.
Parts of the Unique Identifier
• The page number of the set.
• The number of pages in the mail set.
• A unique mail set number. Sequence numbers can add another layer of security.
An Effective Way of Adding the Unique
Identifier
• Barcodes.
How the Barcode is Used
• The inserting machine has two cameras that will take a picture of the barcode and interpret the information.
• The inbound camera will use the barcode to match the mail sets properly.
• The outbound camera will use the barcode to verify that the mail set made it through the inserting process.
What the Inbound Camera is reading
• Page number of the set. (i.e. pg 1 of 3)
• All the pages of the set are accounted for.
• All of the pages are in order.
• All of the pages have the same set number.
Example of a 3 of 9 Barcode
Page no. in the
mail set
No. of pages in
the mail set
Sequence no. used for mail set no.
What the outbound Camera can read
• The mail set number. If the mail set number is in sequence the camera will stop the inserter if there is a number missing or out of sequence.
• That an address is showing through the window in the envelope.
• Or that there is correct postage on the envelope
Platinum Camera
Verify Address Track StatementPostage Verify
ON EDGE
U/I & CAB 1 2 34 5 6
6 STA BASE
12341234
12341234
12341234
12341234
12341234
12341234
12341234
12341234
Mr.DoeMr.Doe
Mr. DoeMr. Doe
12341234
Camera 1Camera 2
Match
Basic Example of the Inserting Process with the cameras in
place.
Video Example of the Inserting Process with
Cameras in Place
Other Benefits of Using a Barcode
• Variable page mail sets in the same job.
• Variable inserts in the same job.
• More integrity than OMR Marks.
Disadvantages of OMR Marks
• The printing tolerances are tighter.
• No check characters.
• No mail set verification.
The Technology to read the Barcodes is in place
• The next step is adding the barcodes.
• Contact me to start working out the details.Jeff Mottishaw
801-323-4302
Any Questions?
Basics of the Proposed USPS Rate Changes
First-Class MailStrategy
Shape-based pricing schedules– Letters– Flats– Parcels
First-Class MailStrategy
Shape-based pricing schedules– Letters– Flats– Parcels
De-emphasize weight
2-ounce letter
63¢ ►62¢2-ounce flat
63¢ ►82¢2-ounce parcel
63¢ ►$1.20
First-Class MailSignificant Changes
Single-piece 39¢ ►42¢ Postcards 24¢ ►27¢
First-Class MailSignificant Changes
Additional ounce 24¢ ►20¢– Letters over 1 ounce go down– Flats over 6 ounces go down
Similar pattern for workshare– Automation letters 23.7¢ ►15.5¢– Presorted letters, flats, and
parcels 23.7¢ ►20¢
First-Class MailSignificant Changes
Discontinue heavy piece discount Discontinue carrier route rates New Presorted Parcel category
5-digit 3-digit ADC
Presorted Parcels rate tiers
First-Class MailSignificant Changes
AADC Mixed AADC5-digit 3-digit AADC Mixed AADC
Presorted Letters
Nonmachinable – no change
MachinableCurrent Proposed
First-Class MailExamples
Weight Current Proposed
1 ounce 39¢ 42¢2 ounce 63¢ 62¢3 ounce 87¢ 82¢
Letters
Weight Current Proposed
1 ounce 52¢ 62¢7 ounce $1.83 $1.8213 ounce $3.27 $3.02
Flats
Weight Current Proposed
1 ounce 52¢ $1.007 ounce $1.83 $2.2013 ounce $3.27 $3.40
Parcels
Standard MailStrategy
Align pricing with operations– Encourage growth of efficient,
effective mail
Expand shape-based pricing
Standard MailSignificant Changes
AADC Mixed AADC
5-digit 3-digit ADC Mixed ADC3/5 Basic
Nonmachinable surcharge factored into prices
Nonautomation LettersMachinable rate tiers
Current Proposed
Nonmachinable rate tiers Current Proposed
3/5 Basic
Standard MailSignificant Changes
FlatsAutomation rate tiers
Current Proposed
5-digit/scheme 3-digit/scheme ADC Mixed ADC
5-digit 3-digit ADC Mixed ADC
3/5 Basic
Nonautomation rate tiers Current Proposed
3/5 Basic
Standard MailSignificant ChangesParcelsMachinable rate tiers
Current Proposed
5-digit 3-digit ADC Mixed ADC
3/5 Basic
Nonmachinable rate tiers Current Proposed
3/5 Basic
5-digit BMC Mixed BMC
Standard MailSignificant ChangesNot Flat-Machinable
Proposed rate tiers
5-digit 3-digit ADC Mixed ADC
Standard MailExamplesItem Curren
tProposed
Automation letter (3-digit, DBMC) 19.2¢ 20.7¢
Non-machinable letter (3-digit, DBMC) 30.3¢ 39.5¢
Catalog (3-ounces, 3-digit auto, DBMC) 25.3¢ 30.0¢
Catalog (3-ounces, 5-digit auto, DBMC) 25.3¢ 27.2¢
Catalog (8-ounces, 5-digit auto, DBMC) 44.1¢ 44.9¢
Catalog (8-ounces, 5-digit auto, DSCF) 42.8¢ 43.3¢
Package ServicesExamples - USPS
Price change examples Current
Proposed
1-Pound Parcel Post $3.95 $4.55
5-Pound Parcel Post (Chicago to Los Angeles) $9.11 $9.45
5-Pound Parcel Select DDU $1.51 $1.67
5-pound Parcel Select DSCF $2.23 $2.62
Current State Shipping Contracts
FedEx Companies – All Services. DHL – All Services. UPS Mail Innovations – Flats. Broker’s World Wide –
International.
Package ServicesExamples – State Contracts
WeightServic
e FedEx DHL
1-Pound Ground $3.22 - $3.42 $2.75 - $2.98
5-Pound to Chicago Ground $4.34 $3.93
Package ServicesExamples - USPS
Price change examples Current
Proposed
1-Pound Parcel Post $3.95 $4.55
5-Pound Parcel Post (Chicago to Los Angeles) $9.11 $9.45
5-Pound Parcel Select DDU $1.51 $1.67
5-pound Parcel Select DSCF $2.23 $2.62
Timeline
2006 2007May Jun July Aug Sep Oct Nov Dec Jan Feb Mar Apr May
Jun
Governors Decision (March/April)
Implementation (May/June)
PRC Recommendation (Early March)
Litigation (May through March 2007)
Filing Date (May 3, 2006)
10 Months
1 Year
Resources
USPS.com/ratecase DMM Advisory Mailers Companion Implementation Teams Federal Register
Proposed Rule
[email protected]/mailerscompanion
gpoaccess.gov
Any Questions?