Welcome to Tocal Field Days 2018

It gives me pleasure to invite you to participate in the

35th Tocal Field Days.

Our special feature for our 2018 event is ‘Fish’

A couple of important notes;

• The 5 x 5 sites near Nash Park stage have

been increased to 6m (frontage) x 5m (depth) to

better accommodate marquee sizes. As a result the

price of these sites will increase – however for

exhibitors returning to these sites the 5 x 5 price will

apply to allow a one year grace period

• If you would like to claim your advertising

spot in the Guide Book please do so when you book

your site. If you are a new advertiser please put your

preference in early

If you would like more information on any aspect of

the application process please do not hesitate to

contact our office so we can assist you. We look

forward to welcoming you on May 4, 5 and 6 in 2018.

Wendy Franklin

Manager

Tocal Field Days are proud to be working with other agricultural field days asactive members of the Association of Agricultural Field Days of Australasia(AAFDA).

DATES TO REMEMBER

EXHIBITORS

November 10, 2017 – Deadline for

existing exhibitors to claim their site

November 13, 2017 - Applications

open for all remaining sites

PAYMENT

All applications will be invoiced with

payment due on receipt. Please note: no

site is deemed booked until at least a

deposit is paid.

CONTACT DETAILS

• Tocal Field Days

815 Tocal Road

PATERSON NSW 2421

• Fax; 02 4939 8807

• Email; fielddays@tocal.com

Wendy Franklin, Manager 02 4939 8820

Carol Cairney, Exhibitor Support 02 4939 8827

MARKETING OPPORTUNITY

Exhibitors can order bulk quantities of tickets to distribute to

their customer base and will only be charged for the tickets

that actually come in through the gate.

• There is no charge for us to issue the tickets to you

• You can order in multiples of 50 with 50 being the

minimum

• We will invoice you post event for the tickets that were

scanned through the gate at a cost of $15 per ticket

(which is our early bird visitor rate)

LIVESTOCK These sites are heavily treed, if you are bringing a structure bigger than3 x 3 a pre-event site visit is recommended

PreferredSite

CostTOTAL DUE

In Livestock Area / Skills Arena L8 – L33 – Sizes from 3 x 3 to 10 x 10Up to 10 x 10 site - Societies & Associations * See guidelines $210 $

Up to 10 x 10 site For exhibitors displaying and selling * See guidelines$399

$

Cattle yards (3.3 x 6.6) Goat yards (2.5 x 2.5) Sheep yards (2.5 x 2.5) $30 $

Horse Yards (3.1 x 3.1) – note you cannot bring your own horse yards$30

$

Livestock exhibitor requiring sawdust Yes No

Early bird payments paid in full by December 1 can deduct 10% from the cost of their first site only.Additional sites and other items are not discounted

SITE COST$

site cost after deducting 10%discount if applicable $

OTHER ITEMS (e.g. yards) $

SUB TOTAL$

3. Additional Items

Power _____ No. of 10amp outlets @ $70 each ____ No. 5amp outlets @ $70 each $

Overnight Power Req. Yes / No

(Will only be available whendeemed essential)

Details…………………………………

…………………………………………

One outlet = 1 x 10amps or 1 x15amps (240 volts) @ $70 each

Examples:

• 1 Pie warmer = 1 x 15amps = one outlet = $70

• 1TV + 1 computer + 1 clock radio = 1x10amp outlet = $70

• 1 TV + 1 computer + 1 radio + 1 urn = 2 x 10amp outlets = $140

Appliance/s Amps drawn

Water Circle Day/s Required Thu / Fri / Sat / Sun Time Required am / pm $0

What is water required for? Weighting of tank Livestock Plants Fish

Forklift Unload Date …………… time ………… no. of lifts ……… Load Date ……………… time ………… no. of lifts ….... $0

The forklift driver will be available from Tuesday through to Thursday and then Sunday afternoon and Monday. Please give an indication above of day & timeand we will contact you when we are putting the roster together. Bookings are limited to 30 minutes, if you need the forklift for longer than 30 minutes asecond booking is required. Please indicate clearly if booking two time slots.

Bond (For exhibitors erecting structures requiring footings. If site is cleared by May 9 2018 bond will be refunded) $500

Website Link (www. ) $40

1 Day Exhibitor Pass - Allows 1 person to enter for 1 day. You get 6 one day passes with every site you book (except caterers) $8

Exhibitor Car Pass to park in exhibitor car parks. You already get 1 with every site you book (except caterers) $10

Exhibitor Vehicles On Site (not including exhibits of vehicles)

• The vehicle is wholly contained within the boundary of your own site YES NO

• The vehicle DOES NOT MOVE until AFTER THE EVENT HAS CLOSED YES NO

• You provide vehicle registration number to the TFD Association YES NO

• Keeping your vehicle at your site is necessary to your exhibition YES NO

• You have made all your staff aware of these conditions YES NO

If you agree to the above conditions and a vehicle on site is absolutely essential to your exhibit we may at our discretion issue apermit for this. A fee of $50 is payable. In any case only one vehicle per application. Car Rego No.……………………..

$50

Visitor Car Parking FREE

4. Advertising in the 2018 Guide Book

Do you want to advertise in the 2018 Guide Book Yes No Double page spread $2820

If previous advertiser, do you want the same position as last year? Yes No Outside back page $2000

* 40,000 copies are printed Inside front cover $1920

* 30,000 distributed prior to the event Full page $1820

* hard copies to our mailing visitor database and to postcodes throughout the Hunter Valley Half page – vertical $1080

* emailed to our electronic database Half page - horizontal $1080

* 10,000 copies distributed at the gate during the event ¼ page – vertical $555

¼ page – horizontal $555

TOTAL PAYMENT INCLUDES GST

Will you be providing print ready advert? Yes* No - TFD to do design work from information supplied*Supplied material must be Press Ready, PDF version1.4, minimum of 200dpi. All PDFs must be CMYK, supplied to the correct dimensions, noprinters marks.*Full-page and Double-page spreads require 5mm bleed around artwork

NOTE – Exhibitors hooking into power that they have not booked and paid for will becharged an additional on the spot fee of $100 plus the per outlet charge of $70

ENTRY PASSES will not be sent unless we have your registration details. In the interests of public safety any exhibitor drivingon site when the event is opened to the public will have their car passes permanently revoked

Advertising OpportunityTocal Field Days will publish the official Guide Book 2 weeks before the event starts.

40,000 copies are produced of which 30,000 are distributed prior to the event with the remainder available at the entry gate.

The Guide Book has a different format this year giving exhibitors the opportunity to advertise on a page of their choosing. There is also one double page spread available.

The Tocal Field Days Guide Book will also be available on-line fromApril 20, 2018

ContactWendy Franklin, Tocal Field Days Manager

Phone: 02 4939 8820

Email: fielddays@tocal.com

Dates to rememberPublished: April 20, 2018

Booking Deadline: March 23, 2018

Advertising Rates & Sizes

Double Page Spread250mm x 374mm (HxW)

$2820

Full Page250mm x 180mm (HxW)

$1820 Outside Back Cover - $2000 Inside Front Cover - $1920

1/2 Vertical232mm x 89mm (HxW)

$1080

1/2 Horizontal115mm x 180mm (HxW)

$1080

1/4 Vertical115mm x 89mm (HxW)

$555

1/4 Horizontal56.5mm x 180mm (HxW)

$555

*Donated prizes should have Broad appeal that would be attractive to most visitors Be valued at no less than $500 Can be delivered or mailed after the event should the winner not be on site

2018SponsorshipOpportunities

$5000 andabove

Major sponsors receive• A complimentary outdoor site up to 10m x 10m.• Half page editorial in the Guide Book• Your company logo on the front page of all the official promotional material

including The Guide Book and our website• A link on our website to your business website for 12 months• Pass pack to the value of $250

$500 and above

There is a 1/3 page ‘Visitor Survey’ in the Guide Book and 500 hard copies of thesurvey card distributed at the event. The card and the advert has a photo of theprize, the logo of the sponsor and their site number

Your logo will also appear on our supporters page in the Guide Book

$500 and above

There is a ½ page entry coupon in the Guide Book. This coupon has a photo of theprize, the logo of the sponsor and their site number.

Your logo will also appear on our supporters page in the Guide Book

Tocal Field Days appreciates the support from companies who can provideequipment (ranging from shade shelters to forklifts) for use prior to, or during theevent. Contra arrangements will be made with individual suppliers

If you would like to sponsor any aspect of the event please let us know by phoning Wendy on4939 8820 or emailing fielddays@tocal.com

In the event of two companies or more offering a survey/gate prize we will make a draw from the hat

DEADLINE: Friday 27 January 2018

GatePrize*

SurveyPrize*

MajorSponsor

EquipmentLoan

2018 BEST EXHIBIT AWARDS

Farming or agricultural exhibit, commercialor otherwise and in keeping with the FieldDays theme

Prize: $300 off your 2019 site fees

Commercial exhibitor selling products orservices with an interesting and attention-grabbing display

Prize: $300 off your 2019 site fees

Exhibitor whose product is of broad appealto visitors and whose display is striking andeye-catching

Prize: $300 off your 2019 site fees

Non-commercial exhibits providinginformation, advice and guidance andwhose display and staff is exceptional

Prize: $300 off your 2019 site fees

Animals shown in top condition with welfareneeds met, with an inviting and engagingdisplay with friendly and approachable staff

Prize: $300 off your 2019 site fees

All winners will also receive:

• Your business named in our newsletter that goes out on the Friday night.• Promotion on the Tocal Field Days website with company name and website listing for 12 months

Judging:

All exhibits at the event are eligible to enter and are judged – no entry forms are required

Judging will take place on Friday and will be completed by 12 Noon

The panel will be comprised of representatives from the farming/rural sector and/or Tocal Agricultural Centre.

The winners will be notified by 5 pm Friday.

The Awards will be presented on Nash Park stage at a time to be advised

AGRICULTURAL

COMMERCIAL

GENERAL INTEREST

EDUCATION & INFORMATION

LIVESTOCK

TOCAL ROAD

TOCAL ROAD

STREET E

CENTRE R

OAD

CENTRE ROAD

STREET C

STREET D

STREET D

STREET E

STREET C

STREET B

STREET A

BEEF CATTLE ROAD

Canteen

DiningHall

Crawford Court

LAB

AlexanderCourt

DisabledTicket Booth

DISABLEDCARPARK C

EXHIBITORSCARPARK A

CLOSED

Seating

Seating

Piglet Races

TennisCourts

LAND, PLANTS &ENVIRONMENT

HELICOPTER RIDES

COACH SETDOWN AREA

PATERSONCAR PARK

SOUTH

STUDENT ONLYCARPARK

EXHIBITOR CARPARK B

WALKWAY

SCHOOL BUSPARKING(FRIDAY)

EAT STREET AND BAR

Net

s

FENCINGDEMONSTRATION

AREA

CHILDREN’SPARK

RIDES ANDAMUSEMENTS

PONY ANDCAMEL RIDES

NASHPARK

Wash Bay

Water Tank

LoadingRamp

FireHydrant

Seating

Stage1

Stable

THUNDERBOLTSCORNER

Pool

Seating

FireHydrant

PRIVATE

PRIVATE

PRIVATE

LIFESTYLE MARQUEE

PRIVATE

TOCAL ONSHOW

LIVESTOCK EXHIBITOR CARPARK

Kid’s Craft Activities

AmateurBeekeepers

MA

INTE

NA

NC

E S

HE

DS

Food Marquee

SITEOFFICE

POLICE

FIRE

FIRSTAID

CHILDREN’SENTERTAINERS &

PURPLE COW WHEEL

DogObedience

S52S51

S50 S49

S34 S35

S16

S31

S17

S30

S18

S29

S19

S28S20

S27

S21

S26

S22

S25

S23

S24

S48

S36

S47 S46

S37 S38 S39 S40S42 S43

S15 S14 S13 S12 S11 S10 S9 S8 S7 S6 S5 S4 S3 S2

232425

2627

28 2991A

91

92

93949596

979899

100101

102

103104

105106

107108 109 110 111 112 113

114115116117118119120121122

123124

125

126127

128129

130 131 132 133 134 135136 137 138139 140 141 142 143 144 145 146

149150151152153154155156157158159160161162163164165166167

168169

170

171172

173174

175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193

194194C195

198199200201202203204205206207208209210211212213

214215

216

217

218

219

220

221

222

223

224

225

226

227

228

229

230

231

232

233

234

235

236

237

238

239

240

241

242

243

244

245

246

247

248

249

250

251

253

254

255

256

257

257A

258B

258A

258

259

260

261

262

263

264

265

266

267

268

269

270

271

272

273

274

275

276

277

278

279

280

281

282

283

284

285

286

287

288

289

290A

290

291

292

293

294

295

296

297

298299

300

301

302

303

304305

T12T11

T3 T4 T5 T6

T8

T2

H5H4

H3H2

H1

T7

T9

T10

T16

399

400

403

T1

L8L9 L10 L11 L12

L13L14

L15L16

L17

L18 L19L20

L21L22

L23L24L25L26

L27

L28L29

L30

L31

398

404

405

406

407

408

409

411 412 413 414

415416

417

418

419420

421

422423

424425

426

CP9

CP10

194D

297A

G28G29

G1AG1G2

G3AG3

G4

G5

G6

G7 G8 G9

G10A G11A

G10 G11

G12

G13

G14

G15G16G17G18G19G20G21G22G23

C2

C3 C4

C5 C6

C7C8

C9C10C16C17

C11 C12

C13C14C15

C19C20C21C22 C23C24

C25C26C27C28 C29C30C31

C32

C33

C34

C35

C36C37

148147

197 196

W1W2

W3

W4

W5

CC6T13

T15

W7

W8

W9

W10

CC1 CC2

CC3 CC4

CC5435

436

500

427

306

400a396

397428429430431432433434

402

T14

CommercialCraft

Craft AlexanderCourt

LIFESTYLEMARQUEE

Land Plants &EnvironmentCommunity

Dept. of Primary Industries featuring

Tocal College

Local LandServices

GATE 7

GATE 4

GATE 2

GATE 5

GATE 1

ENTRY

VISITORENTRANCE

EXHIBITORENTRANCE

EXHIBITORCHECKPOINT

DISABLEDENTRANCE

PIGLET RACES &ANIMAL NURSERY

CATCH THE BUS TOTHE HOMESTEAD

BAKE OR BURNCOMPETITION

FREE KID’SCRAFT

ACTIVITIES

WeatherStation

THE WEDGE

GOOD FOODAND WINE

UTE MUSTER(SUNDAY)

Land, Plants & Environment

Lifestyle

Craft

Good Food & Wine Food/Drink

Toilets

ATM

Information

Disabled Toilets/Access

400

T1

404

405

435

436

400a396

397428429430431432433434

402

Dept. of Primary Industries featuring

Tocal College

Local LandServices

WeatherStation

403Land Plants &EnvironmentCommunity

399

398