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CCCCO MIS Update

March 17, 2010

Question:

Last week, what happened to the CCCCO MIS Data Submission website?

Answer: Well….hmmm…so…

• Update on CB21 – Prior to Transfer • CCC Curriculum Inventory• Fiscal Services Web Applications• Upgrade to Data Submission/Data Mart V2• Employee Data Work Group• Changes for Summer 2010• Website Downtime for 2010• Questions

Update on CB21 – Prior to Transfer

• The Chancellor’s Office began accepting the Master Course File updates on March 1, 2010.

• All data submissions and resubmissions must reflect the new CB21, new CB22 and TOP Code changes.

• A conference call with the district staff responsible for CB21 changes can be beneficial in dealing with edit errors.

Common Problems:

1.Correction vs. New Control Number

2.Active and Inactive, effect of changes on history

3.TOP Code

A noncredit course with a TOP code listed in the CB21 coding instructions may have a code of Y if the course is coded as basic skills and the course is not in a sequence.

Deleted - TOP Codes New - TOP Code or Existing Codes4930.21 – Writing4930.70 – Reading Skills Development 4930.71 – Reading Skills, College Level

1501.00 – English (writing)1520.00 – Reading

4930.40 – Career Technical Computational Skills4930.41 – Pre-Algebra (Basic Math/Arithmetic)4930.42 – Elementary Algebra

1701.00 – Mathematics, General1702.00 – Mathematics Skills

4930.20 – Communication Skills 1506.00 – Speech Communication 4930.33 – Learning Skills, Speech ImpairedOther appropriate T.O.P. codes

4930.80 – ESL–Intermediate4930.81 – ESL–Advanced4930.82 – ESL–Elementary4930.83 – ESL–Degree-applicable

4930.84 – ESL Writing4930.85 – ESL Reading4930.86 – ESL Speaking/Listening4930.87 – ESL Integrated

4930.91 – ESL Civics 4930.87 – ESL Integrated 4930.90 – Citizenship/ESL Civics

CCC Curriculum Inventory

• Accessing the CCC Curriculum Inventory• CCCCO MIS Role• Credit/Noncredit unique program

number - SP04 UNIQUE-CODE• Identify CDCP noncredit programs• CB00 supplied when a noncredit course

is approved

Fiscal Services Web Applications

• CCFS320 – Went live 01/11/2010 for P1–P2 Webinar April 5, 2010 @ 10:30am–Centers and CDCP for Annual

• CCFS311 - Available Summer 2010– Testing set to begin April 2010– Webinar to announce the opening of testing

Upgrade to Data Submission&

Data Mart Version 2

• Ready for Summer 2010 submission

• Must use the test site before production site

• Process will flow from submission to reports

• Existing reports will be evaluated

• Many of the analysis reports to the data mart

Employee Data Work Group

• Last change was tying the EB record to theXE Record - Fall 2003

• Most of the DED clarifications made in 2000• Revisit the Data Mart Staffing Report–What data to include– Format (Report and/or Query)

• Kick-off MeetingApril 21, 2010 from 10:00am to 11:30am.

Wim McSpadden - Butte

Cheryl Shenefield – El Camino

Sean James/Raj Doshi – Kern

Ellyn Blum/Kim Gagnon – San Diego

Shawna Dean – Yosemite

Changes for Summer 2010

• SX04 (Enrollment-Grade) = XX (None of the above/unknown) will no longer be valid.

• A semester/quarter data submission will be rejected if more than 1% of all SX04 grades submitted have a value of SX04 = RD.

• Expand SX05 (Enrollment-Positive-Attendance-Hours) and XF07 (Session-Total-Hours) to 9999V9.

• An additional SF21(Student Aid Award Type) SO - Osher Scholarship

• Accounting Method = ‘W’ is not valid for an intersession(XB01 – Section Accounting Method)

When to use the DR grade:

Weekly/Daily Census – On/after first census date and before withdraw grade

Positive Attendance – Before a grade is assigned

Website Downtime for 2010

Downtime Schedule

Data Submission Production Website

Data Submission Test Website

May 3, 2010 thru May 20, 2010 May 3, 2010 thru May 20, 2010

August 9, 2010 thru August 27, 2010 August 9, 2010 thru August 27, 2010

Next CCCCO MIS Webinar

Date Start time End time Duration5/5/2010 10:00 AM 11:00 AM One Hour

Questions